182466 Original to City Clerk 189466
4 66
CITY OF ST. PAUL FILE COUNCIL No. l `)
OFFICE OF THE CITY CLERK
OU IL 'ESO 4 ION—GENERAL FORM
PRESENTED BY /
COMMISSIONER — • I — DfTE __.__—
—
_— CoT uncFil ohFinl —No. 182466—By Bernard
RESOLVED, That a City of Saint Paul revolving fund, to be designated as
"Como Park Shop Storehouse Stock Revolving Fund' , Code 1082, be and is hereby
created, to which fund shall be charged the cost of all supplies, electrical and
plumbing material, repair parts, small tools and other parts or equipment purchased
to be used in Park and Playground Maintenance and Repair, and also for work done
for other departments; that all salaries and other expenses necessary to operate the
Storehouse shall also be charged to the Revolving Fund 1082; and that all receipts
derived from the use of such supplies, tools, repair parts and other parts or equip-
ment from the various bureaus and departments of said City, shall be credited to
said fund according to the attached printed instructions prepared and promulgated
by and under the supervision of the Commissioner of Parks, Playgrounds and Public
Buildings for operating the above fund which shall form a part of this resolution,
and be it
FURTHER RESOLVED, That the Commissioner of Parks, Playgrounds and
Public Buildings be authorized to establish a working capital in the amount of $20,000.00
as follows: Playground Fund 19-D-4 the sum of $8, 000.00 and Parks Fund 18-C64 the
sum of $12,000. 00 credited to the Como Park Shop Storehouse Stock Revolving Fund 1082.
COUNCILMEN Adopted by the Council NPR 4 195'195
Yeas Nays
DeCourcy APR 2 411
Holland Approved 195
Marzitelli
iMortinson In Favor _ tahtU ---
Peterson Mayor
Rosen Against 4:7 k'i.TBLISHED �- 2%-4
Mr. President, Dillon
-r '
SM 6-5G �
18)466
COIO PARK SHOP STOREHOUSE STOCK REVOLVING FUND 1082.
INSTRUCTIONS FOR OPERATION.
1. CHARGES: All purchases of material, supplies, repair parts, small
tools, lumber, etc., to be used in the Parks or Playgrounds or in any other
Bureau or Department shall be charged to this Fund.
2. STOCK RECORD CARD: A record shall be kept of all stock purchased
or issued on a POSTINDEX or similar card system. This record shall
show date of purchase, purchase order number, quantity, unit cost and
total cost also where purchased. The portion to the right shows items
issued giving date, requisition number, place of delivery or use,
quantity and balance on hand. The card shall have one column on the
left on each side giving description of purchases and two columns on
the right on each side giving description of issued items and balance.
The cards shall be filed by classifications, such as Plumbing, Electrical,
Tools, etc., and then alphabetically in each classification.
3. REQUISITIONS: Requisitions for material from stock -shall be in tri-
plicate. The original to be sent to the Accounting Division at the main
office, the duplicate to be retained by the employee requisitioning the
material and the triplicate to remain in the pad for the Storekeeper.
The requisition shall show material requisitioned With the necessary
description, quantity and place to be used. The storekeeper enters the
costs on the original requisition for information to the Accounting
Division. The storekeeper shall use original costs disregarding any
discounts. The copy remaining in the pad is the storekeepers information
for posting on stock cards. This posting shall be done as soon as possible
after issue and must not be postponed too long leaving the stock records
incomplete. The stock balances should be checked at least monthly to de-
termine if stocks on hand are adequate.
14. CREDITS TO STOREHOUSE: The Accounting Division shall keep a General
Ledger on the Storehouse Stock Revolving Account and also a job ledger.
The discounts by dealers also a percent of overhead on items requisitioned
shall be credited to storehouse account to apply on expense of operating
storehouse, such as salaries, stationery etc.. The per cent of overhead
shall 04Jdetlrained on basis of operating costs.
5. CHARGES TO BUREAUS: The accounting division shall post all costs
of material requisitioned against the various bureaus and departments
in the job ledger and these bureaus are billed quarterly.
