09-483CouncilFile #�� ���
RESOLUTION
CITY RF SAINT PAUL, MINNESOTA
Presented By:
Greensheet# 3069941
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Page 1 of 4
WNEREAS, the City of Saint PauPs long term General Obligation bond rati�g is AAA and Aa2 by Standard & Poors and
Moody's rating services respectivefy; and
W HEREAS, the City of Saint Paul's management practices have been assigned a Financial Management Assessment (FMA)
of strong, the highest rating possible, by Standard & Poo�'s; and
W HEREAS, in 2005 the City Council, in CF OS-1187, adopted a General Fund — Fund Balance Policy which provides that the
City will maintain a Fund Balance equal to at least 15 % of next year's budgeted general fund expenditures; and
WHEREAS, the policy further provides that if the fund balance level falls below the 15% minimum threshold due to reasons
unexpected, a replenishment plan with be develaped, and
WHEREAS, on December 26, 2005, with 5 days remaining in the City's fiscal year, the State of Minnesota unalloted
$5,688,653 of Local Government Aid (LGA) to the City of Saint Paul, dropping the year ending 2008 fund balance to below the
15 % minimum threshold; and
WHEREAS, the Mayor and City Cou�cil are committed to continue sound fiscal management and follow the adopted General
Fund Balance Policy, by taking immediate action to restore its General Fund — Fund Balance to the 15°/a policy Ievel; and
W1iEREAS, on January 1, 2008 the General Fund — Fund Balance was in excess of the 15% requirement by approximately
$1,357,201; and
WHEREAS, it is estimated that the operations in the General Fund, for fiscal year 2008, would have resulted in a contribution
to December 31, 2008 Fund Balance of approximately $1,222,100 had unallotment not occurred; and
WHEREAS, the Mayor and City Council, after recognizing the previously mentioned amounts, in order to resYOre General Fund
— Fund Balance to its required 15% level consistent with policy, find it prudent to tormally reduce sQending in 2�09 in the
General Fund by $2,703,784; and
WHEREAS, this General Fund spending reduction lowers the December 31, 2008 fund bafance requirement by $405,568; now,
therefore be it
RESOLVED, to restore the General Fund- Fund Balance to the 15% General Fund — Fund Balance Policy Ievel, the Mayor
recommends the following spending reductions to the 2009 General Fund Budget:
Funtl Activity Object Description
SPENDING CHANGES - GENERAL FUND
CityAttomey
001 - 00200 - 0114 Full Time Appointed
007 - 00200 - 0439 Fringe Benefits
Gty Council
DOt 00001 0114 Full Time AppoiMetl
OOt 00001 - 0439 Fringe Benefits
001 �0025 0114 FuII Time Appointed
001 - 00025 - 0439 Fringe Senefits
osr
001 - 00�77 - 0��1 FuliTimeCertifietl
001 - 00�77 - 0439 Fringe Benefits
CURRENT AMENDED
BUDGET CNANGES BUDGET
3,738,208
1,400,812
769,055
566,012
69,686
34,034
482,536
163,679
(20,495)
(8,842)
(29,337)
(21,415)
(9,877)
(2,338)
(739)
(34,369)
(13,654)
(6,297)
(79,951)
3,717,713
1,391,970
747,640
556,135
67,348
33,295
468.882
157,382
Council File # �. ���
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presentetl By:
Green Sheet #
54 Page 2 of 4
55 CURRENT AMENDED
56 Fund Activity Object Description BUDGET CNANGES BUDGET
55 EmergencyManagement
56 OOl - 00190 - 0114 Full Time Appointetl 97,000 (3,153) 93,847
57 001 - 00190 - 0439 Fringe Benefiis 49,479 (995) 48.484
58 (4,� 48)
59 Financial Services
60 001 - 00110 - ON4 Fu1lTimeAppointed 25Q7D8 (3,900) 246,808
6'1 001 - 00770 - 0439 FringeBenetits 345,604 (1,231) 344,373
62 001 - 00710 - 0518 Mayor's Contingency 250,708 (126,794) 123,974
63 (131,925)
64 Fire
65 001 - 05007 - 0774 FuIlTimeAppointed 223,885 (3,389) 220,496
66 001 05001 0439 Fringe Benefits 262,375 (7,070) 267,245
67 001 - 05120 - 0518 Mayor's Contingency 849,663 (429,715) 479,948
