09-601Council File #
Presented By:
WHEREAS, the City of Saint Paul has received a grant o{ $i,477,080.00 £rom the State of Minnesota for the 2008 Urban Area
Security Initiatives (UASI) grant to purchase interoperable communications equipment, hazardous materials and bomb squad
eqwpment, shelter infrastructure, and regional water infrastructure proteciion, a UASI planner position, and
RESOLUTION
�INj PAUL, MINNESOTA
fi/I
Referred To: Committee: Date
1
2
3
4
5
6
7
8
9
�0
11
12
13
14
15
16
17
18
19
20
21
22
23
2a
25
26
27
28
29
30
31
WHEREAS, the financing and spending plans have not been established for the grent received, and
WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available
for appropriation funds of $1,477,080.00 in excess of those estimated in the 2009 budget; and
WHEREAS, the Mayor recommends that that following addition be made to the 2009 budget:
FINANCING PLAN: Current Budget Cfiange
510 Fire Responsive Services
35215-2008 UASI Grant
3199 - Other Fed Dir Grants - State - 1,477,080.00
- 1,477,080.00
SPENDING PLAN:
510 F�re Responsive Services
35215 - 2008 UASI Grant
0111 - Full Time Certified
0219 - Fees - Other Prof Services
0356 - Safety Supplies
0350 - Communication Equipment
0439 - Fringe Benefits
0848 - Capitalized Equipment
Green Sheet #
158,995.61
200,000.00
200,000.00
175,450.00
62,566.39
680,038.00
1,477,080.00
D - l�ol
3070359
Budget
1,477,080.00
1,477,080.00
158,995 61
200,000.00
200,000.00
175,480.00
62,566.39
680,038.00
1,477,080.00
NOW THEREFORE BE IT RESOLVED, that the City Counai accepts this grant, authorizes the City of Saint Paul to enter into
and implement the attached agreement, which includes an indemnification clause, and approves the changes to the 2009
budget.
Adopted by Council: Date �'/�����
Adoption Certified by Council Secretary:
By: - /�,y
Approved by M r: ate V/
By: / ✓� ��
Requested by Department of:
�
�
Approval / Ra ommended y Director of inancial Services:
(
By:
Form Approved by City Attorney:
gY: `�P����- o� • `Y �'a�h
Approve by ayorfor S�ssio 0 oun '
By: �
� Green Sheet Green Sheet
�
Green Sheet Green Sheet Green Sheet Green Sheet �
o�- r�ol
DepartmenVOfficelCOUncii: ' oa��^,t�ated: Green Sheet NO: 3070359
EM - Emergency Management �; � �_MAY-09 �
Contact Person & Phone: , , DepaRment Sent To Person InRiallDate
. Rick Larkin � 0 Emerecncv Mana2ement i�
2fiF)-5�19� � � 1 EmerEencYMana¢ement Deoar�entDirector
, Assign � 2 FSre ' ��� i.
� Must Be on Council Agenda by (Date): i Number � 3�5nancial Servicec I; OfHce Financil Services i ��
L-� j i� r� i Por �
, � RoUting � 4 CinAttomev
i Doc. Type: RESOLUTION W/$ '� Order � 5 YIayor's Office ' Mavor/Assistant '
TRANSACTION '� � 6 Council Citv Counc� ' �
I 7'City Clerk CiN Clerk '
! E-DocumentRequired: Y I �''�. I � ,
i j �' ! ��1Y i i ' �I
, Document Contact: �ill LeCasse , { I
Contact Phone: 228-6257
7otal # of Signature Pages _(Clip All Locations for Signature)
Approval of the attached Council Resolurion authorizing ihe CiTy of Saint Paul to accept the 2008 Urban Area SecuriTy Iniriatives
(C7ASI) gran[ from the State of Minnesota and establish the spending and financing budget.
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Civil Service Commission
Personal Service Contracts Must Answer the Foliowing Questions:
1. Has ihis person/firm ever worked under a contract for this tlepartmenY?
Yes No
2. Has this person/firm ever been a ciry employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on sepamte sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The State of Minnesota has awazded the Ciry of Saint Paul $1,477,080.00 for the 2008 Urban Area Security Inivatives grant. This
gant will be used to purchase interoperable communication equipment, hazazdous materials and bomb squad equipment, shelter
infrastructure, regional wa[er infrastructure pmtection and a UASI planner posi[ion.
I, ptivantages If Approved:
� The City of Saint Paul will be able to purchase and upgrade equipment, improve infrastructure protection, and have a UASI planner
i position.
� DisadvantageslfApproved:
I None.
Disadvantages If Not Approved:
Lost opportunity to receive funding to purchase and upgade equipment and infrastructure.
