09-919Council File #�
Green Sheet #3075036
Presented by
L, MINN
�a
1 RESOLVED, that the Cit�.Qf�� Paul, Police Deparlment is authorized to enter into the attached 3ei�xt
2�ew�ers Agreement which has an indemnification clause, with the Billy Graham Evangelisric Association
3(BGEA) to provide on-duty police officers duties for the Rock the River Tour on August 16, 2009 at
4 Harriet Island. A copy of said agreement is to be kept on file and on record in the Office of Financial
5 Services.
Bostrom
Yeas
✓
Stark
Thune
�
By:
by pep�ne�t o£
Adopted by Council: Date �/a-�/GGl Approved y�ayor for Submission to Council
Adoption Certified b Council ecretary By:
By: �
Approv d b yor. ate � j �__ ____
By . n
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet ��
a9�9/9
; DeparhnefM/OfficelCOUneil: T� Datelnitiated: .
! Pp_PoliceDeparYment i p7_pUG-09 i Green Sheet NO: 3075036
�
� Contact Person & Phone: i ! � Deoartrnenf SeM To Person InitiaUDate �
��� Chief John Harrinpton i y ' o Potice Dep_artment__ _ Police Department J_______
266-5588 � � 7 PqGCe Department __ Po6ce Depart
Assign , -_ � -- �- --_- �._' --
,_.
r ._______ .. _ _ _ _ . .__ ' _ . ;
2 C�Attomey ;, � C�ryAttoroe y � _�
� Must Be on Council Agenda by (Date): � Number - - - � � � � � � �
' For ' 3 F�nanaalSernca ____ _i_ D�rect ______— '
� . -_ . � Routing � 4 Ma�'or's Otfice ____ __ _ _ _ �' __ _ _ Ma1'or ___ __ '�
RESOLUTION : Order - ---- ��� � � - -- -- -- ,'----�--�-�- — - -� '
Doa Type: ; 5 iCounctl ._ ,! C ouncil ; ',
_ __
: � � __ - _ - _� __'_ _'_- _ '
�..'— ' '-- _ _- ' _' _ - ' ___ _ _ ____ _' � 6 City Cle rk .. . __ __J I_ Gtit Clerk � �
: E-Document Required• Y � I, � �a��ce_Depar[ment _ _ __ _. _ „ _ _ Police Departnent_� �'
. �
� Document Contact: Evette Scarver ' ',
i ConWctPhone:26&5541 I , __ _______— _ _ l�_\� __ _..__..__ __
I I �
_-_ - �_ __ - _ __ ___ _ . __ _
� Total # of Signature Pages (Clip Ali Locations for S�gnature)
' Action Requested.
- _ - ___.._.._____-__--_ �____- .____. ._.____ -__�_____- _-_:
i Signatures on the attached council resolution authorizing the City of Saint aul, Police Department to enter into the attached
'� agreement with the Billy Graham Evangelistic Association (BGEA). �
i
�.--- ----- - ------- --- ----------- - --�------- - - -- --- -
-- - - --------.._--- -----
� Recommentla[ions: Approve (A) or Reject (R): I personal Service CoMracts Must Answer the Following Questions: �
I I Planning Commission i ��
1. Has this personlfirm ever worked under a contract for this department? I
CIB Committee Yes No I
� 2. Has ihis erson/firm ever been a cit em lo ee?
� Civil Service Commission I P Y P Y
Yes No
, 3. Dces this persoNfirm possess a skill not nortnally possessed by any ,
i current city employee� I
Yes No I
�� Explain all yes answers on separete sheet and attach to green sheet.
.___.___ _._ _____ - -___ _� _-__. ______... ______-_-_ ___. __- _ ____....____-_ __-___ _—__.__._. _
'i Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): I
I The BGEA will host the 'Rock the River Tour' on August 16, 2009 at Harriet Island, Saint Paul. The BGEA will reimburse the City
. of Saint Paul, Police Department for overtime hours worked by officers.
i
j -___ _ _ _____ __ _ .._._ ___- ___..
.. ___-_ - _ ' __ _ ____.____.
�, AdvantageslfApproved: �--� - - -- -----��-� �---
��, Police officers will provide traffic and pedestrian control, site security, crnne su r d� '. . ock the River To�ix'.
i �
----- --- - -------- -------�--- �--- ------- - -- �� - -----
Disadvantages If Approved: ���p�c q e� 9QOfl
None. , �jds l U C 3
>� x S° �k@
. � :� � �
'':� '`�a� `'s; ;��
.� �� __r.�
--- -- ----- -- ------ _ _--- ------ _— --- -------
Disativantages If Not Approved:
Lost uppartunity to be reimbutsed for overtime hours worked during the BGEA'Rock the RiveT Tour'.
