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09-754Council File # 09-754 Green Sheet#3071 RESOLUTION CITY OF MINNESOTA 3� Presented by 1 2 3 4 5 6 7 8 IQ 12 13 14 15 16 17 18 19 2� 21 ZZ 23 2¢ 2$ 26 2� 28 29 30 31 32 33 35 36 37 WHEREAS, the Ciry of Saint Paul, Police DepaRment hu been awarded the 20091ntemet Crimes Against Childrrn £rom the Department of Justice, Office of Juvrnile lustice and Delinquency Preven[ion with the use of the Recovery Act Funds; WHEREAS, Ihis grnnt provides funds to support and enhance the Minnesota Intemet Cnmes Against Children Task Force Activines, mcludmg identification, apprehension and prosecution of child sezual predators; WHERAS, ihis grant provides the Samt Paul Police Department the retwtion of the curzent task force commander's positioq W HEREAS, a 2009 financing and spending plan needs to be eslablisheA for ihese funds, and WHEREAS, [he Mayor pursuan[ to Secnon 10.07 I of the Charter of the C�ty of Saint Paul, does certify that there are available for appropriation funds of �190,000 in ezcess of those estimated m the 2009 budge[; and �'HEREAS, the Mayor recommends that the followmg addition be made to [he 2009 budget: CUfrent Budget 043&POlice Special Projects Fund FINANCING PLAN 34232-2009 ICAC Recovery GraM 3193Services - NOC Total Changes to Financing SPENDING PLAN 34232-2009 ICAC Recovery Grant 0111-Salary 0219-Fees — Other Professional Services 0396-Field Equipment 0393-COmputer Software 0370-Computer Equipment and Supplies 0251-Traveland Training Changes �entled Budget 0 325,000 325,000 0 325,000 o ioo,000 o �oo,000 325,000 ioo,000 i oo,000 0 39,000 o io,000 0 36,000 o s,000 39,000 i o,000 36,000 s,000 0439-Fringe Benefits 0 35,000 35,000 Total Changes to Spentling 0 325,000 325,000 THEREFORE BE IT RESOLV ED, that council accepts [his gran[ and authorizes the City of Saint Paul to enter into, and Chief John Hamng[on to implement [he attached agreement with ttie United Sta[es Department of Jus[ice; and THEREFORE BE IT RESOLVED, that [he Saint Paul City Council approves these changes to the 2009 budget by Adoption Certified by Council Secretary By: / � .G i Approv M yor:,, Date 7 L ` By: BY � (�1t� Approved v�ayor for Submission to Council BY� �� �iL.2.t�n� Adopted by Council: Date ���///y �'� 09-754 � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet i DepartmentlOffice/Council: � PD-.PoliceDepartmerrt ; Contaet Person & Phone: Chief John Harrirpton 266.5588 � Date Initiated: i i � ( 09-JUN-09 , � Assign Number For Routing ' Must Be on Council Agenda by (Datej: � �rs�� -- -- - � � Dx. Type: PUBLIC HEARING ' Order � � (RESOLUTION) ___ i ' � E-0ocument Required: Y � ,, � Document ConWct: Evette Scarver ; 'I � i !, Contaet Phone: 266-5541 � l i, �� Total # of Si nature Pa es _f Cli All Locations for Si � - --- -�- - 9 9 ( P 9nature) __.. ___ _____ _ _ _-___ _ -______-___ . Action Requested: Green Sheet NO: 3071420 ------------------- ----- — Deoarhnent SerRToPerson InitiallDate ' 0 �o6ce Deparlment Police Deparnneot ' __ _ ' 1 PoGce_D ___ _ ' PoGceDeQarlment � �i_ _ — __ � i 2 C�Attoroey �- -'.. CdsAttome� � 3 �'inancial Servic --- � --� —' - _Director, FSO �� __— � ,_----_::___.,__—_��_ _ _. .. — — _. — _____ —__ 4 7�Nayor's Otice _____ _ __ _ � __ = MaYOr _ � 5 Cooncil ___ _ ___ li, __ Council _ 'i _ I 6 r CiN Clerk —"—' � City Clerk � _, ; f�v�� ��i[� Signatures on the attached council resolution establishing a financing and spending plan for the 2009 Intemet Crimes Against Children grant. -------- - - -- ---------- Recommendations: Approve (A) or Reject (R): Planning Commission CIB Committee Civil Service Commission Personal Service Contracts Must Answer the Pollowing Questions: 1. Has this person/firm ever worked under a contract for this deparlment? Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does this personlfirm possess a skill not normally possessed by any current city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet. Initiating Problem, lssues, Opportunily (Who, What, When, Where, Why): The City of Saint Paul, Police Department has been awazded a 2009 Intemet Crimes Against Children grant from the Department of Jusrice, Office of the Juvenile Justice and Delinquency Prevention a financing and spending plan needs to be established. F ----- -� --------.. __- - ---- ---------- -- - ------ I pdvantages If Approved: �� The 2009 Intemet Crimes Against Children grant provides fuuding to combat internet crimes against children. ' _ _ . . .----- --_ _ . __ ..-- ------ ----------__ .. . _--- — ! Disadvantages If Approved: I None. �-�;������� DisadvanUges If Not Approved: Lost oppor[unity to use gant funds to combat intemet cr'unes against children. Total Amount of $325,000.00 Tronsaction: Funding Source: 436 i Financial information: (Explain) ,+4Aip � � GSt�'° CostlRevenue Budgeted: Activity Number: �23z �fi ���� �5���� June 9, 2009 9:12 AM Page 1 09-754 City of Saint Paul Interdepartmental Memorandum To: Mazgazet Kelly, Finance Director From: Chris Eitemiller, Sr. Budget Analyst � Subject: Police Budget Amendment to establish financing & spending plan for 2009 Internet Crimes Against Children grant Date: June 22, 2009 The attached resolution establishes a financing and spending plan for a federal law enforcement grant. The grant is with the Department of Justice. The grant totals $325,000 and would pay for the 2009 program for Internet Crimes Against Children. This is an annual program that includes contracts with several other law enforcement agencies. SPPD serves as the fiscal agent and manages the grant. Because this will amend the Police budget, this will require a public hearing. It will be on the Council's agenda July 3` as the first and third meetings each month are the opporiunities for budget amendments. This proposal seems reasonable, I recommend signing. AA-ADA-EEO Employer cs 3o@9�a�4 Deparonent of Justice Office of Justice Rogams PAGE 1 OF t0 �� '�� Office of Juvenile Justice and Cooperative Agreement Delinquency Prevention 1 RECIPIEN7' NAME AND