Loading...
09-1236CouncilFile # �9-1236 c�reensheet# 3086516 12ESOLUTION OF SAINT PAUL, MiNNESOTA Presentetl By: �7 t z 3 a 5 6 7 s s to '11 12 13 ta 15 16 17 18 19 20 21 22 23 za 25 2s z7 28 29 30 31 32 33 34 35 36 37 38 39 AO 41 42 43 � 45 46 47 48 49 50 5� 52 53 54 55 Page t of 5 W HEREAS, in July 2009 the State of Minnesota unaltoted $5,�3�,573 of Locaf Govemment Aid (LGA) to the Gity of Saint Paul, thereby creating a projected revenue shortfall; and WHEREAS, the Mayor submitted a memo to City Council identifying the projected shortfall and outlining a plan that was being implemented to reduce spending in ali lery-supported funds, while maintaining a spending and hiring freeze that was implemented in 2008; and WHEREAS, Financial Services reviewed all other revenues and spending as part of the year-end department projection process to identify the expected net revenue shortfall and determined that all other revenues and spending are pro)ected to balance; and W HEREAS, the City of Saint Paul's long term General Obtigation bond rating is AAA and Aa2 by Standard & PooPs and Moody's rating services respectively; and W HEREAS, the City of Saint Paul's management practices have been assigned a Financiaf Management Assessment (FMA} ot strong, the highest rating possi6le, by Standard & Poo�'s; and WHEREAS, in 2005 the City Council, in CF 05-1187, adopted a General Fund — Fund Balance Policy which provides that the City will maintain a Fund Balance equal to at least 15 % of next year's budgeted general fund expenditures; and WHEREAS, the policy further provides that if the fund balance level falls below the 15% minimum threshold due to reasons unexpected, a replenishment plan will be developed; and WHEREAS, the Mayor and City Council, after recognizing the previously mentioned LGA reduction, and in order to maintain General Fund — Fund Balance at its required 15°l0 level consistent with policy, find it prudent to formally reduce spending in 2009 in the General Fund by $A,601,991 and in the Library Agency by $428,582 for a total reduction of $5,030,573; and WHEREAS, additional technical ad�ustments have been identified to transfer 2009 spending authority for the Flreflghter test to 2010 and record Police spend�ng of investigation funds directly against the financing source in the amount of $256,760; and W HEREAS, to maintain compfiance w�th General Fund- Fund Balance policy, the Mayor recommends the following spending reduct�ons to the 2�09 General Fund Budget: FUntl Activity Object Description SPENDING CHANGES - GENERAL PUND CrtyAHomey 001 - 00200 - 0114 Full Time Appomtetl 00� - 00200 - 0370 ComputerEquipment Reflects attorney vacancy savings antl miscellaneous supply savi»g Ii1cy 00I 007 00I 00I 007 D01 007 001 00177 00256 00257 00259 00260 00777 00256 00256 0111 0171 0111 0171 0111 0274 0299 0283 Full Time Certfied Fuli Time Certified Full Time Certified Full Time Certified Full Time Certified Vehicle Maintenance Other - Misc. Renta� - Vehide Reflecfs staN vacancy savings artd misce/laneous suppty and serviGe savings. Gt1RRENT AMENDEQ BUDGET CHANGES BUDGET 3,717,713 (100,600) 3,617,113 a,0oo i4�o0o) (104,600) 468,882 (20,000) 448,882 1,116,924 (70,000) 1,046,924 689,484 (79,632) 609,852 33,433 (33,433) - 802,303 (30,000) 772,303 10,000 (10,000) - 27,863 (20A00) 7,863 70,358 (35,000) 35,358 (298,065) Council File # �y /��� RESOLUT{ON CITY OF SAINT PAUL, MINNESOTA PreSented By: Green Sheet # 56 page 2 of 5 57 CURRENT AMENDED 58 Funtl Activity Object Description BUDGET CHANGES BUDGET 59 FinancialSeNrces 60 001 - 00110 - 0221 Postage 27,453 (6,500) 14,953 61 007 - 00170 - 0244 Microfilming 2215 (2,218) - 62 001 - 00110 - 0256 RegiStration Fees 6,060 (2,582) 3,478 63 001 - 00170 - 0518 Mayor's Contingency 123,914 (723,914) 64 (135,214) 65 ReFlects the removal of new positions placed in contingency and miscellaneous supply and Service saving5. 