- ------.....-----------�� ----------------------�------------
I -... _ -- - - -
Total Amount of $31 ,500.00 CosURevenue Bud ted:
� Transaction: 9e
� Funding Source: 001 Activiry Number. �700
i Financiallnformation:
I (Explain)
i
_"_'
I
�
--_:
�
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— -- �- -----
August 7, 2009 1:44 PM Page 1
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IN WITNESS WHERE OF, the parties hereto have executed this Agreement, the day and year first
above written.
Billy Grah
By: G�
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Vice Presidez
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Associarion
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CITY OF SAINT PAii�MINNESOTA
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Margazet Kelley,,Directo�Office of Financial
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ACORDn CERTIFICATE OF LIABILITY INSURANCE o;30, 9°""""'
aROOUCea THIS CER7IFICATE IS ISSUED AS A MATfER OF INFORMATION
Welis Fargo Insurance Serv-BKR ONIY AN� CONFERS NO RIGHTS UPON THE CERTIFICATE
6100 FeirvieW Ro3d, SUite 800 HOLDER. TM�5 CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Chariotte,NC 28210
704 366-5834 INSURERS AFFORDIN6 COVERAGE NAIC #
ir+suReo INSIJRERA Federel Insurance Company 20281
Billy Graham Evangelistic Association INSURER B.
P O Box 668129 INSURER C:
Chaflotte�NC 28266 �
COVERAGES
THE POLICIES OF INSUR4NCE LISTED BELOW HAVE BEEN iSSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICAIED NOPNITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONIRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POIICiES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN RE�UCED BV PAID CLAIMS.
I S D�' POLICVEFFECTNE POUCYEXPIRATION LIMITS
LTA NSR T�EOFINSURANCE POLICVNUMBER OATE MMI�OIW �A� MMIOD
/{ GENEfiALLIABILITY 35234478 O9IO'IIOS O9IO�IOS FAGHOCCURRENGE S'I OOOOOO
pAMAGETORENTE� g� QQOOOO
X COMMERCIALGENERPLLIABILITY R
CWMSMADE ❑OCCUR MEDE%P(Anyoneperson) 5'IOOOO
X$25.000 Ded BI & PD PERSONPL 8 AOV INJURY $'I OOO OOO
GENERALAGGREGATE 82 OOO OOO
GEN'LAGGREGATELIMITAPPLIESPER PROOUCTS-COMP(OPAGG 5'I OOOOOO
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POI�CY JECT
/� AUTOMOBILELIABILITY 73073459 09/01/08 0 COMBINEDSINGIELIMIT $,1000000
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(Parperson)
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X HIREDAUTOS BODILVINJURY y
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X NON-OWNEOAUTOS
X Comp $500 Ded PROPER7V DAMAGE S
X Coll $1�000 Ded (Pe�accae�a7
GARAGELIABILITY AUTOONLY-EAAGCIDENT $
ANY AUTO OTHER THAN `� ACC 6
AUTOONLY. qGG $
EXCESSIUMBREILALIABILIiY EAGHOCCURRENCE $
OCCUR �CL4IMSMA�E AGGREGATE S
$
$
OEDUCTIBLE
$
RETENTION $
WCSTATU- OTi-
Ei WORKERSCOMPENSAtIONANO 71635706 D��Q���B D��D��Q9 x
EMPLOYERS' LIABILITY EL EACH ACCIDENT 5SOO�OOO
O�ICERIMEMBEREXCLUDEp ECUTNE E.L.D�SEASE-EAEMPLOYEE $SOO
Ifyes.tlescnbeuntler EL OISEASE-POLICYLIMIT $�J���0�0
SPEGIAL PROVISIONS belaw
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS l YEHICLES i EXCLUSIONS AO�EO BY ENDORSEMENT I SPEGIAL PROVISIONS
City of Saint Paul, Minnesota and iYs employees are included as
Additional Insureds as respects to liability coverage regarding "Rock
The River Festival".
