09-1236CouncilFile # �9-1236
c�reensheet# 3086516
12ESOLUTION
OF SAINT PAUL, MiNNESOTA
Presentetl By:
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W HEREAS, in July 2009 the State of Minnesota unaltoted $5,�3�,573 of Locaf Govemment Aid (LGA) to the Gity of Saint Paul, thereby
creating a projected revenue shortfall; and
WHEREAS, the Mayor submitted a memo to City Council identifying the projected shortfall and outlining a plan that was being implemented
to reduce spending in ali lery-supported funds, while maintaining a spending and hiring freeze that was implemented in 2008; and
WHEREAS, Financial Services reviewed all other revenues and spending as part of the year-end department projection process to identify
the expected net revenue shortfall and determined that all other revenues and spending are pro)ected to balance; and
W HEREAS, the City of Saint Paul's long term General Obtigation bond rating is AAA and Aa2 by Standard & PooPs and Moody's rating
services respectively; and
W HEREAS, the City of Saint Paul's management practices have been assigned a Financiaf Management Assessment (FMA} ot strong, the
highest rating possi6le, by Standard & Poo�'s; and
WHEREAS, in 2005 the City Council, in CF 05-1187, adopted a General Fund — Fund Balance Policy which provides that the City will
maintain a Fund Balance equal to at least 15 % of next year's budgeted general fund expenditures; and
WHEREAS, the policy further provides that if the fund balance level falls below the 15% minimum threshold due to reasons unexpected, a
replenishment plan will be developed; and
WHEREAS, the Mayor and City Council, after recognizing the previously mentioned LGA reduction, and in order to maintain General Fund
— Fund Balance at its required 15°l0 level consistent with policy, find it prudent to formally reduce spending in 2009 in the General Fund by
$A,601,991 and in the Library Agency by $428,582 for a total reduction of $5,030,573; and
WHEREAS, additional technical ad�ustments have been identified to transfer 2009 spending authority for the Flreflghter test to 2010 and
record Police spend�ng of investigation funds directly against the financing source in the amount of $256,760; and
W HEREAS, to maintain compfiance w�th General Fund- Fund Balance policy, the Mayor recommends the following spending reduct�ons to
the 2�09 General Fund Budget:
FUntl Activity Object Description
SPENDING CHANGES - GENERAL PUND
CrtyAHomey
001 - 00200 - 0114 Full Time Appomtetl
00� - 00200 - 0370 ComputerEquipment
Reflects attorney vacancy savings antl miscellaneous supply savi»g
Ii1cy
00I
007
00I
00I
007
D01
007
001
00177
00256
00257
00259
00260
00777
00256
00256
0111
0171
0111
0171
0111
0274
0299
0283
Full Time Certfied
Fuli Time Certified
Full Time Certified
Full Time Certified
Full Time Certified
Vehicle Maintenance
Other - Misc.
Renta� - Vehide
Reflecfs staN vacancy savings artd misce/laneous suppty and serviGe savings.
Gt1RRENT AMENDEQ
BUDGET CHANGES BUDGET
3,717,713 (100,600) 3,617,113
a,0oo i4�o0o)
(104,600)
468,882 (20,000) 448,882
1,116,924 (70,000) 1,046,924
689,484 (79,632) 609,852
33,433 (33,433) -
802,303 (30,000) 772,303
10,000 (10,000) -
27,863 (20A00) 7,863
70,358 (35,000) 35,358
(298,065)
Council File # �y /���
RESOLUT{ON
CITY OF SAINT PAUL, MINNESOTA
PreSented By:
Green Sheet #
56 page 2 of 5
57 CURRENT AMENDED
58 Funtl Activity Object Description BUDGET CHANGES BUDGET
59 FinancialSeNrces
60 001 - 00110 - 0221 Postage 27,453 (6,500) 14,953
61 007 - 00170 - 0244 Microfilming 2215 (2,218) -
62 001 - 00110 - 0256 RegiStration Fees 6,060 (2,582) 3,478
63 001 - 00170 - 0518 Mayor's Contingency 123,914 (723,914)
64 (135,214)
65 ReFlects the removal of new positions placed in contingency and miscellaneous supply and Service saving5.
66
67 Fire
68 0�1 - 050�1 - 0299 Ofher Misc Services 252,102 (250,000) 2,102
69 001 - 05001 - 0558 Transfer to Spec�al Revenue 5,515 259,000 255,515
70 001 - 0500§ - 0386 ClMhing Unrforms 205,424 (56,059) 149,365
71 001 - 05004 - 0558 Transfer to Special Revenue 0 56,059 56,059
72 007 - 05110 - 0356 SafetySuppfies 1,709 (4,162) (2,453)
