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09-1232Presented by 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 CITY Council File # 09-1232 Green Sheet # 3082396 RESOLUTION � SAINT �AUL, MINNESOTA � WHEREAS, the City of Saint Paul, Police Depaztment has been awazded the COPS New Hire grant with the use of the US Recovery Act COPS Hiring Program and wishes to enter into the grant agreement with [he U.S. Department of Justice (Attachment A); and WFIEREAS, this grant provides for the funding to hire twenty-eight (28) new officers for salaries and approved benefits; and WAEREAS, a 2009 financing and spending plan needs to be established for these funds; and WHEREAS, the Mayor pursuant to Section 10.07.1 of the Charter of the City oF Saint Paul, does certify that there aze available for appropriation funds of $489,745 in excess of those estimated in the 2009 budget; and WHEREAS, the Mayor recommends that the following addition be made to the 2009 budget: 0436-Police Special Projects Fund FINANCING PLAN 34238-COPS Stimulus Grant 3099-Federal Grants Total Changes to Financing SPENDING PLAN 34238-COPS Stimulus Grant 011 I-Salazies 0439-Fringe Benefits 0449-Workers Comp Total Changes to Spending Cuseut Budget Changes Amended Budget 0 489,745 489,745 0 489,745 489,745 0 350,000 350,000 0 125,745 125,745 0 14,000 14,000 0 489,745 489,745 THEREFORE BE IT RESOLVED, that council accepts this gant and authorizes the City of Saint Paul to enter into, and Chief John Harrington to implement the attached agreement with the U.S. Department of Justice; and. THEREFORE BE IT RESOLVED, that the Salnt Paul City Council approves these changes to the 2009 budget. Basuom Carter Harris Helgen Stark Thune Adopted by Council: Date Yeas Nays Absent Requ ed by p��( e t of: :� „�/ _ Adoption Certi b Counci ecretary BY� / l //.//✓ _./J�illsdrl Approve y ayor: Date C( By: 09-1232 � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � DepartmenUOfficelGouncil: : Date Initiafed: �� Pp _ Police Depadment � 01 OCT 2009 ', , Contact Person 8 Phone: ' Chief John Harrington � 2 � ' � ------------- Assign z Green Sheet NO: 3082396 Department � " - --- - -- - Sent To Pereon - -- Initial/Date Pohce Departrnent _ _ PaLce Department _ _ _ policeDepartment� __Pol�ceDepartmeot_ � ' Must Be on Council Agenda by (Date): : Number C��Anorney _ �__ � C� nttomey _'�, �_ I Fo� : 3 P�nancial Sernces_ __ _ _ _ i �_ _ _DrteMOg FSO _ _ '' _ _ __ � i,; ' ___ _-- __ _ �_ ' _ - _' �, - - ____ -_ _ -- _ _-_-, Rouling ' 4 3Ytay or's�ce "__ _ _ Mayor_ i �'� Doc. Type: PUBLIC HEARING �' Order ; 5 Gou _ _ _ ____ .. � i Co until , ___ _ _ : (RESOLUTION) ; i 6 CityClerk _____ C�tyClerk , __�'_- __ _—___- . . _ _ . ______- __.__ __ __ ___- _ - _ __- _ _-- - _.___ _ , E-Document Required: Y �'i 'i 7 Police Deparhnent_ _ _ _ _ _ _l �_ _ Police Deparhment i __ _ __ � � DocumentContact: EvetteScarver � ' � I i I ConWCtPhone: 2665541 � � I Total # of Signature Pages �(Clip All Locations for Sig � � y _ nature) � - -- -- - - - -- -�- ------- - � � ---- ', Action Requested: � 'I Signatures on the attached wuncil resolution establishing a financing and spending plan for the Cotntnunity Oriented Policing , I, Services (COPS). '• - ---- - � - - � - --------�----- - -- ----- -- - --- Recommendations: Approve (A) or Reject (R): , Personal Service Contracts Must Mswer the Following Questions: Planning Commission j 1. Has this person/firm ever worked under a contrect for ihis department? CIB Committee i Yes No Civil Service Commission ' 2. Has this pefson/firm ever been a cily employee? Yes No 3. Does lhis person/firm passess a skill not normally possessed by any I curcent city employee? �� Yes No �i Explain all yes answers on separate sheet and attach to green sheet. .__ __-_— _ �_-_.. __._.__. ._.._ � initiating Problem, issues, Opportunity (Who, What, When, Where, Why): The COPS provides funding ta hire twenty-eight (28) new officers salaries and approved benefits. Authoriza6on is needed. � �� — -- - - --- —_ _ --------- -_ .._---- --:��.�d _ AdvanWges If Approved: Ability to use grant funds to better protect and serve the citizens of the Ciry of Saint Paul. - - - --- _ - Disadvantages If Approved: None. Disadvantages If Not Approved: Lost opportunity to use grant funds to better ptotect and serve the citizens of the City of Saint Paul. rotal Amount of $489,745.00 Transaction: Funding Source: 436 Financial Information: (Explain) October 1, 2009 1:31 PM CosURevenue Budgeted: Activity Number: �238 Page 1 �'°, ' li' 09-1232 C�ty of Saint Paul Interdepartmental Memorandum To: Mazgazet Kelly, Finance Airector From: Chris Eitemiiler, Sr. Budget Analy$t �/ `� Subject: Police Budget Amendment to establish financing & spending pian for shaze of 2009 Community Oriented Policing Services (COPS) Grant Recovery Act Funds Date: October 15, 2009 The attached resolution both establishes a financing and spending plan for a federal law enforcement grant and formally accepts these funds for 2009. The grant is with the Department of Justice. This plan represents the shaze of the 2009 COPS Recovery Act Funds. The amount of this grant needed for 2009 expenses is $489,745. This grant will pay the cost of 28 officers for three full yeazs, starting with the academy in mid-October. Costs for all of 2010 have been built into the Mayor's proposed budget. This grant will provide funding for 28 officers through most of 2012. Exactly when this funding runs out will depend on the date upon which the department is fuliy staffed. The first academy will not reach the planned staffing level, and depending on the number of cadets that do not pass the academy, more will be added to an academy that will be held in February 2010 to reach the necessary sworn staffing level. The bottom line of a11 this is the actual end of funding available for 2012 will vary slightly. Because this will amend the Police budget, this will require a public hearing. It will be on the CounciP s agenda November 4�', as the first and third meetings each month are the opportunities for budget amendments. This proposal seems reasonable, I recommend signing. AA-ADA-EEO Employer ,. ;�t1t� 'I�L43' �b'e U _S: � �,AB� Am , - G'omraunity Oriented Pok�' ang Ssevices � , � � - q Gra �on Di �'� � C� 'nng Recovery Pr gram � � � � � � � ��l�1 1� . } t Synsba#�'r�1�1��4I2 �; ` ' Grant # Z�@�,T@4�X00�5 �` � ��' _ ' ORf pEr2-09 4 � ��IicanY�i'ganizatio +� ,� _ � � 't. �l, Cify af� �� ' ,� _ or #: 4166p5521 .- y ' - - !��° ^' $'� tR1 '�iJNS#: 8488984�3 � . ; - - ' ` -� �a�$� e�ent�ecutive G}uef7 � � � ��y� 41�� Address 367 Crr�ve Street � � Ct�'. � i 4 i�� - _ ,� + t ��q MN 5510 � '� ' ^, N `�" _ � -'� o � esi s�-ssoa �� - ��`"' 'a ��Fa,�r.�� {6S1)2b6-5542 � �� . , � � - -_ _ k_ .:= -J` ��m�� m� �1�. S1, e. 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John M. A �hie' af Polie $ / 6 J2009 Typed Name and_T�T]e o�1,�w Eaforcemen� t O�I 3 = _� �� . �, � �°�� ,� . f��-ro � _ ..... �� ,,.,,,� ��, �, OIIiS OT C��]II7g��${�'721 GOIlY1�Ch011 W11j1 - : �` �� in fines, . ci g m federalgr�ut��r-�ntrae�, and/or , r " r�ent from �� v��ble �"�law to th�� , � F , ; �� - = — __ ' __' s.- � �� t� 3//� 'aze � � � rno � iw.ry Awazd ID: 88662 �� . .M. u.�.�m,o�. .iww'�m �aW�9` �� Po�. � ..� J ii ' ,'' I' �V� V4 �.��ilo� wiuix� , '�' p�'. U. S. Deparhnent of Justice �ce of Community Oriented Palicing Services COPS Hiring Recovery Program Grant Terms and Conditions 09-1232 By sigiing the Award Docnment to accept this COPS Hiring Recovery Program (CHRP) grant, the grantee agrees to abide by the following grant temis and conditions: 1• 7'he grantee agrees to comply with the terms and conditions in this COPS Hiring Recovery Program Giant Owner's Manual; COPS statute (42 U.S.C. §. 3796dd, et seq.); 28 C.F.R. Pan 66 or 28 C.F.R. Part �0 as applicable (goveming admi�istrative requiremrnts for grants and cooperative agreements); 2 C.F.R. Part 225 (OMB Circular A-87}, 2 C.F.R. Part 220 {OMB Circular A-27 ), 2 C.F.R. Part 230 (OMB Cirwlaz A-122) and 48 C.F.R. Part 31.000 et seq. (FAR 312) as applicable (governing cost principles}; OMB Circulaz A- 133 (goveming audits); American Recovery and Reinveshnent Act (Recovery Act) of 2009, P.L.I17-5; representations made m the COPS Hiring Recovery Program �ant appticafion; and a11 other applicable progrem requirements, laws, arders, regulations, or circulars. 2• The grantee agrees to comply with the Assurances and Certifications forms that were submitted as part of its COPS Hiring Recovery Pro�am application. 3. The funding under tfiis project is for the payment of approved fult-t�me entry-Ievet swom o£ficer salaries and fringe benefits over three yeazs (for a[otal of 3b months of funding) for new or rehired additional, career law enforcement officer positions, hired on or after the award start date. The Fina�cial Clearance Memorandum included in your awazd packet specifies the costs that the grantee is allowed to £und with your CHRP awazd. It wilt also describe any costs which have been disal(owed after review oFyovr proposed budget. The grantee may not use CHRP funds for anything no[ identified as allowable in the Financial Clearance Memorandum. 4. CHRP grant funds may not be used to replace sta[e or local funds (or, for tribal grantees, Bureau of India� qffairs funds) that woutd, in the absence of federal aid, be made available for hir�ng and/or rehving full-time cazeer iaw enfor¢ement offieer positions. 5. At the time of grant application, the grantee committed to retainmg all CHRP officer positions awarded with state and/or local funds for a minimum of 12 months az[he conclusion of 36 months of federai funding for each positioq over and above [he number of locally-funded positions that would have existed in [he absence of the grani. You cannot satisfy the retention requirement by using CHRP positions to fill vacancies from attrition. 6. The grantee may reques[ an ex[ension of the grant award penod to receive additional tlme to implement the grant program. Such extensions do not provide addihonat funding. Onty those grantees that can provide a reasonab]e justificafion for delays will be granted no-cost extensions. Reasonable justifications may include delays in hiring COPS-funded positions, officu tumover, or other cirwmstances that interrupt the 3G-month grant funding period, An extension allows the granfee to compensate fm sucfi detays by providing add�tional time to complete the full 36 months of funding for each posiYion awazded. Extension reque-sts must be received prior to the end date ofthe award as eztension reouesis received after an award has exaired walT be a�nroved onlv under very luneted circums[¢ncer 7. During the CHRP grant award period, it may become necessary for an agency to modify its CHRp grant awazd due to changes in ari agency's fisca] or law enforcemen[ situation. For i�stance, modificat�on requests should be submitted to the COPS Office whrn an agency determines that it will need ta shift officer positions awarded in one hiring oategory into a different hiring category or reduce the total number oS posirions awarded. Grant modifications unde� CHRP are evaluated on a case-by-case basis. All modification requests must be approved, in writing, by the COPS O�ce prior to their implementation. In addition, p]ease be awaze that the COPS Office will not appmve any modification zequest that results in an mcrease of federal funds. 8. The COPS Office may conduct monitoring or sponsor national evaluations of the CqP5 Hiring Recovery program. The grancee agrees to cooperate with the monitors and evaivators. 9. To assist the COPS Office in the monitoring of your award, the grantee agrees to submit quarterly ptogrammatic progress reports and quarterly financial reports in addition to any reports t'equired by ihe Recovery Act. The grantee also agrees to submit all requested reports in a timely manner. 10. The COPS Office performs various functioos to ensure compiiance With all grant requirements, to assess the impiementation of community poticing in awarded jurisdictions, and to provide technical assistance to grantees. fzcant moni[aring aetivities are routine during the grant period and may occur up to three years following ihe official closure oFthe grant awazd. These funetions, and others, often require the production of granFrelated dowmentation and other materials. As a COPS CHRp grantee, you agree [o conperate with any soch requests for infotmation. I1. The geantee agrees to comply with the federal regulations pertaming to the development and implementarion of an Equa{ Employment Opportunity Plan {28 C.F.R. Part 42 subpart E). For assistance, grantees shou(d consult the Office of Justice Programs, Office for Civi] Righu website at www.oio.usdoi eov/abouUocr/ee� hvn. 12. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigratiors Services Employment Eligibility Verification Form (I-9}. This form is to be used by recip�ents of federai funds to verify that petsons are eligible to work in the United States. 