D001895CITY OF SAINT PAUL
OFFICE OF I'HE MAYOR
ADMIIVISTAATIVE ORDER
BUDGET REVISION
$40,360.00
ADD9INLS�TIVE �RL)EI� Consistent vrith the authoriiy granted to the Mayor in Section 70.07.4 of the Ciry Charter and
based on the requesi of the Director of the Department of Public Works
to amend the 79 � budgei of the pW Engineering, Sewer, Street, Traffic 8c ROW fund, ihe Director of
ihe Department of Fnance and Managemen erwces is au onze o arnen sai u ge in e o lowing manner.
Curtent Amendetl
Budgei Change Budget
1 001 - 02000 - 0268 Mgmnt Serv Alloc $15,360.00 $11,045.00 $26,405.00
2 001 - 02000 - 0518 Mayor's Contingency $25,000.00 ($11,045.00) $13,955.00
Totals
g 205 - 12110 - Olil
4 205 - 12110 - 0222
i 2�5 _ IZll� - �256
g 205 - 12110 - 0282
� 205 - 12110 - 0290
g 205 - 12110 - 0359
9 205 - 12110 - 0393
10 205 - 12110 - 0439
11 205 - 12110 - 0518
12 205 - 12110 - 0857
13 �5 - 42310 - 0268
14 225 - 42310 - 0518
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Full Time Permanent
Telephone
Registration Fees-Local
Rental of Bldg
Central Service Costs
Other Spec Materials
PC - Software
Fringe Benefits
Mayor's Contingency
Data Process Equipment
Totals
Mgmnt Sero Alloc
Mayor's Contingency
Totals
$105,386.00
$350.00
$800.00
$0.00
$3,797.00
$0.00
$0.00
No.: IJ o o� 8 95
Date: / � �� �0�
�s n: 102942
$0.00
$69,273.00
$650.00
$200.00
$2,000.00
$6,328.00
$4,000.00
$4,000.00
$40,360.00
$174,659.00
$1,000.00
$1,000.00
$2,000.00
$10,125.00
$4,000.00
$4,000.00
$31,918.00 $18,363.00 $50,281.00
$136,500.00 ($108,814.00) $27,686.00
$284,189.00 $4,000.00 $288,189.00
$562,940.00 $0.00 $562,940.00
$564,489.00 $5,332.00 $569,821.00
$10,500.00 ($5,332.00) $5,168.00
$574,989.00 $0.00 $574,959.00
15 235 - 32001 - 0268
16 �5 - 32001 - 0518
•
17 240 - 12005 - 0268
ig 240 - 12005 - 0518
19 260 - 22200 - 0268
20 260 - 22200 - 0518
•
Mgmnt Serv Alloc
Mayor's Contingency
Totals
Mgnuit Serv Alloc
Mayor's Contingency
Totals
Mgmnt Serv Alloc
Mayor's Contingency
Totals
P aretl EY. �vM1y Manaq¢r
,.�i'uce�,a-
ReQUestetlby DeparbnentDnecror
Current Amended / /oO/ d(�G
Budget Change Butlget °✓ � � >
$248,604.00 $5,332.00 $253,936.00
$1OS00.00 ($5,332.00) $5,168.00
$259,104.00
$83,906.00
$10,500.00
$94,406.00
$0.00 $259,104.00
$5,332.00
($5,332.00)
$89,238.00
$5,168.00
$0.00 $94,406.00
$473,752.00 $11,045.00 $484,797.00
$21,000.00 ($11,045.00) $9,955.00
$494,752.00 $0.00 $494,752.00
Ap w . Mayor m— � �
- $� � 2_p oc'�
oate
rublic works
GOMp(,T PERSON & PHONE
Thomas J Eggum - 266-6099
CW NGIAGENDA BV (DA'f�
DATE INITIA'fED
5l17/2000
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ASSfGN
NUMBERFOR
HOUTING
GREEN
In%aVDaze
❑ CfiYATTORNEY
❑ FINANqALSERVICES�IR.