73 001 - 05710 - 0558 TransfertoSpecialRevenue 0 4,162 4,162
74 Transfer funtling for Firefightei test and City match forAssis[ance to Firefighte� giant from 2009 to 2010.
75
76 001 - 05004 - 0111 Full 7ime Certified 69,SS7 (87,224) (17,337)
77 001 - 05004 - 0161 Salary Needs 4,032 (4,032) -
78 001 - 05004 - 0439 FringeBenefits 23,331 (23,331) -
79 001 - 05004 - 0386 Glothing Uniforms 205,424 (5�,00�) 155,424
80 �01 - a512� - 0111 FuI1 Time Cedifietl 27,062,723 (100,�00) 26,962,723
81 001 - 05120 - 0141 Overtme 587.428 (89,974) 497,454
62 001 - 05120 - 0518 Mayor's Conllngency 419.948 (419,948)
83 (77q,509)
$a Reflects the removal of new positions placed in contingency to inc�ease daity sta�ng to 115, vacancy savings and miscellaneous supply and
85 service savings.
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General Govemment Accounts
007 - 09051 - 0541 Public Improvements
001 - 09051 - 0543 Storm SewerSystem
001 - 09060 - 0548 Council Con[ingency
001 - 09061 - p548 Council Con[ingency
312,413 (95,000)
4a2,609 (97,627)
1,014,454 (7,014,454)
51,000 (57,000)
(1,258,U75)
277,413
344,988
ReFlects savings from Cauncil contingency and /owerthan expected costs related to exempt properties.
Human Resources
001 - 00�65 - 011� Fo1lTimeCertifietl 1,499,102 (�20,919) 1,378,�83
001 - 00165 - 0219 Fees Other Pmfessional Services 157,516 (85,688) 77.828
001 - 00165 - 0555 TransfertoSpeaalRevenue 85,688 85,688
(120,919)
Transfer funding for Fire£ghter test and vacancy savings
NREEO
001 - OSO50 - 0122 Part Time - Not Certified
001 - 08050 - 0439 Fnnge Benefits
001 - OSO50 - 0518 Mayor'S Contingency
Move Mayor's Confingency to spentling authoriry fw Census posi6on.
0 39,146
130,713 2,850
41,996 (41,996)
0
39,146
733,563
CouncilFile # ��-��3�
RESOlUT10N
CtTY OF SAINT PAUL, M4►JNESOTA
Presented By:
Green Sheet #
108 Page 3 of 5
109 CURRENT AMENDED
1�0 Fund Activiry Object Description BUDGET CHANGES BUDGET
1�1 Parks
'I'12 001 - 03122 - 0111 Full Time Certified 721,667 (32,345) 689,322
113 001 - 03760 - 0171 FWI Tme CeRified 522,850 (83,551) 439,299
1�4 005 - 03160 - 0112 FuIlTimeNotAppointed 57,OOA (12,689) 4A,315
t15 001 - 03162 - 0111 Full T�me Certifietl 525,431 (35,257) 490,174
116 OQi - 03172 - �111 FuilTimeCeRifietl 1,113,683 (100.397) 1,�13286
117 001 - 03100 - 0299 Misc Services 62,095 (18,000) 44,095
118 001 - 03702 - 0283 RentaNehicles 91,087 (20,000) 77,081
119 001 - 03121 - 0341 MotorFUel 25,000 (10,000) 75,000
120 001 - 03132 - 0283 Ren[al Vehicles 237,431 (25,000) 206,431
121 001 - 03735 - 0341 MotorFUel 76,266 (25,000) 51,266
122 001 - 03140 - 0371 Elec[nciry 1,339,232 (10,000) 1,329,232
723 001 - 03140 - 0373 Gas Incl Bottle 1,449,279 (65,000) 1,38A,279
124 001 - 03171 - 0283 Rental Vehides 187,532 (20,000) 167,532
125 �Ot - 03172 - �283 Renta! Vehicles 70,980 (17,�Oo) 53,980
126 001 - 03122 - 0578 Mayor's Contingency 14,677 (74,677) -
127 001 - 03181 - 0578 Mayors Contingency 278,587 (278,587) -
128 (767,503)
129 Reflecfs the removal ofspentling authority in contingency, vacancy savings and mi5cel/aneo�s supply and service savings.
