09-488Council File # U I " ���
Green Sheet # 3069406
RESOLUTION
CITY OE SAINT,PAUL, MINNESOTA
Presented
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WHEREAS, The Department of Public Works has received a$104,600.25 grant from the Metropolitan Emergency
Services Board (MESB) for 800 MHz radio systems, and
WHEREAS, the Saint Paul City Council accepted this grant on March 18, 2009 (Council File #09-297), and
WHEREAS, the MESB grant funding for 800 MHz radio systems will assist in the City of Saint Paul's conversion to an
interoperable communications system, and
WHEREAS, this grant requires a grant match of $26,150.06 which will be funded through the existing 2009 budget,
and
WHEREAS, the 2009 budget needs to be amended to reflect the grant funds that will be received, and
WHEREAS, the Mayor, pursuant to Section 10.07.01 of the City Charter, does certify that there are available for
appropriation funds of $104,600 in excess of those estimated in the 2009 budget, and
WHEREAS, The Mayor recommends that the following additions be made to the 2009 budget:
Current Budqet Changes Amended Budaet
Sewer UtiliN Fund
Financina Plan
22201-3199 Federal Direct Grants-State
AII Other Financing
Total Financing Plan
$0 $104,600 $104,600
$77,651,068 �0 $77.651,068
$77,651,068 $104,600 $77,755,668
Soendina Plan
22201-0380 Communication Suppfies $0 $104,600 $104,600
AIl OtherSpending $77.651.068 �0 $77.651.068
Total Spending plan $77,651,068 $104,600 $77,755,668
The above changes are for grant funds that will be �eceived for the purchase of 800 MHz radios.
THEREFORE BE IT RESOLVED, that the Saint Paul City Council hereby accepts the Mayo�'s recommendation and
approves the aforementioned changes to the 2009 budget.
Requested by Deparhnent of:
Public Wo Direc[or
B
Director of Deparhnent of Public Works
Approval Recommended by Director of Financial
Adopted by Council: Date , '///j�q
Adoption Certified by Council Secre
By: / / s
Approved b, Mayou me s�
B➢: �
B y —�
Form Approved
B
Fonn Approv,�,d
�
Green
PW _ Public Works
Contact Person & Phone:
Rhonda Giliquist
266-6070
Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
Must Be on Cauncil Agenda 6y (Date):
�// � !I
Doc. Type; PUBIIC HEARING
(RESOLUTION)
EDOCUmecrt Requiced: Y
Document Contact: �eff Bots
Coniad Phone:
Df
Date Initiated:
�9-APR-09 Green Sheet NO: 3069406
�
Assign
Number
For
Rauting
Order
Total # of Signature Pages _(Clip All Locations for Signature)
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2 �'inanaal Services I I Budeet / Directnr � � y---
3 ityAtWrnev 1 Ci Attornev �•., � L,u�
4 fayor'sOffce MayorlAVistant _ _
Public Hearing to amend the 2009 budget for the Grant from the Metropolitan Emergency Services Boazd (MESB) for 800 MHz
Radio Systems.
Recommendations: Apprwe (A) or Reject (R):
Planning Commission
CIB Committee
Civil Service Commission
�Personal Service Contfacts Must Answer the Following Questions:
i. Has this persoNfirm ever worked under a contrac[ for this department?
Yes No
2. Has this person/firm ever been a ciry employee?
Yes No
3. Does this persoNfirm possess a skill not nortnally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, lssues, Opportunity (Who, What, When, Where, Why):
The department of Public Works accepted a$104,600.25 Gran[ from the Metropolitan Emergency Services Boazd (MESB) for 800
MHz Radio Systems. On Mazch 18, 2009 City Council accepted this a an[. Therefore the 2009 budget needs to be revised to reflect
this grant. The requ'ued grant match of $26,150 will be funded through the existing 2009 budget.
Advantages If Approved:
The �ant funding will assist [he City of Saint Paul's conversion to an in[eroperable communication system.
Disadvantages If Approved;
None.
Disadvantages If NM Approved:
There will no[ be adequate budget authority for either receiving or spending of tkus grant.
Total Amount of $� 04,600.00
Tra�saction:
Fu�ding source: Federal Grant
Financial Information:
� (Explain)
Activity Number: 260-22201
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CosURevenue Budgeted: Y
Aprii 10, 2009 7:33 AM Page 1
City of Saint Paul
Interdeparhnental Memorandum
To: Mazgaret Kelly, Finance Director
From: Chris Eitemiller, Sr. Budget Analyst �
Subject: Sewer Fund Budget Amendment for 800 MHz radio purchase
Date: April 15, 2009
e�-���
The Public Works department was given authority by Council (Council File #09-297) to accept a state
grant of $104,600 on Mazch 18` The attached resolution would allow the department to amend its 2009
budget for the Sewer Fund. This fund would be purchasing 800 MHz radio systems to allow Public
Works and Pazks and Rec to finish upgrading their radio equipment from VHF/UHF to 800 MHz.
These radios are needed for communication of routine, as well as emergency situations. There is a
match of 26k that is required, which was included in the 2009 budget, so the only change needed is to
add spending authority and revenue associated with the grant.
This will require a public heazing because it increases this fund's financing and spending authority. It
will be on the agenda May 6�'.
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Emplopu