09-277Council File # ���77
Green Sheet # 3067405
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RESOLUTION
Piesented by
O�F
�
PAUL, MINNESOTA
� •
WHEREAS, the Intemational Insritute of Munlcipal Clerks (IIMC� is a professional nonprofit assoclation of municipal city
derks and officials from cities throughout the tinited States, Canada and around the world; and
WIIEREAS, City Clerk Shari Moore is a Region Director on the Boazd of Duectors of IIlVIC, represenring the states of
Minnesota, Iowa and Wisconsin; and
WIIEREAS, IIMC has requested boazd members to be present ahead of the IIMC annual conference for board meerings;
W�EREAS, IIMC reunburses for hotel nights and meals when board members are requested to arrive earlier or stay later than
the normal IIMC conference period;
��'HEREAS, the Minnesota Municipal Clexks and Finance Officers Association (MCFOA) budgets annually to fanancially help
support the Minnesota Region D'uector on the IIMC Board; and
WHEREAS, MCFOA has offered the Region D'uector complementary registration to their 2009 conference valued at $200; and
WHEREAS, MCFOA has also offered up to $1000 in the MCFOA fiscal yeazs of 2008 and 2009 towards IIMC unpaid
expenses incurred by the IIMC Region D'uector for IIMC conferences;
THEREFORE, BE IT RESOLVED, that the City of Saint Paul accepts the gifrs from IIMC of one hotel room night valued at
$185 plus meals as provided for the Board of Directors; and
THEREFORE, BE IT ALSO RESOLVED, that the City of Saint Paul accepts the gifts of conference registration valued at
$200 and $1000 from MCFOA on behalf of Shaei Moore to allow her to attend the MCFOA and IIMC confecences.
Rec�ested by D part of:
/ .} /�/l,�l G�'y� i—
B
r
Approved b}� fhe Office of Financial Seroices
By:
Appxoved by City Attorney
By:
Approved by Mayor for Submission to Council
Adoprion Certified by Council Secretary By;
By: '
Appro ;�����q��,� Date � /8' p
�Y� f_ �f�'�fY /1�
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
D °/' Z7�
DepaRmenUOfficelGounciL Uate (nitiated:
CK—CityClerk 03-MAR-09 Green Sheet NO: 3067405
Contaet Person & Ahone: Deoartment Sent To Pereon Initial/Date
Shari Moore I y o ;tv c�erk i 0
6-8686 1 �City Clerk Denariment Director i i
Assign 2 . ivancial Services I,bffice Financial Seryices A
Must Be on CounciV Agenda by (Date)= Number 3 iN Attomey 0 I
For
Routing 4 Yor•s OfLCe � Ma or/ASSistant I
Doc. Type: RESOLUTION W/$ Order 5 Conncil � (,5ty' Couucil � �
TRANSACTION 6 "ri Clerk Citv Clerk
E-DOCUment Required: N
DocumelrtConWct �
Conpct Phone:
Totaf # of Signature Pages _(Clip AII Locations for Signature)
Action Requestetl:
Accep[ing the gifts from MCFOA and IIMC on behalf of the City Clerk for conference expenses.
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answef the Following Questions:
Planning Commission �. Has this person/firm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2 Has fhis person/frm ever been a city employee?
Yes No
3. Dces this personffirm possess a skifl srot normally possessed by any
current city employee?
Yes No
Ezplairt all yes answers on seQarate sheet antl attach to qreen sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Advantages If Approved:
City Clerk Shari Moore will be able to attend the conferences with less financial cost to the City.
Disadvantages If Approved:
None
Disadvantages If Not Approved:
The City will not receive the same benefit as other cities who have their city clerks on IIMC's board of directors.
Total Amount of $1,385.00 CosURevenue Budgeted: N
Transaction:
Funtling Source: Activity Number:
Financial Information:
(Explain)
March 3, 2009 10:34 AM Page 1