130
131 PoDce
'132 001 - 04000 - 0277 OtherEqwpmeniRepairs 1,200 (396) 804
133 001 - 04000 - 0279 Olher Repair and MaiMenance 4,500 (663) 3,837
134 001 - o4000 - 0291 Refuse Disposal 2,600 (1,415) 1,185
735 001 - 0400� - 0353 Chemical or Laboratory 1,500 (450) 1,050
136 001 - 04000 - 0354 Law Enforcement Supplies 366,826 (103,836) 262,990
137 001 - 04307 - 0821 Cars and Motorcydes 85,000 (85,000) -
138 001 - 04310 - 0370 Computer Equipment & Supplies 65,000 (65,000) -
139 Technical adjustment to reFlect spending directly against Police Specia/ Investiga6ons financing
140
141 001 - 04000 - D219 Fees O[her Professional Services 65,021 (5.000) &0,021
'142 00� - 04000 - 0354 LawEnforcementSuppiies 366,826 (80,OD0) 256,826
143 001 - 04100 - 0354 Law Enforcement Suppiies 66,841 (20.000) 46,841
144 001 - �4100 - 0111 Full Time Certifed 24,837,374 (636,990j 24,200,384
145 007 - 04'100 - 0741 OveRime 1,965,552 32QOQ0 2,2&5,552
746 007 - 04700 - 0518 Mayors Contingency 538,359 (538,359) -
747 007 - 04200 - 0111 Full Time Certified 7,386,424 (12,167) 7,374,263
148 007 - 04300 - 0111 Full Time Certfed 447,852 (4,480) 443,372
149 001 - 04308 - 0711 Fuli Time Certified 463,347 (44,020) 419,327
150 001 - 04309 - 0282 Rental - Bitlg 12,000 (4,500) 7.500
757 00� - 04342 - 0222 MonthlyTelephone 223.427 (25,000) 198,427
152 (�,307,270)
153 Reflects the f'anfser of spending aufho�ity placed in contingency to increase overtime spending ($300K), remwal of tfie iemaining contingency,
754 vacancysavingsantlmiscel/aneoussupplyandservicesavings.
155
156 Public Wo�ks
157 001 - 02157 - 0578 Mayors Conhngency 32,293 (32,293) -
158 (32,293) ..
159 Reflects the remova! of spending authority placed in rontingency,
560
Council File # ��_ j�3�
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented By:
Green Sheet #
161 Page 4 W 5
162 CURRENT AMENDED
'163 Fund ActiviTy Object Desttiption BUDGET CHANGES BUDGET
�64 Technoiogy 8 Communicahons
'I65 ��t - 01115 - �111 FullTimeCartified 4,170,940 (105,873) 4,065,�67
166 007 - 01175 - 0518 Mayofs Contingency 25,762 (25,762) -
767 001 - 0'1115 - 0284 Rental - Data Processing Equip 41,000 (32.712) 8,288
768 001 - 07119 - 0254 Rental - Data Processing Equip 295,935 (12,600) 283,335
169 007 - 01179 - 0285 Rental - Data Processing Equip 251,529 (23,356) 228,173
170 001 - 01119 - 0299 UtherMiscServices 80,014 (35,000) 45,014
171 001 - 01120 - 0856 Software 175,000 �75,000
172 (60,303) ��
�� Reflects Ute removal of spendi�g authority placed in contingency, authority for document management system 5hiftetl from Council contingency
174 ($175K), vacancy 5avings and misce/laneous sapply and 5ervice saving5.
175
176 FINANCING CHANGES - GENERAL FUND
777 Non-Depadmen[ Financing
178 00} - p0000 - 340'I LocalGovemmerAAitl 60,615,357 (4,60199�) 56,0�3,366
179 (4,601,991)�
180 Record General Funtl a/location of 2009 Unalloment of Local Government Aid
187
182 Police
183 007 - 04000 - 7305 Transferfrom Special Fund 186,7fi0 (106,760) 80.000
784 001 - 04307 - 7305 Transferfrom Special Fund 55,000 (85,000) -
'185 001 - 04310 - 7305 TransPerProm Special Pund 65,000 i65,000)
186 (256,760)
787 Retluce trans(er frum Po/ice Specia/ Invesfigatiorts
188
189
190 TOTAL GENERAL FUND SPENDING CHANGE (4,858,751)
191 TOTAL GENERAL FUND FINANCMG CHANGE (4,858,751)
192
193 Funtl Activity Object Description
194 SPENDMGCHANGES-libraryAgency
'195 349 - 33452 - 0111 Full Time Certified 3,903,435 (102,539) 3,800,896
796 349 - 33452 - 0518 Mayor's Contingency 771,946 (177,946) -
797 349 - 33451 - 0387 Books, Penodicals, etc 1,206,053 (154,097) 1,057,956
798 (42Q582) ..
� Reflects fhe �emoval ofspending authority for increased library hours that was p/aced in contingency, vacancy savings and miscellaneous supply
200 and service savings.
