09-295Council File # 09-295
Green Sheet # 3067716
Presented by
RESOLUTION �
OF S/�I,NT PAUL, MINNESOTA
1 RESOLUTION ESTABLISHLNG THE CREATION OF A MAYORAL TASK FORCE TO MAXIMIZE
2 THE 2010 CEN5US RESPONSE RATE ROI2 THE CITY OF SALNT PAUL
WHEREAS, ihe U.S. Consritution requires that a census be taken every 10 years; and
4 WHEREAS, the U.S. Census is a count of all residents living in the United States; and
5 WHEREAS, census data is used to alloaate billions of dollars in federal assistance to state and local
6 govemments for highways, hospitals, schools, public transportarion and health programs; and
7 WHEREAS, Census 2Q10 is on the horizon and the U.S. Census Bureau wants to ensure that everyone
8 is counted; and
9 WHEREAS, in the 2000 Census, Minnesota's 75 percent response rate was second in the nation, only
10 one percentage point behind Iowa; and
11 WHEREAS, Ramsey County's return rate was 78 percent, while Saint Paul posted a 74 pexcent
12 response rate for the 2000 Census; and
13 WHEREAS, Saint PauPs 2000 Census figures were three percentage points higher than the 1990 return
14 rate; and
15 WHEREAS, while undercount figures for counties across our country are kept, undercounts for
16 individual cities are not tabulated; and
17 WHEREAS, the U.S. Census Monitoring Board esrimates the undercount for Ramsey County in the
18 2000 Census was 5,990 individuals with an estimated federal funding loss of $45.7 million; and
19 WHEREAS, a reasonable extrapolation is possible based on the premise that 60% of Ramsey County's
20 population resides in the City of Saint Paul. Using that premise, the esrimated 2000 Census undercount in the
21 City of Saint Paul is approximately 3,594; and
22 WHEREAS, the current formula for federal funding impact per person is $1,000 per year x ten years
23 equaling $10,000 per census period which would result in an esrimated loss of federal funding of at least $35.9
24 million to the City of Saint Paul in the 2010 Census; and
25 WHEREAS, historicaily, the hard to reach groups include: communities of color, immigrants, limited
26 English speakers, renters, the homeless population, residents of group homes, and college students; and
27 WHEREAS, the2000 Census yielded a map that provides a strong glimpse of our final response rates;
28 and
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29 WHEREAS, Invest Saint Paul areas had a disproportionate amount of the lowest response rates in the
30 ciry as reflected in the attached map; and
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WHEREAS, Mayor Chris Coleman, Saint Paul City Council, and Department Directors of Saint Paul
are committed to spearheading ancreased outreach efforts throughout Invest Saint Paul areas and integrating
census infornlation into Invest Saint Paul activiries to maximize the response rates in these targeted areas of
need; and
WIIEREAS, the Ciry of Saint Paul has agreed to be one of 39,000 govemment entities in parhxership
with the U.S. Census Bureau; and
WHEREAS, the City of Saint Paul understands that its primary role in this partnership is to formulate a
Census 2010 Complete Count Committee that includes stakeholders across our city, especially hard to reach
communities, including: government, education, media, faith-based, community-based organizations, business,
immigrant advocates, domestic violence advocates, communities of color, philanthropy, and labor.
NOW, THEREFORE, BE IT RESOLVED that a Census 2010 Complete Count Committee named
Mayor Coleman's 2010 Census Task Force is established to serve in an advisory capacity to the City of Saint
Paul; and
FURTHER RESOLVED that the arganization and chazge of the task force is as follows:
Secfion 1. NAME: Mayar Coleman's 2010 Census Task Force
Section 2: PURPOSE: The Task Force shall advise and assist the city in obtaining the most
accurate and complete population count for Census 2010 by increasing the quesrionnaire mail back
response rate through a focused, shuctured neighbor-to-neighbor program. The Task Force will also
utilize the local knowledge, expertise and influence of each Task Force member to design and
implement a census awareness campaign targeted to the community.
Section 3: DUTIES AND RESPONSIBILITIES: The Task Force shall discuss and formulate
strategies and techniques, working with the city and census bureau officials, to enhance and increase the
city's response rate to Census 2010. The Task Force shall be charged with the responsibility of
planning and conducting local educational initiarives, including creating, printing and distributing
posters, flyers and handouts for use by the media and others. 'The task Force will prepare materials for
public service announcements on radio and television. Members may speak at fonuns and meerings to
promote and inform others of the census. The Task Force may distribute recruiting materials while also
promoting the use of the most common foreign languages in those materials. The Task Force may
identify locarions for `Be Counted Sites" andlor Quesrionnaire Assistance Centers.
