09-602CouncilFile# Dy-�D
Green Sheet # 3070360
CITY
Presented by
RESOLUTION
SAINT PAUL, MINNESOTA
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WHEREAS, the City of Saint Paul has received a grant of $86,700.00 from the State of Minnesota for the 2008 State Homeland
Security Grant to pay for a Saint Paul Police Department analyst posirion in the MianesoTa Joint Analyst Center (MN-JAC), and
4VHEREAS, the financin� and spending plans have not been established for the grant received, and
WHEREAS, the Mayor pursuant to Secrion 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available
for appropriarion funds of $86,700.00 in excess of those estimated m the 2009 budget; and
WHEREAS, the Mayor recommends that the following addirion be made to the 2009 budget:
FINANCING PLAN: Current Budeet Chan¢e
510 Fire Responsive Services
35216 — 2008 Homeland Security Grant
3199 — Other Fed Du Grants — State 0.00 86.700.00
0.00 86 700 00
SPENDING PLAN:
510 Fire Responsive Services
35216 — 2008 Homeland Security Grant
0219 — Fees — Other Profess Services
Budeet
86,700.00
86.700.00
0.00 86 700.00 86,700.00
0.00 86 700.00 86 70, 0.00
NOW, THEREFORE BE IT RESOLVED, that the City Council accepts this grant, authorizes the City of Saint Paul to enter into
and implement the attached agreement, which includes an indemtufication clause, and approves the changes to the 2009 budget.
Bostrom
Carter
Harris
Helgen
Stark
Yeas i Navs I Absent
1 hune / Approved by Crty Attorney
/ / � U By:
AdoptedbyCouncil: Date 4�/�/3�l'!�/ Approv y yorf Sub � nt ounci�
Adoprion Certified by Council Secretary By:
BY�
Approve y o � Date ' �
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By:
Requested by Deparhnent of:
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� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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Department/Office/Cou�cil: ' oate��;=,ated: � Green Sheet NO: 3070360
� EM - Emergency Management ' � 1-MAY-09 �
' r ���, y p y. oti �� o . ; , DepartmeM Sent To Person InitiallDate ,
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Civit Service Commission
Personal Service ContreMS Must Answer the Following Questions:
1. Has this perso�ttn ever worked under a contract for this department?
Yes No
2. Has this personlfirm ever been a city employee?
Yes No
3. Does this person�rm possess a skill not normally possessed by any
current ciry employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Iniiiating Problem, lssues, Opportunity (Who, What, When, Wliere, Why):
The State of Minnesota has awarded the City of Saint Paul $86,700.00 for [he 2008 State Homeland Security grant. This grant will be
used to pay for a Saint Paul Police Departrnent analyst position to the Minnesota Joint Analyst Center (MN-JAC).
Advantages If Approved:
The Ciry of Saint Paul will be able to pay for a Saint Paul Police Department analyst position in the MN-JAC.
Disadvantages If Approved:
None.
DisaMantages If Not Approved:
Lost opportunity to fund an analyst position in the MN-JAC.
Total Amount of $$6,700.00
Transaction:
Punding Source: C'�a�t
Financial Information:
(Explain)
May 11, 2009 3:02 PM
CostlRevenue Budgeted:
Activity Number: 35216
Page 1
i Approval of the attached Council Resolution authorizing the City of Saint Paul to accept the 2008 State Homeland Security grant I
!, from the State of Minnesota and establish the spending and financing plan. I
City of Saint Paul
Memorandum
To: Margaret Kelly
From: John McCarthy, Budget Analyst
Subject: GS# 3070360 — 2008 Homeland Security Grant
Date: May 15, 2009
o ��(�U�
Attached is a resolution requesting approval for Emergency Management to accept
$86,700 in 2008 Homeland Security grant revenue from the State. The grant revenue is
planned to be used for one FTE of a police analyst for the Minnesota Joint Analyst
Center. OK to sign.
