190061'0R1&hAZL TO C,JTY CLERK
CITY OF ST. PAUL
OFFICE OF THE CITY CLERK
COUNCIL RESOLUTION - GENERAL FORM
PRESENTED BY ���
COMMISSIONER \ eArr-
COUNCIL 19 0061.
FILE NO.
RESOLVED, that henceforth the procedure for
the City's purchase of the two separate classes of
postage, namely, (1) postage only; and (2) postage where
printing is involved; shall be that set forth in that
certain document filed herewith entitled, "Recommended
Procedure for Purchase of Postage on Miscellaneous Claim"
bearing the endorsed approval of the Purchasing Agent,
City Comptroller, and Commissioner of Finance, such
recommended procedure being hereby expressly approved
and authorized.
COUNCILMEN
Yeas Nays
DeCourcy
V-Q a
Mortinson
Peterson
Rosen
Mr. President, Dillon
5M s•58 2
In Favor
Against
Council File No. 190081 —By 1V)Irs. Dona
M. DeCourcy— 111
Resolved, hat henceforth the pro -�
cedure for the City's purchase of the
two separate classes of postage, namely,
(1). postage only; and (2) postage where
printing is involved; shaII be that set
forth in that certain document filed
herewith entitled, "Recommended Pro-
cedure for Purchase of Postage on
Miscellaneous Claim" bearing the en-
dorsed approval of the Purchasing
Agent, City Comptroller, and Commis-
sioner of Finance, such recommended
procedure being hereby expressly ap-
proved and authorized.
Adopted by the Council November
25, 1958.
Approved November 25, 1958.
(November 29, 1958)
NOV 2 5 1958
Adopted by the Council 19_
NOV 2 v 1958
Approved 19_
Mayor
.DUPL'tCATE TO PRINTER
CITY OF ST. PAUL FILE NCIL NO.
OFFICE OF THE CITY CLERK
COUNCIL RESOLUTION - GENERAL FORM
PRESENTED BY
COMMISSIONER DATE
RESOLVED, that henceforth the procedure for
the Cityls purchase of the two separate classes of
postage, namely* (l) postage only; and (2) postage where
printing is involved; shall be that set forth in that
certain document filed herewith entitled, "Recommended
Procedure for purchase of Postage on Miscellaneous Claiaa"
bearing the endorsed approval of the Purchaeing Agent,
City Comptroller.: and Commissioner of I`i.nance, such
recommended procedure being hereby expressly approved
and authorized
COUNCILMEN
Yeas Nays
DeCourcy
t Hello 19 9 7
Mortinson
Peterson
Mr. President, Dillon
SM 5.58 2
In Favor
Against
1_90061
[t OV 2 5 1 958
Adopted by the Council 19—
(�i 0 2 5 1 °58
Approved 19
Mayor
RECOMMENDED PROCEDURE FOR PURCHASE OF POSTAGE 1
ON MISCELLANEOUS CLAIM
There are two procedures for the purchase of postage.
1. Postage only.
2. Postage where printing is involved.
(1) POSTAGE ONLY
Miscellaneous Claim is prepared in four copies. The
same information will appear on this claim as formerly was
typed on the Purchase Requisition. Department will retain
file copy (pink) and transmit the three remaining copies of
the Claim to the Comptroller's Office for approval as to
funds. Comptroller will retain charge copy white) and re-
maining copies (two) will go to the Cashier in the Finance
Department. Cashier in Finance Department will make check
in sual manner but payable to the Postmaster, presently
S. A. Bertelsdn and not to the Purchasing Agent, Finance
Department retains the fourth copy of the Claim (yellow)
and attaches the check to the Audit Copy of the Claim (blue)
and the blue copy with check attached is ready to be picked up by
the Purchasing Department messenger. Department will schedule
claim in same manner as other claims.
(2) POSTAGE WHERE PRINTING IS INVOLVED
Printing requisition is prepared in the usual manner and
sent to the Purchasing Department. When the printing job
has been awarded the Purchasing Department will inform the
Department by form letter as to the successful bidder or
bidders and the cost of the postage to be used on the job.
Upon receipt of this notice the Department should prepare a
Miscellaneous Claim for the postage as above but should mark
the Miscellaneous Claim "Postage for Purchase Requisition
# to and also note the printers name if given on
the form letter from the Purchasing Department. The process-
ing will be as for other postage and the Purchasing Department
messenger will pick up the blue copy of the Claim and the
check. The printer will pick up the check in the office of
the Purchasing Agent and on receipt of the check will
acknowledge the receipt of the check on the face of the Claim.
The blue copy will then be placed in proper file for delivery
to Department. Department will then schedule claim in same
manner as other claims.
- 1/91 1061
QUADRUPLICATE TO DEPARTMENT
CITY OF ST. PAUL COLEUNCIL NO.
OFFICE OF THE CITY CLERK
COUNCIL RESOLUTION — GENERAL FORM
PRESENTED BY
COMMISSIONER DATE
a
XtMLVFD,, th t henceforth the procedure for
the Ci'ty' a purchase of the two separate ale3ses of
poatige, namely# (1) poutoge only; 4hd (2) pootage vhere
printing is involved; aball be that set forth 1n that
certei.n doc=eut filed herevith entitled, " Roco=onded
Procedure for purchase of Postage on Miscellaneous Claim*
bearing the endorsed approval of the PurchasinS agent,
Cit7 Comptroller, end CommisDioner of y -1nancei such
recd ended procedure being hereby expressly approved
emd. a..utbori.zed, ,
COUNCILMEN
Yeas Nays
DeCourcy
Iollan
Mortinson
Peterson
Rosen
in re
Mr. President, D' lon
sM 5.58 2
-----In Favor
Against
NOV 25 1958
Adopted by the Council 19_
Approved NOV 255 1958 19-
Mayor