Section 4: MEMBERSHIP; OFFICERS: The Task Force shall consist of 20 members. The
Mayor shall appoint the members with the consent of the City Council. The Task Force shall elect its
own chairperson.
Section 5: TERMS: The Task Force shall serve from February 2009 through August 2010 at
which rime the Task Force, having completed their wark, shall dissolve. No resolution dissolving or
rescinding the Task Force is necessary. Any organizafion represented on the Task Force may replace a
Task Force member who steps down or can no longer serve on the Task Force. The new Task Force
member's name shall be put forward to the Mayor for appointments with consent of the City Council.
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Section 6: MBETINGS: A quorum shaIl be at least 11 members. The Task Force shall also
conduct all meetings in accordance with adopted city policies and procedures and shall use Roberts'
Rules of Order in conducting its meetings. The Task Force shall meet at least quarterly but may meet
more offen ifnecessary.
Section 7: STAFF: The Mayor shall appoint a city employee to serve as the primary liaison to
the Task Force; and
87 FINALLY RESOLVED that the Saint Paul City Council consents to and approves the appoinhnents,
88 made by the Mayor, of the following community stakeholders to serve on Mayor Coleman's 201Q Census Task
89 Force:
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Grant Abbott, Saint Paul Area Council of Churches
Marcia Avner, Minnesota Council of Non-profits
Chief Tim Butler, Saint Paul Fire Department
Lestex Collins, Pan African Complete Count Committee
Ryan Dolan, Minnesota Demographic Center
Consul Ana Luisa Fajer, Mexican Consulate
Readus Fletcher, Interim Saint Paul HREEO Director
Molly Grove, Saint Paul Chamber of Commerce
Illean Her, Asian Pacific Complete Count Committee
John Keller, Immigrant Law Center of Minnesota
Danielle Kluz, Bridges to Safety
Ruby Lee, Northwest Area Foundation
Lillian McDonald, Emergency & Community Health Outreach (ECHO)
Yusef Mgeni, Saint Paul Public Schools
Rogelio Munoz, Latino Complete Count Committee
Ami Nafzger, U.S. Census Bureau
Julie Schnell, SEN Healthcare Minnesota
Diane Wanner, Saint Paul District Council Coordinator
Mary T. Karcz, or other designee assigned by the Ramsey County Manager
Anna Marie Hill, Minnesota Indian Affairs Council
Bostrom
Carter
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Requested by Department of
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BY �C°,tl�.C�
Approved by the Office of Financia Services
By:
Thune
Approved
By: ![
Adopted by Council: Date
Adoprion Certified by C cil 5ecretary gy
B �
Approve y a • Dat
BY� ��
Submission to Council
. �
� Green Sheet Green Sheet
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Green Sheet Green Sheet Green Sheet Green Sheet
�
DepartnentlOfficelCouncil: Datelnitiated: GCeen Sllee� NO 3067716
MO — Mayor's Office 10
ConWCt Person & Phone: Ueoartnent Sert To Persun Initiall0ate
i Kris Fredson y o a or•s ofsce [ ----- �1 I
266$534 1 or•sOtSce DeparhneutDircctor t I
Assign 2 itvAttoroev I� �
I Must Be on Council Agenda by (Date): Number 3 or•s0ffice 1 MavorfASSisfant
` For
Routing a ouncil � 1
Doa Type: RESOLUTION Order 5 ' Clerk Ci Clerk
I E-DOCUment Required: Y
Document ConWct:
Conpct Phone:
Total # of Signature Pages _(Ciip AII Locations for Signature)
Action Requested:
Resolurion establishing the Creation of a Mayoral Task Force to maximize the 2010 Census response rate for the City of Saint Paul.
Rewmmendafions: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions:
Planning Commission L Has this person(firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Se{vice Cammission 2. Has this personffirm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessetl by any
curcent city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheM.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Advanhges If Approved:
DisativanWges If Approved: �
Disadvantages If Not Approved:
Total Amount of CosURevenue Butl etetl:
Transaction: 9
Funding Source: Activity Number:
Financiai information:
(Explain)
March 10, 2009 9;58 AM Page 1
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