68 (434,774)
69 Genera/GOVernmentAccounts
70 001 - 09727 - 0772 FuIlTimeNotAppointed 77,361 (71,367) 0
77 001 - 09127 0714 full Time Appointed 92,559 62,062 754,621
72 001 - 09127 0219 Fees - Other Professional Services 61,500 (12,795) 48,705
73 001 - 09727 - 0439 Fringe Benefits 55,538 (4,252) 57,286
74 (26,346)
75 Human Resources
76 0�1 - pp165 - 01tt FuIlTimeCertifietl 1,561,415 (62,313) 1,499,102
77 DOt 00165 0114 Full Time Appointed 213,227 (3,691) 209,536
78 001 - 00165 - 0439 Fringe Benefiis 649,894 (29,903) 619,991
79 (95,907)
80 HREEO
81 001 - 08050 01�4 FuIlTimeAppointed �0�,472 (5,612) 95,860
82 00� 08050 0439 FriogeBenefits 132,484 (1,771) 130,713
83 00� - 08050 - 0518 Mayor's Contingency 85,000 (43,004) 47,996
84 (50,38n
BS Mayor's Oftice
86 00'I - 00100 - 0113 FuIlTimeEleCted 107,792 (7,635) 94,757
87 001 - 00100 - 0774 FuIlTimeAppointetl 874,724 (136,693) 738,037
88 001 - 00100 - 0381 Books - Periodicals 510 (218) 292
89 001 - 00100 - 0252 Lodging - Meals - Etc. g,180 (1,800) 7,380
90 001 - 00100 - 0439 Fringe Benefits 347,007 (55,794) 291,213
91 (202,140)
92
Council File #�� LYK �i
�SL_
RESOLUTfON
CITY OF SAINT PAUL, MINNESOTA
Preseated By;
Green Sheet #
93 Page 3 of 4
9 CURRENT AMENDED
95 Fund Activity Ob ect Description BUDGET CHANGES BUDGET
93 Parks
94 001 - 03100 - 0114 Full Time Appointed � 16,031 (3,705) 172,326
95 001 • 03100 - 0439 Fringe Benefits 262,397 (1,769) 261,228
96 001 - 03122 - 0171 FullTimeCedified 729,582 (7,9'IS) 727,667
97 001 • 03722 - 0439 Fringe Benefits 245,875 (3,640J 242235
98 007 • 03730 - 0171 Full Time Cedified 58,505 (17,497) 41,0�8
99 001 - 03730 - 0439 Ftinge Benefits 34,689 (8,046) 26,643
t0a DOt - 03160 - Otit FullTimeCertified 522,850 (15,344) 507,506
t01 001 - 03160 - 0112 Full Time Not Appointed 57,004 (1,911) 55,033
102 001 - 03160 - 0439 Fringe Benefits 200,168 (7,935) �92,233
103 001 - 03162 - Ott� FUilTimeCert'rfied 540236 (14,805) 525,431
�04 00� - 03162 - 0439 Fringe Benefits 281,563 (6,808) 274,755
705 001 - 03172 - Otit FuIlTimeCertified 1,124,905 (11,222) 1,113,683
106 007 - 03772 - 0439 Fringe Benefits 390,291 (5,160) 385,131
707 001 - 03181 - 0518 Mayor's Contingency 317,001 (3$414) 278,587
708 007 - 03794 - 0777 FuIlTimeCertified 233,658 (11,644) 222,014
709 001 - 03794 - 0439 Fringe Benefits 93,752 (5,355) 88,398
»� (760,570)
111 Police
112 007 - 04000 - 01 V Full Time Certified 6,313,655 (29,954) 6283,701
773 001 - 04000 - 0114 Full Time Appainted 193,743 (4,283) 189,460
174 Q�t - 04000 - 0439 Fringe Benetits 2,438,970 (17,12g) 2,421,841
175 0�1 - �4100 - Ottt FullTimeCertifietl 25,286,277 (450,903) 24,837,374
176 001 - 04100 - 0439 Fringe Benefits 9,758,049 (233,050) 9,524,999
777 001 - 04100 - 05�8 Mayor'sContingency 1p27,538 (489,179) 538,359
178 001 - 04200 - Ot l t FuII Time Certified 7,479,748 (33,324) 7,386,424
1�9 001 - 04200 - 0439 Fringe Benefits 2,764,959 (16,725) 2,748234
720 001 - 04301 - 0111 Full Time Certified 894,461 (14,622) 879,839
127 007 - 04307 - 0439 Fringe Benefits 298,250 (6,724) 291,526
722 007 - 04308 - 0111 Fuli Time Certifietl 497,777 (34,370) 463,347
123 001 - 04308 - 0439 Fringe Benefits 171,317 (15,852) 155,465
124 001 - 04340 - 0117 Fuli Time Certified 474,027 (12,725) 461,902
125 001 - 04340 - 0439 Fringe Beneflts 768,623 (5,576) 163,047
126 (7�363,876) �
127
128 Pu6lic Works
129 001 - 02157 - 0518 Mayor's Contingency 65,336 (33,043) 32,293
130 (33,043)
131
132 Techno(ogy & Communicafions
ti33 00� - 01001 - 0114 Full Time Appointed 80,800 (3,359) 77,471
'134 00� - 01001 - 0439 Fringe Benefits 41,773 (1,070) 40,703
735 001 - 07115 - 0117 Full Time Certified 4,225,272 (54,272) 4,17Q940
136 001 - 07115 - 0439 Fringe Benefits 7,405,770 (24,957) 1,38Q873
137 001 - 07715 - 0578 MayorsContingency 59,745 (33,983) 25,�62
138 (117�671) ..
