09-35Council File # U� � ��✓
Green Sheet #3065437
RESOLUTION
CITY OF S�4�NT PAUL, MINNESOTA �
Presented by
1 Signatures on the attached agreement between the City of Saint Paul, Police Department and the State of Minnesota to clarify
2 compensation to be paid to the Saint Paul Police Department by the State of Minnesota to perform alcohol compliance checks
3 within the terms of the contract using federal funds obtained by the state. Please see attach.
i ca� i�a � r�wcu� RCC1UC51BC� t7 PaRtne t f: �
BOShOril
C3iCC7 �I �-1
Hairis / By:
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Thune �✓ ' , b Approv�H by C�xty Attomey
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Adopted by Council: Date ° /��+'/O�/ Approved
Adoption Certified by Council Secretary By:
BY� /l !%rlis ///. ` Lisovs
Approved by May . Date T�/� y
BY� �JC(.�t.-f`.✓ u � n p.
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
U�I �5
' DepartmenNOfficelCouncii: ' Datetnitiated: GCP.P�II S�P�P.` NO 3065437
� Pp _ Police Department � 24DEC-08 ��
' Contact Person 8 Phone: ' � Department Sent To Perso� Initial/Date
� ChiBf Johlt HafRngton � 0 Police Department PoGc e Deoartment
, 266-5588 ; � � 1 PoliceDeparm�eni PoliceDeoartmen[ ,
Must Be on Council Agenda by (Date):
, Doc. Type: RESOLUTION
E-Document Required: Y
DocumentConWCk EvetteScarver
Assign Z
Number 3
For
Routing 4
Order 5
6
7
Contacf Phone: 266-5541 l I
Totai # of Signature Pages _(Clip All Lotations for Signature)
Approving an agreement between the Police Deparhnent and the State of Minnesota regarding Alcohol Compliance Checks.
Recommendations: Approve (A) or Reject (R)�
Planning Commission
CB Committee
Civil ServiGe Commission
Personal Service Contracts Must Answer the Following Questions:
1. Has this personffirm ever worked untler a contract for this tlepadment?
Yes No
2. Has this persoNfirm ever been a city employee?
Yes No
3. Dces this parsonlfirm possess a skill not normally possessed by any
current city employee?
Yes No
Explain ali yes answers on separote sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Sbte nf Minnesota and the City of SainC Paul, Police Depazhnen[ has entered into a the attached agreement regarding Alcohol
Compliance Checks. A understanding of compensation of services paid to the Saint Pau] Pol�ce Department by the State needs to be
clarified.
Advantages If Approved:
The Saint Paul Police Department will properly submit itemized invoices to the State for reimbuxsement.
Disativantages If Approved:
None.
Disadvantages If Not Approved:
The Saint Paul Police Deparhnent may not be compensated corzectly.
Total Amount of
Transaction:
Funding source: State of Minnesota
Financial Information:
(Explain)
CosURevenue Butlgetetl:
AGtivity Number:
January 7, 2009 2:59 PM Page 1
Minnesota Department of Public Safety
Alcohol & Gambling Enforcement Division
444 Cedar Street, Suite 133
St. Paul, MN, 55101-5133
��� ��
Memorandum of Understanding Between
The Minnesota Alcohol & Gambling Enforcement Division and
The St. Paul PD
SUBJECT: Alcohol Compliance Check Grant Contract
The purpose of this memorandum of understanding is to clarify compensation of services paid to the St. Paul PD by the State
of Minnesota to perform alcohol compliance checks within the terms of the contract using federal funds obtained by the state
through CFDA number 16.727 and the Avoropriations Act for the Department of Commerce Justice State, the Judiciarv and
related AQencies of 1999 and amendments thereto
References to the grant contract directly related to this Memorandum of Understanding include sections;
l: Ternis of Grant Contract
2: Grantee's Duties
4: Consideration and Payment
The problem identified in the grant contract concems the absence of defined allowable costs. Specifically, Section 4,
Paragraph 4.1 {l) states that the Grantee wi11 be paid $30.00 ger compliance check, and Paza�aph 42 (1) which states that the
State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the
State's Authorized Representative accepts the invoiced services.