Saint Paul Police Department
Central District Patrol
367 Grove Street
Saint Paul, MN 55101
ACORD 25(2001I08)� of 2 #515028171M7400144
ANY OF THE ABOYE OESCRIBED POLICIES BE CANCELLEO BEFORE THE EI�IRATION
EREaF,THE155UINGiNSURERWILLENOEAVORTOMAIL �� �AYSWRITiEN
f0 TNE CERTIFICATE HOL�ER NAMED TO THE LEFf. BUT FAILURE TO OO SO SHAIL
NO OBLIGATION OR LIABILITV OF ANY KIND UPON THE INSURER, ITS AGENTS OR
)REPRESENTATNE
�. �
DBL02 o ACORD CORPORATION 1988
ACORD 25S (2001/08) 2 of 2 #51502817/M1400144
�
Billy Graham Evangelical Association
Rock the River Tour
Harriet Island Sunday August 16, 2009
Saint Paul Police Operarions Pian
1. STTUATION
6�-9/�1
• On Sunday August 16, 2009 the Billy Graham Evangelical Association will be holding a
day long event on Harriet Island called "Rock The River". Harriet Island is the last stop
on a four city nationai tour along the Mississippi River from Baton Rouge, LA; St. Louis,
MO.; Quad Cities, IA; and Saint Paul, MN.
. This event is targeting youth and other religious groups to spend the day listening to
Christian Music and preaching by Franklyn Grahazn. The association has advertised the
event through ]ocal churches, billboazd campaigns, lawn sings, and direct mailing.
. There will be a professional skateboard pazk set up as well as professional wake boazding
demonstrations on the Mississippi River.
• Early anticipated attendance was 70,000 people revised to at least 30,000 people. Harriat
Island holds 32,400.
• Considerarion will be given to watercraft as well as crowd and traffic control in the area
of Upper Landing Pazk at Shephard Road and Chestnut.
• A$I0.00 donation is requested from those attending the event, but is not required. A
location will also be esfabiished to collect non-perishable food items to supplement local
area food shelves.
. The event will have a"soft opening" beginning af 1200 hrs with the official opening at
1430 hrs. End rime will vary between Z 130 and 2300 hrs.
2. MISSION
The Central District is responsible for coordinafing traffic control, pedestrian control and
site security. The purpose will be to create a plan that allows for the smooth and efficient
flow of traffic into and from the site and provides a safe environment for all visitors.
�
3.EXECUTION
d y-q,�
Private Security:
The Billy Graham Evangelical Association has retained the services of ASIA Security to
assist with site security to include ovemight patrolling of the grounds; checking bags,
purses, and backpacks; and gate monitoring as well posting at various static positions.
The association has also enlisted the help of a volunteer organization to assist with
monitoring the grounds and provide staffing as needed to event organizers.
First Aid and Medical Response:
The Billy Graham Evangelical Association has retained the services of the American Red
Cross to provide medical treatment for minor injury or illness that may occur. This group
will be backed up by Saint Paul Fire Deparhnent personnel stationed on site.
Water Patrol and River Rescue:
The Billy Graham Evangelical Association has been required to obtained permits from
the United States Coast Guazd as well as the Ramsey County Water Patrol Unit to hold
the wakeboarding event on the Mississippi River.
The Saint Paul Police Deparhnent will have department watercraft deployed as will the
Saint Pau1 Fire Department, the United States Coast Guard, and the Ramsey County
Water Patrol Unit. These entities will patrol the waterway and provide rescue should the
need arise.
• Saint Paul Police Staffmg Overview:
The Billy Graham Evangelical Association has been notified this event will require a
significant amount of staffing from the Saint Paul Police Department. The associarion
has been provided with staffing estimates which will comprise two (2} shifts throughout
the day.
The association has been notified they will be required to reimburse the City of Saint Paul
for police services. A contract has been provided to and signed by the association.
Saint Paul Police Staffmg:
Roll Call - The detail roll call will be held at 1100 hrs and 1630 hrs respectively. The
Saint Paul Police Mobile Command Post will be deployed in the 3M parking lot located
at 42 Water Street. Officers will be instructed to bring traffic vests, hats, cmwd control
equipment and a vehicle.
�- �
Oq-�i�
Event Site - The event site will primarily consist of the perimeter of Harriet Island. The
site will be fenced with two primary entry points staffed by event volunteers, ASIA
Security, and Saint Paul Police Officers who will be assigned to staric and roaming
locations throughout the event. While a soft opening is scheduled for 1200 hrs, the site
will not be opened to visitors until all police services are in place.
T'here will be two trailer mounted mast cameras positioned on the island. These cameras
will be linked to the Mobile Command Post to provide real time imaging ofthe event.
These cameras will be monitored by the Mobile Command Post operator and remotely
controlled from the vehicie.