73. AII newly hired, additional officers (or an equal number of redeployed veteran otficers) funded under CHRp must engage in community poiicing activities. Community policing activi2ies to be initiated or enhanced by the grantee were ideniified and described in your CHRP grant appi�cation, witH reference ro each of the foilowing elements of community policing: a) community Page I of3 09-1232 U. S. Deparnnent of Jusrice Office ofCommurrity OrientedPolicingServrces P�netsj�jPs and su �OPS Hiriog Recovery Program Grant Terms and Conditious funding, and c) howPf�� b) rela[ed govemmentai and community ini5atives fhaz complement the gsnt�e°S Ptaposed use of CHRp 8�tee wii2 use the funds to reoriem its mission ar enhance its com�i�pent to cop��, policiag. 14. �tees that provide law enforcement services to anodter jurisdiction Nuough a conhad must rnsure ihat o grant do not sarvice t}�e o�j��i�oq but will oniy be involved in acfivities or S+�tee's own jitrisdiction. Gryite�s fficers fueded under this ��'' �� CF � �� pay £or a conttacy Yo � S �� usiveiy benefit the rureive law enforcement services &om sr�other 15. False statevee¢ts or c3aims mgde jn �pp��on with COPS in fedeial grank or � �� y o�et remed �°� may resutt in fin 16. '(}�e Y availahle by law. e '' �P or debaRnent from participating 8��e u"d�rs[ands that the COPS Hiring Recovery Pro� is �d� ��ough tbe American Recov R�OV�3'Act�{� s�� and ��'` tO COmP�Y with [!ye e�sive accounta6ility and tran �'S' and Reinvesnment Act sPa''en�3' mquirements on ihe use af (A} Recov Act Transactions L� ��n Schedule of Ex enditures of F Subre "oients ederai Awards and R eci ient onsib'IiSes far Informin (1) To maximize the transpar�n� �pd accountability of funds auY}wrized under tUe (Public Law I t 1-51 (Recovery Ad) ys required by Congtess y�� in accordance with 8 CFe Requirements for Grants apd ry and Reinvestmept Ac[ of 2009 C_F.R 66 "Uniform Admini �eements for InsKitutions of Highec gducation, Hospi[als and pthe� on pf�� Administrative to maintaia records that ident� �u�r�ents for Grants and qp,�ments for State and Local GQ��m�4," the recipient agr dY adeqaataly the source and application of Recovery Aa funds. �i�bons' and 28 (2) For a recipient covered by ffie Single Audit Act Govermpents, and Non-p�ofit Or '��dments of 2996 and OMB Circular q_i33, " Recovery qct on fhe Schedule of E�cp� e dltures of Fed��ent agrees to sepazately identify H�e e A �d�� of Siates, Loc�� Circulaz A-I33.1'his sga(� � a � o � Awards (SE�'A �d�� for federat awards under the ffie SEFA, mp�ished by identlfying expenditures for federal � ds ollection Form (SRSAC) required by OIvIB and as sepazate rows �d�. Item 9 of Part III on the SF-SAC hy CFDA numb�, an m�� o af the s identifying the name of the federal prag�anl on the SEFA and as tye first characters in Item 9d of Part III on the SF-SAC, ��te'y �n pregx ` in (3} Th �ent t of t fi�&eeS W sepa��l i�� tO y�h sub-recipient (if any) a�d document at the disbur Recove �' � f �� aK'a�'d number, CFDA numher, aad amount of Re¢overy p�� a�d �Pi n= a�wards ry Act funds for art eX]st�ng p�� e �formalion fumished to suy_�ecip�ents sha11 distinguish the sub-awards of iaoremental Recovery Act funds from regulaz sub-awards under the existing prog�am, (4) The recipient agrees to require their sub-recipients ��g ynY� to inctude on their SEFA infonnation to spec�cally identify i2eco.very f+ct funding similar to the requiremenLS for the recipient SEFA described abave. ��S infortnation is needed tp a1low the recipient to properly monitnr su6-recipient expenditure of Recovery qct funds ss we(1 yc oversight by the De Inspector Genera! and Crovernment Accountability Office. (B) Reci ient R P�atent of Justice, pgtce of the and Central Contr r R 'stration (i) The recipient agrees to com lete ro'ects or activitie which are funded under the Recqve Act funds provided throu p p � $h tltis award. Infarmation from t}tese reports W�t� be made available o� p b �o report on use of Recovery (2) The repor[s are due no later thyn t�y� �ya�daz days after each ca�enda�. q��. �n which the reci ient fuvded in whoie or in part by t1�e Recovery Act. P� receives the assistance awazd (3) The recipient and their fust_tiet. recipients (;p any� m�t �ntain cuttent registrations in the Cenfral ConVactor Re �u'�'�'•�'�g°v) at all times during which they have active federai awards funded with Recovery Aet fvnds. A Dun and Bradstreet Data Universal Numbering System P.��atiun Registratipn, ��S) Number (www,dnb.com) is o�e of the requiremenu for regisiration in the Cen� � (4) The recipient sha1l report fhe iaformatjon described in section ISi2(c) of the Recovery Act qSin the data elements that wi11 be provided ontine at www and ensure that yny infonpyrion That ]s pr�filled is cotreoted or updated as needed. g �mn8 instructions and (C} Data E(ements of Recioient Renorts In aCCOrdance with secqon 1512(c) of the Recovery Ac; the recipient agrees that not later thsp 10 days after t}le end of each catendar quarter, each recipient thet received Recovery Act funds from a federal agency sha11 submit a repor[ to thai agen�y },� coniains — (1) the Yota1 amount of recovery punds reeeived from that agency; {2) the aznount of recovery funds received that were �pended or o6ligated to projects or aetiyities; and (3) a dehaiied list of ali projeds or acdvities for which recovery funds were expeuded or obligated, including — (a) the name of the project or aMivity; (b} a descripfion of the project or acEidj{y; Page 2 of 3 09-1232 U. S. Depazroment of Justice Offzce of Community OrienXed Poticing Services COPS Hiring Recovery Program Grant Terms and Conditions (c) an evaluation of the completion smws of the project or activity; (d) an estimate of the number of jobs c[eated and the number of jobs retained by the project ar acRVity; and (e} for infrastruccure investments made by state and local govemments, ihe purpose, Wta! cost, and rationale of the agency for funding the infrastructure inves�ent wiffi funds made available under this Aa, and name of ihe person to contact az the agency if there are concems with the infrastrucNre inveshnent (4) Detailed infoimafion on subconvacts or subgents (if any) awarded by the recipient W include the data elements required to comply with the Fedeial Funding Acxountability and Tran.sparency Act of 2006 (Public Law ] 09-282), allowing aggregate reporting on awacds below $25,000 or to individuaLs, as prescribed by the Director of the Office o£Management and Budget. 'i'hese reports aze in addition to other financial and prograznmatic reports required by ffie COPS Office. (D) Access to Records and Interviev+s The recipient agcees thet the Department of Justice (AO.n and its represenmtives (including COPS and the Office of the Inspector Gemral <flSG}) and the Govemment AccountaMlity Office (GAO) shali have access to and the right to ecamine all records (including, but not limited to, booics, papers, and documents) related to this Recovery Act awazd. The recipiert also agees that DOI and the GAO are authorized to interview any officer or employee of the recipient regazding transactions telated to this Recovery Act award. (E) Reporrin�Poiential Fraud Waste and Abuse and imilar Misconduct The recipieat agrees to prompEly refer to the Office of the Inspector Genetal (pIG) any credibte evidrnce that a principal, empioyee, agrni, conuacWr, sub•grantee, subcoahactor, or other person has submitted a false claitn under ihe False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interesy bribery, gratuity, or similar miswnduc[ involving Recovery Act funds. The OIG may 6e contacted at OIG.hotline(a�usdoi ¢ov. wwW.usdoj.gov/oiglFOIA/hotiine.htrn, and 800.869.4499. {F) PrQteeline State and Local Governme=rt. a d Conuactor Whistlebiowers The recipient agrees that the Recovery Act provides certain protections against reprisals for employees of non-fedetal employers (state and bcal govemments or private contradors) who disctose inforcnation tn fedecal officiats ressonably 6elieved to be evidence of gross management, gross wes[e, substantial and speci5c daoger to public heaith or safety, abuse of authority, or violations of law related to contracts or gcants using Recovery Act funds. , (G) Separau Trackinp and Reporti�g o£Recovery Act Funds and O�n nmes The recipient agrees to meintain accounting systems and rewrds that adequately track, account for, and report on atl funds from this Recovery Act awazd (including officers hired, salacies and fringe benefits paid, and the number of jobs created and jobs pxeserved) sepera[ely from all other funds (including other COPS and federal grants awarded for the same or similar putposes). (fi) �ditlonal Requirements and C �idance The recipient agrees to comply with any modifications oc additSanal requirements that may be imposed by {aw and future COPS {including govemmenf-wide) geeidance and clarifications of Recovery Act reqviremeats. Page 3 of 3 ura iracxing intormation Track Shipments Tracking Detail Your package has been deiiveretl. To view Proof of Delivery, please select the link Tracking Number: 03876286T/5 Status: peliveredi= Delivered On: 0910112009 9:07 A.M. �— Si9ned By: REEDER �ocstion: MAIL ROOM Deliveretl To: WASHINGTON. DC, US ShippetlBilled On: OB/37/2009 TYPe- Package Service: NEXTDAYAIR Neetl to se�W e-mail � notificatwns� � � _,. _ a ,. �,., . .., -` Use UP5 Quantum Vew � Notliy� to sentl delrvery or ( -, excepLOn not�cations. t=` E-mail Notificahons � .: �_ . .�, ',:r ,� � ;-� ;_� � .•.' .. a . .e . . . . .e_ ,1 x! i To view atld�lional tracWag mfortnation, please bg in (o My UPS. � � 'i �_ . _. _. _ .__ ..... _ _ _.. ............. _ _ _.. , _ .._ _._ ..._ _..... __. _ .... "' _'. __ _..._.._' "" "" W ...._ �.� "'. _..._...� . .._ _ _m_..... _ ..... 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Harriugton St. Paul, City of U. S. Department of Justice Commurtity Oriertted Policing Services Grants Administrahon Division COPS Hiriu� Recovery Program From: Andrew A. Dorr, Assistant Director for Crrants Administration Re: COPS Hiring Recovery Program Financial Cleazance Memo OJP Vendor #: 416005521 ORI #: MN06209 DUNS #: 848898433 Total Number of Full Tune Officers Funded 28 New Hires: 28 Rehires- Pre-Application Layoffs: 0 Rehires- Post-Application Layoffs: 0 Costs Per Officer: $219,751.00 * ** �.x�..� f,; Grant #: 2009RJWX0055 TotalCost: $6,153,028.00 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted - Reasons/Comments Full Time Officer Salary $4,123,448.00 $4,123,448.00 $0.00 Full Time Ofticer Fringe Benefits Officer Salary and Fringe Benefits for Three Yeazs Total CHRP Funding for 28 Officers $2,029,580.00 $6,153,028.00 $6,153,028.00 $2,029,580.00 $0.00 $6,153,028.00 $0.00 $6,153,028.00 $0.00 Total CHRP Funding for 28 Officers Federal Share: $6,153,028.00 Cleared Date: 6/29/2009 Overall Comments: A fmancial analysis of budgeted costs has been completed, and this Financia] Cleazance Memorandum reflects the amount of COPS H irino Recovery Program funds awarded tn your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS. You should cazefully review your Final Funding Memo (FFM), which is enclosed in your award package. The FFM contains the fina] officer salary and fringe benefit categories and amounts for which your agency was approved. You wiil note that some costs may have been adjusted or removed. Your agency may oaly be reimbu: sed fer the approved cost categories that are dccumented within the FFM, up to the amounts specified in this Financial Cleazance Memorandum. 09-1232 , �:.�. � «. ,�_ <r:F; Granu Administratian Division 1100 VermonlAvenue, KW. Washington. DC 20530 � U.S. Department of 3ustice �� Office of Community Oriented Policing Services (COPS) August 14, 2009 Dear Colleague: We recently notified your agency of its receipt of a COPS Airing Recovery Program (CHRP) grant, and mailed you an award package which contained both your o�cial Awazd Document for acceptance and two financial documents. As menrioned in a recent e-mail to your agency, it has come to our attention that, due to a technical error, we may have inadvertently mailed out an incorrect Financial Clearance Memorandum (FCM) and/or Final Funding Memorandum (FPM). The total award amount as indicated on the original FCM is correct; however, the amounts listed for base sataries and fringe benefits weze unintentionally reversed. Additionally, in some cases the FFM does not include the correct FICA (Social Security) amounts approved by our office. Therefore, we are enclosing two revised fmancial documents far your review. Please discard the original FCM and FFM that were mailed to your agency and use the enclosed documents (which reflect "Revised" at the top) for your official records. Once again, we apologize for any confusion these enors may have caused your agency. Please be assured that despite the typographical errors described above, the total award amount listed on both financial documents is accurate, and this will have no impact on the amount of funding that was awazded as indicated on the Awazd Document. As a reminder, to o�cially accept your gzant, the Award Document must be signed and returned to the COPS Office within 90 days of the date listed on the congratulatory letter included with your award package. We thank you for your continued support of the COPS Office and its programs. If you have additional questions regazding this letter or the CHRP grant program in general, please do not hesitate to contact the COPS Office Response Center at 800.421.6770. Sincerely, �---s C • �— Andrew A. Dorr Assistant Director for Grants Administration Enclosures �/i �� ' �� { 9 � � � � � � i � K� � � .