ADDRESS Qnclud'mg Z�p Cade) 5. ANARD N[7MBEA' 1009SN-B9-K018 Ciry of Smnt Paul 15 W Kellog BoWevaN 5. PROIECT PERIOD. FROM 04/012009 TO 03/3 120 7 1 Samt PwI,?HN 55102 BODGETPERIOD_FROM 04l012009 TO 03/3t2037 6 A\VARDDATE 0521R1109 � p�p,y IA. GRANTEE IRSNENDOR NO 8, SUPPLEMEM NUMBEA Imnal 416005521 00 9 PREVIOUSAWARDAMOUN7 $0 3. PROIECT TITLE �0. AMOUNT OF THIS A WARD $ 901,346 Use of Rawery Act Funds W$upport and EMancc Mmnesota ICAC Tuk Force ActrvNu I l. 707AL AWARD $ 701,346 12 $PEC[AL CONDifIONS TFffi ABOVE GRANT PROJECT IS APPROVED SUSIECT TO SOCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE A'ITACHED PAGE(S) 13 STATUTORY AUCHORITY FOR GRANT TA�s prqwt is supportcd undac FY09 Recovery Act (O]]DP-ICAC Imfiaavee) Pub L No, l l L5, 42 USC 17601-1]fil] IS METHOD OF PAYMENT PAPRS - AGENCYAPPROVAL - - GRAMEEACCEPTANCE - 16. TYPED NAME AND TITLE OF APPROVMG OFFlCIAL 18. TYPED NAME AND T[TLE OF AU'CRORIZED GRAMEE OFFlCGIL Lauve RoMnson Iohn Hmrington Ac[�ng Ass�stant Attomey Genernl ChiefofPOLce I7. SIGNATURE OF APPRO VING OFFICIAL I' SIGNATURE OF HORIZED RECIPIHNT OFFICIAL l9A. DATE �,�--_�.�._ r � AGENCY SE NLY 20.ACWUNTRVC�CLASSIFICATIONCODES 21 ISNTG70086 FISCAL FUND BUD DN. YEAR CODE ACT. OFC REG. SUB POMS AMOUNT 9 B SN 70 00 00 701346 OJPFORM4000/2(REV 5-8])PREVIOUSEDlT/ONSAREOBSOLETE OJP FORM 40002 (REV.488) 09-754 ���� ar,�tice O�ce of Jusrice Rogrnms g Office of Juvenile Justice and Delinquency Prevention PROIECLNUbIBER 2009-SY-B9-K018 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDA'CE 0>/212009 SPECIAL CONDITIONS PAGE 2 OF 10 1. 1'he recipient agrees W comply with the financial and administrative requirements set focth in the cu�rent edition of [he Office of Justice Progams (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an accepiable Equal Employment OpporumiTy Plan (if recipient is reqwred to submit one pursuant tn 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of i6 Certified Assurances and may result in susprnsion or [emunation of funding, until such lime as the recipirnt is m compliance. 3. 1Le tuipient agcees to comply with the organizafional audit reqmrements of OMB Circular A-133, Audrts of States, Local Govamments, and Non-Profit Organi�ations, as furtfier descnbeA in t6e cuaent edition of the OSP Financial Guide, CAapter 19. 4. Recipient undecsFands and agcees tt�at it cannoi use any fedeml fu�s, eitkier direcily or indirectly, in support o4the enac[ment, xepeal, modification or adopfion of any law, regulation or policy, at any level of govemmen[, wrthout the express pnor written approval of OJP. 5. RECOVERY ACT — Conflict with Other Standard Tertns and Condi[ions The recipient understands and agees [hat all other tevns and wndifions contained in [his award, or in applicable OJP grant policy statements or guidance, apply unless they conflict or are superseded by the tenns and conditions included here that specifically implement the American Recovery and Reinvesiment Act of 2009, Public Law I 11-5 ("ARR.4" or "Recovery AcP') requvements. Recipie�ts are responsible for contacUng Iheu grant managets for any needed clazifications. 6 Prior to the expenditure of confidenfial funds, the recipient and any subrecipie�ts agree to sign a certificaqon indicaring that he or she has read, understands, and agrees to abide by all of the conditions perFaining to confidential fund expenditures as set forth in the OJP Financial Guide. 7. The recipieni agrees [o woperate with any assessments, naUOnal evaluaUOn efforts, or information or da[a collection requests, includmg, but not limited [o, the provis�on of any infoanation reqmred for the assessment or evaluahon of any achvities within this pco�ect. O1P FORM 4000/2 (REV 488) 09-754 Departrnent of Justice Office of Justice Programs Office of Juvenile Justice and ° j Delinquency Prevention PROJECINUMBER 2009-SN-B9-K018 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDATE OSf212009 SPECIAL CONDlTlONS PAGE 3 OF 10 8. Within 45 days after the end of acry conference, meenng retreat, seminaz, symposium, haining activity, or similaz event funded under Uus awazd, and the total cost of which exceeds $2Q000 in awazd fundt, ffie recipient musC provide the program manager with the follovring infoanation and itemized costs: 1) name of event; 2) event dates; 3) location of eveut; 4) number of federat attendees; 5) number of non-federal at[endees; 6) costs of event space, including rooms for break-ou[ sessions; 7) costs of audio visual services; 8) otl�er eyuipment costs (e.g., computer fees, telephone fees); 9) costs of ptinling and distnbufion; ]0) costs of ineals provided dunng the event; I 1) costs of refreshments provided during the event; (2) costs of event planner; 13) wsfs of eveni Eacihta[ors, and 14) any other costs associated with the event. The recipient must also itemize and report any of the followmg attendee (i�ducUng participauts, presenters, speakers) cosu that aze paid or reimbursed w�th cooperative agreement funds: 1) meals and incidental exprnses (M&IE portion of per d�em); 2) lodgmg; 3) transpor[ation to/from event loca6on (e.g., common cazrier, Privately Owned Vehicle (PO�); and, 4) local transporta[ion (e.g., rental car, POV) at event locahon. Note that if any item is paid for with registration feu, or any other non-awazd funding, then that portion of the expense does not need to be reported. OJP will provide fiut6er ia5tructions regazdmg the submission of this data at a later hme. OIP FORM 4000/2 (AEV 488) 09-754 Departrnent of Justice Office of Justice Programs g Office of Juvenile Jnsrice and ��" Delinquency Prevenfion PROJECTMIMBER 2009-SN-B9-K018 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDATE 05212009 SPECIAL CONDITIONS PAGE 4 OF 10 9. The Project Direc Wr and key progmm personnel designa[ed in the applicalion shal] be replaced only for compelling reuons and witt� the concuirence of OIP. OSP will not unreasonably withhoid concurtence. All successors to key petsonnel must be approved, and such approval is contingent upon submission of appropriate information, includiug, but not Iimited to, a resume. Changes in other progrnm personne( require only notificarion tn OJP and submission of resumes, unless otherwise designated in the awazd documrnt. 