Traf�c / Pedestrian Control - A predetermined ]ist of locarions required for traffic and
pedestrian control has been established. These locations comprise the grounds of the
island as well as specific high volume intersections around the perimeter of the island.
Traffic and Pedestrian control locations have also been determined in the area of Upper
Landing Park on the north side of the Mississippi River. Staffing of all locations will
occur immediately following roll call. Visitors parked along the north side of Plato will
be directed west through Lillydale Park, visitors on the south side of Plato will be
directed east. The Ohio hill will be closed to through traffic beginning at 2000 hrs.
• The Neighborhood - Every effort will be rnade to address the concerns of the residents
most affected by the event. Traffic detours will only be implemented during the eazly part
of the event should the need arise. The only pre-established road restriction will be the
Ohio Hill which will be restricted to local resident traffic only starting at 2000 hrs to
alleviate congestion and parking issues in the neighborhood above the island.
. Closing of the Site - At the end of the event, officers assigned to the grounds will
coordinate with ASIA Security and event staff to conduct a sweep of the island. Once the
sweep is complete, officers will be re-deployed to various traffic control locations and
remain there until vehicle traffic in the area retums to a normal state.
. Parldng - The Billy Graham Evangelical Association will actively promote parking in
downtown parking ramps for this event. The associaUon will be providing free shuttle
service from the downtown area to the east entrance of the island. The shuttles will be
utilized the entire day of the event, with additional shuttles on standby.
The association has secured various parking lots on the island perimeter for bus parking
as well as parent pick up. Water Street will be posted "No Parking" from Wabasha to
Plato. Water Street will be posted "One Way" with traf8c travelting from east to west.
At the end of the event, visitors parked in any of the lots along the north side of Plato
Blvd will be directed to the west along Lillydale Road.
• State patrol Helicopter — A request will be made to the State Patrol far the use of their
helicopter should their services be required.
/ '``
o�J��tl�
4. COMMAIVD AND COMMUNICATIONS
. Command - The St. Paul Police Mobile Command Post will be deployed to the parking
lot of the 3M building located at 42 Water Street. It will serve as the command / muster
point for the entire event. The Ylobile Command Post will be staffed at all rimes by an
operator. Additional event supervisors will be present as well.
• Communicarion - Saint Paul Police Operations Channel4 will be designated as the main
channel for event command, control and associated operations. This channel will be
monitored by the Mobile Command Post operator. A line-up of officers, supervisors, and
call numbers will he delivered to the Ramsey County Emergency Communications
Center.
• Command Staff
MOBILE COMMAND POST TELEPHONE NUMBERS:
402-2721
402-2722
402-4336
Cmdr. David Mathison
SQUAD 201
Cell: 612-965-2297
COMMAND POST OPERATOR
SUNDAY AUGUST 16, 2009
TBD
THE MOBILE COMMAND POST WILL ARRIVE AT APPROXIMATELY 1030 HRS AND
REMAIN ON SITE UNTIL THE EVENT CLOSE AND POLICE SERVICES ARE NO LONGER
REQUIRED.
.�
�9���
Rock the River Minneapolis/St. Paul
Sunday, August 16, 2Q09
Rod Barnett, RTR Director
Jason Anderson, Arrangements Coordinator
2009 Event Plan
Presented to the City of Saint Paul
April 14, 2009
1
OVERVIEW
�y-R/9
Dates: Sunday, August 16, 2009
Event Times: 2:30-930pm
Locarion: Hamet Island Regional Pazk, St. Paul (MN)
Admission: S10 admission at gate (No Ticket)
Est. Attendance: 20,000-30,000
Entertainment: Chrisrian youth bands, including Flyleaf, Kirk Frankiin, DecembeRadio, Flame, and
Superchick There will be an additional band.
Event Description: This is a Summer Evangelistic Youth Concert Tow
New and/or Expanded items, special attracfions and activities during event:
Skateboazding Pazk and Wakeboarding on the river
Details on the following areas are found within this document:
A. EntertainxnenY and Activities (p3)
B. Draft Stage Schedules (p3) still coming
C. PA and Sound Systems (p3-4)
D. Admission to Event and Fencing Plan (p4)
E. Merchant Vendors (p4)
F. Food Court (p4)
G. Soft Drink Service (p4)
H. Security and Traffic Control Plan and Staffing (p5-7)
I. First Aid and Emergency Plan (p7-8)
J. Utilities: Power, Lights and Toilets (p7-8)
K. Load in, load out plan (p9)
L. Refuse and Daily Clean Up (p10)
M. Contact List (p10)
Attached Documents
� Please see detailed diagram for Event
� Insurance Rider
2
A. ENTERTAINMENT AND ACTIVITIES
Please provide a Schedule of All Activities and Events from Load in to Laad out along with a
description of all acrivities and entertainment �q.q�c�
i) Entertainment and activiries:
Franklin Graham will speak througJ�out the day, there are going to be fi bands, a wakeboarding show, and a
skate park set up for the fesrival geared towazds a teenager and college students.
