09-450Council File # � " �} �
Green Sheet # �p (
RESOLUTION
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Presented
L, MINNESOTA
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1 Wf�REAS, The City of Saint Paul and the Mayor of Saint Paul deem it an appropriate public Qurpose to
2 recognize city employees for theu commitment and dedication to public service through an annual employee
3 cookout; and
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WHEI2EAS, The City Council and the Mayor aze desirous of recognizing city employee efforts, dedication,
and service commitment believing that it promotes positive employee morale and results in excellent public and
customei service fox Saint Paul cirizens and finds that it is in the public intexest to do so; and
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WHEREAS, The Cookout Committee is preparing for the annual City Employee Cookout to be held the
evening of Tuesday, August 11, 20Q9, at the Como Pazk - East Picnic Pavilions and requires authorization to spend
city funds; and
WHEREAS, in the past, local businesses and unions have contributed funds and goods or services that can
be used as awazds in random drawings for employees who attend the cookout and have also provided funds and
goods or services for the cookout itself; therefore, be it
RESOLVED, the City Employee Cookout Committee is hereby authorized to make any expenditure, not to
exceed $6,5�0.00, to fund the cookout, and shall provide itemization of such expenditures to be approved in a future
resolution; and be it
FURTHER RESOLVED, that the Mayor and the Saint Paul City Council hereby authorizes members of
the Cookout Committee to act on behalf of the City to solicit and request donations from local businesses, unions
and others for the City Employee Cookout to be held on Tuesday, August 11, 2009; and be it
FINALLY RESOLVED, that a list of such donations, with fhe name of the donoc and estimated value of
the donation, shall be kept and included in a future resolution accepting the donation in compliance wi[h all the
requirements of Chapter 41 of the Administrative Code.
Form ppr ve May or Sub '� ion to Counci]
By:
Adopdon Certified by Council Secre[ary
By: / �
Approved b y' Date �/� ag
By. ��.Q�� �-
Form Approved by City Attorne
BY� k�16G1. �. ��
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� Green Sheet Green Sheet Green Sheet Green SFieet Green Sheet Green Sheet �
DepartrnenUOffice/Council: i Date Initiated: '
fJy���
HU -Human Resources I 24APR-09 ; Green Sheet NO: 3069837
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Contact person 8 Phone:
Anqela Na{eznV
266-6515
Must Be on Cuuncil Pgenda by (Date):
06
Type: RESOLUTION W/$
TRANSAGTION
E-Document Required: Y
OocumentCnntact: JulieKraus
Co�tactPhone: 266-8776
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ToWI # of Sign Pages � ( C lip A l l L f or S ig n ature)
AeBOn Requestetl:
Request that the City Council approve the attached resolurion aclmowledging a public puepose for the Annual City Employee
Cookout. Also, grant permission to the Cookout Committee to spend city funds and solicit for and accept donations on behalf of the
City, for the 2009 Cookout to be heLd on Tuesday, August 11, 2Q09.
Recommendat+ons: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Givil Service Commission
Personal Service Conhacts Must Answer the Following Questions:
1. Has Mis personlflrm everworked under a contract for this depadment?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this person�rm possess a skill not normally possessed by any
current city employee?
Yes No
F�cplain all yes answers on separate sheet and aHach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Annual City Employee Cookout has been a tradition for over 20 yeass. All city employees and their families aze invited to attend,
demonstraring the City's appreciation for their employees committment and dedicarion on behalf of Saint Paul residents and business
owners.
Advantages If Approved:
DisadvanWges IfApproved:
DisadvanWges If Not Approved:
ToW I Amount of
Transaction: $6,500.00 CosURevenue Budgeted: Y
Funding Source: 001-00165-0219 Activity Number: 00165
Financial Information: The City Employee Cookout is funded primaz�ily with the approved City contribution of $6,500.00 and
(F�cplain) donarions from local merchants and unions.
April 24, 2009 11:10 AM Page 1