66 67 Fire 68 0�1 - 050�1 - 0299 Ofher Misc Services 252,102 (250,000) 2,102 69 001 - 05001 - 0558 Transfer to Spec�al Revenue 5,515 259,000 255,515 70 001 - 0500§ - 0386 ClMhing Unrforms 205,424 (56,059) 149,365 71 001 - 05004 - 0558 Transfer to Special Revenue 0 56,059 56,059 72 007 - 05110 - 0356 SafetySuppfies 1,709 (4,162) (2,453) 73 001 - 05710 - 0558 TransfertoSpecialRevenue 0 4,162 4,162 74 Transfer funtling for Firefightei test and City match forAssis[ance to Firefighte� giant from 2009 to 2010. 75 76 001 - 05004 - 0111 Full 7ime Certified 69,SS7 (87,224) (17,337) 77 001 - 05004 - 0161 Salary Needs 4,032 (4,032) - 78 001 - 05004 - 0439 FringeBenefits 23,331 (23,331) - 79 001 - 05004 - 0386 Glothing Uniforms 205,424 (5�,00�) 155,424 80 �01 - a512� - 0111 FuI1 Time Cedifietl 27,062,723 (100,�00) 26,962,723 81 001 - 05120 - 0141 Overtme 587.428 (89,974) 497,454 62 001 - 05120 - 0518 Mayor's Conllngency 419.948 (419,948) 83 (77q,509) $a Reflects the removal of new positions placed in contingency to inc�ease daity sta�ng to 115, vacancy savings and miscellaneous supply and 85 service savings. 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 10I 102 103 '104 1�5 106 107 General Govemment Accounts 007 - 09051 - 0541 Public Improvements 001 - 09051 - 0543 Storm SewerSystem 001 - 09060 - 0548 Council Con[ingency 001 - 09061 - p548 Council Con[ingency 312,413 (95,000) 4a2,609 (97,627) 1,014,454 (7,014,454) 51,000 (57,000) (1,258,U75) 277,413 344,988 ReFlects savings from Cauncil contingency and /owerthan expected costs related to exempt properties. Human Resources 001 - 00�65 - 011� Fo1lTimeCertifietl 1,499,102 (�20,919) 1,378,�83 001 - 00165 - 0219 Fees Other Pmfessional Services 157,516 (85,688) 77.828 001 - 00165 - 0555 TransfertoSpeaalRevenue 85,688 85,688 (120,919) Transfer funding for Fire£ghter test and vacancy savings NREEO 001 - OSO50 - 0122 Part Time - Not Certified 001 - 08050 - 0439 Fnnge Benefits 001 - OSO50 - 0518 Mayor'S Contingency Move Mayor's Confingency to spentling authoriry fw Census posi6on. 0 39,146 130,713 2,850 41,996 (41,996) 0 39,146 733,563 CouncilFile # ��-��3� RESOlUT10N CtTY OF SAINT PAUL, M4►JNESOTA Presented By: Green Sheet # 108 Page 3 of 5 109 CURRENT AMENDED 1�0 Fund Activiry Object Description BUDGET CHANGES BUDGET 1�1 Parks 'I'12 001 - 03122 - 0111 Full Time Certified 721,667 (32,345) 689,322 113 001 - 03760 - 0171 FWI Tme CeRified 522,850 (83,551) 439,299 1�4 005 - 03160 - 0112 FuIlTimeNotAppointed 57,OOA (12,689) 4A,315 t15 001 - 03162 - 0111 Full T�me Certifietl 525,431 (35,257) 490,174 116 OQi - 03172 - �111 FuilTimeCeRifietl 1,113,683 (100.397) 1,�13286 117 001 - 03100 - 0299 Misc Services 62,095 (18,000) 44,095 118 001 - 03702 - 0283 RentaNehicles 91,087 (20,000) 77,081 119 001 - 03121 - 0341 MotorFUel 25,000 (10,000) 75,000 120 001 - 03132 - 0283 Ren[al Vehicles 237,431 (25,000) 206,431 121 001 - 03735 - 0341 MotorFUel 76,266 (25,000) 51,266 122 001 - 03140 - 0371 Elec[nciry 1,339,232 (10,000) 1,329,232 723 001 - 03140 - 0373 Gas Incl Bottle 1,449,279 (65,000) 1,38A,279 124 001 - 03171 - 0283 Rental Vehides 187,532 (20,000) 167,532 125 �Ot - 03172 - �283 Renta! Vehicles 70,980 (17,�Oo) 53,980 126 001 - 03122 - 0578 Mayor's Contingency 14,677 (74,677) - 127 001 - 03181 - 0578 Mayors Contingency 278,587 (278,587) - 128 (767,503) 129 Reflecfs the removal ofspentling authority in contingency, vacancy savings and mi5cel/aneo�s supply and service savings. 130 131 PoDce '132 001 - 04000 - 0277 OtherEqwpmeniRepairs 1,200 (396) 804 133 001 - 04000 - 0279 Olher Repair and MaiMenance 4,500 (663) 3,837 134 001 - o4000 - 0291 Refuse Disposal 2,600 (1,415) 1,185 735 001 - 0400� - 0353 Chemical or Laboratory 1,500 (450) 1,050 136 001 - 04000 - 0354 Law Enforcement Supplies 366,826 (103,836) 262,990 137 001 - 04307 - 0821 Cars and Motorcydes 85,000 (85,000) - 138 001 - 04310 - 0370 Computer Equipment & Supplies 65,000 (65,000) - 139 Technical adjustment to reFlect spending directly against Police Specia/ Investiga6ons financing 140 141 001 - 04000 - D219 Fees O[her Professional Services 65,021 (5.000) &0,021 '142 00� - 04000 - 0354 LawEnforcementSuppiies 366,826 (80,OD0) 256,826 143 001 - 04100 - 0354 Law Enforcement Suppiies 66,841 (20.000) 46,841 144 001 - �4100 - 0111 Full Time Certifed 24,837,374 (636,990j 24,200,384 145 007 - 04'100 - 0741 OveRime 1,965,552 32QOQ0 2,2&5,552 746 007 - 04700 - 0518 Mayors Contingency 538,359 (538,359) - 747 007 - 04200 - 0111 Full Time Certified 7,386,424 (12,167) 7,374,263 148 007 - 04300 - 0111 Full Time Certfed 447,852 (4,480) 443,372 149 001 - 04308 - 0711 Fuli Time Certified 463,347 (44,020) 419,327 150 001 - 04309 - 0282 Rental - Bitlg 12,000 (4,500) 7.500 757 00� - 04342 - 0222 MonthlyTelephone 223.427 (25,000) 198,427 152 (�,307,270) 153 Reflects the f'anfser of spending aufho�ity placed in contingency to increase overtime spending ($300K), remwal of tfie iemaining contingency, 754 vacancysavingsantlmiscel/aneoussupplyandservicesavings. 155 156 Public Wo�ks 157 001 - 02157 - 0578 Mayors Conhngency 32,293 (32,293) - 158 (32,293) .. 159 Reflects the remova! of spending authority placed in rontingency, 560 Council File # ��_ j�3� RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By: Green Sheet # 161 Page 4 W 5 162 CURRENT AMENDED '163 Fund ActiviTy Object Desttiption BUDGET CHANGES BUDGET �64 Technoiogy 8 Communicahons 'I65 ��t - 01115 - �111 FullTimeCartified 4,170,940 (105,873) 4,065,�67 166 007 - 01175 - 0518 Mayofs Contingency 25,762 (25,762) - 767 001 - 0'1115 - 0284 Rental - Data Processing Equip 41,000 (32.712) 8,288 768 001 - 07119 - 0254 Rental - Data Processing Equip 295,935 (12,600) 283,335 169 007 - 01179 - 0285 Rental - Data Processing Equip 251,529 (23,356) 228,173 170 001 - 01119 - 0299 UtherMiscServices 80,014 (35,000) 45,014 171 001 - 01120 - 0856 Software 175,000 �75,000 172 (60,303) �� �� Reflects Ute removal of spendi�g authority placed in contingency, authority for document management system 5hiftetl from Council contingency 174 ($175K), vacancy 5avings and misce/laneous sapply and 5ervice saving5. 175 176 FINANCING CHANGES - GENERAL FUND 777 Non-Depadmen[ Financing 178 00} - p0000 - 340'I LocalGovemmerAAitl 60,615,357 (4,60199�) 56,0�3,366 179 (4,601,991)� 180 Record General Funtl a/location of 2009 Unalloment of Local Government Aid 187 182 Police 183 007 - 04000 - 7305 Transferfrom Special Fund 186,7fi0 (106,760) 80.000 784 001 - 04307 - 7305 Transferfrom Special Fund 55,000 (85,000) - '185 001 - 04310 - 7305 TransPerProm Special Pund 65,000 i65,000) 186 (256,760) 787 Retluce trans(er frum Po/ice Specia/ Invesfigatiorts 188 189 190 TOTAL GENERAL FUND SPENDING CHANGE (4,858,751) 191 TOTAL GENERAL FUND FINANCMG CHANGE (4,858,751) 192 193 Funtl Activity Object Description 194 SPENDMGCHANGES-libraryAgency '195 349 - 33452 - 0111 Full Time Certified 3,903,435 (102,539) 3,800,896 796 349 - 33452 - 0518 Mayor's Contingency 771,946 (177,946) - 797 349 - 33451 - 0387 Books, Penodicals, etc 1,206,053 (154,097) 1,057,956 798 (42Q582) .. � Reflects fhe �emoval ofspending authority for increased library hours that was p/aced in contingency, vacancy savings and miscellaneous supply 200 and service savings. 