�+� �� 0 u � �� `. .,�� ;-� ,� ';':�'�--' :��( � ��" ,`�J � � 1 � �' 1 t ;; �,,,°, � � ��,� J � � ';�� = � 09-1232 v �� U.S. Department of Justice �� Office of Community Oriented Policing Services (COPS� �ce ofthe Director 1700 Vermont Avenue, K W. Washington, DC 20530 � �ob �1'�� July 28, 2009 Chief John Harrington St. Paul, City of 367 Grove Sueet St. Paul, MN 55101 Re: COPS Hiring Recovery Progam Grant # 2009RJWX0055 ORI#: MN06209 Deaz Chief Harrington: Once again, I would like to congratulate you on receiving a COPS Hiring Recovery Progran (CHRP) award. Your award is for 28 officer posirions and $6,153,028 in federal fixnds over a three- yeaz grant period. Your agency may now begin hiring or rehiring officers to fill CHRP grant-funded positions. Enclosed in this package is yow grant awazd. The Award Document must be signed and returned to the COPS Office within 90 days to officially accept your grant The Frequently Asked Quesrions (FAQ) document included in this package should be helpful in answering any questions you may have about accepting your award, or requesting addirional time to do so. Beginning on the reverse side of your Award Document, you will find a total of three pages of CHRP Grant Terms and Conditions. You should read and familiarize yourself with all 16 terms and conditions that apply to your CHRP awazd. c ' A supplemental online awazd package for CHRP grantees can be found at httn://www.cops.usdoj.eov/Default.asp?Item=2271. We srtongly encourage you to visit this site immediately to access a variety of important and helpful documents associated with your awazd, including the CHRP Grant Owner's Manual, which specifies the terms, conditions, and requirements of your grant. Also, within a few weeks you should receive an important package from the Office o� the Chief Financial Officer, Office of Justice Programs, which will contain the forms and instructions necessary to begin drawing down funds for your grant. As menrioned at the time of announcement, each CHRP application was subject to a thorough review, and some of your application information may have been updated or corrected from the original version submitted to COPS. If you have not yet done so, please access your application at httv://www.cops.usdoi.�ov/Default.asp?Item=464, and print and maintain a final copy for your records (if you ue unable to print a copy of your application, please contact the COPS Office at 800.421.6770). � k �,� �V"`-�} � � ��' f � �� / °l �i' �. � � O�� •� �� Nl ♦ � The Financial Clearance Memorandum (FCM) and Final Funding Memorandum (FFIv� included in this package reflect allowable costs and amounts under your award. The FCM specifies the amount of COPS Hiring Recovery Program funds awazded to your agency for officer salaries and approved benefits, while the FFM contains the final officer salary and fringe benefit categories and 09-1232 aznounts for which your agency was approved. Please review both documents cazefully, as your agency may only be reimbursed for the amounts and approved cost categories indicated. As a reminder, under CI-II2P all positions awazded (or an equal number of veteran officers) must iniriate or enhance community policing in accordance with the community policing plan as described within Section 5 of your application. If for any reason your agency finds that your community policing plans have significantly changed from those outlined in your application (e.g., because you received fewer o�cers than originally requested and thus must alter the scope of your community policing pians), please revise the plan accordingly and submit it to The COPS Office for review and approvaL You should also contact the COPS OfFice if, for any reason, you need to modify your grant awazd. This includes any reallocation of your awarded positions across the three primary hiring categories (i.e., new hires, rehires of officers laid off pre-application, and rehires of officets �aid off or scheduled to be laid off post-application). As explained at the rime of grant application, there are significant reporting requirements on the use of CHRP funds. In addition to quarterly financial and programmatic progress reports submitted to the COPS Office, CHRP grantees are also required to submit quarterly Recovery Act reports within 10 days after the end of each calendar quarter to www.FederalRenorting.gov. These Recovery Act reports will be made available to the public on www.Recoverv.QOV. All grantees must be registered as authorized users prior to submitting reports to www.FederalReporting•gov. The registration function on www.FederalRenortinQ.EOV will be available no later than August 26, 2009. Please note that registration with this website also requires users to be registered with the Central Contractor Registration (CCR) and have a Dun & Bradsueet Data Universal Numbering System (DLTNS) number. Registering with CCR and obtaining a DLTNS number take additional processing time, so your agency should take immediate steps to meet these requirements in advance of registration with www.FederalReoortine.�ov. For additional information on CCR and DIJNS, please refer to the CHRP Grant Owner's Manual at h�tt ://www.cops.usdoj,gov/Default.asp?Item=2270. Finally, please remember that grantees must retain all swom o�cer positions awarded under the CHRP grant for a minimum of 12 months following the 36-month federal funding period. The retained CHRP-funded position(s) should be added to your law enforcement budget with state and/or local funds, over and above the number of locally-funded positions that would have e�sted in the absence of the grant. In your CHRP grant application, your agency was required to affirm that it plans to retain the additional officer positions awazded following the expiration ofthe grant, and to identify the planned sources of retention funding. If, during the life of the grant, you have questions regarding the retention requirement or your retention funding sources, please contact the COPS Office for assistance. Once again, congratulations on your CHRP award. If you have any questions about your grant, please do not hesitate to call the COPS O�ce Response Center at 800.421.6770. Sincerely, ( �'�f�� David M. Buchanan Acting Director 09-1232 ��,�:a �,. _h '�l. " y: ��_ 1100 �lermont Avemle, T W¢shing[on, DC. 20530 MEMORANDUM To: From: Re: U.S. Department of Justice Community Oriented Policing Services (COPS) Grants Administration Division COPS Hiring Recovery Program Chief John Hanington Saint Paul Police Department Andrew A. Don, Assistant Director for Grants Administration COPS Hiring Recovery Program (CHRP) Final Funding Memorandum Revised on August 5, 2009 The COPS Office has completed the financial analysis of your agency's budgeted costs. This Final Funding Memorandum (FFM) reflects your agency's final approved officer salary and fringe benefit categories and approved salary and benefits amounts. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS based on communication with your agency. Therefore, you should carefully review this FFM, as your agency will only be reimbursed for the approved cost categories that aze shown within this document. OJP Vendor #: 416005521 ORI #: MN06209 Grant #: 2009RJWX0055 DUNS#: 848898433 Fuli-Time Sworn Officer Information Current First Year Entry-Level Base Salary for One Sworn Officer Position: $47527 AO Fringe Benefits Cost Additional Information Social Security: $0.00 Medicare: $585.00 Exempt: 1 Fixed Rate: 0 Exempt: 0 Fixed Rate: 1 Health Insurance: $8764.00 � � 09-1232 Life Insurance: $0.00 Vacation: $2742.00 Number of Hours Annually: 120 Sick Leave: $2194.00 Number of Hours Annually: 9b Retirement: $696�.00 Worker's Comp: $1901.00 Exempt: 0 Unemployment Ins: $242.00 Exempt: 0 Other: - Describe: Other: - Describe: Other: - Describe: Total Current First Year Entry-Level Benefits for One Sworn Officer Position =$23393.Q0 Total Yearl Salary $+ Total Year 1 Benefits =$70920.00 Total Year 2 entry-level salary for one sworn officer position: $49072.00 Total Year 2 entry-level benefits for one sworn officer position: $24153.00 Total Year 3 entry-level salary for one sworn officer position: $50667.00 Total Year 3 entry-level benefits for one sworn officer position: $24939.00 09-1232 OMB Number 1103-0098 F�cpiration Date: D913012009 Saint Paul Police Department MN06209 COPS Hiring Recovery Program (CHRP} Application COPS Application Attachment to S�'-424 The COPS Hiring Recovery Program (CIiRP) is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase theu community policing capacity and crime-prevention efforts. CIIRP funding is available to hire full-time cazeer law enforcement officers. There is no local matching requirement, but grant fimding will be based on your agency's current entry-level salaries and benefits for sworn officer positions. Any additional costs for higher salazies and benefits for positions hired under the CHRP grant must be paid for by the grantee agency� ln preparing your agency's grant applica6on, please be advised that grantees are prohibited from reducing state, local, or tribal funding for swom officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead, this program is intended to supplement the amount of state, local, or tribal funding that your agency would otherwise be abJe to budget for sworn officer posirions. In addition, at the conclusion of federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local funds, over and above the number of locally-funded sworn officer positions that would have existed in the absence of the grant. To the extent possible, all data should come from a publicly verifiable source, and documentation may be requested by the COPS Office. This information will be used to evaluate your jurisdicfion's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION 1: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and fznancial authority for the grant coudd delay the review of your application, or remove your application from consideration. A. Applicant ORI Number; MN06209 B. Appticant DUNS Number: 848898433 A Data Universal Numbering System (DUNS) number is required. A DUNS number is a unaque nine-digit sequence recognized as the universal standard for ident�ing and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please sefer to the Kow to Apply section of the COPSApplication Guide. C. Central Contractor Registration (CCR) All applicants are required to maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. For more information about how ta register with the CCR, please refer to the How to Apply section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. 09-1232 MN06209 Does your agency have an acrive registration with the Central Contractor Registry? � Yes ❑ No If no, will your agency agree to have an acrive registration with the Central Contractor Registry before any COPS grant funding is awarded? ❑ Yes ❑ No D. GNIS ID: 2396511 Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNISFeature ID, please go to the website: http://.geonames.usgs.gov/domestic/index.html. For more information about how to obtain a GNIS number, please refer to the How to Apply section of the C�IRP Application Guide. E. Law Enforcement Executive/Program Official Informarion: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement off cial within your jurisdiction (e.g., Chief ofPolice, Sheriff, or equivalent). Title: Chief First Name: John Agency Name: Street Address 1: Street Address 2: ML M Last Name: Harrington Saint Paul Police Department 367 Grove Street Suffix: City: St. Paul State: MN Zip: 55101 Telephone: 6512665503 Fas: 6512665542 Email: john.harrington@ci.stpaul.mn.us Type of Agency: Municipal F. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking o�cial within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). Title: Mayor First Name: Christopher MI: B Last Name: Coleman Agency Name: St. Paul, City of Street Address 1: 390 City Hall Street Address 2: City: St. Paul State: MN Zip: Telephone: 6512668510 FaY: 6512668513 Email: amy.brown@ci.stpaul.mn.us Type of Agency: City SECTION 2: GENERAL AGENCY INFORMATION Suffix: 55102 A. General Applicant Information Department of Justice 09-1232 MN�2� Enter your jurisdiction's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. 3. � Fiscal Yeaz: 1/i/2009 to 12/31/2009 (mo/day/yr) Enter your jurisdiction's fiscal year. Jurisdicrional population as of the 2000 U.S. Census: 287151 ❑ Check here if the jurisdictional population is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, skip Question 4 and go to Question 5) Enter the total jurisdictional population as of the 2007 Census Estunate. The Census Estimate can be looked up in the American FactFinder at http://FactFinder.census.gov. 277251 � If the jurisdictional population is not represented by U.S. Census figures, please indicate the size of the population in 2007: Please indicate the source of this estimate: 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or invesrigation of crime within its jurisdiction.] � Yes � No a) If NO, what is the actual population for which your department has primary law enforcement authority? For example, your service population may be tl�e 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1. Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full-time: 601 Part-time: The budgeted number of swom o�cer positions is the number of sworn positions your agency has funded within its budget, including state, Bureau oflndian Affairs, and locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve o�cers. 2. Enter the Actual Swom Force Strength as of the Date of This Application: Full-time: 564 Part-time: The actual number of sworn officer positions is the actual number ofsworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. 09-1232 MN06209 SECTION 3: CHRP PROGRAM REQUEST Your agency may apply for COPS funds to use on or after the official grant awazd start date to hire new, additional officer positions (including filling e�sting unfunded vacancies) or rehire officers who have akeady been laid off, or aze currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please base your applicarion request on your agency's current anticipated needs for funding in these primary categories. Please also be mindful of the inirial three-yeaz grant period and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hning policies and procedures. As described in detail in the CHRP Application Guide, it is impera6ve that applicants understand that the COPS statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a gzantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would haue spent on officer positions if it had not received a CHRP award. This means that if your agency plans to: (a) Hire new officer positions (including filling existing officer vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officei positions, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (b) Rehire officers who have already been laid off (at the tnne of applicarion) as a result of state, local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (c) Rehire officers who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHRP awazd start date is September 1 and the lay-off is scheduled for November l, then the CHRP funds may not be used to fund the officers until November 1, the date of the scheduled lay-offl, identify the number and date(s) of the scheduled lay-off(s) in this application [see below], maintain documentation showing the date(s) and reason(s) for the lay-off, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if the CHRP funds were not available, it may transfer the officers to the CHRP funding on or immediately after the date of the lay- off without formally completing the administrative steps associated with a lay-off for each individual officer.] Documentarion that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHRP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; norices provided to the individual officers regarding the date(s) of the lay-offs; and/or budget documents ordering departrnental and/or jurisdicrion-wide budget cuts. These records must be maintained with your agency's CHRP grant records during the grant period and for three years following the official closeout of the CHRP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. 09-1232 MN06209 When completing the questions below, please base your responses on your agency's current (at the time of applicarion) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and rehiring officers who are scheduled to be laid off on a specific future date). CHRP grant awards will be made for officer posirions requested in each of these three categories and recipients of CHRP awards are required to use awazded funds for the specific categories awarded. During the review of your agency's application, if the COPS Office reduces the number of positions you requested in the application, the COPS Office may contact you to obtain a new number of officer positions requested in each category. How many CHRP sworn officer positions is your agency requesting (total)? 28 How many of the positions will be: (a) To hire new, additional officer positions (including to fill e�cisting vacancies that are no longer funded in your agency's budget)? �E:3 (b) To rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget reductions? (c) To rehire officers who are (at the tune of application) currently scheduled to be laid off on a specific future date as a result of state, local, or tribal budget reductions? 0 (# Posirions) Date of the scheduled lay-off for these officers If your agency has planned multiple future lay-off dates, please use the additional space below: (# Positions) Date of the scheduled lay-off for these officers (# Positions) Date of the scheduled lay-off for these officers S�ecial Reminder for Rehired Officets: The CHRP program awards funding based on your agency's entry-level salary and benefits package. Any additional (higher than en�y-level) salary and benefits expenses for rehized officers must be paid by your agency. Certification Re�g Scheduled Lau-Offs: If your agency plans to use CHRP funds to rehire officers who are currently scheduled to be laid off on a future date (under category c above), please certify (by checking the appropriate boxes) to the following: 09-1232 MN06209 Certification: � My agency has and will maintain documentarion showing the date(s) of the scheduled lay-off(s) and demonstrating that the scheduled lay-off(s) is/are occurring for fiscal reasons that are unrelated to the availabiliry or receipt of CHRP gant funds (as described above). � My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-off(s) and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay-off(s). � My agency recognizes that the CHRP program provides funding based on our entry-level salary and benefits package and that any additional costs for rehired officers beyond entry-level aze our responsibility to pay with other sources of funding. If an applicant receives an awazd, and after receiving the awazds needs to change the hiring categories, it must request a post-awazd grant modification to change the categories of hiring and receive prior approval before spending CHRP funding by calling the COPS Office Response Center at 1-800-421-6770. The American Recovery and Reinvestment Act (Recovery Act) requires grantees to report their financial and programmatic progress within 10 days afrer the end of each calendar quarter. The Recovery Act reporting requirements are in addition to quarterly financial status report and quarterly programmatic progress report requirements. The COPS Office plans to request information from grantees consistent with Secrion 1512 of the Recovery Act, including collecting information on the number of new jobs created and the number of jobs preserved using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that the submission of prograxnmatic and financial reports on a timely basis is a significant condition of the CHRP grant and a violation of the grant requirement may result in termination of grant funding or other remedies. In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track and report CHRP funding separately from other funding sources (including other COPS and federal grants) to ensure accurate fmancial and progr2mmatic reporting on a tunely basis. Your agency should ensure that you have fmancial intemal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms and conditions. Good practices in this area would include written accounting practices, an accounting system that tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or vacant (including if the position was for a new hire or a re-hire). SECTION 4: NEED FOR FEDERAL ASSISTANCE 1) Enter your law enforcement agency's total operating budget for the current AND previous rivo fiscal yeazs. CURRENT FISCAL YEAR (2009) $76,256,271.00 PREVIOUS FISCAL YEAR (2008) $71,425,ll0.00 PREVIOUS FISCAL YEAR (2007) $68,019,378.00 2) Enter the total jurisdictional (city, county, state, tribal) operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $197,655,427.00 PREVIOUS FISCAL YEAR (2008) $182,430,768.00 PREVIOUS FISCAL YEAR (2007) $171,908,169.00 09-1232 n�vo6z� 3) Enter the total jurisdictional (city, county, state, tribal) locally generated revenues for the current AND previous two fiscal yeazs. Locally generated revenues may include locally generated properry taYes, sales tases and other tases and revenue sources (for example, transportation taxes, transient lodging taxes, licensing fees, other non-properry taxes and francluse tases). CURRENT FISCAL YEAR (2009) $184,297,066.00 PREVIOUS FISCAL YEAR (2008) $182,242,303.00 PREVIOUS FISCAL YEAR (2007) $177,384,580.00 4) Enter the total jurisdictional (city, county, state, tribal) general fund balance for the current and previous two fiscal years. CURRENT FISCAL YEAR (2009) $29,631,571.00 PREVIOUS FISCAL YEAR (2008) $29,631,571.00 PREVIOUS FISCAL YEAR (2007) $34,979,592.00 5) Since January 1, 2008, what percentages of ttie following employees in your jurisdiction (ciry, county, state, tribal) have been reduced through lay-offs: Civilian Law Enforcement Agency Personnel 0.00 % Sworn Law Enforcement Agency Personnel 0.00 % Other Govemment Agency Personnel 0.80 % 6) Since January 1, 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours over the course of a fiscal yeaz: Civilian Law Enforcement Agency Personnel 0.00 % Swom Law Enforcement Agency Personnel 0.00 % Qther Govemment Agency Personnel 0.40 % 7) Since January 1, 2008 what percentages of the following employees in your jurisdiction (city, counry, state, tribal) have been reduced due to official policies that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes): Civilian Law Enforcement Agency Personnel 4.80 % Sworn Law Enforcement Agency Personnel 6.50 % Other Government Agency Personnel 9.40 % 8) The U.S. Census Bureau American Community Survey (ACS) provides multi-year poverry rate estimates for communities. For jurisdictions with a Census population greater than 20,OOQ please go to the U.S. Census Bureau's American FactFinder (http://FactFinder.census.gov) to detemune the percent of families in poverty in your jurisdiction based on the 2005-2007 ACS. For jurisdictions below 20,000 in population or not represented in the U.S. Census, please setect the nearest best match for your jurisdiction (for example, the county in which your jurisdiction is located). Please see the CHRP Application Guide for additional information and help in using the American FactFinder. Percent of families in poverty 14.50 % 09-1232 MN06209 9) The Bureau of Labor Staristic's' Local Area Unemployment Starisrics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website: (www.bls.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. As with the previous quesrion, it may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report theu county level rate). Please see the CHRP Application Guide for additional information and help in using the LAUS data. Percentage unemployed for January 2009 7.70 % Percentage unemployed for January 2008 4.90 ° / o 10) Indicate your jurisdiction's estimated residential property foreclosure rate for calendar year 2008. This rate should be calculated as the total number of new default and auction foreclosure filings and new bank- owned foreclosures (REOs) in 2008 divided by the total number of residential households. 1.54 % ❑ Check here if the information necessary to calculate this rate is unavailable. 11) Indicate if your jurisdiction has experienced any of the following events since January l, 2008: ❑ Military base closure or realignment. ❑ A declararion of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) ❑ A declaration as an economically or financially distressed area by the state in which the applicant is located. ❑ Downgrading of the applicanYs bond rating by a major rating agency. ❑ Has filed for or been declared bankrupt by a court of law. ❑ Has been placed in receivership or its functional equivalent by the state or federal govemment. 12) Indicate if, since January 1, 2008, your jurisdiction has experienced an unplanned, non-recurring, capital outlay or unanticipated loss of revenue that has had a significant negative impact on your jurisdiction's fiscal health. Q Yes ❑ No 12a) If YES, please express the cost of this event as a percentage of your total current operating budget 7.30 % and please describe the event (please limit to 350 characters): LGA is paid by the state of MN to the city. The Governor's proposal will cut the City's LGA by a total of $29.5 million over the 2009-10 biennium. The 2009 impact to St. Paul would be $13.3 million. The Police Dept. will realize 10.7 million of this cut; 5.4 million in 2009 and 5.3 million in 2010.We cannot reduce our fund balance any lower. 