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182466 Original to City Clerk 189466 4 66 CITY OF ST. PAUL FILE COUNCIL No. l `) OFFICE OF THE CITY CLERK OU IL 'ESO 4 ION—GENERAL FORM PRESENTED BY / COMMISSIONER — • I — DfTE __.__— — _— CoT uncFil ohFinl —No. 182466—By Bernard RESOLVED, That a City of Saint Paul revolving fund, to be designated as "Como Park Shop Storehouse Stock Revolving Fund' , Code 1082, be and is hereby created, to which fund shall be charged the cost of all supplies, electrical and plumbing material, repair parts, small tools and other parts or equipment purchased to be used in Park and Playground Maintenance and Repair, and also for work done for other departments; that all salaries and other expenses necessary to operate the Storehouse shall also be charged to the Revolving Fund 1082; and that all receipts derived from the use of such supplies, tools, repair parts and other parts or equip- ment from the various bureaus and departments of said City, shall be credited to said fund according to the attached printed instructions prepared and promulgated by and under the supervision of the Commissioner of Parks, Playgrounds and Public Buildings for operating the above fund which shall form a part of this resolution, and be it FURTHER RESOLVED, That the Commissioner of Parks, Playgrounds and Public Buildings be authorized to establish a working capital in the amount of $20,000.00 as follows: Playground Fund 19-D-4 the sum of $8, 000.00 and Parks Fund 18-C64 the sum of $12,000. 00 credited to the Como Park Shop Storehouse Stock Revolving Fund 1082. COUNCILMEN Adopted by the Council NPR 4 195'195 Yeas Nays DeCourcy APR 2 411 Holland Approved 195 Marzitelli iMortinson In Favor _ tahtU --- Peterson Mayor Rosen Against 4:7 k'i.TBLISHED �- 2%-4 Mr. President, Dillon -r ' SM 6-5G � 18)466 COIO PARK SHOP STOREHOUSE STOCK REVOLVING FUND 1082. INSTRUCTIONS FOR OPERATION. 1. CHARGES: All purchases of material, supplies, repair parts, small tools, lumber, etc., to be used in the Parks or Playgrounds or in any other Bureau or Department shall be charged to this Fund. 2. STOCK RECORD CARD: A record shall be kept of all stock purchased or issued on a POSTINDEX or similar card system. This record shall show date of purchase, purchase order number, quantity, unit cost and total cost also where purchased. The portion to the right shows items issued giving date, requisition number, place of delivery or use, quantity and balance on hand. The card shall have one column on the left on each side giving description of purchases and two columns on the right on each side giving description of issued items and balance. The cards shall be filed by classifications, such as Plumbing, Electrical, Tools, etc., and then alphabetically in each classification. 3. REQUISITIONS: Requisitions for material from stock -shall be in tri- plicate. The original to be sent to the Accounting Division at the main office, the duplicate to be retained by the employee requisitioning the material and the triplicate to remain in the pad for the Storekeeper. The requisition shall show material requisitioned With the necessary description, quantity and place to be used. The storekeeper enters the costs on the original requisition for information to the Accounting Division. The storekeeper shall use original costs disregarding any discounts. The copy remaining in the pad is the storekeepers information for posting on stock cards. This posting shall be done as soon as possible after issue and must not be postponed too long leaving the stock records incomplete. The stock balances should be checked at least monthly to de- termine if stocks on hand are adequate. 14. CREDITS TO STOREHOUSE: The Accounting Division shall keep a General Ledger on the Storehouse Stock Revolving Account and also a job ledger. The discounts by dealers also a percent of overhead on items requisitioned shall be credited to storehouse account to apply on expense of operating storehouse, such as salaries, stationery etc.. The per cent of overhead shall 04Jdetlrained on basis of operating costs. 5. CHARGES TO BUREAUS: The accounting division shall post all costs of material requisitioned against the various bureaus and departments in the job ledger and these bureaus are billed quarterly. • Duplicate to Printer 189466 • CITY OF ST. PAUL FIDE NCIL NO. OFFICE OF THE CITY CLERK COUNCIL RESOLUTION-GENERAL FORM PRESENTED BY COMMISSIONER DATE RESOLVED, That a City of Saint Paul revolving fund, to be designated as "Como Park Shop Storehouse Stock Revolving Fund , Code 1082, be and is hereby created, to which fund shall be charged the cost of all supplies, electrical and plumbing material, repair parts, small tools and other parts or equipment purchased to be used in Park and Playground Maintenance and Repair, and also for work done for other departments; that all salaries and other expenses necessary to operate the Storehouse shall also be charged to the Revolving Fund 1082; and that all receipts derived from the use of such supplies, tools, repair parts and other parts or equip- ment from the various bureaus and departments of said City, shall be credited to said fund according to the attached printed instructions prepared and promulgated by and under the supervision of the Commissioner of Parks, Playgrounds and Public Buildings for operating the above fund which shall form a part of this resolution, and be it FURTHER RESOLVED, That the Commissioner of Parks, Playgrounds and Public Buildings be authorized to establish a working capital in the amount of $20,000.00 as follows: Playground Fund 19-D-4 the sum of $ , 000.00 and Parks Fund 18-C-4 the sum of $12,000. 00 credited to the Como Park Shop Storehouse Stock Revolving Fund 1082. ,PR 2 41951 COUNCILMEN Adopted by the Council 195_ Yeas Nays DeCourcy App <t !s Holland Approved 195_ Marzitelli Mortinson In Favor Peterson Mayor Rosen Against Mr. President, Dillon 5M 6-56 '2 a . i8 466 ,t_ COMO PARk SHOP STOREHOUSE SUCK REVOLVING FUNi. 1u82. INSTRUCTTCi S FOR OPERATION. 1. CHARGES: All purchaser of .material , supplies, repair parts, small tools, 1 er, etc., to be used in the Parks or Playgrounds or in any other Bureau or Department shall be charged to this Fund. 2. STOCK RECORD CARD: A record shall be kept of all stock purchased or issued on a POS'TN5EX or similar card system. This record shall show date of purchase, purchase order number, quantity, unit cost and total cost also where purchased. The portion to the right shows items issued giving date, requisition number, place of delivery or use, quantity and balance on hand. The card shall have one column on the left on each side giving description of purchases and two columns on the right on each side giving description of issued items and balance. The cards shall be filed by classifications, such as Plumbing, Electrical, Tools, etc., and then alphabetically in each classification. 3. REQUISITIONS: Requisitions for material from stock shall be in tri- plicate. The original to be sent to the Accounting Division at the main office, the duplicate to be retained by the employee requisitioning the material and the triplicate to remain in the pad for the Storekeeper. The requisition shall show material requisitioned with the necessary description, quantity and place to be used. The storekeeper enters the costs on'the original requisition for information to the Accounting Division. The storekeeper shall use original costs disregarding any discounts. The copy remaining in the pad is the storekeepers information for posting on stock cards. This posting shall be done as soon as possible after issue and must not be postponed too long leaving the stock records incomplete. The stock balances should be checked at least monthly to de- termine if stocks on hand are adequate. 4. CREDITS TO STOREHOUSE: The Accounting Division shall keep a General Ledger on the Storehouse Stock Revolving Account and also a job ledger. The discounts by dealers also a percent of overhead on items requisitioned shall be credited to storehouse account to apply on expense of operating storehouse, such as salaries, stationery etc. . The per cent of overhead shall be determined on basis of operating costs. 5. 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