201 CURRENT AMENDED 202 Fund Activity Object Description BU�GET CHANGES BUDGET 203 FINANCING CHANGES - Librery Agency 204 349 - 33450 - 3401 LocaiGovemmentAid 1,984,667 (428,582) 1,556,079 205 (428,582) 206 Record Library Agency allotafion of 2009 Unalloment of Local Government Aid 207 208 TOTAL LIBRARY AGEMCY SPENDING CHANGE (428,582) 209 TO7AL LIBRARY AGENCY FINANClNG CHANGE (428,582) 210 211 2�2 Funtl Activity Object Description 213 FINANCING CHANGES - Speaal Projects-General Govemment 2�4 650 - 30101 - 9831 Con[ribution to Fund Balance D (395,909) (395,909) 2t5 O50 - 30101 - 7299 TransferfromGeneralFUntl-Fre 0 250,000 250,000 216 O50 - 30'101 - 7299 Tfansfer from General Fund - Human Resources � 85,685 85,688 277 050 - 30107 - 7299 Tfansfer from General Fund - Fire 0 60,221 60,227 218 0 219 Transfer funding for Firefighter test ($335,688) and Ciry match forAssistance to Firefighter grant ($6Q221J hom 2009 to 2010 220 TO7AL SPECIAL PROJECT GENERAL GOVERNMENT FWANCING CHANGE 0 Councii File # �y /�� � RESOIUTlON CITY OF SAINT PAUL, MINNESOTA Presentetl By: Green Sheet # 221 Page 5 M 5 ZZZ CURRENT AMENDED 223 Fund Activity Object Description BUDGET CHANGES BUOGET 224 SPENDINGCHANGES-SpecialProjects-Poiice 225 436 - 34120 - 0386 Clothing Uniforms 30,000 (30,000) - 226 436 - 34120 - 0557 7ransfer to General Funtl 256,760 (256,760) - 227 436 - 34�20 - 0799 IMratundTranster 33,453 (33p53) - 228 43G - 34120 - 0298 Investigation 10,006 40,000 50,000 229 436 - 34120 - 0299 OtherMiscServices 10,0�a 22,776 32,776 230 436 - 34120 - 0341 Motor Fuel 0 78,454 78,454 231 436 - 34120 - 0354 Law Enforcemenl Supplies 20,000 178,983 198,983 232 0 233 Technical adjustment to retlect spentling directly against Po/ice Special lnvestigaGons financing 234 TOTAL SPECIAL PR0.IECTS - POLICE SPENDING CHANGE 0 235 236 Be it RESOLVED, ihat the Qty Counctl approves the amendments as indicated above, and a0opts [he revisions [o the 2009 budge[. 237 Requested by Department of: Atlopted by Council: Date `�%�L Adoption Certifietl by Council Secretary: 6 � �' Approved by Mayor: Da � ey: �� Office of Financial Services By: �� ^ J \ � Approved by the �ce of Financial Services By: �� � Approved by CiTy Attomey By: Approved by By: � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � 09-1236 DepartmenUOfficelCouncif: Date initiated: FS —FinancialServices � Z9o�T2oo9 Green Sheet NO: 3086516 Contact Perscn & Phone: � Departrnent Sent To Person InitiaUDate Marparet KeIIY � 0 ;nancial services 266-8796 1 inancial Services Department Director �� 2 ' Attorn �C � Must Be on Council Agenda by (Date): Number 04NOV-09 For 3 or•s Office j Mavor/Assistant Routing 4 Councd ` Doa Type: RESOLUTION W/$ Order 5 ity Clerk Ci Clerk TRANSACTION E-Document Required: Y Document ConWct: Contact Phone: Total # of Signature Pages _(Clip AII Locations for Signature) Action Requested: To amend the City's 2009 budget in order to maintasn General Fund fund balance to comply with General Fund fund balance policy. Recommendations: Approve (A) or Reject (R); Personal Service Contracts Must Answer the Following Questions: Planning Commission �. Has this personffirm ever worked under a co�tract for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a ciry employee? Yes No 3. Does this personffirm possess a skill not normalfy possessed by any current city employee? Yes Na Explain ail yes answers on separate sheet and attach to green sheet. Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): The State of Minnesota unalloted $5,030,573 of Local Govemment Aid to the City of Saint Paul in July of 2009, which created a projected revenue shortfall that could negauvely impact the City's General Fund fund balance. This resolufion approves the implementation of a citywide spending reduction plan developed in response to ffie 2009 unallohnent. AdvanWges If Appraved: The Ciry's Cseneral Fund fund balance will comply with the policy requirement Disadvantages If Approved: None known Disadvantages If Not Approved: General Fund fund balance will not comply with the policy. The Ciry's credit rating might 6e adversely affected. Total Amount of Transaction: Cost�Revenue Budgeted: - Funding Source: Activiry Number: N2t d2Cf@eS8 $5,287,333 FinanciallnfortnaUan: � (Euplain) Oetober 30. 2009 921 AM p �