10. No portion of these federal grant funds sha(1 be used towards any part of the annual cash compensation of any employee of the grnntee whose total annual cash compensation exceeds 1 I O% of the maeimum salary payable [o a member of the Federnl governmenPS Semor Executive Service at an agency with a Cert�fied SES Pedonnance Appraisal System for tha[ year. ll. ICAC Annoal Reporte The recipient agi�ees to submit annuai reports ro OJP that set forth the following� (A) SYaffing levels of the task force, mctuding the number of investigators, prosuutors, educahon specialists, and forensic specialists dedicated to investigating and prosecuting Internet crimes against children. (B) Inveshgation and prosecunon perfottnance measures of the fask force, includmg-- (i) the number of invesagaaons initiated relaced to Intemet crimes against children; (ii) the number of azrests rela[ed to I�temet crimes against children; and (iii) the number of prosecutions for Intemet crimes against children, including— (n whether the prosecution resulted in a convic6on for such Crime; and (II) ihe sentence and the siatutory maacimum fot such crime under Sfate law. (C) The number of refetcals made by the task force to the United States Attomeys office, includmg whether the referral was accepted by the United States Attomey. (D) Statistics tk�at account for die disposition oF3mestigations that do not result m arrests or prosewrions, such as referrals to other law enforcement (E) The number of mvestigative technical assistance sessions that the task force provided to nonmember law enforcement agencies. (F) The number of computer forensic exazninations that the task force comple[ed. (G) The number of law enforcement agencies participating m Internet crimes against children program staudards established by the task fome. 12. The recipient agrees to fo�wazd reporLS of ICAC Task Force Program Monthly Perfortnance Measures to the 07JDP- designated site. 13. The recipient agrees to compty with the OJJDP approved ICAC Task Force Operat�onal and [nvestigative Standards 14. The Office o£Juvenile Jusfice and Delinquency Prevention hu elected to entet into a Coopera4ve Agreement rather than a grant with the recipienL This decision reflects the mutual mterest of the recipient and 01JDP in the operafion of [he project as well as the anticipa[ed levei of Federal involvement in this pmject OJ.iDP's panc�ipatory role in the project is as follows. a. Rev�ew and approve major work plans, mcluding changes to such plans, a�d key dec�sions pertai�ing to project operanons. b. Review a�d approve ma�or project grnereted documents and materials used in the provision of project se�vices. Provide guidance in s3gm£cant prqect planning mee6ngs, and participate in project sponsored training events or conferences. om eow� a000n ��v. aes� 09-754 Depax�ent of J�fice Office of Justice Progams Office of Juvenile Justice and °"°"' Delinquency Prevention AWARD CONTIlV[TATION SHEET PAGE 5 OF 10 PROJECTNUMHER 2009-SN-B9-K018 Cooperative Agreement AWARDDATE OSI212009 SPEClAL CONDITIONS 15. The recipievt shall submit semiannual progress reports. Progess repocis shall be submined within 30 days after the end of the reporting periods, which aze Iune 30 and December 3l, for the life of the award.'Chese reporrs will be submitted to the Office of Jusrice Progmms, on li¢e-through the Intemet az hups://gants.o�p.usdoj.gov/. 16. RECOVERY ACT—Access to Records; Interviews The recipient understands and agees tbat DOJ (includiog O.iP and the Office of rhe Inspecmr Geneml (OIG)), and iu represenpnves, and the Govemment Accountability Office (GAO), shali have access to acid the right to examme all records (induding, but not limi[ed to, books, papers, and documents) related to Ihis Recovery Act awazd, including such records of any subrecipient, contractor, or subcontractor The recipient also understands and agrees that DOI and [he GAO are authorized to interview any officer or employee of We recipient (or of any subrecipient, contrnc[oq or subcontractor) regazding hansactioas related to this Recovery Act awazd. ll. RECOVERYACT—O�e-timefunding The recipient understands and agrees [6at awazds under the Recovery Act will be one-hme awards and accordingly that its proposed project activities and delivernbles are to be accomplished without additional DOS funding. 18. RECOVERY ACT — Sepaza[e Tracking and Reporting of Recovery Act Funds and Outcomes The rempient agrees to track, account for, and report on all funds from [his Rewvery Act awazd (including specific outcomes and benefits a[tlibutable W Recovery Act funds) separately 6om all o[her funds, including DOJ awazd funds from non-Recovery Act awazds awazded for the same or similar purposes or programs. (Recovery Act funds may be used in conjunction with other funding as uecessary [o comple[e projects, but tracking and reporting of Recove[y Act funds must be separate.) Accordingly, the accoun4ng systems of the recipient and all subrecipienis must rnsure that funds from this Recovery Act awazd are not commingled with funds from any other source. The recipient further agrees that all personnel (including subrecipient personnel) w6ose activities are to be chazged to the awazd will mai�txm Umesheets to documen[ hours worked for activities related to this awazd and non-awazd- related activities. 19. RECOVERYACT—Subawatds—Monitoring The recipient agrees to momtor subawazds under this Recovery Act awazd in accordance with all applicable statu[es, regilarions, OMB c'vculazs, and guidelines, mcluding the OJP Financial Guide, and to include the applicable condirions of this award in any subaward. The recipie�t is responsible for overstght of subrecipient spending and monitoring of specific outcomes and benefifs attlibu[able to use of Recovery Aci funds by subrecipients. The recipient agrees to submit, upon requesk documentation of its policies and procedures for momtoring of subawards under this awazd. 