09-175Council File # ��' � ! �
Green Sheet# 3066637
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Presented bv
RESOLUTION
ESOTA
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WHEREAS, the City of Saint Paul has endorsed and encouraged its employees to participate in
professional events, conferences and presentations related to their ongoing project work, as time
and the budget allow; and
WHEREA5, City employee Merritt Clapp-Smith is cunendy serving as project manager for the
Ford Site Planning Project and oversaw the consultant team lead by EDAW that conducted the
first phase of the Ford site planning work to prepare five aiternative development scenarios for
the sate; and
WHEREAS, the lead consultant from EDAW for the Ford planning work is gresenting on the
Ford project at The Big Dea12009 National Brownfield Association conference in Phoenix,
Arizona at the end of March 2009 and has requested Merritt Clapp-Smith to par[icipate in the
conference presentation, with all associated travel expenses for attendance at the conference to
be paid by EDAW; and
WI3EREAS, participation in such a presentation and conference will enable Ms. Clapp-Smith to
share and learn ideas regarding auto plant and brownfield redevelopment with other
professionals from around the L3nited States; NOW, THEREFORE,
BE IT RESOLVED, the Council of the City of Saint Paul hereby approves accepting the
donation from EDAW to pay for Ms. Clapp-Smith's travel costs and hotel and food expenses and
that such donarion shall be deemed to be a gift to the City in compliance within the meaning of
Sections 41.03 and Chapter 41 of the Administrative Code; and
F[JRTHER RESOLVED, that this donation to pay for the expenses of Merritt Clapp-Smith to
attend The Big Deal 2009 National Brownfield Association conference is determined to be for a
public purpose.
Yeas
Carter
Harris
By:
Apprc
By:
Apprc
By:
Adopted by Council: Da[e d '//�/L�9 Apprc
Adoption CeRified by Counc�Secretary gy;
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Approved by ayor; Date 3 L U
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DepartmenUGHice(Council: Date Initiatetl: -�
QE _ Planning & Economic 03-FEB-09 Greer�Sheet . .
Merritt ClappSmith
266-6547
Must Be on Coune7l Agenda by (Dafe):
04MAR-09
Doc. Type: RESOLUTION W/$
TRANSACTION
E-DOeument Required: Y
Document Contaet:
Contact Phone:
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Number
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Total # of Sig Pages _(Clip All Locations for Signature)
Action Requested:
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Adopt the attached resolution approving acceptance of a dona6on from consultant group EDAW to pay all travel expenses for Merritt
Clapp-Smith to attend a conference at EDAW's request, and that such donation shall be deemed to be a gifr to the City in
compliance within ffie meaning of Sections 41.03 and Chapter 41 of the Administrative Code.
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Civil Service Commission
Personai Service ContraMs Must Answer the Following Questions:
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firtn ever been a city employee?
Yes No
3. Ooes Ihis personlfirtn possess a skill not �ormally possessed by aoy
current city employeel
Yes No
Explain all yes answers on separate sheet antl attach to green sheet.
Initiating Problem, 155ues, Opportunity (Who, What, When, Where, Why�:
The consulting firm EDAW, which led the first phase of the Ford site planning work, has requested Memtt Clapp-Smith to attend a�d
co-present on the Ford project work at The Big Dea12004 National Brownfield Associa[ion Conference in Phcenix, Arizona at the
end of Mazch 2009. EDAW has offered to pay all of Ms. Clapp-Smith's associated k'avel expenses in order for her to participate in
this co¢fexence.
AtivaMages N Approvetl:
Memtt CL2pp-Smith, City Plannet with St. Paul PED, will participate as a presenter in a national conference to discuss St. Paul's Ford
site planning work.
Disadvantages H Approved:
None.
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DisadvanWges If NotApproved:
Menitt Clapp-Smith will not attend the conference or present.
Total Amount of $450.00
Transaction:
Funa�ny souroe: EDAW (consulting firm}
Financial information: g450.d0 is an estimated amount.
(Explain)
CosURevenue Budgeted:
Activity Number:
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February 4, 2009 12:45 PM Page 1