09-1281< �
Presented by
Council File #_�
Green Sheet #308541
_ _ . _. _ __ _..RESOLUtI.OJV__ __
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1 RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into that attached
2 agreement with Independent School District #625 to provide the School Police Patrol Program to schools
3 in the City of Saint Paul. A wpy of the agreement is to be kept on file and on record in the Office of
4 Rinancial Services.
of.
Approved b e s 'nanci 1 Se i es
By:
Approv ity Attomey
BY: d'� �-, M�
to Council
Adoption Certified by Coun '1 Secretary By:
B
Approve y aycT� Date �� Z�J `
By:
Adopted by Council: Date ���/��/��
� � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
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Contact Person & Phone:
� Chief John Harrinpton
266-5588
Must Be on Council Agenda by (Date):
Doc. Type: RESOLUTION
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Batein,'hitea=
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Assign 2
Number 3
For
Routing 4
Order 5
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Palice Department " Police Depar[ment _ __ _ _ . _
Police Department ' Police Departmen[ _
CityAttorney_ � --- ' QtyAttarneY _ � ���— _
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k'inancial Services _ _ _ ' IDrector, FSO _ _ _
Mayor's Office . _ _ _ _ _ _ _ _ _ - MaYOr _ _', _ � _ _ _
CityClerk______ --- - __' CityClerk _' _ _ ____ ___
Police Departmen[ _ _ _ _ � Police Departmeu[ � _ _ . _ _
E-DOwmentRequired: Y ��
�', Document ConWct: Evette Scarver �, �
ConWCtPhone: 266-554'I �� ', �,
Total # of Si nature Pa es i (Cli All Locations for Si � �
9 9 P 9nature) ___.
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, Action Requested: '�
Signatures on the attached council resolution authorizing the Ciry of Saint Paul, Police Department to enter into the attached 'I
I ageement with Independent School District #625. I
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Recommendations: Approve (A) or Reject (R): ' Personai Service Contracts Must Answer the Following Questions:
Planning Commission I 1. Has this person/firm ever worked under a contract for this department?
CIB Committee l i Yes No
Civil Service Commission I 2. Has this person/firtn ever been a city employee?
Yes No
I �, 3. Dces this person/firm possess a skill not normally possessed by any
j ' cur�ent city employee?
� � Yes No
' � Explain all yes answers on separate sheet and attach to green sheet.
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,____- __ -_. _____ -_ _ - _. _ _ _� __-_- _-____ ___ _ .
� Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Saint Paul Police Department will provide uaffic safery instruction and police coordination to the School Police Patrol Program
i, for the 2009 - 2010 school year. Authorization is needed. -
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Advantages If Approved:
' The Saint Paul Police Depadment will continue to provide for the safety and welfaz�e of school clilldren throughout the City of Saint
� Paul.
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Disadvantages If Approved:
None.
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Disadvantages If Not Approved:
� The Saint Paul Police Depar[ment will not continue to provide the professional inshuction and coordination of the Saint Paul School
I Police Patrol Program.
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~ Total AmouM of � $q6,629.20 CostlRevenue Sudgeted: '{ �� � - - d
� Trensaction:
i Fundiny source: �ndependent School District #625 p�;,,;iy pumber:
aCT 2 � Z�J�9
I � Financial information:
I (Explain) - ,;, -- �
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October 22, 2009 12:35 PM Page 1
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AGREEMENT � � _� �,� �
--- - - T�S t1GR���FV'��ade �ris— - — - - �ka�o�-- - - --- - 2-089 hy-�e�we��--
INEPENDENT SCHOOL DISTRICT 625, hereinafter referred to as "DistricY' and CITY OF
SAINT PAUL POLICE DEPARTMENT, hereinafter referred to as "City",
TT IS HEREBY AGREED by and between the parties as follows:
I.
District agrees to pay City for the salary cost incurred to the assignment of 1 sworn police
officer for duties and services to be performed on behalf of the District during the period of the
2009-2010 school yeaz. Attached hereto as Exhibit "A" is the Scope of Services for this
Agreement. The Scope of Services, duties, time periods, and rates for this Agreement.
II.
District will pay City for services and duties for the time periods and at the rates listed in
Exhibit "A".
III.
City will perform services and duties in accordance with Exhibit "A" as directed by the
District.
IV.
All services and duties performed by the assigned Officer will be within the course and
duty of employment of the City. Officer as a City employee assigned under the Agreement will
remain an employee of the City, and therefore, is covered by the City's Workers Compensation
program; will be paid by the City and entitled to City fringe benefits. Officer assigned under the
Agreement will be expected to abide by and are governed by the rules and regulations of the
City.
V.
Cost of services for said program shall not exceed the sum of forty six thousand six
hundred twenty nine dollars and twenty cents. ($46,629.20)
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�.