•
Duplicate to Printer 189466
• CITY OF ST. PAUL FIDE NCIL NO.
OFFICE OF THE CITY CLERK
COUNCIL RESOLUTION-GENERAL FORM
PRESENTED BY
COMMISSIONER DATE
RESOLVED, That a City of Saint Paul revolving fund, to be designated as
"Como Park Shop Storehouse Stock Revolving Fund , Code 1082, be and is hereby
created, to which fund shall be charged the cost of all supplies, electrical and
plumbing material, repair parts, small tools and other parts or equipment purchased
to be used in Park and Playground Maintenance and Repair, and also for work done
for other departments; that all salaries and other expenses necessary to operate the
Storehouse shall also be charged to the Revolving Fund 1082; and that all receipts
derived from the use of such supplies, tools, repair parts and other parts or equip-
ment from the various bureaus and departments of said City, shall be credited to
said fund according to the attached printed instructions prepared and promulgated
by and under the supervision of the Commissioner of Parks, Playgrounds and Public
Buildings for operating the above fund which shall form a part of this resolution,
and be it
FURTHER RESOLVED, That the Commissioner of Parks, Playgrounds and
Public Buildings be authorized to establish a working capital in the amount of $20,000.00
as follows: Playground Fund 19-D-4 the sum of $ , 000.00 and Parks Fund 18-C-4 the
sum of $12,000. 00 credited to the Como Park Shop Storehouse Stock Revolving Fund 1082.
,PR 2 41951
COUNCILMEN Adopted by the Council 195_
Yeas Nays
DeCourcy App <t !s
Holland Approved 195_
Marzitelli
Mortinson In Favor
Peterson Mayor
Rosen Against
Mr. President, Dillon
5M 6-56 '2
a .
i8 466
,t_
COMO PARk SHOP STOREHOUSE SUCK REVOLVING FUNi. 1u82.
INSTRUCTTCi S FOR OPERATION.
1. CHARGES: All purchaser of .material , supplies, repair parts, small
tools, 1 er, etc., to be used in the Parks or Playgrounds or in any other
Bureau or Department shall be charged to this Fund.
2. STOCK RECORD CARD: A record shall be kept of all stock purchased
or issued on a POS'TN5EX or similar card system. This record shall
show date of purchase, purchase order number, quantity, unit cost and
total cost also where purchased. The portion to the right shows items
issued giving date, requisition number, place of delivery or use,
quantity and balance on hand. The card shall have one column on the
left on each side giving description of purchases and two columns on
the right on each side giving description of issued items and balance.
The cards shall be filed by classifications, such as Plumbing, Electrical,
Tools, etc., and then alphabetically in each classification.
3. REQUISITIONS: Requisitions for material from stock shall be in tri-
plicate. The original to be sent to the Accounting Division at the main
office, the duplicate to be retained by the employee requisitioning the
material and the triplicate to remain in the pad for the Storekeeper.
The requisition shall show material requisitioned with the necessary
description, quantity and place to be used. The storekeeper enters the
costs on'the original requisition for information to the Accounting
Division. The storekeeper shall use original costs disregarding any
discounts. The copy remaining in the pad is the storekeepers information
for posting on stock cards. This posting shall be done as soon as possible
after issue and must not be postponed too long leaving the stock records
incomplete. The stock balances should be checked at least monthly to de-
termine if stocks on hand are adequate.
4. CREDITS TO STOREHOUSE: The Accounting Division shall keep a General
Ledger on the Storehouse Stock Revolving Account and also a job ledger.
The discounts by dealers also a percent of overhead on items requisitioned
shall be credited to storehouse account to apply on expense of operating
storehouse, such as salaries, stationery etc. . The per cent of overhead
shall be determined on basis of operating costs.
5. CHARGES TO BUREAUS: The accounting division shall post all coats
of material requlsilioned against the various bureaus and departments
in the job ledger and these bureaus are billed quarterly.
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