Federai and State requirements regarding the use of funds for officer's time specifies that grant funds must be for enhanced
enforcetnent time onlv. Please understand there are no exceptions to this rule; the funding must ultimately increase an
agency's overall budgei and cannot be used to reimburse regular enforcement hours to conduct compliance checks normally
paid by the city or county.
This Memorandum of Understanding supports the needs and responsibilities of and between each of the parties or agencies
involved to identify allowable costs as follows.
1. Officer overtime and fringe costs.
2. Pay for underage purchasers.
3. Officer and underage purchaser meals at or below state allowances; (currently $1.00 breakfast, $9.00 lunch, $15.QQ
dinner).
4. Mileage at the current federal rate; (cunently $.585 per mile).
It is fiirther agreed that the contract period and the ending date of this Memorandum of Understanding cannot exceed the end
of the current grant contract, April 30. 2009.
All other conditions of the current grant contract remain unchanged. If the terms of the contract and the Memorandum of
Understanding are not fulfilled AGED will not be able to reimburse your agency for work performed.
This agreement will become effective December 1, 2008.
SIGNA'Ti7RE
St. Paul PD
SIGNATCIRE
MN. Alcohol & Gambling Enforcement Division
(Date)
(Date)
Please fas signed document to (b51) 297-5259 Attention Brian Kringen
C�Bmt Ca�hx� 1V4. 4i00-L�b
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RESOLUTION
? SAINT PAUL, 1�IINNESO'TA
Presented Bv
Referred Ta:
coan�u File # c78— j 2 t�
Green Sheet# 3fl606i6
� �?� l� a'
1 VJHEREAS, the City of Saint Paul, Police Departmrnt, has bcen awarded an Enforcing Underege Drinking Laws Pro�am grant
2 from the State of Minnesota for tfie period of Juty I, 2008 throu,qfi April 30, 2009 or unti] all obligations have been satisPactorily
3 futfi]led, whichever occuxs firs� azed
4
5
6
7
8
9
10
11
12
13
14
IS
16
17
18
19
20
21
22
23
?A
25
2b
27
28
29
30
31
32
33
34
WHEREAS, this funding provides for comptiance ch�ks on liquor e�sblishmenES regardi� underage drinking laws within the City
of Saint Paa] {Grant Con�xact �9100_F 08b, Attachment �1); and �
WHEREAS, a 2008 financing and spending plan needs to be established for this a ant; and
WHEREAS, the Mayor pursuam to Section 10.Q7.1 of the Charter of the City of saint Paul, does certify that there aze available for
appropciation funds of T�2,500 in excess of ihose estimated in the 2008 budget; and
WHBREAS, the mayor recommends that the follounng additioa 6e made Io the 2QQ8 budget:
C[JRRENT AMENAED
BUDGET CHANGES BUDGET
436-Police Special Pmjects Fnnd
FINANCING PLAN:
34148 - Underage Compliance Checks
3099 - Other Federal Dir¢et Grants In Aid
Total Changes to Financing
SPENDING PLAN:
34148 - Underage Comptiauce Checks
0241- Overtina¢
0439 - Fiinge Benefits
0449 - Workers Compensation
Total Changes to Spending
2,700 2,500 S,ZpO
2,7 2 6 5,200
2,3Z1 2,I24 4,451
318 291 604
55 85 140
Z�� � 5,20
THEREFORE BE TT RESOLVED, that the Saint Paul C�ty Council accepis this gant and avtfionzes Chief John Hamngton to
implemeat the attached ageements µhth the State of Minnesota, which inc]udac an mdemnification clause. A copy of'said
agreemenLS is to be kepi on file and on record in the Office of Financia! Sernces; and
THEREFORE BE IT RESOLVED, that the Saint Paui City Counal approves fhese changes to the 2QOg budget.
Yeaa
Requested by
�
Recommended
Adogted-by Canneil:Date: r��jJ�/���'
Adopiion Certified hy Councsl Seeref.ary:
�' 4
Approved b� vt o:Date: t 1 �� ( b
B3'=
sy:
oF:
Financial Services:
Enforqng Untleraga Priniurg Crmct t688 wflh financing ptgn.xls