ii) Music
There will be seven (7) hours of Christian music throughout the day.
iii) Locations/Main attractions:
Please see the diagram.
iv) Headliner Information
• Flyleaf
• Kirk Franklin
• DecembeRadio
• Flame
• Superchick
Please visit www.rocktherivertour.com for more information on the above listed bands.
v) Other Entertainment Information
Please contact JW Clarke at 843-325-4228 with specific questions regarding the artists listed above.
vi) A Skate Park is going to be set up to the west of the Target Stage south of the sidewalk by a ministry
called JSAW. Most of the stunts will be done before the main program starts at 230pm. The will open back
up a couple more times and do some shows while the main stage is on a break. The riders on the skate park
will be professional riders, no kids can ride. The parks dimensions are ZSft X 608. Jonny Nelson is the
main contact for the set-up and the riders, his cell number is 952-452-1283. The will bring the park in and
start setfing it up on Thursday and will be taken away on Monday.
vii) A Wakeboarding show is going to be held on the Mississippi River pre-show of Rock the River. It is a
ministry called Walk on Water. They are going to be using the boat landing east of the island and have 3
boats in the water. They are going to be professional riders and people who are apart of WOW.
B. SCHEDULE OF EVENTS
We will have a Schedule of Events in June. Doors open 90 minutes before program starts. We are looking
to do a soft gate open 12:OOpm.
C. PA SYSTEMS / SOUND
We plan to fly a v-dosc line array sound system, which should help reduce the sound impact outside the park.
We will apply for a sound variance if needed. We will be conscious of the issue of the impact of the audio on
the neighborhood and will monitor it and minimize the impact with our schedule. We will be utilizing two
main stage audio hangs on stage right and stage left with two additional delay towers situated approximately
300 linear feet from the main stage.
Contact:
Special Event Services (336-725-7799)
3li5 lndiana Avenue
Winston-Salem NC 27105
Main on-site contact is Jason Farah (336-918-2584)
oy-�f�
Two (2) Main stage trucks mounted LED Screens wi11 be utilized on Stage Left and Stage Right . A video
flypack with a three camera shoot and switcher will also be provided by Special Event Services is providing
the equipment.
D. ADMISSION TO EVENT and FENCING PLAN
This is a non-ticketed event with a$10 admission charge at the gate. Rock the River is renting 15 tumstiles
to keep an accurate count on the number of people that are in the pazk. They will be divided by the two
entrances. When they pass through the turnsriles they can drop the money in a bucket and then the bags will
be checked. There will be signs at the entrances with prohibited items in the park. They are as follows:
Alcoholic Beverages and Food, Beverages other than sealed plastic water bottles, Artificial Noise
Makers, Bags of any type larger than 8"x10"x14", Blankets, Canes, chains, or sticks of any length
(other than medical use canes), Coolers, Fireworks or any explosives, Firearms, Illegal Drugs, Knives
of any size, Laser pointers, Pets (other than service animals), Promotional Items with commercial
identification, Signs larger than 18"x24", Weapons of any description
They will receive a bracelet if the need to leave, but they will be warned that they might not be able to come
back in depending on space.
E. MERCHANT VENDORS
Load in is Sunday, August 16 beginning at 7:OOam- 9:OOam. The location of the merchant vendors is located
on the diagram. The size of the tents is 10'x10'. On June l, we will provide a layout of the vendors.
F. FOOD COURT/FOOD OPERATIONS
Load in is Saturday, August 15 from 7:OOam-9:OOam. The location of the Food Court/Food Operations is
located on the diagram. The sizes of the tents are 10'x10'. Continental Catering is managing the food
vendors. Chip Scott (mrchip56@gmail.com) is our food vendor coordinatar.
G. BEER, WINE AND SOFT DRINK SERVICE
We will only sell pop (Continental Catering) and water (Rock the River/Billy Graham Evangelistic
Association) in the food vendor area.
H. SPONSOR HOSPITALITY TENT
Tentative: two (2) tents —10'x30' by credential Location to be determined.