09-1232 MN06209 13) Using UCR crime definitions enter the actual number of incidents reported to your jurisdiction in calendar year 2008 for the following crime types: Criminal Homicide: Forcible Rape: Robbery: Aggravated Assault: Burglary: Larceny (except motor vehicle theft): Motor Vehicle Theft: 18 147 765 1269 2936 6770 1818 *Note: If your agency currently reports to NIBRS, or does not report crime incident totals at all, please ensure that your data is converted to UCR Summary Data style. Please see the CHRP Application Guide or the FBPs UCR Handbook (www.tbi.gov/ucr/handbook/ucrhandbook04.pdfl for more information. SECTION 5: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Proposed Community Policing Plan COPS grants must be used to initiate or enhance communiry policing acrivities. Please complete the following quesrions to describe the types of community policing activities that will result from CHRP funding. You may find more detailed information about community policing at the COPS Office web site http: //www.cops.usdoj. gov/Default. asp?Item=36. Community Partnerships Community partnerships are on-going collaborative relationships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase hust in the police. My agency: P 1) Regularly distributes relevant crime and disorder information to community members. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant Q d) currently does, and plans to expand/enhance under this grant 09-1232 MN06209 P2) Routinely seeks input from the community to idenrify and prioritize neighborhood problems (e.g., through regulazly scheduled community meetings, annual community surveys, etc.). ❑ a) does not currently do, and has no plans to iznplement under this grant ❑ b) does not currently do, and plans to uuriate under this gant ❑ c) cunently does, and plans to continue doing under this grant Qx d) currently does, and plans to expand/enhance under this grant P3) Regulazly collaborates with other local govemment agencies that deliver public services. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant Qx d) currently does, and plans to expand/enhance under this grant P4) Regulazly collaborates with non-profit organizations and/or community groups. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant Q d) currently does, and plans to expand/enhance under this grant PS) Regularly collaborates with local businesses. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant ❑x d) currently does, and plans to expand/enhance under this grant P6) Regularly collaborates with informal neighborhood groups and resident associations. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) cunently does, and plans to continue doing under this grant Q d) currently does, and plans to expand/enhance under this grant 09-1232 MN06209 Problem Solving Problem solving is an analytical process for systematically 1) identifying and prioritizing problems, 2) analyzing problems, 3) responding to problems, and 4) evaluaring problem solving initiatives. Problem solving involves an agency-wide commitment to go beyond tradirional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. My agency: PS1) Rourinely incorporates problem-solving principles into patrol work. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant ❑x d) currently does, and plans to expand/enhance under this grant PS2) Identifies and prioritizes crime and disorder problems through the routine examination of patterns and trends involving repeat victuns, offenders, and locations. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant Q d) currently does, and plans to expand/enhance under this grant PS3) Routinely explores the underlying factors and conditions that contribute to crime and disorder problems. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to iniriate under this grant ❑ c) currently does, and plans to continue doing under this grant Qx d) currently does, and plans to expand/enhance under this grant PS4) Systematically tailors responses to crime and disorder problems to address their underlying conditions. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this gant ❑ c) cunently does, and plans to continue doing under this grant � d) currently does, and plans to expand/enhance under this grant PSS) Regularly conducts assessments to deternune the effectiveness of responses to crime and disorder problems. ❑ a) does not currently do, and has no plans to unplement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant x0 d) currently does, and plans to expand/enk�ance under this grant 09-1232 MN06209 Organizational Transformation Organizational transformation is the alignment of organizational management, structure, personnel and informarion systems to support community partnerships and proacuve problem-solving efforts. My agency: OCl) Incorporates community policing principles into the agency's mission statement and strategic plan. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to iniriate under this grant ❑ c) currently does, and plans to continue doing under this grant � d) currently does, and plans to expand/enhance under this grant OC2) Practices community policing as an agency-wide effort involving all staff (i.e., not solely housed in a specialized unit). ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant x0 d) currently does, and plans to expand/enhance under this grant OC3) Incorporates problem-solving and parinership activities into personnel performance evaluations. ❑ a) does not currently do, and has no plans to implement under this grant ❑ b) does not currently do, and plans to initiate under this grant ❑ c) currently does, and plans to continue doing under this grant Q d) currently does, and plans to expand/enhance under this grant 09-1232 MN06209 Community Policing Plan Narra6ve (please limit to 2,000 characters) Please describe your agency's implementarion plan for tlus program (if awazded), with specific reference to each of the following elements of community policing: (a) community partaerships and support, including consultarion with community goups, private agencies, and/or other public agencies; (b) related governmental and community initiatives that complement your agency's proposed use of CHRP funding; and (c) organizational hansformation — how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. This narrative will not be scored for selecrion purposes but serves, along with the previous questions, as your agency's community policing plan. Your organization may be audited or monitored to ensure that it is uritiating or enhancing community policing in accordance with this plan. The COPS O�ce may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and communiry policing implementarion tools. If your organization receives this CHRP grant funding, these responses will be considered as your organization's community policing plan. We understand that your community policing needs may change during the life of your CHRP grant (if awarded), and minor changes to this plan may be made without prior approval of the COPS Office. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as-needed basis throughout the life of the grant. If your agency's community policing plan changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significanY' if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. The St. Paul Police DepartmenYs (SPPD) mission is to maintain a climate of safety and security. Emphasis is placed on: neighborhood partnerships and problem solving. Due to a 10.7 million state aid cut, this grant is the ONLY way the department will be able to enhance our community policing implementation. The SPPD has three community policing districts. Forty-eight of 50 officers would be assigned to the patrol function (16 per district) enhancing their current complement of beat officers and establishing a"POP" community initiative under the Stimulate St. Paul Progr�m. Two officers would be added to ACOP which supports HUD public housing sites. This grant allows for the expansion of PAL, GREAT, and WAWA initiatives. We will wark with our partners to solve problems. For 17 yeazs we have worked together in partnership under our community policing philosophy, "Here for Good". The departrnent has cultivated community initiatives with several groups including: the Wellstone Center, Out Front MN, NAACP, American Family Indian Center, East African Task Force, Hmong American Partnership, and the Muslim American Society. We have community initiatives with new Muslim immigrants. We ha�e our own PAL and GREAT uutiatives in partnership with pazks and public schools. With HUD, we expanded the ACOP uutiative. We work with faith-based community via our partnership with ministers we call "the God Squad". As part of our organizational transformation to a problem-solving department, we established units with a holistic approach designed to prevent, intervene, and suppress gangs and violence against women. W e are formal partners with the Metro Gang Strike Force, the MN BCA, USAO, and county probation, as well as the JTTF, DEA & ATF. This grant will allow the conrinuation of organizational transformafion by increasing community partnerships and problem-solving efforts, allowing the SPPD to become a fully funcrioning community policing organization. 09-1232 MN06209 CPl) To what extent is there community support in your jurisdiction for implementing the proposed grant acrivities? ❑ a) Minunal support ❑ b) Moderate support QX c) High level of support CP2) If awazded, to what extent will the grant activities impact the other components of the criminal justice system in yourjurisdiction? ❑ a) Potentially increased burden Q b) No change in burden ❑ c) Potentially decreased burden SECTION 6: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Applicants must plan to retain all sworn officer positions awarded under the CHRP grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state andlor local funds at the end of grant funding over and above the number of locally-funded swom officer positions that would have eacisted in the absence of the grant. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring ar other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http: //www, cops.usdoj. gov/Default. asp?Item-2115. Has your agency planned to retain all additional sworn officer positions under this grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position? Qx Yes ❑ No Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention from the drop-down box listed below: Q Generalfunds ❑ Raise bond/tax issue ❑ Asset forfeiture funds ❑ Private sources/donations ❑ Fundraising efforts ❑ Other (Please provide a brief descrip6on of the source(s) of funding not to exceed 75 words.) 09-1232 �� Section 7: Budget Detail Worksheets instructions: This worksheet will assist your agency in reporting your agency's current entry-level salary and benefits costs and identifying your agency's total tUree-yeaz salary and benefits request per officer position. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-tune swom officer position witlun your agency. Do not include employee contributions. Please complete the budget worksheet(s) based on your agency's current annual first yeaz entrylevel salary and benefit package for your locally-funded officer positions. Please be advised that CHRP funding must only pay for entry-level salaries and benefits. Any additional costs incurred for higher than entry-level salaries and benefits for officers hired mmder the CHRP grant will be your agency's responsibility. Note: Part-time positions will not be funded Please refer to the CHRP Application Guide for additional information. 09-1232 MN06209 A. SWORN OFFICER POSITIONS Instructions: Please complete the questions below based on your agency's current first year entry- levei salary and benefits package for your locally-funded officers. [You will be asked to project Yeaz 2 and Year 3 increases below.] Part 1: Full-Time Sworn Officer Information A. Current First Year Entry-Level Base Salary for One Sworn Officer Position $47,527.00 Please calculate the fringe benefit costs below based on the first year entry-level benefits for one swom officer position. B. FRLNGE BENEFITS: Cost: % OF BASE: ADDITIONAL INFORMATION: Social Security $0.00 0.00 % Exempt: X Fixed: Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or frzed rate, provide an ezplanation in "Part l: Full-Time Sworn Officer Information ". Medicare $585.00 1.23 % Exempt: Fixed: X Cannot �ceed 1.45% of Total Base Salary. If less than 1.45%, exempt, or fxed rate, provide an explanation in the "Sworn O�cer Position Budget Summary. " Health Insurance $8,764.00 18.44 % Life Insurance $0.00 0.00 % Vacation $2,742.00 5.77 % Sick Leave Retirement Worker's Compensation Unemployment Insurance $2,194.00 $6,965.00 $1,901.00 $242.00 4.62 % 14.65 % Other Describe: Other Describe: Other Describe: 4.00 % Number of Hours Annually: Number of Hours Annually: Exempt: 0.51 % Esempt: Cost: % of Base: 0.00 % Cost: % of Base: 0.00 % Cost: % of Base: O.OU % 120 96 Total Cnrrent First Year Entry-Level Benefits for One Sworn Officer Position C. Total Year i Salary + Total Year 1 Benefits 09-1232 MN�2� $23,393.00 $70,920.00 Based on the current fust year full-rime entry-level salaries and fringe benefits, please project Year 2 and Year 3 increases and use these figures to calculate the full three-year salary and benefits amounts per swom officer position that you aze requesting through the CHRP grant. Your agency must maintain records documenting how it calculated its Yeaz 2 and Yeaz 3 projections (and, accordingly, its total three-year salary and benefits amounts per officer position) in its CHRP grant records throughout the grant period and for three years following the official closeout of the COPS grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Year 2 Total Yeaz 2 entry-level salary for one sworn officer position: Total Yeaz 2 entry-level benefits for one sworn officer position: Year 3 Total Yeaz 3 entry-level salary for one sworn officer position: Total Year 3 entry-level benefits for one sworn officer position: Total Three -Year Salary for one officer posifion: $147,266.00 X Number of Sworn Positions Requested: 28 Total Three -Year Salary Project Cost =$4,123,448.00 Total Three- Year Benefits for one officer posiflon: $72,485.00 X Number of Sworn Positions Requested: 28 Total Three -Year Benefits Project Cost =$2,029,580.00 Total Three -Year Salary and Benefits for one O�cer: Position: $219,751.00 X Number of Sworn Positions Requested: 28 $49,072.00 $24,153.00 $50,667.00 $24,939.00 Total Project Cost = $6,153,028.00 09-1232 MN�2� Part 2: Full-Time Sworn Ofticer Informafiou After completing Part 1 of this budget worksheet, answer the following questions. Be sure to answer EVERY quesrion. Missing or erroneous information could delay the review of your agency's request. 