20. RECOVERY ACT — Subawards — DLJNS and CCR for Reporting T6e recipient agrees to work wrth rts first-tier subrecipienu (if any) to ensure d�at, no later t6an Nie d�e date of the recipienfs fi�st quar[erly report after a subawazd is made, the subrec�pient has a valid DUNS profile and has an aclive registration with the Ceniral Contractor Registration (CCR) database. OSP FORM 40002 (REV.4-88) 09-754 Depam¢ent of 7�tice Office of Justice Rogrems Office of Juvenile Tustice and De6nquency Prevention PROIECTNUhIBER 2009-SN-B9-K078 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDATE 05R12009 SPECIAL CONDITlONS PAGE 6 OF 70 21. RECOVERY ACT - Quarterly Financial Reports The recipient agrees to submit quarterly financial status repor[s to OJP. At presen[, Ihese reports aze to be Submit[ed on-line (at https://gmnts.ojp.usdoj.gov) using Standard Form SF 269A, not later than 45 days after the end of each calendar quarter. The recipient understands that after October 15, 2009, OJP will disconlinue its use of the SF 269A, and will require award recipie�ts to submit quaRerty financial status reports within 30 days after tl�e end of each catendaz quazier, using the govemmeni-wide Shandard Fortn 425 Federnt Financ�al Report from (available for viewing at www.whitehouse.govlomblgrants/standazd focros(f&.pd� Beginning vnth che ceport for the fourth calendaz quartec of 2009 (and coutinuing thereafter), the recipient agrees that rt will subm�t quarterly fmancial status reports w OJP on- line (at hrips�//grants.ojp.usdoj.gov) using the SF 425 Fedenl Financial Report fortn, not later than 30 days after the end of euh calrndar quartec The final report shall be submitted not later than 90 days following the end of the grnnt pertod. 22. RECOVERY ACT — Recovery Act Trensactions Listed m Schedule of ExpendiNres of Federal Awards and Recipirnt Responsibilities for Informing Subrecipients (a) The rec�pient agrees to maintam records that identify adequately the source and apphcation of Recovery Act funds, to marzimize the transpazency and accountabiliry of fwids authorized under the Recovery Act u requaed by the Ac[ and in accordance with 2 CFR 21521, "Unifo[m Administrative Requuements for Grants and Ageements with Insritutious of Higher Educadon, Hospitats, and Other Non-profit Organizations" and OMB A-102 Common Rules provisions (relaung to Grants and Cooperafive Ageemenu with State and Local Governments). (b) The recipient agrees to separately ideufify the expenditures for Federal awards under tt�e Recovery Act on the Schedule of Expendihves of Federai Awazds (SEFA) and [he Data Collection Foim (SF-SAC) required by OMB Ciroulaz A-133. This condition only appl�es if [he recipient is covered by the Smgle Audit Act Amendmen[s of 1996 and OMB Circular A-133, "Audits of States, Locai Govemments, and Non-Profit OrganizaROns.° This shall be accompl�shed by ideutifying expenditures for Federat awards made under the Recovery Act sepazately on f}ie SEFA, and as separate rows under Item 9 of Part I[I on the SF-SAC by CFDA number, and inclusion oFthe prefix "ARRA-" in �denfifying the name of the Federal program on the SEFA and u the first cttaracters in Item 9d of Pan III on the SF- SAC. (c) The recipien[ agrees to separa[ely identiCy to each subrecipient the Federal awazd number, CFDA number, and amount of Recovery Act funds, and to document tlils �dentlfication both at the fime of subawazd and a[ the tune of disbursement of funds. When a recipient awazds Recovery Act fuuds for an existing program, the information fiunished to subrecipien[s shall d�stmguish the subawazds of incremental Recovery Act funds from regular subawards under the exisGng program. (d) Tt�e c�ipiettt agrezs to cequire its subrecipients to specifically identify Recovery Act funding on theis SEFA informatioq similar to the requirements for the recipient SEFA described above. This infoanation is needed to allow the recipient to propedy monitor subrecipient expendiNre of Recovery Act funds as well as facilitate oversigh[ by the Federal awarcUng agencies, the DOJ 0[G, and the GAO. ��� WP FORM 4000Y2 (REV 4-88) 09-754 DepaNnent of Justice Office of Jusace Progrnms � Office of Juvenile Justice and °"' Delinquency Prevention PROJECI'�R7NgEA 2009-SV-B9-K018 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDATE 05212009 SPECIAL COMIITIONS PAGE ] OF 10 23. RECOVERY AC'i — Reporting and Registration Requiremrnis under Section IS t2 of the Ruovery Act. (a) This award requires the recipient W complete projects or activities wlvch aze funded under the Recovery Act and [o report on use of Recovery Act funds provided through tlus awazd Infortnation from [hese reports will be made available to the public. (b) The reports are due uo later [han ten calendar days after each calendar quarter in which the recipient receives the assisTance awazd Cunded in whole or in part by the Recovery Act. (c) Recipients and [heir firs[-t�er recipients must mainfam wrtent reg�strations in the Central Contractor Registratio� (www.ccr.gov) at all times dunng which they have active federal awards funded with Recovery Act funds. A Dun and Bradstreet Data Universal Numberi»g System (DiJNS) Number (www.dnb.com) is one of the requirements for registrauon in the Central Conhactoc Registratiou (d) The recipient shall report the information described i� sec4on 1512(c) of [he Recovery Act using the reporting instructions and data elements that will be provided online at www.FedemlReporting.gov and ensure that any inforatation that is pre-fitled �s comcted or updated as needed. (e) The recipien[ shall noUfy the OJP prognm manager of submissio� of iis secfion 1512(c) repor[ at the time the report is submrtted per (d) above. Notification to OJP may be either by submiss�on oFa copy of the section I512(c) data report, or (if not pncticable) by electronic no6fication to the OJP progrnm manager wnfirming submission of the report. Faiture w provide the required nohfication to OJP will be deemed a failure to report under secfion 1512(c). 