09-547Council File # 09-547
Green Sheet#
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RESOLUTION
Presented by
C{TY
�!!�,
WAEREAS, the City of Saint Paul, Police Depaztment was authorized to enter into a 2007 Buffer Zone Protecrion Grant
Program from the Minnesota Department of Public Safety (councIl file #09-215); and
WI�REAS, tlus grant provides funding for equipment to enhance security at critical in&astructure sites in the City of Saint
Paul; and
WHEREAS, a 2009 financing and spending plan needs to be established for these funds; and
WHEREAS, the Mayor pursuant to Section 10.07.1 of the Charter of rhe City of Saint Paul, does certify that there are available
for appropriation funds of $365,750 in excess of those estimated in the 2009 budget; and
WHEREAS, the Mayor recommends that the following addiuon be made to the 2009 budget:
Current Changes Amended
Budget Budget
0436-Police Special Proj�ts Fund
FINANCING PLAN
34231-2007 Buffer Zone Protection Grant
3199-Services - NOC
Total Changes to Financing
SPENDING PLAN
34231-2007 Buffer Zone Protection Grant
D396-Field Equipment
0836-Trailers and Non-Self Propelled Equipment
0856-System Software over $5,000
0857-Computer Hardware over $5,000
0853-Camera Equipment
Total Changes to Spending
0 365,750 365,750
0 365,750 365,750
o so,000
o �o,000
0 42,875
0 42,875
0 150,000
0 365,750
60,000
�o,000
32,875
52,875
150,000
365,750
THEREFORE BE IT RESOLVED, that the Saint Paul City Councff approves these changes to the 2009 budget.
Reqitested
Catter
Harris
✓
Approved
By:
Thune
Adopted by Council: Date �,
Adoption Certified by Counci Secretary By:
BY� �/ (�// ir ' %
Approve by ayo : IT. te S�-9
By: �
PAUL, MINNESOTA
Approved by City
By: �
o£
Council
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheef Green Sheet� �
! Departrne�M/Office/Council: Date initiated:
! Pp _Police Department � 26 ; GCeell S�eet NO 3069022
� � I
! Contact Person 8 Phone:
� Chief John Hartington
2 ;
� Must Be on Council Agenda by (Date): �
} sjzd P � f
; Doa Type: RESOLUTfON W($
�, TRANSACTION
E-Document Required: Y
Document Contact: Evette Scarver
Contaet Phone: 266-5541
3 �Cftv AUornev �� Citv Attorney �. i
.6 ICItY Clerk CitV Clerk i
7 oliceDeparlment 1� PoGceDepariweut �
Total # of Signature Pages �(Clip All Locations far Signature)
Action Requested:
Signatures on the attached council resolution establishing a spending and financing plan for the 2007 Buffer Zone Protection Grant
Progam.
Recommendations: Approve (A) or Reject (R):
Planning Gommission
CIB Committee
Civil Service Commission
Personal Service Contracts Must Answer the Following Questions:
7. Has this person/firm ever worked under a contract for this depadment?
Yes No
2. Has this persoNfirtn ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
cufrent clty empfoyeel
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
; Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
� The City of Saint Paul Police Departmeut emered into a 2007 Buffer Zone Yxotection Grant Program with the Minnesota Department
i of Public Safety. A financing and spending plan needs to be established. Authorization is needed.
Advantages If Approved:
OpporLunity to use �ant funding for equipment to enhance security at crirical infrashucture sites in the City of Saint Paul.
DisadvanWges IfApproved:
None.
, DiSadvantages If Not Approved:
�I Lost opportunity to use grant funds to enhance security at critical infrastructure sites in the City of Saint Paul.
�
Totai Amount of $365,750.00
Transaction:
Furtding Source: 436
Fi�ancial Irtformation:
(F�cplain)
-,�.�' . ..��.�_
� � :�.• � ....
�
Assign
Number
Fo�
Routing
Order
CosUReverme Budgeted:
ActivityNumber:34231 ��1���/��
�ret`r
March 26, 2009 4:51 PM Page 1
09-547
City of Saint Paut
Interdeparhnental Memorandum
To: Margaret Kelly, Finance Director
From: Chris Eitemiller, Sr. Budget Analys�
Subject: Poiice Budget Amendment to establish financing & spending pian for 2007
Buffer Zone Protection Grant Program
Date: May 5, 2009
The attached resolution establishes a financing and spending plan for a federal law enforcement grant.
The grant is with the Department of Homeland Security via the MN Department of Public Safety. The
grant provides funding for the Buffer Zone Protection program in the amount of $365,750 and would
pay for equipment to enhance security at critical infrastructure sites in the City. The department
received the appropriate authority to enter into this agreement from the Council on 2/25/09 (Council File
#09-215).
