09-1329Council File # �'f — l�j��
Green Sheet #�085957
RESOLUTION
OF
PAUL, MINNESOTA
0
Presented by
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WH�REAS, the Saint Paul Flre Deparhnent has incuned additional costs for the firefi�hter's clothing allowance due to the
changes in the clothing allowance system,
WHEREAS, in Memorandum of Agreement between the City of Saint Paul and Saint Paul Fuefig}tters Loca] 21, the City and
the Union a�eed to eiiminate the voucher system for clothing allowances and convert to a cash system, and
WHEREAS, in order to fund these additional wsts, the Fire Department has identified the use of fund balance of $82,520.98,
and
WHEREAS, the Mayor pursuant to Section 10.07. ] of the Charter of the Ciry of Saint Paul, does certify that there are available
for appropriation funds of $82,520.98 in excess of those estimated in the 2009 budget; aad recommends the following change
be made to the 2009 budget:
FINANCING PLAN:
736 Fire Protection Clothing
00000 – GL Posting Activity
9890 – Undesignated Fund Balance
SPENDING PLAN:
736 Fire Pmtection Clothing
55005 – Fire Protection Clothing
0386 – Clothing - Uniforms
Cwrent Budeet
230.463.18
230.463.18
247,093.�0
247 0 3.00
Chanee
82.520.981
82.520.981
52,520.98
82.520.98
Budeet
147.999.60
147.999.60
NOW, THEREFORE BE IT RESOLVED, that the City Council approves the changes to the 2009 budget.
By: Y..-.
Appxoved 6y t� O�ffic�of
By:
329 613.48
329 615. 8
Approve � 'ty Att�{ney `
By:
Adopted by Council: Date ������G�`f Approved yo for ubmission to Cout il
Adoption Cert � b Counc � ecretary gy: �
By� �'4/��,��T � y�-s.�..�
Approv by r: Date �
By: � � J
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
0�1"��J��
•.
, DepartmenVOfficelCouncil: ' Date Initiated: :
' FR -F��e ! z6o�TZOO9 � Green Sheet NO: 3085957
, Contact Person & Phone: � ' Department SeM To Person Initial/Date
� Fire Chief Tim Butler ' � a 'Fre ' ' �
, 222-0477 ', � � I Fnancial Services '' ... �
i
� Assign 2 "CitYAttomev ' CityAttomev
� Must Be on Gouncil Agenda hy (Date): Number 3 Mayor's Office � i Mavor/Assistant
0'� � For i '
`�- � �� � Routing ' 4 Coancil City Cooncil I
I Doc. T RES�LUTION W!$ � Order � 5 C� Clerk City Clerk
: y ��TRANSACTION �
i
�, E-Document Required: Y ''
� Document Contact: ���� �Casse i
Co�tact Phone: 22&@257
ToWI # of Signature Pages _(Clip AII Locations for Signature)
Approval of the attached Council Resolurion adjusting the Saint Paul Fire Depar[menYs Fire Protection Clothing Fund financing and
spending plans due to increased operating expenditures.
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Civil Service Commission
Personal Service Contracts Must Answer the Following questions:
1. Has this persoNfirm ever worked under a contract for this departmenY�
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not nortnally possessed by any
current city employee?
Yes No
F�cplain all yes answers on separete sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Saint Paul Fire Department has incurred an increase in the amount spent on firefighters clothing allowance costs in 2009. The
increase is due to the change from a voucher system to cash system and the firefighters were paid out their remaining balances.
AdvantageslfApproved:
The Fire Protection Clothing Fund will be in balance.
I Disadvantages If Approved:
' None.
�
; Disadvantages If Not Approved:
i The Fire Protecrion Clothing Fund will not be in balance.
V
7otal Amount of $$2 520.98
Transaction:
Funding Source:
Financial Information:
(Explain)
CosURevenue Budgeted:
Activity Number: 55005
����'� �
, ' . , � s i , ..
October 28, 2009 3:59 PM
Page 1
L
City of Saint Paul
Interdepartmental Memorandum
To:
From:
Subj ect:
Date:
Margaret Kelly, Finance Director
Chris Eitemiller, Sr. Budget Analy�l��
`_�_
Fire Budget Amendment for Firefighter Clothing Fund
October 30, 2009
�' �� f
This resolution would increase the Fire departmenYs budget in their fire protection clothing fund. The
increase, $82,520.98, would be funded through fiznd balance. The reason for this is due to an agreement
reached between the City and the firefighter's union.
Past practice has been for firefighters to make purchases for individual protective clothing and then seek
reimbursement through a voucher, or receipt. The change in practice will now provide all firefighters
their annual allotment with no verification required. Under the voucher system, firefighters'
unreimbursed balance would cany forward from yeaz-to-year, accumulating, yet obligated to individual
firefighters.
This change will allow fireflghters to seek reimbursement annually for their full allotment and will avQid
the accumulation of balances that are essentially owed to specific individuals.
This will require a public hearing and will be on the agenda November 1 g`
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer