D001831C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
t� ADMINISTRATIVE ORDER:
Chy Clerk (Original) BUDGET REVISION
•- Finance Dept's Accomrting Division (
• Re4uescing Dept Na: ���
Date:
ADMINISTRATIVE ORDER, Consistent with the authority granted in Section 10.07.3 of the City Charter and based on the request
of the staff of the Budget Section to amend the 1999 budget of the General Fund, the Mayor is reporting a reduction in revenue
and appropriations for City Council rsview, thereby authorizing ffie Director of the Department of Financial Services to amend
said budget in the following manner:
DEPARTMENT 8 DNISION: CURRENT APPROVED AMENDED
FUND AND ACTNITY: @UDCz CHANGES BUDGET
Revenue:
Department Share
Appropriations:
City Attorney
City Council
Citizen Services
Pire
• Financial Services
Human Resnurces
Human Rights
Mayor
Parks
Police
Public Works
TMS- Director
TMS- Info Services
TMS - Real Estate
TMS - Risk Mgmt
001-91119-7399 fund transfer to ihe General Fund
001-01119-7499 fund transfer to the General Fund
007-01119-9830 use offund balances
007-00200-0857
001-00001-0857
001-00250-0857
001-00252-0857
001-00256-0857
001-05002-0284
001-00110-0857
001-00156-U857
001-00161-0815
001-00161-0857
001-U0165A857
001-00752-0111
001-00100-0857
001-03140-0293
001-04310-0857
001-02155-0857
001-01001-0299
001-01115-0857
001-01300-0857
001-01370-0857
98,000.00
70,000.00
287,787.00
7,053.00
44,000.00
4,000.00
13,000.00
25,000.00
25,000.00
7,593.00
3,UQ0.00
800.00
1,000.00
26,590.50
387,038.00
9,017.04
253,959.00
29,775.00
9,000.00
3,500.00
54,952.46
9,321.14
4,950.00
98,000.00
0.00
205,368.82
4,44428
19,269.62
2,571.96
11,571.96
15,525.53
7,625.71
3,567.38
576.30
144.20
0.00
22,036.23
380,178.68
448.80
233,65822
1,005.70
5,506.00
2,071.96
45,033.01
5,150.48
2,807.94
(70,000.00)
(82,418.18)
{152,418.18)
(2,608.72)
(24,730.38)
(7,428.04)
(1,428.04)
(6,474.47)
(17,374.29)
(4,025.62)
(2,483.70)
(655.80)
(1,000.00)
(4,554.27)
(6,859.32)
(8,568.24)
(20,300.78)
(28,772.30)
(3,494.00)
(1,425.04)
(9,919.45)
(4,170.66)
(2,142.06)
(152,418.18)
•
CF 96-828 authorized the implementation of the PC Replacement Program. One element of that resolution directed that
department budgets contribute some portion of the cost for each machine. By making the budget reductions above, the
appropriate General Fund department budgets will, in effect, be charged with that contribution.
This transaction is a part of the billing for the 1999 PC Replacement Program. These entries assess a portion of the
department share of the cost of replacing the PC's originally leased in 1996, with new Ieased PC's in 1999.
1� � .ta.eo
Prepared by: � Oate
Requestetl by: Department Director
Date
m 1�-�-2.J �
Appr ve y: Mayor Date
Flianaal5arviwOlficY (G:45HAREDIBVOGETIDEPTS\TMSt2M0_FG99�'lli&W
Pl�,x i d 2,r
..�.•. �vvV� ov/
Financial Services Office voz/on GREEN HEET NO. 104312
fAMAClPERSON&PHONE O DWARIMENiDIltECfO SO ClIYCAUNCd
RonKline 266-85A8 �� Q crrcnrrou�v Q crtrcceuc
MUSIBEONCOUNCLLA(32iDAHY(DA'IE) � 2O FINANCW.SERV[ffSD�t 9O kA'ANCVI.SERVICPSACCI'.
� 16/00 O MAYOR(ORASSISI'AN'P) Q
TAL # OF SIGNATURE PAGES: 1 (CLIP ALL LOCATiONS FOR SIGNATURE)
cnoaxeQ�s�reo -
Amend the 1999 budget - Approval and CiTy Council review of the attached administrative order implementing the departmeM
General Fund budget changes under the PC Replacemmt Program, as directed by CF 96-828. �
xeconumrow�wus:npp,o�e(w)«es�eapc) PERSONAL SERVICE CON'PRACfS MOST ANSWER THE FOLLOR'ING QUESITONS:
PLANNRJGCOMFllSSWN I. Hzs fltis person/5xm ever workedwda a confmct frr tLis deparnnent7
cm cot.u.vrrFE YES NO
Crva SERVICecol.fMLSSIOrv 2. Has tltis person/5im ever been a city employee?
YES NO
3. Does this penon/fum possess a sldll not nom�ally possessed by any cmrent city employee?
YES NO
4. Is tltis person / fitm a tazgeted vendor?
YES NO
(Explain a11 yes aoswers on separate sheet wd attach io green sheet)
P*ITWiING PROHLCM, LSSUE� OPPOR'IUN[!Y (VJ60. Whe4 ��. �+K �Y)�
CF 96-598 set the policy on the workings of the City's PC Replacement Program. One portion of that policy directed that department budgets
� absorb a portion of ffie costs associated with leasing the PCs. By making the department spending budget reducrions in the attached administrarive
order, the appropriate General Fund department budgets will, in effect, be chazged with their contribution. The green sheet for CF 96-828
aclmowledged that the recommended policy, if approved, would tdgger other deparhnent transfers. The attached transfer is for only the General
Fund's owner budgets shaze. Some costs were alos assessed to special funds budgets by way of the interdepamnentai invoice billing ptocess.
lANiAGFS 0' APPROVED.
The policy enacted by CF 96-828, relating to deparhnent chazges for PCs, will be carried out.
� The accounting pracrices recommended by the D'uector of Financial Services will be followed. This acfion is identical to that processed in 1996 �
1997, and 1998.
nrsnnvuurwces m aeexown:
None.
DISADVANI'AGESOFNOTAPPROVF.D: ip ���� ¢`�
• The policy enacted by CF 96-828, relating to deparhnent chazges for PCs, will not be catried out. FE� g 200�
C13Y C;LE�;6f
� xor,wnnioom'oe�rn,wswrnorv S 152.418 cosvxeveroeawca�tenfcmaeoxe> �es rvo '
imm�mcsomece General Fund ncnvin�mmex g�neral fund activities
•n�cw, u�oaMwnorv: (e�el.nw)
The deparhnent shaze for PC costs for special funds will also be reflected in some admivish transfers and many ofthose transfers have already
been presented for City Council informational review.
FinancialSeMCesOffice�G:15HARED�BUDGETDEPTS�TM5tl23U1099PC.WK4) 1/t8/00