I. FOOD DRIVE
We will have a truck backed up on the Target Stage for people to bring their non-perishable food items to
Rock the River. The students aze going to be challenged throughout thd summer to be collecting food to
bring to the event. The group that brings the most food will win a prize. Hope for the City will be taken care
of the volunteers and making sure they have extra trucks ready to switch out throughout the day.
J. SECURITY
The areas of security aze:
oy,qf9
• Police: overall presence (Commander Mathison's decision)
• Volunteer Team (Sonshine Security): inside the perimeter/main entrances checking bags.
Beginning with ticket-checking, my numbers would be determined by the decided upon plan of BGEA. The
number of security needed would vary depending on whether tumstiles aze used, wristbands are attached, or
donation bins are available. I foresee needing between 10-20 people at all times at the entrance area.
I would station pairs of security crew approximately 50 yazds apart along the inside perimeter depending on
site lines. If view is obstructed I would keep security closer together to keep an eye out for fence jumpers.
I'd be using around 18 people in this capacity. They would be relatively stationary but would be free to walk
the perimeter as needed.
Within the crowd itself I would probably utilize 6-8 teams of two security asked to roam the crowd and
watch for illegal substances, problematic behavior, and to answer any questions festival goers might have.
In the thickest area of the crowd at,the front and center of the stage I would use 10-15 security to monitor the
rougher crowds and prevent any crowd activity that deemed unsafe. Moshing or surfing is fine but we would
watch closely for any injuries or behavior that crosses the 1ine. I typically assign 2 people to the mix area as
well to prevent climbing on or running into the equipment.
On the other side of the barricade at the stage I would employ 6 security to prevent people from coming over
the wall or attempting to climb on the stage. They would also be responsible for watching for and assisting
people in the crowd over the wall if they've become ill or passed out.
Backstage would probably only require 6-10 people as well depending on what gate entrance responsibilities
are turned over to ASIA security and which are handled by my Sonshine crew.
I'll be able to be more specific when I know how many entrances and gates are under our supervision. I
would radio all teams of security as well as gate positions. Crowd security would not be radioed. Hope that
helps! Looking forwazd to gathering the crew and setting the plan into motion!
• Local Security Team (Asia): "hotspots" (walk way entrances along the river, east entrance, west
entrance, back stage entrance, and media exit along the levee) and overnight security on Thursday,
Friday and Saturday.
• Security for Franklin Graham: �vith Franklin and back of house
Contact (for how the security will flow between the 4 security groups):
Paul Manley (pjmanleyjr@gmail.com)
164 Teakwood Lane
Mooresville, NC 28117
704-892-0444 (home)
704-575-6103 (cell)
Security Control Detail
Rock the River Tour
1 Police
'I Police
2 Police
1 Private Sec
1 Private Sec
1 Private Sec
2 Sonshine
15 Sonshine
3 Sonshine
1
1
1
8
8
2
4
Sonshine
Private Sec
Private Sec
Private Sec
Sonshine
Sonshine
Sonshine
Sonshine
K. TRAFFTC CONTROL
Sunday
9AM -10PM
� �AM-10PM
Noon-10PM
9AM-10PM
9AM-'I OPM
9AM - 10PM
9AM-10PM
Supervisor - Post at Headquarters
Beverage Sales Presence
Perimeter Issues
Walkway along the river on the west entrance
Walkway along the river on the east entrance
Along the levee where the media will exit
Food Court Beverage Sales Presence
9AM-10PM Stage Presence
9AM-10PM Main Stage/Hospitality Presence
11AM-10PM Extra
11 AM-10PM
11 AM-10PM
9AM-10PM
9AM-10PM
9AM-10PM
9AM- 10PM
1DAM-10PM
East Entrance
W est Entrance
Back Stage Entrance
Back Stage
Patrolling the park
Pavilion Entrance
Money Handlers
�9�f�1
We are asking the City to post special parking instructions on Water St between Wabasha and Plato: the
south side of the street should be no parking "on this date" and the north side should be handicap parking
only. Signage from City indicating Handicap Parking and Drop off Only signs at the east and west ends of
Water St. between Wabasha and Plato Blvd wili also help reduce congestion on Water St.
We will be limiting access to the west parking lot of Harriet Island Park beginning Friday August 14` at
3pm., appropriate parking permits will be required to enter the grounds. Traffic control will be staffed by
"Roek the River volunteers " on Friday August 16` starting at (7am) until (IOpm).