=J �
y, ��"J
a
Total Amount of $1,477,080.00
Transaction:
Funding Source: Gfefil
Fi nancial Informati on:
(Explain)
CosVRevenue Budgeted:
Activity Number. 35215
May 11, 2009 2:51 PM Page 1
v�-�a
Grant Agreement Page 1 of 2
Minnesota Department of Public Safety ("State") Grant Program:
Homeland Security and Emergency Management HSEM Homeland Secunty Grant Program 2008
Division
444 Cedar Street, Suite 223 Grant Agreement No.: 2009-HSGP-00350
St Paul, Minnesota 55101
Grantee: Grant Agreement Term:
City of St Paul Effective Date: 9/1/2008
City Hall Annex Eapiration Date: 3/31/2011
15 W Kellogg Boulevazd
St Paul, Minnesota 55102
Grantee's Authorized Representative: Grant Agreement Amount:
Richazd Lazkin, Original Agreement $1,563,780.00
367 Grove St. Fifth Floor Matching Requ'uement $0.00
St Paul, Minnesota 55101
Phone: (651) 266-5490
Email: rick.lazkin ci.s aul.mn.us
State's Authorized Representarive: Federal Funding: CFDA 97.067
Kanuny Huneke, Cnants Specialist State Funding:
Homeland Security and Emergency Management Special Conditions: None
Division
444 Cedar Sueet, Suite 223
St Paul, Minnesota 55101
Phone:(651)201-7420
Email: kamm .huneke state.mn.us
Under Minn. Stat. § 299A.01. Subd 2(41 the State is empowered to enter into this grant agreement.
Term: EffecUve date is the date shown above or the date the State obtains all requued signatures under Minn.
Stat. § 16C.05, subd. 2, whichever is later. Once this gant agreement is fully executed, the Cnautee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for ffiose expenditures made according to the terms of this grant agreement.
Expuation date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and acrivities as specified herein and in the Crrantee's approved HSEM
Homeland Security Grant Program 2008 Applicarion which is incorporated by reference into this grant agreement
and on file with the State at 444 Cedar Street, Suite 223, St Paul, Minnesota 55101. The Crrantee shall also
comply with all requirements referenced in the HSEM Homeland Security Grant Program 2008 Guidelines and
Application which includes the Terms and Condirions and Grant Program Guidelines
(www.wego.dpsstate.mn.us), which aze incorporated by reference into this grant agreement.
Budget Revisions: The bzeakdown of costs of the Grantee's Budget is contained in E�ibit A, which is attached
and incoiporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines,
the Grantee will submit a written change request for any substiturion of budget items or any deviation and in
accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that tlte
matching requirement will be met by the Grantee.
DPS Crzant Agreement non-s[a[e (09/08)
-ID D
Grant Agreement Page 2 of 2
Payment: As stated in the Grantee's Applicarion and Grant Program Guidance, the State will promptly pay the
Crrantee after the Crrantee presents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Progam Guidelines. Payment will
not be made if the Grantee has not satisfied reporting requuements.
Cern'fzcation RegardingLobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regazding Lobbying form provided by the State to the Grantee.
1. ENCIJMBRANCE VERIFiCATION 3. STATE AGENCY
Individunl cotifier thut funds have been encumbered us
required by Minn. Stat §§ 16A.15 and 16C.05. $y:
Signed:
Title:
delegated authoriry)
Date:
Da[e:
Gcant Ageemern No. 2009-HSGP-00350 / 2000-12�t9
2. GRANTEE
The Grantee certifies th¢t the ¢ppropreate person(s)
have uecuted the gmnt agreement on behaljof the Gramtee
as required 6y applicable anic[u, bylaws, ruolutions, ar osdinances.
By:
TiUe:
By: _
Title:
Dare:
Distnbution: DPS/FAS
Grantee
State's Authorized R�resentahve
DPS Grant Agreemai[ non-sta[e (09/08)
��"�P�f ExhibitA
� HSEIr,� Minnesota Department of Public Safety 444 Cedar Street, Suite 223
�»-�.-��� Homeland Security and Emergency Management Division Saint Paul, MN 55101
Grantee Name: St Paul, City of Grant Number: 2009-HSGP-00350
Program: ALL PROGRAM COMPONENTS
Budget Category Request
Planning $284,915.16
Organization $86,700.00
Equipment $7,046,522.50
Training $50,000.00
Exercises $51,072.95
Management and Administration $44,269.39
TOTAL $1,563,780.00
Page A-1
HSEM Grnnts Program� Grant Budge[ Summary
��j-�ol
CERTI�ICATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her l�owledge and belief that:
(1) No Federal appropnated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congess, or an employee of a Member of
Congress in connecrion with the awazding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuarion, renewal, amendment, or modificarion of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, A Member of
Congress, an officer or employee of Congess, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan, or cooperative agreement, the undersigned shali complete and
submit Standard Form-LLL, "Disclosure of Lobbying ActiviUes°, in accordance with its instrucrions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certificarion is a material representarion of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certificarion is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31 U.S.Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failwe.
Organization Name
Name and Title of Official Signing for Organization
Sigiature of Official
Date
07/07