1. If your agency's second and/or third-year costs for salaries and/or fringe benefits increase after the first year, check the reason(s) why in the space below: Qx Cost of living adjustment (COLA) QX Step raises Q Change in benefit costs ❑ Other - please explain briefly: 2. If an explanafion is required for any of the following categories, please provide in the space below: 1) Social Security: 2) Medicare: Medicare - 1.23% 09-1232 Nmr�z� BUDGET SUMMARY Total Line # A. Sworn Officer Positions Total Project Amount:�$6,153,028.00 Total Federal Share Amount: Contact Information for Budget Questions provide contact information of the financial official that the COPS Office may contact with rns related to your budget submission. Official's Typed Name: Name: Amy Name: Brown Research and Grants Manager 651-266-5507 49-1232 n�v�z� SECTION 8: ASSURANCES Severai provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. lf you would like further information about any of these assurances, please contact your state's COPS Grant Program Special+st at (800) 421-6770. By the applicanYs authorized representative's signature, the applicant assures that it will comply with all legal and administrative requirements that govem the applicant for acceptance and use of federal grant funds. in particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriategoveming body (for exaznple, mayor or ciry council) to apply for this grani and that the persons signing the application and these assurances on its bet�elf are authorized to do so and to act on its behalf with respect m any issues that may arise during processing of this applicarion. 2. It will comply with the provisioas of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whote or in part with this grant. Tfiese testricrions aze set fonh in 5 U.S.C. § i 501 ,et seq. 3. It will comply with the minimum wage and maacimum hours provisions of ffie Federal Fair Labor Standards Ac; if applicable. 4. It will establish safeguazds, if it has not done so already, to prohibit employees from using their posiUOns for a pwpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particulazty those with whom they have family, business or other ties. 5. k will give the Deparhnent of Justice or the Comptroller Generalaccess to and the right to examine records and documents related m the gram. 6. It will comply with all requirements imposed by the Department of Iustice as a condition or admmistrative requirement of the grant, includmg but not limited to: the requirements of 28 CFR Part 66 and 28 CFR Part 70 (goveming adminishative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Cireulaz A-87), 2 CFR 220 (OMB Circulaz A-21), 2 CFR Pan 230 (OMB Circulaz A-1 22) and 48 CFR PaR 3I.00Q et seq. (FAR 31.2) (governing cost priniciples); OMB Circulaz A-1 33 (goveming audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Sheets Act of 1968, as amended; 28 CFR Part 38.1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owners Manuals; and with all other applicable program requirements, laws,orders, regulations, or circulars. 7. If applicable, it will, to the extent prncticable and consistent with appticable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women m order to further effective law enforcement by mcreasing their ranks within the sworn positions m the agency. 8. It will not, on the ground of race, color, religion, national origin, gender, disabiliry or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal fwids. These crvil rights requirements are found in the non-discrimination provisions of the Omnibus Crime Control and Safe Sheets Act of 1968, as amended (42 U.S-C. § 3789d); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); Secfion 504 of the Reha6ilitation Act of 1973, as amended (29 U.S.C. § 794); Title Il, Subtitle A of the Amencans with Disabilities Act (ADA) (42 U.S.C. § 12101, et seq.); the Age Discrimination Act of 1975 (42 U.SC. § 6101, et seq.); and Depar[ment of Justice Non-Discrimination Regulations contained in Title 28, Parts 3S and 42 (subparts C, D, E and G) of the Code of Federal Regulatins. A. In the event that any wurt or administrat�ve agency makes a finding of discrimination on grounds of race, color, relig�on, national origin, gender, disabihty or age against the applicant a8er a due process hearing, it agrees to forward a copy of the fmding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an EEOP and submit it to the Office for Civil Rights ("OCR"), Office of 7ustice Programs, 810 7th Street, N. W., Washington, DC 20531, for review within 60 days of the norification of the award. If your organization received an award between $25,000 and $500,000 and has SO or more employees, your organization still has to prepaze an EEOP, but it does not have to submit the EEOP to OCR for review. [nstead, your organization has to mainqin the EEOP on file and make it available for review on request. I� addirion, your organizatinhas to compiete Section B of the Certification Form and retum it to OCR. [f your organization received an award for less than $25,000; or if your organizat�on has less than 50 employees, regattlless of the amount of the award; or if your organizat�on is a medical institution, educational institution, nonprofit organization or Indian hibe, then your organizaHon is exempt from the EEOP requirement. However, your organization must complete Searion A of the Certification Form and retwn it to OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number I 17, pages 41455-0�1472)), under Title VI of the Civil Rights Act of 1964, �t will ensure meamngful access to its prograrns and activities by persons with hmited English pmficiency. ] 0. It will ensure that any facilides under its ownership, lease or supervision which shall be utilized in the accomplisk�ment of the project aze not listed on the Environmental Protection Agency's (EPA) list of Violat�ng Facilities and that it will notify us if advised by the EPA that a facility to be used in this gant is under consideration for such listing by the EPA. 1 L If the applicanYs state has estabLshed a review and comment procedure under Executive Order 12372 and has selected this progam for review, it has made this application available for review by the state Single Point of Conisct. 12. It wilt submit all surveys, interview protocols, and other information collections to the COPS Office for submission m the Office of Management and Budget for clearnnce under the Papenvork Reduction Act of 1995 if required. 13. lt will comply with the Human Subjects Reseazch Risk Pxotections requirements of 28 CFR Part 46 if any part of the funded project contains ❑on-exempt research or statistical activities which involve human subjecu and also with 28 CFR Part 22, requiring the safeguardmg of individually identifiable information collected from research participants. 09-1232 MN�2� 14. Pursuant to Executive Order t 3043, it will enforce on-theyob seat belt policies and programs for employees when operating agency-owved, rented or personatly-owned vehictes. I5. It wil( not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affaiis funds that othenvise would be made available for the puiposes of this gmnt, as applicable. 16. If the awazded grant contains a retenrion requvement, it will retain the incmased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 mouths following ezp'uation of tt�e grant period. 17. It will �ot use any federnl funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or othernise, any legislation, law rari£carion, policy or appropriarion whether before or after the introduction of any bill, measure, or resoluflon proposing such legislation, law, rarificarion, policy or appropriatio� as set forih in the Anv- Lobby Act, 18 U.SG 1913. 18. In the event that a portion of grant reimbursements aze seized to pay off delinquent federal debu through the Treasury Offset Progrzm or other debt collection process, it agees to increase the non-federal shaze (or, if the awazded giant does not contain a cost sharing requirement, contribute a non-federel shaze) equal to fl�e amoum seized in order to fully implement the gant project. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entiry of its obligations under this grant. � By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the gant applicant entity. I certify that I have read, understand, and agree, if awazded, to abide by all of the applicable grant compliance tenns and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any at[ached forms is true and accurate to the bes[ of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. John M. Hanington, Chief of Police 4/1/2009 Typed Name of Law Enforcement Executive Date (or Official with Programmalic Authority, as applicable) ❑X By clicking this box and typing my name below, I cer[ify tha[ I have been legally and officially authorized by the appropriate goveming body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance tevns and condi[ions as ou[lined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulazs. In addition, I certify that the infoanation provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debazment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal govemment. Christopher B. Coleman, Mayor 4/I/2009 Typed Name of Govemment Enforcement Executive Date (or Official with Financial Authority, as applicable) 09-1232 MN06209 SECTION 9: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements Caordination with Affected Agencies. Although the Department of Sustice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regazding certain matters. Applicants should read the regulations cited below and the inshvctions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "Govemment-Wide Debazment and Suspension (Nonprocwement)," 28 CFR Pazt 83 Govemment-Wide Requirements for Drug-Free Workplace (Grnnts)," and the coordination requirements of the Public Safery Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representarion of fact upon which reliance will be p]aced when the Department of Jus[ice detem�ines to award the covered grantl. Lobbying As required by Secdon t 352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over � 100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by ot on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congess, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continua[ion, renewal, amendment or modification of any federal grant or cooperarive agreeme�t; B.If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Discbsure of Lobbying Activities," in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, a�d subcon[racts) and that all sub-recipien[s shall certify and disclose accordingly. 