Council Pile # — �
RESOLUTiON
CIN OF SAINT PAUL, MINNESOTA
Presented By;
'139
'140 CURRENT
'14'1 Fund Activity Object Description BUDGET
142 FINANCItJG CHANGES - GENERAL FUND
143 Non-DepartmentFinancing
144 001 - 00000 - 9831
745
546
147
'148
148
Contribution to Fund Balance
TOTAL GENERAL FUND SPENDING CHANGE
TOTAL GENERAL fUND FINANCING CHANGE
Green Sheet #
Page 4 of 4
AMENDED
CHANGES BUDGET
(2,703,784) (2,703,784)
(2,703,784)
(2,703,784)
(2,703,784)
150 Be d RESOLVED, ihat the City Council approves ihe amendments as indicaietl above, and adopts ihe revis�ons to ihe 2D09 budget
Reques[ed by Department of;
Adopted by Council: Date �/ lP/ ��
AdopGon Certified by Cou�cil Secretary:
By:
Approved by Mayor, t � /y
!
By:
Office of Financial Services
B y' e'�Y l�
Approved by the Office af Finan ' I Services
By:
Approved by City Attorney
r � / . ���
Approved by Mayor for 'ssion to Council:
ay:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
1�— ��
- � ��
oePa�,e�ti«��,�o��"�: �a�����`'� Green Sheet NO: 3069941
FS — Financiai Services ZgppR-09
Contad Person & Phone� �partmeM Se�rt To Person InitiaVDate
ToddHutlev o ' cialservices
266-8549 I maocialServices De entDirector
ASSigR 2 ' Attome
.Must Be on Coundl Agenda by (Date): Number
06-MAY-09 For 3 r's O&ce Ma oriAssistant
Routing 4 ounu7 ���
Doc. Type; �BUC HEAi21NG Order 5 i Clerk C' Clerk
(RESOLUTION)
E-DoeumeM Required: N
Doeument CoMact: Todd Hurley
Contad Phone: 266-8549
ToWi # 04 Signature Pages _(Clip All Locatiorts fos Signatuce)
Aetion Requested:
To amend the Ciry's budget in order to restore General Fund fund balance to comply with General Fund fund balance policy.
Recommendations: Approve (A) or Reject (R): Persona! Service Conhacts Must Answer the Following Questioos:
Plannf�g Commission 1. Has this persoNfirtn ever worked under a contract for this departmenY?
CB Committee Yes No
Civil Service Commission 2. Has this persoNfirtn ever been a ciry empfoyee?
Yes No
3. Does this personlfirtn possess a skill not nomial{y possessed by any
curtent city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why}:
The City's General Fund fund balance policy reyuires to be at least 15% of next year's budgeted expendifxues. As a resuk of the State
of Minnesota's unallohnent of $5,688,653.00 of LCrA to the City of Saint Paul, the fund balance dropped below required levels. The
proposed resoluflon will cut spendnig to reduce fund balance requ'uement and comply with the poticy.
Advantages If Approved:
The City's General Fund fund balance will comply with the policy requ'aement
Disadvantages If Approved:
Nonelmown
Disadvantages If Not Approved: �
General Fund fund balance will not comply with the policy. Tlie City's credit rating might be adversely affected.
ToWI Amount of
Trensaction: . CosttReveeue 6udgeted:
Funding Soarce: Activity Number. G
Financial fnformation: Net decrease $2,703,784:00
(Explain)
Aorii 28. 2009 11:03 AM PanA 1