AA-ADA-EEO EmpLoyer , _ .. . , , . . . .
b i-f�U�
Grant Agreement Page 1 of 2
Minnesota Department of Pablic Safety ("State") Grant Program:
Homeland Secuzity and Emergency Management HSEM Homeland Security Grant Prograzi� 2008
Division
444 Cedar Street, Suite 223 Grant Agreement l�o.: 2009-HSGP-00350
St Paul, Minnesota 55101
Grantee: Grant Agreement Term:
City of St Paul Effective Date: 9/1/2008
City Hall Annex Expirarion Date: 3/31/2011
I S W Kellogg Boulevard
St Paul, Minnesota 55102
Grantee's Authorized Representafive: Grant Agreement Amount:
Richard Lazkin, Original Agreement $1,563,780.00
367 Grove St. Fifth Floor Matching Requirement $0.00
St Paul, Minnesota 55101
Phone:(651)266-5490
Email: rick.lazkin ci.s aul.mn.us
State's Authorized Representarive: Federal Funding: CFDA 97.057
Katvmy Huneke, C'mants Specialist State Funding:
Homeland Security and Emergency Management Special Conditions: None
Division
444 Cedar Street, Suite 223
St Paul, Minnesota 55101
Phone: (651) 201-7420
Email: kamm .huneke state.mn.us
Under Minn. Stat. § 299A.01. Subd 2(4) the State is empowered to enter into this grant ageement.
Term: Effecrive date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expendihues incuned pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for those expenditures made according to the terms of this grant agreement.
Expirarion date is the date shown above or unGl all obligations have been sarisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perfoim and accomplish such purposes and acrivities as specified herein and in the Grantee's approved HSEM
Homeland Securiry Grant Program 2008 Application which ls incorporated by reference into this grant ageement
and on file with the State at 444 Cedaz Street, Suite 223, St Paul, Minnesota 55101. The Grantee shall also
comply with all requirements referenced in the ASEM Homeland Security Grant Program 2008 Guidelines and
Application which includes ffie Teims and Conditions and Grant Program Guidelines
(www.wego.dps.state.mn.us), which are incorporated by reference into this grant agreement.
Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached
and incoiporated 'anto this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines,
the Grantee will submit a written change request for any substitution of budget items or any deviation and in
accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Applicarion, the Grantee certifies that the
matching requirement will be met by the Grantee.
DPS Grant Agreemmt non-state (09/08)
Grant Agreement Page 2 of 2
Payment: As stated in the Crzantee's Applicarion and Grant Program Guidance, the State will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized
Representarive accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will
not be made if the Crrantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and retum the Certificarion Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY
7ndividual cal�es lhatfunds have been erscumbered ¢r
required by Minn. Stal. §§ 16A.15 ¢nd J6C.05. $y:
(with delegated authority)
Signed: TiNe:
Date:
Aate:
Cmnt Agreemeia No. 2009-HSGP-00350 / 2000-12949
2. GRAN1'EE
The Grontee certifiu that the appropriafe persaa(s)
have �ecuied the gmnt agr¢ement on behaljof the Graneee
as required by applic¢bie aKic(es, by(¢ws, reso/utions, or ordinances.
By:
Title:
Date:
By: _
Ti[le:
Date:
Dis[nbunom DPS/FAS
Grzntee
State's Authorized Representacive
DPS Grant Agreeme�t noo-state (09/OS)
.
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����U� ExhibitA
Minnesota Department of Public Safety 444 Cedar Street, Suite 223
Homeland Security and Emergency Management Division Saint Paul, MN 55101
Grantee Name: St Paul, City of
Program: ALL PROGRAM COMPONENTS
Grant Number: 2oos-HSGP-0o350
Budget Category Request
Planning $284,915.16
Organization $86,700.00
Equipment $1,046,822.50
Training $50,000.00
Exercises $51,072.95
Management and Administration $44,269.39
TOTAL $1,563,780.00
Page A-1
HSEM Cttants Program: Grant Budget Summary
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CERTIF`ICATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The unde�igned certifies, to the best of his or her lmowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congess, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awazding of any Federal contract, the making of any Federal gant, the
malcing of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuarion, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperarive
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, A Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan, or cooperarive agreement, the undersigned shall complete and
submit Standard Foim-LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(3) The undersigned shall require that the language of this certificarion be included in the award
documents for all subawards at all tiers (including subcontracts, subgants, and contracts under grants,
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certi£cation is a material representarion of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transacUon imposed by Sec6on 1352, Title 31 U.S.Code. Any person who fails to file the required
certificarion shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Organization Name
Name and Title of Official Signing for Organization
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Date
Signature of Official
07/07