24. RECOVERY ACT —Provisions of Section I5I2(c) The recip�en[ unders[ands that section 1512(c) of the Recovery Act provides as follows: Recipient Repor[s- No[ later than 10 days after the end of euh calendaz quaRer, each rec�pient that recerved recovery funds from a Federal agency shall submit a report to that agency that contams-- (1) the total amount of recovery funds received from that agency; (2) the amoun[ of recovery funds reCeived ttta[ were expended or obligated to projects or activihes; and (3) a detailed lis[ of all projects or activities for wNch recovery funds were expended or obligated, including-- (A) the name of the project or achviTy; (B) a description of the project or acavity, (C) an evaluation of the completion siams of the project or acAVity; (D) an estimate of the numbec ofjobs created and the number ofjobs retained by the project or activiTy, and (E) for infrastrucnue investrnents made by state and local govemments, ihe purpose, total cost, and rztionale of the agency for funding Ihe infrashuchue investrnent with funds made available under tivs Act, and name of the person to contact at the agency if there aze concems with the infrastructure imestment (4) Detailed infortnation on any subco�hzcts or subgrants awarded by the recipien[ to include the data elements required to comply with the Federal Funding Accountabiliry and Transparency Act of 2006 (Poblic Law 109-282), allowmg aggregate reporting on awards below $25,000 or to indrviduals, as prescribed by [he Director of the O�ce of Management a�d Budget �� O7P PORM G0002 (AEV 488) 09-754 Department of Sustice a� Office of Justice Pragrnvu Ofiice of Juvenile Justice and - Detinquency Prevenrion AWARD CONTINUATION sxEET PAGE 9 OF 10 PROIECT:JUbIDER 2009SN-B9-K018 Coopera6ve Agreement AWARDDATE OSY212IX19 SPECIAL CONDITlONS 29. RECOVERY ACT — Buy American Notificafion (Recovery Act, section 1605) The recipient understands that thls award is subject to Ihe provis3ons of sec4on 1605 of the Recovery Act ("Buy American"). No award funds may be used for iron, steel, or manufactureA goods for a project for the construction, alteration, muntenance, or repair of a public building or public work, unless the rec�pient provides advauce writteu noflfication to the OJP progcam office, and a Grnnt Adjustment Notice is issued that modifies this special condition to add government-wide standard condidons (anticipated to be pubtished in subpart B of 2 C.F.R. part 176) that further implement the specific requirements ar exceptions of sec[ion I605. Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for the wnstruction, alteration, maintenance, or repair of a pub��c buildmg or public work mless all of the son, steel, and manufactured goods used in the project are produced in the United Sta[es, subject to cer[ain exceplions, including United Sta[es obligatlons under intematlonat agreements. For pu�.wses of this special coudition, the following de£nilions apply: "PUblic building' and "public work" means a public builffing of, and a pubGc work of, a govemmental ent�ty (the Umted States; the District of Colucnbia; commonwealths, temtories, and minor outlymg islands of the United SCates; State and local governments; and multi-Siate, regional, or interstate entities which have govemmentai funcUOns). These buildings and works may include, without limitation, bridges, dams, plants, h�ghways, pazkways, streets, subways, tunnels, sewers, mains, power lines, pumping stafious, heavy generators, railways, aitports, terminals, docks, piers, whatves, ways, ligh[houses, buoys, �emes, breakwaters, levees, and canals, and the consWC[ioq alteration, main[enance, or repair of such buildings and works. "Manufac[ured good" means a good brought to [he construction site for mcorporation into the building or work thai has been-- (1) Processed into a specific fonn and shape; or (2) Combined with other raw material W create a material that has different propert�es than [he properties of the individual raw materials. "Steel" means an alloy thaz includes at least 50 percent imu, between .02 and 2 percent carbon, and may include other elements. For pmposes of OJP gants, projects involving consWCtion, alteranon, main[enance, or repair ofjails, deten4on facihaes, prisons, public crime v�ctims' shelters, police facilities, or other s�milaz projects will likely irigger tlus provision. NOTE: The recipien[ is encouraged to contact tF�e OJP program manager— in advance — with any questions conceming th�s conditlon, inctuding its applicabitity [o particulaz circumstances. om roxtK a000n �v, a-ss� 09-754 D�armimt of J�ace Office of 7ustice Progcams Office of Juvenile Justice and Delinquency Prevention PROIECT,WMBER 2009-SN-B9-K018 AWARD CONTIA�iTATION SHEET Cooperative Agreement AWARDDATE 05212009 SPECIAL CONDITIONS PAGE 10 OF 10 30. RECOVERY ACT — Wage Rate RequiremenTS unde� Secfion 1606 of the Recovery Act (a) Section 1606 of the Recovery Act `equires that all taborers and mechanics emptoyed by contrnctors and subcontracWts on projec[s Tunded dveclly by or assisted in whole or in part by and through the Federnl Govemment pursuanf to the Recovery Act sNall be paid wages at rn[es not less [han those prevailing on projects of a character simiiar in ihe locality u detem�ined by the Secretary of Iabor in acwrdance with subchapter N of chapter 31 of title 40, United Siates Code. Pursuant to Reorganization Plan No. 14 and the Copeland Act, 40 U.S C. 3145, the Department of Labor has issued regulations at 29 CFR Parts I, 3, and 5 ro implement the Davis-Bacon and related Acts. Regulations in 29 CFR 5.5 instrua agenc�es concemi�g applicanon of the standard Davis-Bacon contract clauses set forth in that section. The standazd Davis-Bacon contract clauses found in 29 CFR SS(a) aze to be incorporated in any covered conhacts made mder this award that are in excess of $2,000 for construction, altention or repair (including pamfing and decorating). (b) For addihonal guidance on the wage ra[e requircments of seclion 1606, contact your award�ug agency. Recipienis of grants, cooperative agreements and loans should direct [heir initial inquiries conceming the application of Davis-Bacon requiremenu to a pazticulaz fedemlly assisted project to the Federal agency funding the project The Secretary of Labor re[ains final covenge authority under Reorganization Plan Number 14. 