.Doo � 895
No. 102942
COUNCIL
^ ❑ CT'CLERK
V FlNANCIAISERV/ACCTG
❑
❑ DickRU ert �� � ��
❑ MAYOR(OR ASSI5TAIJn
❑
TOTAL # OF SIGNATURE PAGES
(CLIP ALL LOCATIONS FOR SIGNATURE)
ACTION REQUESTED
Approval of attached Administrative Order moving monies from Mayor's Contingency for 4.0 FTE's for the Succession Planning func6on in
the Department of Public Works.
RECOMMENDATIONS:Approve (A) or Rejed (R)
PLANNING CAMMISSION
QB COMMfTTEE
CIVIL SERVICE COMMISSION
i. HasthispersoNfirtneverworkedunderacontractforthisdepartmenl?
YES NO
2. Has this person/firtn ever been a ciry employee?
YES NO
3. Does this personttirtn possess a skill not nortnaliy possessed by any curtent city employee?
YES NO
4. Is this oerson/firtn a
INITIATINGPROBLEM,ISSUE, OPPORiUNITY(WHO, WHAT, WHEN, WHERE, WHY): 'c� i�v
Our succession plan has identi£ied a significant (25%) tumover in staff, because of retirements in the next 3 to 5 years. The plan calls for a
training period that is greatly facilitated by additional staff over the next 2-3 yeazs. As part of our succession plan, we plan to hue two
additional Engineering Aide II's and two additional Civil Engineer Ps. These 4A FI'E's aze temporary and will be phased out as retirements
occur.
ADVAN7AGESfFAPPRpVEO:
This will enable to us to bacl�ill and start training in anticipauon of up to 24 more senior people leaving.
None.
IF APPFOVED:
DISqDVANTAGES IF NOT APPROVED:
Gaps in hained staff to deliver basic Public Works services
AMOUNTOFTRANSACTION$ $108,814.00 COST/REVENUE6UDGE7ED(CIRCLEONE) YES No
� NG SOURCE Mayor's COn[ingency pCTNm NUMBER 001-02000, 205-12110, 225-4231Q 235-32001,
IALINFORMATION(IXPWN) ZGO-IZOOS, ZEO-ZZZOO
DEPARTMENT OF PUSLIC WORKS
Thomas J. Eggum, Director/CiTy Engineer
.
CITY OF SAINT PAUL
Norm Coleman. Mayor
To: Joe Reid
From: Tom Eggum ��j��
Date: May 16, 2000
Subject: Hiring for Temporary FTEs
1000 Ciry HaIt Annex
25 Wesi Founh Street
Saint Pau[, Minnesota 55102-1674
Faz: 651-292-7857
!�
�1-
�00�89�
Joe, as part of creating this year's budget, I received approval--as part of our succession planning--to
hire two additional Engineering Aides and two additional Civil Engineers to start training and backFilling
in anricipation of up to 24 more senior people leaving. I believe spending authorization is in contingency.
We agreed I should document my plan in writing, if not for us, for our successors.
• My comsnitment is that these are temporary FTEs and will be phased out as retirements occur. I
expected to hire much sooner. Now it looks like we will be doing it for just half the yeaz for 2000. We
are now ready to start our recruiting and training efforts. Altached is an adminisffative order to move the
money into appropriate categories.
As part of 2001 budget planning, besides extending the four, I will propose hiring two additional under
this above base FfE plan. In addition, we are going to start a rotation and training program for all
existing, approved posirions also, so new engineer and technician hires outside of this special program
will also go through an extended training/rotarion program. This will not only make our new employees
more versarile and valuable, it will--hopefull�--make our deparhnent more attractive for recruiting.
Thanks for your help.
/jfc
Attachment - Administrarive Order
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Responsive Services • Quality Facilities • Employee Pride
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