2. Debazment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participams in pnmary covered transactions, as defined at 2 CFR Part 2867, Section 2867.437 - A. The applicant cer[ifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federa] court, or voluntarily excluded from covered transactions by any federal department oc agency; (ii) Aave not within a three-year period preceding this application been convicted of or had a civi I judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perforrning a public (federal, state or local) or private agreement or transaction; violafion of federal or state antiriust s[atutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving s[olen properiy, making false claims, or obstruc[ion of justice, or commission of any offense indicaring a lack of business integriry or business honesty that seriously and directly affects your present responsibility. (iii) Are not present(y indicted for or otherwise criminally or civilly charged by a goveininental entiry (federal, state or local) wi[h commission of any of the offenses enumerated in pazagraph (A)(ii) of this certifioarion; and (iv) Have ❑ot within a three-year period preceding this application had one or more public hansactions (federal, state or ]ocal) terminated forcause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees Other Than Individuals) As required by the Dmg-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees, as defined at 28 CFR Part S3, Sections 83 and 83.510 - A. The applicant certifies that it will, or will wntinue to, provide a drugfree workplace by: (i) Publishing a sta[ement notifying emp]oyees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and speci fying the actions that will be taken against employees for violation of such prohibi[ion; (ii) Establishing an on-going drug-free awareness program to inform employees about -(a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug-abuse violations occurring in the workplace; (iii) Making it a requireme�t that each employee to be engaged in the perfoanance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement requi�ed by paragraph (i) that, as a condition of employment under the grant, the employee will -(a) Abide by the terms of the statement; and (b) Norify the employer in wriring of h9s or her conviction for a violation of a criminal drug statute occurring in the workp3ace no ]ater than five calendar days after such conviction; 09-1232 MN06209 (v) Notifying the agency, in writing, within 10 calendar days after receiving norice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including posirion title, to: COPS Office, ll00 Vetmont Ave., NW, Washington, D.C. 20530. Notice s}tall include the idenrification number(s) of each affected grant. (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subpazagraph (iv) (b), with respect to any employee who is so convicted -(a) Taking apptopriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitarion program approved for such putposes by a federal, state or local heatth, law enforcement or other appropriate agency; (vii) Making a good faitU effort to continue to maimain a drug- free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v) and (vi). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connecrion wi[h the specific grant: Place of perfom�ance (street address, ciry, county, state, zip code) ❑ Check if there are workplaces on file [hat aze not identified here. 4. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicanPs grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attomey, sta[e or local prosecu[ors, or cocrecrional agencies. The applicant certifies that thece has been appropriate coordinarion with all affected agencies. Grantee Agency Name and Address: Saint Paul Police Department Grantee IRS/ VendorNumber: False statemen[s or claims made in connection with COPS grants (including cooperative agreemen[s) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of i[s obligations under this grant. a X By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awazded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the infom�ation provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made m connection with COPS programs may result in fines, imprisonment, debannent from participating in fede�al grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. John M. Harrington, Chief of Palice 4/1/2009 Typed Name of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) Xa By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate goveming body to submit this applicarion and act on behalf of the grant applicant en[iry. i certify that I have read �derstand, and agree, if awarded, [o abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the infoanation provided on this form and any attached forms is W e and accurate to the best of my knowledge. I understand that false statements or claims made in connection wi[h COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Christopher B.Coleman, Mayor 4/1/2009 Typed Name of Government Executive Date (or Official with Programmatic Authority, as applicable) 09-1232 MN06209 SECTION 10: Disclosure of Lobbying Activities Instruc6ons for Completion of SF-LLL, Disclosure of Lobbying Activifies This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or a�eement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal acrion. Complete all items that apply for both the inirial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for addirional information. 1. Identify the type of covered Federal ac[ion for which lobbying ac[ivity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up repoR caused by a ma[eria] change to [he information previously reported, enter the year and quarter in wh�ch the change occurred. Enter the da[e of the last previousty submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. include Congressiona] Distnct number, if known. Check the appropriate classification of the reporting entiry [hat designates if it is, or expects to be, a prime or subaward recipient. Identify the rier of the subawardee, e.g., the first subawardee of the prime is the lst tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federat agency making the awazd or loan commitment. Include at ]east one organizational level below agency name, if known. For example, Department of Transpor[arion, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for gants, cooperative agreements, loans and loan commit 8. Enter the most appropriate Federal idenrifying number availab(e for the Federal action identified in item 1(e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number, grant announcement number; the conhact, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federa] agency, enter the Federal amount of the awardAoan commitment for the prime entiry identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entiry engaged by the reporting registrant identified in item 4 to influence the coveted Federal action. (b) En[er the F�II �ame(s) of the individual(s) pedoaning services, and include ful] address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). ( I. The certifying official shall sign and date the form, print his/her name, [itle and telephone number. Public reporling burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching exis[ing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden eshmate or any other aspect of this collection of information, including suggestio�s for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Roject (0348- 0046), Washingtoq D.C. 20503. 09-1232 of Lobbying Activities omplete this form to disciose lobbying activities pursuant to 31 U.S.C. 1352. ot Applicable X If not applicable, then entire form, including signature area is grayed-out 1. Type of Federal Action: 2. Status of Federal Acrion: 3. Report Type � contract � grant � cooperative agreement � loan � ]oan guarantee � loan insurance o bid/offer/application � initial awazd � post-awazd Q initial fi(ing � material change For Material Change Only: Year: Quarter: Name and Address of Reporting Prime & Subawardee , if known: Congressional District (#), if known 6. Federal DepartmenbAgency: USDOJCOPS Federal Acrion Number, if known: 10. a. Name and Address of Lobbying ('f indiveduad, ia,sf name, firsd name, MI): Date of ReporJ: 5. If Reporfing Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Congressiona] District (number), if known: 7. Federal Program Name/Description: CFDA Number, if applicable: 16.710 9. Award Amount, if knowa: 10. b. tndividuals Performing Services (including address if different from No.l Oa) (last name, first name, MI): 11. Information requested through this forro is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a materiai representafion of fact upon which reHance was placed by the rier above when this transacfion was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information wiCl be reported to the Congress semi-annually and will be available for public inspectioa Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such faiture. Name: Date: Use Only: Authorized for Loca] Reproducrion, Standazd Form - LLL 09-1232 nnvoezos SECTION 11: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS The signatures of the Law Enforcement ExecurivelProgram Official and Government Executive/Financial Official, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: 1) Assures the COPS Office that the applicant will compiy with all legal, administrative, and programmatic applicant for acceptance and use of federal funds as outlined in the applicable COPS Applicarion Guide; AND 2) Attests to the accuracy of the information submitted with this application (including the Budget Detail Worksheets). The signatures on this application must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signatures shall be treated as a material representtttion of fact upon which reliance will be plaeed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperaring with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant awazd. Person Submitting this Application Q By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compiiance terms and condirions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. ln addition, I certify that the information provided on this form and any attached forms is true and accurate to the Uest of my knowtedge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Amy Brown 09-1232 MN06209 Law Enforeement Exeeutive � By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this applicarion and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and condirions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached fortns is i�ue and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS prograxns may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: John M. Harrington Government Executive O By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperarive agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Christopher B. Coleman, Mayor 09-1232 Program Narrative — Attackunent I 7AG — City of Saint Paul, County of Ramsey, Cifies of Little Canada, New Brighton, North Saint Paul, Roseville, Maplewood, White Beaz Late, Mounds View, and Shoreview. Total Award: $2,130,402 City of Saint Paul Police Department AwardAmount: $1,342,152 The Saint Paul Police DepartmenYs overaii mission is to maintain a climate of safety and security throughout the city. The department manages its resources to deliver quality services within an atmosphere of individual integrity and mutual respect. Emphasis is placed on: strong community relafions, acfive assessment of citizen needs for police services, and modifying services, as feasible, to meet the needs of each neighborhood. In order to implement our plan for this grant, the Saint Paul Police Department will call upon more enthusiastically then before the formal collaborations we have had with the Saint Paul community far the past 17 years. These collaborations hav� been formed at all levels to further our community policing philosophy. Numerous organizarion aze ow partners including businesses, neighborhood groups, non-profits, public housing, senior citizen groups, other policing agencies, biock clubs, and youth groups in the city. Saint Paul has a long involvement in community policing centered on strong neighborhood idenrification by both the citizens and the police officers. In the last several years, the department has cultivated working relafionships with all groups in the community including the most recent set of Muslim immigrants. We have also established a PAL (Police Athlefic League) program, a GREAT (Gang Resistance Education and Training) program, expanded the A Community Outreach Program (ACOP) in public housing, established the God Squad to work with youth in the community, and established the chiefls advisory committee (which meets monthly and includes representatives from many community groups including the Neighborhood House, Out Front Minnesota, NAACP, American Family Indian Center, East African Task Force, Neighborhood Justice Center, and the Muslim American Society.) This department also established a gang unit in 2005 with a holistic approach designed to prevent, intervene, and suppress gangs. We are acfively promoting the non-gang life style working in the recrearion centers and clubs to teach our youth to make better choices. In summer 2006, the department began a community grants program focused on youth in an effort to create new practices to effect crime issues involving youth. The grants were awazded to five community partners across the city. We are also formal partners with many enfities including the State-wide Minnesota Gang Strike Force, the Minnesota State Bureau of Criminai Apprehension, other local law enforcement and sheriffs, city and county attorney's offices, county probation, city ordinance enforcement, parks and recrearion, district community councils, libraries, Saint Paul Public Schools, battered women's groups, as well as nuxnerous federal partners. We work with these agencies on a daily basis and under this grant we will enhance that communication. 