31. RECOVERYACT—NEPAandRelatedLaws The recipient understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 et seqJ and other related Federal laws (includ'mg the National Aistoric Pcese�vaUon Act), �f applicable. The recipient agrees [o assist OJP in carrying out its responsibih4es under NEPA and related laws, if the recipient plans to use Recwery Act funds (directly or through subawazd or conhac[) to undertake any activiTy tha[ tdggers these requirements, such as renovation or consWCtion (See 28 C.F.R. Part 61, App. D.) The recipient also agees to comply with all Federal, State, and locai enviro�mental taws and regula[ions applicable W the development and implementa4on oF the activiNes to be funded under this award. 32 RECOVERYACT—Misuseofawazdfunds The recipient understands and agrees that misuse of awazd funds may result iu a range of penalties, induding suspens�on of current and fuNre funds, suspension or debazment from feAeral gants, recoupment of monies provided under au awazd, and civil and�or criminal penalhes. 33. RECOVERY ACT — Inapplicabiliry of Ge�eral Non-supplanhng Requirement to this Award The recipient undecstands that, for purposes of this award, the general non-supplanting requiretnent of [he OJP Finaacial Guide (Part II, Chapter 3) doea not appty. 34. RECOVERY ACT — Addinonal Requirements and Guidance The recipient agrees [o comply with any modifications or additioual requirements that may be imposed by law arid future OJP (includmg govemmenFwide) guidance and clarifications of Recovery Act requirements. OIP FORM 4000/2 (REV. 488) cs f���'i��o Department of Jnstice � .��„> Office of Jusiice Progam5 Office oF the Assishant Attomey Geneml w n�,qro� D C 2osst May 2l, 2009 Chief John Hazringion City of Saint Paul 15 W. Kellog Boulevazd Saint Paul, MN 55102 Deaz Chief Haaington: On behalf of Attomey Genemi Enc Holder, it is my pleasure to inform you that the Office of Justice Progrnms has approved your applica[ion for funding under the FY 09 Recovery Act lnternet Crimes Against Chitdren Task Force Program Grants Progam m the amount of 5701,346 for City of Saint Paul. Enclosed you will find the Grant Awazd and Special Conditioas documen5. This awazd is subjec[ to all admms[rafive and financ�al requirements, including [he umely submission of all financial and prograznmahc reports, resotu4on of all wtedm audit findings, and the maintenance of a mimmum level of cash-on-hand Should you not adhere to Ihese requiremenis, you will be in violadon of the temts of tfis agreemrnt and the awazd will be sub�ect to tevninanon for cause or other adminishative ac[ion as appropriate. If you have questlons regarding this award, please coniact: Prog�em Questious, Will Bronaon, Program Manager at (202) 305-2427; and Financial Questions, the Office of the Chief Fivancial O�cer, Custome� Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congralulations, and we look forwazd to working with you. Sincerely, V � Laude Robinson Acnng Assistant Attomey General Enctosures 09-754 Department of Jusrice � Office of Iusrice Pro�ams , �� Office for Civil Rights Wnshmgron.D.0 20531 May 21, 2009 Chief John Hazrington City of Saiut Paul IS W. Kellog Boulevard Saint Paul, MN 55702 Deaz Chief Harrington: Conga[ulations on your recent award. In es[ablishing financial assisTance programs, Congress hnked the receipt of Fedecal funding to compliance vrit6 Federal civil nghts laws. The Office for Civil Rights (OCR), Office of Jusflce Progcams (OJP), U.S. Deparhnent of Justice is responsible for ensuring that recipients of financial aid fiom OJP, its component offices and bureaus, the Office on Violence Agamst Women (OVI�, and the Office of Community Ortented Policmg Sernces (COPS) compiy with applirable Federnl civil rights siatutes and cegulalions. We a[ OCR are available to help you and your organimuon meet the civil rights requ�rements that come with Justice Department funding. Ensuring Access to Fedetally Assisted Progams As you k�ow, Federal laws prohibit recipients of financial assisTance from discriminadng on the basis of rnce, color, national origin, religion, sex, or disability in funded programs or activides, no[ onty in respect to employment practices but also in the delivery of services or benefiis. Fedeial law also prohibiis funded programs or activities from discriminaring on the basis of age in the delivery of services or benefiis. Providing Servires to Limited English Roficiency (LEP) Individuals In accordance with Departrnent of JusUCe Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Federnl financial assistance must take reasonabte steps to provide meaningful access W their progrnms and activities for persons with limited English proficiency (LEP). For more informauon on the civil righ[s responsibilitles that recip�ents have in providing language services to LEP individuals, please see the website at http://www.lep.gov. Ensuring Equal Treatmeot for Faith-Based Organizations The Depamnent of Susvice has published a regulation specifically pertaming to the fundiag of faith-based organizations. In general, the regulafioq Participa4on in JusUCe Department Programs by Religious Organizations; Providi�g for Fqual Treatrnent of all Justice Departrnent Program Pazhcipants, and lmown as the Equal Treatment Regula6on 28 C.F.R. paz[ 3$ requires State Administering Agencies to heat these organizarions the same as any other applicant or recipient. The regulanon pwhibits State Administering Agencies from making award or gant admmistration decisions on [he bas�s