L. PARHING
Vendor Pazking, Donor Buses, Production Pazking (plus trailers): Z00 spots- Boat Lot
Volunteer. Health Partners Lot
Handicap Parking-East Lot: 25 spots, (B) North Water Street: 60 spots, (C) Raspberry Island: 32 spots
VIP Parking: 86 spots- West I,ot
Parent drop-off and pick-up lot: 190 spots- Southbridge Lot across from the Subway (155 Wabasha St.)
Media Lod Satellite Trucks: Top of Levee
Bus Lot: Gross-Givens Lot
**The passes will be distributed to the vehicle before the event. We will have 2 volunteers in each lot above
starting August 16` at 7:OOam-1030pm. A map will be created by May 22 to show the parking plan.
Vendars should use the re-supply time allotted in the moming. No vehicles will be allowed access on the
grounds during event hours. Gators will be provided to go back to lot if needed.
ii) Shuttle Plan: There will be 6 buses starting at noon in downtown St. Paul (1 handicap lift bus).
There route will head north on Wabasha St. and stop on the corner of Wabasha and 4` St The
shuttle will proceed north to 7 and have a stop there, turn left and follow that to Kellogg with a stop
on that comer. Then the shuttle will head east (left) on Kellogg Blvd and go south on Wabasha over
the bridge. The shuttle will take a left on East Water St. and then a left on Levee Rd towards the East
Gate where the shuttle will drop people off. �Gl /� ��
➢ 6 shuttles from 12pm-3:30pm
> 3 shuttles from 330pm-7:30pm
➢ 6 shuttles from 7:30pm-10:30pm
rii) Bike Parking Plan: A fenced corral with 8 bike racks inside on Water Street will be available for bike
parking west of the main entrance.
M. DRAFT TRAFFIC AND PARHING SECURITY PLAN
1 PrivaYe Sec
1 Private Sec
I Private Sec
2 Private Sec
1 Volunteer
2 Volunteer
2 Volunteers
2 Volunteers
Traffic & Parking Control
Sunday August 16
7AM-10PM TrafFic Plato Slvd west of Water
7AM-lOPM Raspberry Island Lot
7AM-lOPM Traffic Water St E of Wabasha Bridge
7AM-1 OPM
7AM-1 OPM
7AM-1 OPM
7AM-1 OPM
lOAM-1 OPM
Parking Lot W Entrance
East Pazking Lot
West Pazking Lot
Boat Lot
$us Lots
N) FIRST AID and EMERGENCY PLANS
Red Cross will be supplying on site medical staff. The first aid tent will be located east of the gateway
entrance between the levee and the sidewalk. Contact person for the Red Cross will be provided. They will
be providing at least two trained medical personnel for every four thousand people on the grounds at all
times.
i) General Communication Systems
1. Two-way radio communication will exist among event staff, the City of Saint Paul (2), Security Staff
Leader (22), Traffic Control/Parking (8), Police (2) and First Aid (3). (number in parentheses are the
number of radios needed)
2. A meering of all staff using radios will be held on Saturda�Au sgu t 15 at 7:OOpm to review
communication protocol and emergency procedures.
3. Police will have their own communication among themselves.
4. Security stafflSonshine Security will have ttieir communication among themselves which will be
provided by Rock the River. The police will be given 2 radios of our frequency, Franklin Graham's
Security will have Rock the River radios, the staff for the city of St. Paul and Paul Manley (our lead
security for Rock the River) will have one too. Everyone will be connected.
5. At a minimum, cell phone communication will exist among the Event Director (Jason Anderson),
Police (contact name), Security (Paul Manley), Food Vendor Coordinator (Chip Scott), and City of
Saint Paul/HI Park (Angela Mens).
ii) Lost and Found
There will be a tent in the Merchandise azea.
iii) Lost Children � 9 � /�
1. Rock the River Tour Minneapolis/5t. Paul representative/volunteer should remain with child at the
exact location where the lost child is first discovered for a minimum of 10 minutes.
2. Someone should be sent to a police officer, security guard and/or event staff with a radio to inform all
staff that there is a missing child and the location of that child.
3. If child is not reunited with parentJguardian after 10-I S minutes, the child should be relocated to the
Information Tent_
4. If after 30 minutes, child and parents azen't reunited, police should determine what steps should be
followed.
iv) Weather Emergencies
l. If there is a severe weather warning for St. Paul, we will discontinue acrivities and encourage people
to disperse.
2. Jason Anderson and Police (Commander Matheson) have the authority to suspend activities due to
severe weather. Managers in all areas have radios and can easily be contacted.
3. Sound technicians have the authority to shut down PA systems at their discretion due to rain,
lightening or wind.