09-1232 Community involvement includes all levels in the department. Officers of all ranks attend community meetings, business meetings, block club meetings, and special events within each neighborhood of the city. For many decades, police and citizens have idenrified with small, yet distincrive neighborhood azeas, often comprised of only a few blocks—Raikoad Island, Como, Rice Street, North End, lower East Side, etc. Policing in Saint Paul remains neighborhood centered: patrol and many investigafive funcfions aze decentralized, carried out from three district stations, substations, and storefront offices. Within these neighborhoods, the department has estabiished 28 beat areas based on criteria including community involvement, business activity, as well as criminal acrivity. Each officer has the ability to access real time crime information from their laptops in order to pinpoint problems within their beat azeas. Beat officers are assigned cell phones or pagers so direct contact with businesses and the commutiity is immediate. A rapport is established between the police and the community wherein they feel they have their "own police" and rely on them to deal with the issues in the azea. All positions requested under the Saint Paul portion of this grant will create jobs. Specifically, six new police officer positions will be created and sustained for three years with the grant. The genzral fund will then sustain these positions. Our budget has been cut $10.7 miilion for 2009-2010. A police academy will be held in September of 2009 and these positions will be hired at that rime and maintained for three yeazs. Also requested in the grant aze funds to purchase six firearms, uniforms, and desktop computers for the new officer positions. Towazds our capacity to serve as fiscal agent for this grant, the department is considered a fuil-service department including: crime lab, training unit, target range, impound lot, property and evidence room, accounting unit, informarion services, and payroll function. The departrnent's authorized FTEs for 2008 were 616 sworn and 189 non-sworn. The total budget for the department in 2008 was $71,425,110. The department manages grants of approximately three miliion dollazs on an annual basis. The police department has received over $6 million dollars in cuts to it budget for 2009 while additional mandates have been added. Our need for these funds is great and we could not maintain necessary and important services without them. The Saint Paul Police Department has managed the JAG grant far this counry since its inception. All grants are managed within the city's finance system and each grant is assigned a separate activity for tracking and drawdown purposes. All expenditures are also tracked on a separate spreadsheet. As required, the funds are kept in an interest bearing trust fund account. These funds will not be commingled. As the fiscal agent, the deparhnent will require that all jurisdicrions via a formal agreement forward the required data including performance measures to the deparhnent before reimbursement for expenditures is made. The deparhnent will maintain its own internal data collection point in the reseazch and development unit as well as maintain the outside jurisdictions. Saint Paul Police Department The department is requesting funds for six police officers positions that will create jobs as follows: 2 Q9-1232 SAINT PAUL POLICE DEPARTMENT NARCOTICS Two additional officers to the Nazcotics Unit: The Saint Paul Police Department Narcorics Unit focuses on three levels of drug enforcement to include street level sales, mid level dealing and national / intemational trafficking directly impacting the city. The nazcotics unit rourinely works with several drug task forces to increase productivity through collaboration and information sharing. The unit has successfully recovered approximately 29 pounds of cocaine, 28 pounds of crack cocaine, 68 pounds of inethamphetamine, 42 pounds of marijuana, and roughly 100 handguns, and arrested more than 550 persons for possession of and sale of illicit drugs and weapons violations. The unit also processed more than 801 persons arrested by patrol officers accounting for an additiona1317.78 grams of cocaine, 1165.43 grams of crack wcaine, and 853.78 grams of inethamphetamine and 39,096.71 grams of marijuana. Other significant seizures included 56.59 grams ofheroin, 169 grams ofhashish, and 541 units ofMDMA (ecstasy). The Narcotics Vice Response Team (NVRT) is a significant part of the overall narcotics unit and was created to address quality of life issues throughout the city of St Paul. In 2008 the NVRT conducted several significant long term drug investigafions. The highest profile investigation was "Operation Gridlock" which targeted street level drug dealers in and around downtown. For several months, undercover officers posed as drug buyers in the downtown area and purchased drugs from these dealers. The result was nearly 200 cases resulting in140 arrests for felony levei narcotics trafficking. Civil penalties were also mounted against the convicted that prevented them from visiting the downtown area. Our unit shares a strong police community partnership that has increased due to the positive community response to operations such as Cmdlock. NVRT works to apply problem solving techniques to troubled areas thus improving the quality of life in the area. NVRT established a base line of goals in the 2007 inaugural year and had noticeably measured success in 2008. Implemenring longer term details like "Operation Shamrock" and "Operation Gridlock" has proven to impact the affected neighborhoods and reduce, remove or displace the criminal activity. Over the past year the NVRT's success has created a demand for their presence within the three districts. This demand has caused the unit to be pulled to address criminal activity all over the city and in some cases force the unit to put the core mission hold. The activities below outline specifically what will be undertaken: ➢ The unit currently consists of nine officers and one sergeant. The unit works closely with and responds to the needs of the citizens as weli as the three patrol districts. The addition of a minimum of one officer to the unit would allow us to more easily direct efforts toward multiple targets by functioning in two groups of five so that we could conduct simultaneous operations. This would also allow us to respond to the patrol districts request for assistance more readily, while still 09-1232 addressing the uniYs core function. ➢ NVRT has also established excellent working relationships not only with the patroi districts but also with Homicide, Gang, Gun, MNGSF, and FORCE units. The addition of at least one new officer would allow us to will continue to work closely with these units on a broader scale of criminal activity. Our participation thus faz has helped apprehend a number of suspects wanted by these other units. Summary of duties of the NVRT: NVRT utilizes their invesfigative operafions and creative investigative techniques to attack new areas of street crime as they arise, as well as in efforts to keep control of the areas that have already been impacted by their work. The unit works to improve strategies to positively impact quality of life issues related to open air drug markets and prosritution. The development of specific strategies is based on past successes and con6nual evaluation of inethods and pracrices. The unit works with patrol units rather than around them to achieve long tenn successes. NVRT continues to build positive relationships with other units having a similar mission to achieve the greatest result for the city. MEASUREMENT The nature and type of investigative tectuuques ufilized by this unit make a monthly crime report review the most effective means for identifying what is and what is not working as part of their ongoing operational plan. The unit currently tracks arrests and quantity of nazcotics recovered; however, an additional review of the effectiveness felt by those units we regularly assist will also help establish our effectiveness overall. In an effort to identify such effectiveness additional data to be collected and/or analyzed will include: Tracking of request for assistance by other units Tracking of rime spent on such assistance Continual plans developmenUimplementation/evaluation Feedback on our effectiveness by the units and districts we assist Track anests, conviction and recidivism rates of suspects anested by NVRT Currently, NVRT the unit has attempted to meet all the needs of those we serve but as we go on it is clear that we have reached a limit in our effecriveness with our cunent staffing levels. The additional officer will allow us to continue to work to improve the quality of life with in the community and move our city closer to its mission to become the Most Livable City in the Country. SAINT PAUL POLICE DEPARTMENT FORCE UNIT Two additional officers to Force Unit: 0 09-1232 Application for Federal Assistance SF-424 Version 02 OMB Number. 4040.0004 ExQirafionDate: Q1l31/20�9 1. Type of Submission: 2. Type of Application: If Revision, select appropriate letter(s) � Preapplication � tJew � Application � Continuation Other (SpeciHy) � Changed/Corrected Application � Revision 3. Date Received : 4. Applicant Identifier: 3i1612009 MN06209 Sa. Federal Entity Identifier. Sa. Federal Award Identfier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: a. Legal Name: St. Paul, City of b. EmployerlTaxpayer ldentification Number (EIN/SIN): c. Organizational DUNS: 416005521 848898433 d. Address: Street 1: 367 Grove Street Street 2: City: Saint Paul County: State: �ryN Province: Country: Zip / Postal Code: 55101 e. Organiutional Unit: Department Name: Division Name: City of Saint Paul Police Department Police Department f. Name and conW ct information of person to be contacted on maUe�s invofving this application: Prefix: Pirst Name: Amy Middle Name: Last Name: Brown Suffix: Titfe: Research and Grant Manager Organizational Affiliation: Telephone Number: 6512665507 FaxNumber: 6512665542 Email: amy.brown@ci.stpaul.mn.us 09-1232 Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Appiicant Type: Type of Applicant 3: Select Applicant Type: Other (Specify): 10 Name of Federal Agency; Office of Community Oriented Policing Services 11. Catalog of FederaV Domestic Assistance Number: CFDA # = 16.710 CFDA Title: Public Safety Partnership And Community Policing Granis 12 Funding Opportunity Number: COPS-CHRP-2Q09-1 Title: CHRP 13. Competition Identification Number: Title: COPS Hiring Recovery Program 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Saint Paul 15. Descriptive Title of ApplicanYs Prqect: Reinvest,Stimulate, and Secure Saint Paul Through Hiring 09-1232 Application for Federal Assistance SF-424 version 02 76. Congressional Districts Of: a. Applicant: MN04 b. Program/Prqect MN04 17. Proposed Project: a. Start Date: 10/1/2009 b. End Date: 9/30/2012 18. Estimated Funding ($): a. Federai 10987550 b. Applicant a Stffie d. Local e. Other f. Program Income g. TOTAL 10987550 19. Is Application Subject to Review By State Under Executive Order 12372 Process? � a. This appiication was made available to the State under the Euecutive Order 12372 Process for review on � b. Program is subject to E.O. 12372 but has not been selected by the State for review. O c. Program is not covered by E. O. 12372 20. Is the Applicant Delinquent On Any Federal Debt? (if "Yes", provide explanation.) � Yes � No 21. 'By signing this applicatlon, I certiy (1) to the statements contained in the list of certifica6ons" and (2) that the statements herein are Vue, complete and accurate to the best of my knowledge. I also provide the requiretl assurances" and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent sfatements or claims may subject me to criminal, civil, or atlminisVative penalties (U. S. Code, Title 218, Section 1001) By clicking this boz and typing my name below, I also certify fhat I have been legally and officially authorized by the appropnate goveming body to submit this application and act on behalf of the grant applicant entity. I ceAify that I have read, understand, and agree, if awarded, to abide by all of the applicable grent compliance tertns and conditions as outLned in the COPS Appliration Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable progrem regulations, laws, orders, or circulars. In adtlifion, I certify that the information prowtletl on this form and any attached forms is true and accurate to the best of my knowledge. I untlerstand that faise statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contrads, and/or any other remedy available by law to the federal government. � IAGREE '* The certifications and assurances as well as grant terms and conditio�s can be reviewetl at www.cops.usdoj/?��?. Authorized Representative: Prefix: Mr. First Name: John Middie Name: M Last Name: Harrington Suffix: Title: Chief of Police Telephone Number: 6512665588 Fax Number: 6512665542 Email: john.harrington@ci.stpaul.mn.us Signature (Typed Name) of Authorized Representative: John M. Harrington Date Signed: 3/23/2009 09-1232