of an organization's religious character ot atliliaUOn, religious name, or the relie ous composidon of iu boazd of directors. The regulario� also prohibits faith-based orgamzations &om using Snancial assistance finm the DepaRment of Jushce [o fund inherently reli�ous activities. While faith-based orgaoi�ations can engage in non-funded inherently religious activides, they must be held separately &om the Departmen[ of Iustice funded program, and cusmmers or beneFciaries cannot be compelled to partic�pate in them. The Equal Trealment Regulalion also makes cteaz that organizations panc�ipating in programs funded by the Department oFlusUCe aze not permitted to discriminate in the prov�s�on of services on the basis of a beneficiary's religion. For more infoxma4on on the regulafion, please see OCR's website at http://www.ojp.usdoj.gov/ocdetfbo.htrn. State Administering Agencies and faith-based organizarions should also note that the Safe Sheets Act, as amended; the Victims of Crime Act, u amended; and the Juveniie Jusrice and Delinquency Prevention Act, as amended, contain prohibitions against discrimmatlon on the basis of religion in employment Despite these nondiscrimination pwvisions, the Juslice Deparhnent Uas concluded that the Reiigious Freedom Resuration Aa (RFRA) is reasonably consirued, on a case-bycase basis, to iequire that its funding agencies pe�mit faith-based organizarions applying for funding under Ihe applicable progracn statutes both to receive DOJ funds and to continue cousidering rel�gion when hiring staff, even if the staNte Ihat authorizes the funding program generally forbids considenng of religon in employment dec�sions by grantees. Questions about the regulation or the application of RFRA to the stahUes ihat prohibit discrimination in employment may be directed to tktis Office. 09-754 Enfarcing Civtl Righ� Laws All recipirnts of Fedetal financ�al assstance, regazdless of Ihe particulaz fvnding source, the amount of the grant awazd, or the number of employees in che woxid�orce, aze subjeCt to tf�e prohibitions against unlawfiil discrimination. Accordingly, OCR invesUgates recipients that are the subject oFdiscriminanon complainis from bo[h individuals and gFOUps. In addition, based on regulatory cri[eaa, OCR selects a number of recipients each year for compliance reviews, audits itiat require recipienis w submit data shovring that they are providing services eqwiably to all segments of their service poputazion and that thea emplo}rtnent ptacrices meet equal employmrnt oppommity siandazds. Complying svith the Safe SKeets Act or Program Requirements In addition [o these geneml prohibirions, an organization which is a recipient of financial assistance subject to the uondiscrimination prov3sions of the Omnibus Cr,me Con¢oi and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant progrnm requirements, mus[ meet iwo additional requiremenis:(1) complying wrth Federel regulations pertaining to the development of an Equal Employment Oppo�Nnity plan (EEOP), 28 C.F.R. § 42301-.308, and (2) submifing to OCR Findings of Discnmination (see 28 C.F.R. §§ 42205(5) or 31202(5)). 1) Meeting t6e EEOP Requirement In accor8ance with Federal regula[ions, Assurance No. b in tYie Standard Assurances, COPS Assurance No. 8.B, or certain Federai gran[ prograzn requirements, your organization must comply with the foltowing EEOP reportmg requirements: If your organization has recerved an awazd for $SOQ000 or more and has 50 or more employees (counMg both full- a�d part-time employees but ezcluding political appomtees), then rt hu to prepaze an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htrn. You may atso request technical assistance from an EEOP specialist at OCR by dialing (202) 6( 6-3208. If your organiza[ion received an awazd be[ween $25,000 and 3500,000 and has 50 or more employees, your orgam�afion snll has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to mainhain t6e EEOP on Sle and make it available for review on request. [n addition, your orgamzaHon has to complete Section B of the Certification Form and re[urn it to OCR. The CeRificat�on Focm can be found at http://www.o)p.usdoj.gov/ocdeeop.htm. If your organization recerved an award for less tha� $25,000; or if your orgamaauon has less than 50 employees, regazdless of [he amount of [he awazd; or if yo� organizafion is a medical mstiNtion, educatwnal instiNhoq nonprofit organizaqon or Indian tribe, then your organizaUOn is exempt from tt�e EEOP requirement However, your organizahon must complete Sec[ion A of the Cer[ification Form and retum it to OCR. The CeRification Fortn can be found at hltp://www.ojp.usdoj.gov/ocr/eeop.hhn. 2) Submitting FSndings of Discrimination In the event a Federal or State court or Federal or State administlabve agency makes an adverse finding of discrimination against your organiza[ion after a due process hearing, on the ground of race, color, religion, na[io�al origm, or sex, yow organizaqon must submit a copy of the fmding to OCR For review. Ensuring the Compliance of Subrecipients If your organiza[ion makes subawards to other agencies, you are responsible for assuring that subrecipients aiso comply with all of tt�e applicable Federal crvii nghts laws, including the requirements pertaining to developing and submitting an EEOP, repo�ting Findings of Discnmination, and providing language services to LEP persons. State agencies that make subawazds must have iu place standard grant assurances and review pcoceduies to demonstcate that ihey are effectively monitonng the civii nghts comphance of subcecipients. [f we can ass�s[ you in any way m fulfii�ing your civil righ[s responsibili4es as a recipient of Fedeml funding, please call OCR at (202) 307- 0690 or visit our website at http://www.ojp.usdoj.gov/ott/. Sincerely, �---/ a. �--- Michael L. Alston Duector cc: Grant Manager Financial Analys[ 09-754 _�� Department of Justice Of�ice of Jucrice Rogams Office of t}�e Clvef Financial Officer Wazhingtoq D.C. 20531 May 21, 2009 Chief John