Because this will amend the Police budget, this w111 require a pubiic hearing. It will be on the Councii's
agenda May 13�`, as the first and third meetings each month aze the opportunities for budget
amendments.
This proposal seems reasonable, I recommend signing.
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Grant Agreement Page i of 2
Minnesota Department of Ynbiic Sa#'e4y ("State"} Grant Program:
Homeland Secia�ity and Emergency Management Division
444 Cedar Stree� Suite 223 HSEM Buffer Zone Protection Prograzn 2007
St Paul, Minnesota 55101
Graut Agreement No.: 2�04-BZPP-OQ217
Graatee; Grant Agreemenf Term:
City of St Paul Police Department ETfective Date:. 711/2008
367 Grove Street Expiration Date: 6!3'0l2011
St Paul Minnesofa 55106-2416
Grantee's Anthorized Representative: Grant Agreement Amonnt:
John Iiarrington, Chief of PoIice Original Agreement $365,"t50.00
367 Giove Street Matching Requirement 0
St Pau1, Minnesota 5 5 1 06-24 1 6
Phone (b51) 266-5588
Fax: (65I) 266-5542
Hmail: jofin.harrin on cist aul.mn.us
State's Auihorized ReQresenta6ve: Federal Funding: CFDA No. 97.078
Sherrill Neudahl, State Funding: N/A '
444 Cedar Sireet Special Conditions: None
Suite 223St Paul, Mirmesota 55101-6223
Phone: (651) 201-7421
Email: sherrill.neudah state.mn.us
Under Minn. Stat. § 299A.01. Subd 2(41 the State is empowered to enter inYO this grant a.greement.
Term: Effective date is the date shown above or the _date the State obtains all required signatures under Minn.
Stat. § 16C.Q5, subd. 2, whichever is later. pnce this gant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payznerrt clause of this grant agreement.
Reimbursements will only be mada for those expenditures made according to the terins of this grant agreement.
Expiration date is the date shown above or until all obligations hav� been satisfactority fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accompiish such purposes and activities as specified herein and in the Grantee's approved HSEM
BufFer Zone Protection Program 2007Applica#ron ("Application") which is incorporated by seferenoe uzta this
grant agreement and on file with the State at 444 Cedaz Street, Suite 223, SY Aaui, Minnesota 55 k01-6223, The
Grantee sfiall atso comply with all requirements referenced in the HSEM Buffer Zone Protection Program 2007
Gnidelines and Application which includes the Terms and Conditions and Grant Program Guidelines
{vnvrv.wego.dps.state.mn.us), wh'ich are incorporated by reference into this grant agreement.
Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached
and incorporated into tksis grant ag�eemeni. As stazed in the Grantee's Application and Grant Program Csuidelines,
the GranYee will submit a written change request for any substitution of budget items or any deviation and in
accordance with the Crrant Program GuideSines. Requests must be approved prior to any �penfliture by the
Grantee.
Matching Requiremenfs: (If applicable.) As sfated in the Grantee's Application, the Grantee ceztifies that the
matching reqyirement will be met by the Crrantee.
DPS �rant Agreement non-sEate (09708)
09-547
Grant Agreemeat
Page 2 of 2
payment; As state3 in the Grantee's Appiic,axion and Cmnt Program (auidance, the State will promptly pay the
Grantee afrer the Cnac�tee gresents an invoice for the services actuaIly performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Crrant Progam GuideIines. Payment
will not be made if the Grantee has not sarisfied reporting requirements.
Ceruf cation Reaart&n; Lobbyfng: (If apglicable.) Grantees receiving federat funds over $f OO,OQ0.46 must
complete and return the Certification Regarding Lobbying form providerl by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION
Ir+d"rviduat rert�es thai fvnds have been encum6ernd as
>aquirad by MimR. Slat. §§ 16A.J5 mtd 16G05.
Signed:
Date: '
Grant Agreement No. 2009-BZPP-00217 / 2000-12766
2. GRANTEE
17ee Grantee certhes fhat the appropnate
have executed the grmit agreement ars behafofthe Granree
¢s requ+md by appltcable arnc2u, bylaws, resotutfons, or ordimmcea
By:
Titie: Chief of Police
3. STATE AGE7VCY
By:
(with deiegatefl autharity)
Title:
Datz:
By:
Title: Director, Human Rights
Date:
By:
T'stle: City Attorney �
Date:
By:
Title: Dirertor, FSO
Date: _
By:
Title: Mayor
Date:
�islrbution: DPS/FAS
Gran[ee
Staie's Autttociud RepresenLaRae
DPS Grant Agreeraent non-state (D9/48)
09-547
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