4. In the case of passing thunderstorms, we will not attempt to disperse the crowd but will suspend
entertainment if necessary and resume after the weather has passed.
v) Medical Emergencies
1. First aid staff will have radio contact to the police to call for ambulance services.
2. Ambulance access is available both from the east and west ends of the park.
3. First aid staff should coordinate directly with police in case of a multiple person medical emergency.
vi) Security Emergencies
l. Any general security emergencies will immediately be under the direction of police and security staff
with immediate notification to Jason Anderson.
O. UTILITIES
i) Electricity
We will be using generators for the event.
Contact:
Filmwerks International (Wilmington, NC)
Michael Satrazemis (910-675-1145)
ii) Lighting
Filmwerks International (see above) will also provide the area lighting of six (6) to eight (8) portable light
stands or balloon lights.
iii) Portable Bathrooms, Hand Washing, Gray Water, etc.
We will contact Irish Fest to see if we can make a deal with the vendor on Porta Johns. We have 96 Porta
Johns for a count.
P. LOAD IN Plan and SCHEDULE
ST. PAUL DAILY SCHEDULE SATURDAY AUGUST 15 2009
TIME DEPARTiv1ENT LABOR EOUIPMENT ACTIVITY
8:OOAM SITE 12-16 HANDS BUILD PERMETER FFNCE
I Fork op
S:OOANf GENERATORS 4 HANDS
8:OOAM STAGE 4 HAA'DS
S1:OOA'�I LIGHTING 8 HANDS
§ LOP.DERS
12:OOPM AUDIO 8 HANDS
12:OOPM
1:00PM
2:OOPM
6:OOPM
FOOD VEND
ALL
AUDIO
SCREENS
V IDEO TAUCK
ALL
1 Fork RH1N0 MAT
1 Fork LAYOUTPOWERDISTRO
LOAD-Pi STAGE
LOAD-IN LIGHTING
LOAD-IN AUDIO
DELIVER AND SPOT TENTS
LUNCH
BUILD FOH AND DELAYS
LOAD-IN TKUCK SCREENS
PARK AND POWER
DINNER
ST. PAUL DAILY SCHEDULE SUNDAY AUGUST 16 2009
TIME DEPARTMENT LABOR EOUIPMENT ACTIVITY
7:OOAM ALL CREW CALL RTRPREP
8:OOAM AUDIO SOUND CHECKS
9�OOAM AUDIO 8 HANDS SOUND CHECKS
12:OOPM RTR SOFT OPENING
1:OOPM ALL LUNCH
RTR DOORS OPEN
2:30PM RTR PROGRAM BEGINS
6:OOPM ALL
9:30PM RTR
10:00PM ALL
PROGRAM ENDS
LOAD-OUT BEGINS
Q. LOAD OUT Plan and SCHEDULE
ST. PAUL DAILY SCHEDULE MONDAY AUGUST 17 2009
3:OOAM ALL
9:OOAM SITE
I:OOPM ALL
6:OOPM ALL
PRODUCTION OUT COMPLETED
LOAD-OUT ALL INFRASTUCTURE
LUNCH
LOAAOUT COMPLETE
6q-qi�J
COMMENTS
Narional Fence?
WATER AND SODA FOR
CREW
STAGE AT HEAD HEIGHT
PROVIDE SIDES FOR ALL
TENTS
COMMENTS
LOAD-IN BACKLINE
i) Food Vendors
Load out must be completed by l Opm on Monday, August 17 and vendors are responsible removing all
items from their location. City Staff will assist with load out.
ii) Merchant Vendors
Load out must be completed by l Opm on Monday, August 17 and vendors are responsible removing all items
from their location.
0
R. PAVILION ACCESS � I� ��
We will need access to the pavilion on Friday, August 14, 9am-4pm; Friday, 8am-midnight; Saturday,
6:30am-midnight; Sunday, 7am-midnight; Monday 8am-noon.
S. REFUSE and DAII.Y CLEAN UP
The City of St. Paul (The City) will provide refuse containers throughout the grounds. Ciry staff will collect
refuse throughout the day and dispose. The City will also provide the Monday moming grounds picking.
T. MOTOR COACHES
We are looking to have 6-8 motor coaches behind the stage to keep the artists and other platform guests in as
their �een rooms.
U. MONEY ROOM
The money room from the rickets will be in the east corner of the pavilion. Sonshine Security will travel in
�oups of two and pick-up and deliver the money to the money room. The vendors will keep their money
throughout the day.
V. CONTACT LIST OF EVENT PERSONNEL (will be updated)
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