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- _ �'hat_the c o_n_ttacthme sltall_be in_accardance=wtt_h_ttie_schedule muma}l�gr __ __ _ _
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- -be�wee�r�e�ist�ie�-afid-the���-�s-de�atle�-i$�asl�me�"A . ---- -- - ------- ---
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That the City and the District agree to abide by Chapter 13 of Minnesota Statutes
(Minnesota Govemment Data Practices Act) as well as any other applicable federal, state and
local laws or ordinances.
\I111
That each party agrees it will be responsible for its own and its employees, officials,
agents, and representatives acts and /or omissions in carrying out the terms of this Agreement
and the results thereof to the extent authorized by law and shall not be responsible for the acts
and/or omissions of the other party or that party's employees, officials, agents or representatives
and the results thereof. The liability of the parties shall be limited and governed by the provision
of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et sea, and other applicable
law.
IX.
That the City and the District may request changes that would increase, decrease, or
otherwise modify the Scope of Services. Such changes and methods must be authorized in
writing in advance by the District and the City.
►i�
That any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when reduced to writing and duly signed by the parties.
�
That any failure of a party to assert any right under this Agreement shall not constitute a
waiver of termination of that right, this Agreement, or any provision of this Agreement.
�1
That if a court or governmental agency with proper jurisdiction deternunes that this
Agreement, or a provision therein, is unlawful, this agreement or that provision shall temunate.
If a provision is so terxninated and the parties can commercially and pracricably continue this
Agreement without the terxninated provision, the remainder of this Agreement can continue in
effect.
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That this Agreement shall be interpreted and construed according to the laws of the State
of Minnesota. All litigation related to trus Agreement shall be venued in the District Court of the
County of Ramsey, Second Judicial District, and State of Minnesota.
►�\�I
That neither the City nor the District sha11 be held responsible for non-perFormance of its
duties or responsibilities under this Agreement if the party's performance was prevented by acts
or events beyond the party's reasonable control including, but not limited to, severe weather and
storms, earthquake or other natural occurrences, strikes and other labor unrest, power failures,
electrical power surges or current fluctuations, nuclear or other civil military emergencies, or
acts of legislative, judicial, executive or administrative authorities. Additionally, the Officer wili
remain under the City's direction and control, and will be subject to serious police emergency
recalls for service and /or activation of any tactical alert throughout the City if the need arises.
Emergency recalUtactical alert decisions aze within the City's discretion and are not subjected to
question or liability under this Agreement.
XV.
That it is understood and agreed that this entire Agreement supersedes all oral agreements
and negotiations between parties relating to the subject matter herein.
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In cooperation with the District and City, a police officer will be assigned to these duties.
IN WTI'NESS WHEREOF, the parties hereto have executed this Agreement, the day and year
first above written.
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CITY OF SAIN"I' PAUL
�'�l
Mayor
By
Director, Aeparunent of Finance
And Management Services
:
Chief of Police
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INDEPENDENT SCHOOL DISTRICT NO. 625
:
Superintendent of Schools
Approved as to Form:
Assistant City Attorney
day of , 2009
Approved as to Form:
day of , 2009
School Board Attomey
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Independent School District No. 625
Transportation Department
The contract between the Saint Paul Police Department and the Saint Paul Public Schools for the Police
Deparrment to provide services for the elementary school patrol progam shall include:
Conffact Period:
A 46 week contract - up to 20 hours per week, not to exceed a total of 940 hours for the
2009-2010 school yeaz. Inclusive dates aze July 1, 2009 to June 30, 2010, excluding the
periods of Winter Break and Spring Break.
2. Provide services to the schools in the areas of:
a. Sweanng m of school patrol officers.
b. Training of school patrol officers.
c. Assistance to and for building school patrol supervisors.
d. Periodic supervision of school patrol corner crossings.
e. Assist in determmauon of safe route to school(s).
f. Training of summer school patrol members as needed.
g. Supervision of summer school patrol members.
3 Salarv:
Salary will be based upon the actual hourly rate of pay plus fringe benefits. Officer
Chazles Ly is currently assigned as School Patrol Officer. His 2009 hourly wage
plus fringe benefits is $45.18 / per hour.
Officer Ly's 2010 hourly wage plus fringe benefits is $ 48.66 / per hour.
Estimated salary for the 2009-2010 school yeaz is as follows:
July 1, 2009 thru December 21, 2009:
22 Weeks @ 20 hours/week= 440 hours
440 hours at $45.18 / hour =$ 19,879.20
January 4, 2010 thru June 30, 2010:
25 weeks at 20 hours/week = 500 hours
500 hours at $ 48.66/ how =$ 24,330.00
Estimated 2009-2010 school year salary =$ 44,209.20
4. Mi]eaee:
Up to 400 miles/month for 11 months, not to exceed 4,400 miles at .55 ¢ per mile. Esumated
cost: $ 2,420.00
5. Conferences and meetines:
The school district will reimburse the school patrol officer for such expenses as aze
incuned while attending such meetings or conferences as may be requested by the
Distact.