FIarrington C�ry of Saint P�1 15 W. Kellog Boulevazd Saint Paul, NIN 55102 Reference Grant Number: 2009-SN-B9-K018 Dear Chief Hartington: [ am pleased to infom� you that my office haz approved the fotlowing 6udget categories for the aforemenhoned �ant awazd in the cost categories idenufied below: Category Personnel Fringe Bene6ts Travel Equipmern Supplies Construceon ContracNal Other Total Direct Cost Indicect Cost Total Project Cost Federal Funds Approved: Non-Federn! Share: Program Income: Budget $208,603 $81,011 $t9,>00 $39,000 $0 $0 $307,202 $46,030 $701,346 $0 $701,346 $701,346 $0 $0 Match is not required for flus grant program. All Sole Source procurement in excess of $100,000 requires writtrn �ushFication and prior approval of OSP. 09-754 If you have questions regazding thvs awazd, please con[act: - Pmgam Questions, W ill Bronsoq Progem Manager at (202) 305-2427 - Financial Questions, the Office of Chief Financial Officer, Customer $ervice Center(CSC) at (800) 458-0786, or you may conract ihe CSC ai ask.ocfo@usdoj.gov. Cong[atulations, and we look fonvazd to working vrith you. Sincerely, �°��°-X ��-- Mazcia K. Paull Chief Financial Officer 09-754 Department of Justice - Office of Jusrice Progams � O�ce ofJuvenile Justice and Delinquency Prevention � h�gron, D.0 20i31 Memorandam To: Official Grant File From: Kathi Grasso, NEPA Coordinator Subject: Categorical Exclusion for City of Saint Paul The recipient agrees to assist OJJDP to comply with the National Environmental Policy Act (NEPA) and other related federa( environmental impact analyses requirements in the use of these grant funds either direcfly by the recipient or by a subrecipient. Accordingly, prior to obligaring gant funds, the grantee agrees to first determine if any of the following activiries will be related to the use of the giant funds and, if sq to advise OJJDP and tequest further NEPA implementa6on guidance. Recipient understands that this special condition applies to its activities whether or not [hey aze being specifically funded with these grant funds. That is, as long as the activity is being conducted by the recipieny a subrecipient, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condirion must first be met. The activities covered by this special condition aze: a. new wnstruction; b. minor renovation or remodeling of a property ei[her; (1) listed on or etigible for listing on the National Register of Historic Places or, (2) located within a 100-year flood plain; c. a renovation, lease, or any other proposed use of a building or facility tba[ will either; (1) result in a change in its basic prior use or; (2) significantly change its size and; d. Implementation of a new program involving the use of chemicals other than chemicals that are; (1) purchased as an incidental component of a funded activity and; (2) traditionally used, for example, in office, household, recreational, or education environments. 09-754 Department of Iusncc I GRA,NT MANAGER'S MEMORANDLIK� PT. I: oa� of��"" n��'�" PROJECT Si7 MMARY § e Office of Juvenile Jusrice and -„ ' Delinquency Prevenrion CaoperaUve Agreement PROIECTVUMBER I I 2009-SN-89-KOIS I PAGE 1 OF 1 This project is wpponed wder FY09 Recovery Aa (O1JDP-ICAC Inivaova) Pub. L. No. ll 1-5, 42 USC 77601-llb❑ 1 STAFF CONTAC7 (Narne & telephone number) 2. PROJECT DIRECTOR (Name, add�ess & relGphone numberJ Wdl Bronson Amy Brown (202) 305-2427 Reseaxch And Grants Manager 15 W KelbggBlvd Samt Paul, MN SSI�l-2295 (65I) 2665507 3a. T1TLE OF T4SE PROGRAM 36. POMS CODE (SEE L`7S7RUCTIONS OIJDP FI' 09 Recovery Act Intemet Crimw A°�"�t Ctuldren'Cask Force Program Ganrs Prog�am ON REVERSE) 4 TITLE OF PROIECT Use of Recovery Act Funds+n Suppott and Enhance Mirmes�ta ICAC'fazk Focce Activmes 5. NAME & ADDRESS OF GRANTEE 6..�\'AME & ADRESS OF SUBGRANTEE Gty of Samt Paul IS W KellogBoulevard Sa�nt Paul, MN 55102 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 04/01/2009 TO. 03812011 FROM: 04/OIR009 TO� 03/31Y2011 9.AMOUNTOFAWARD 10 DATEOFAWARD 5 701.346 OS/21/2009 ll. SECOND YEAR'S BUDGE7 12. SEWND YHAR'S BUDGET AMOUNY 13 THIRD YEAR'S BUDGET PERSOD 14 THIRD YEAR'S BUDGET AMOUNT I5. SUMMARY DESCffiP7YON OF PR078CT (See mso-acaov on revefae) The Ciry of Saint Paul (MN) ICAC Tazk Force (5701,346.00) vn11 piovide for Ne fWbt�me salary of the ICAC Commander and MICAC will create ihree (3) new Fi'E forensic ezaminer posirions to meet MSCAC's s+affing needs. The MICAC will also hire a mental heaith profess�onal ro pro�ide mental6ealih assessmrnt aud SUP]IOrt fOI �CAC WYYVKM4UUV/L�KCV 4bbj 09-754 This $ant pmgam is aut6oriud by tLe Amcrican Recovey and Reinvesencnt Act of 2009 (Public Law 111-5) (the "Recovery AcP� and by ihe Providing Resouices, Offictts, avd Tuhvology m Exadim[e Cyber i�a[s [o Ow Chitd[en Ac[ of 2008, (P.L. I 1O1N7t, codified az42 USC 17601 - 17676) ("che PROTF,CI' AcP'). iLe stated p�¢poses of the Recovery Act azc. m p*eserve and cmaze �obs and promore economic recovery; m assitt rLose mon �mpacted by the resrss�on; m provide �¢vesvnenrs veeded io iucrease economic efficienry by sp�vnnS tec6nolopjca7 adv�ces in scirnce and health; ro imest in trmsportatioq rnviroarnenW proreM�oq and othcr iniashucMe ihaz will provide lovg-temi ecovom�c brnefits; and m stab�l"vz Sute avd lorzl govemmeot budgets, in order ro mmimize and avoid recucrions �v essentW sernces and cowm�producrive S*�*. and local tar incrc.ases. The Inremet Crimu Agamst Childrev (ICAC) Tazk Faxce Prog2m seeks m mamtam and crpand Staze and regioval ICAC usk foices ro ad8ress rechnology-facitilazed child eaploitadon. These task {ottes work col7aboretively as a nxhonc� ne[work oflaw enforcement and prosew[orial agrocies thaz preven; inurdict, s¢d invanga[e Intemet rnmes agtinst childien. iLe progra:. requires exisang ruk forces to develop mvlrij�rzisdictlonal, muttiagency responses m such offwses by providing fundiug and other su�oort m Sraze and lorai law enforcemrnt ageocia az a means to help thcm acquire t6e necessary lmowledge, personve4 �d equipmrn[. NCA/CF