201 CURRENT AMENDED
202 Fund Activity Object Description BU�GET CHANGES BUDGET
203 FINANCING CHANGES - Librery Agency
204 349 - 33450 - 3401 LocaiGovemmentAid 1,984,667 (428,582) 1,556,079
205 (428,582)
206 Record Library Agency allotafion of 2009 Unalloment of Local Government Aid
207
208 TOTAL LIBRARY AGEMCY SPENDING CHANGE (428,582)
209 TO7AL LIBRARY AGENCY FINANClNG CHANGE (428,582)
210
211
2�2 Funtl Activity Object Description
213 FINANCING CHANGES - Speaal Projects-General Govemment
2�4 650 - 30101 - 9831 Con[ribution to Fund Balance D (395,909) (395,909)
2t5 O50 - 30101 - 7299 TransferfromGeneralFUntl-Fre 0 250,000 250,000
216 O50 - 30'101 - 7299 Tfansfer from General Fund - Human Resources � 85,685 85,688
277 050 - 30107 - 7299 Tfansfer from General Fund - Fire 0 60,221 60,227
218 0
219 Transfer funding for Firefighter test ($335,688) and Ciry match forAssistance to Firefighter grant ($6Q221J hom 2009 to 2010
220 TO7AL SPECIAL PROJECT GENERAL GOVERNMENT FWANCING CHANGE 0
Councii File # �y /�� �
RESOIUTlON
CITY OF SAINT PAUL, MINNESOTA
Presentetl By:
Green Sheet #
221 Page 5 M 5
ZZZ CURRENT AMENDED
223 Fund Activity Object Description BUDGET CHANGES BUOGET
224 SPENDINGCHANGES-SpecialProjects-Poiice
225 436 - 34120 - 0386 Clothing Uniforms 30,000 (30,000) -
226 436 - 34120 - 0557 7ransfer to General Funtl 256,760 (256,760) -
227 436 - 34�20 - 0799 IMratundTranster 33,453 (33p53) -
228 43G - 34120 - 0298 Investigation 10,006 40,000 50,000
229 436 - 34120 - 0299 OtherMiscServices 10,0�a 22,776 32,776
230 436 - 34120 - 0341 Motor Fuel 0 78,454 78,454
231 436 - 34120 - 0354 Law Enforcemenl Supplies 20,000 178,983 198,983
232 0
233 Technical adjustment to retlect spentling directly against Po/ice Special lnvestigaGons financing
234 TOTAL SPECIAL PR0.IECTS - POLICE SPENDING CHANGE 0
235
236 Be it RESOLVED, ihat the Qty Counctl approves the amendments as indicated above, and a0opts [he revisions [o the 2009 budge[.
237
Requested by Department of:
Atlopted by Council: Date `�%�L
Adoption Certifietl by Council Secretary:
6 � �'
Approved by Mayor: Da �
ey: ��
Office of Financial Services
By: �� ^ J \
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Approved by the �ce of Financial Services
By: �� �
Approved by CiTy Attomey
By:
Approved by
By:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
09-1236
DepartmenUOfficelCouncif: Date initiated:
FS —FinancialServices � Z9o�T2oo9 Green Sheet NO: 3086516
Contact Perscn & Phone: � Departrnent Sent To Person InitiaUDate
Marparet KeIIY � 0 ;nancial services
266-8796 1 inancial Services Department Director
�� 2 ' Attorn �C �
Must Be on Council Agenda by (Date): Number
04NOV-09 For 3 or•s Office j Mavor/Assistant
Routing 4 Councd `
Doa Type: RESOLUTION W/$ Order 5 ity Clerk Ci Clerk
TRANSACTION
E-Document Required: Y
Document ConWct:
Contact Phone:
Total # of Signature Pages _(Clip AII Locations for Signature)
Action Requested:
To amend the City's 2009 budget in order to maintasn General Fund fund balance to comply with General Fund fund balance policy.
Recommendations: Approve (A) or Reject (R); Personal Service Contracts Must Answer the Following Questions:
Planning Commission �. Has this personffirm ever worked under a co�tract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this person/firm ever been a ciry employee?
Yes No
3. Does this personffirm possess a skill not normalfy possessed by any
current city employee?
Yes Na
Explain ail yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The State of Minnesota unalloted $5,030,573 of Local Govemment Aid to the City of Saint Paul in July of 2009, which created a
projected revenue shortfall that could negauvely impact the City's General Fund fund balance. This resolufion approves the
implementation of a citywide spending reduction plan developed in response to ffie 2009 unallohnent.
AdvanWges If Appraved:
The Ciry's Cseneral Fund fund balance will comply with the policy requirement
Disadvantages If Approved:
None known
Disadvantages If Not Approved:
General Fund fund balance will not comply with the policy. The Ciry's credit rating might 6e adversely affected.
Total Amount of
Transaction: Cost�Revenue Budgeted: -
Funding Source: Activiry Number: N2t d2Cf@eS8 $5,287,333
FinanciallnfortnaUan: �
(Euplain)
Oetober 30. 2009 921 AM p �