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09-1166Council File # QG� � � (o(y Green Sheet# 3080319 RESOLUTION QF SAxVT PAUL, MINNESOTA � � Presented by 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2� 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 WHEREAS, the Cify of Saint Paul. Police Department has been awarded the 2009 Edward Byme Memorial Justice Assistance Grant (Attachment A): and WHEREAS, the city council has authorized the City of Samt Paul, Police Department to enter into the attached agreement on August 5, 2009 (council file #09-R35) with [he United States Departmen[ of Justice, and WHEREAS, this grant proaides funds to support ali components of flie criminal justice system, from multi jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corzections, treatment and justice information sharing initiatives; end WHEREAS, the City of Saint Paul, servm� as the fiscal agent for th�s award, will share the grant funds with two disparate jurisdictions witlun R3msey Coonty, and WHEREAS, eacli j��risdiction's all�cat�on will be used for activities and projects that will provide meaningful and measurable outcomes consistent witl� tlie goaLs of the grar.t; WHEREAS, a 2009 f:nancmg and spendmg p1an needs to be established for these funds; and WHEREAS, the Mayor �ursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation fvnds of $15Q000 in ezcess of Lhose estimated in the 2009 budget; and WHEREAS, the Mayor recommends fliat the follounng addition be made to the 2009 budget: Current Changes Budget OA36-Police SpeciaS Projects Funa 34233-2009 JAG Grant Financiitg Plan 3099-Other Federal Grants Direct Total Changes to Ftnanciug Spending Pian 0545-Fees — Ciry Contnbutions to Ou?side Agencies Tota! Changes to Sper,dma Amended Budget 0 150,000 150,000 0 I50,000 I50,000 0 150,000 150,000 0 150,000 150,000 THEREPORE BE I1� RESOLVED, thaC council accepts this grant and authorizes the City of Saint Pau] to enYe1' into, and Chief 7ohn Harring[on to implement ?he attached agreement with Yhe Umted States Deparkment of 7ustice; and THEREFOF.E &E iT RESOLVED, t6at the Samt Paul C�ty Council approves these changes to the 2009 budget. Bostrom Carter Harris Lantry Stark Thune Adopted by Council: Date Adoption Certified by Cou il Secretary BY: . �.eSd� Approv d , Ma . Date �� BY� - -------- ------ ------------ o£ By: U �/ Yl� Approve y ity Atto . �ey Sy: r Approved y ayor for Submissien to Council BY� �!i✓�i �.f.c� � � � o�--��b�� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �, DeparhnenVO�celCouncil: I, Pp _ Police Department � ConWCt Person 8 Phone: I Chief John Harrinpion '� 266-5588 Must Be on Council Agen \ b�y� �Date): ��—�dZl � "STC � Doc. Type: pUBLIC HEARING � (RESOLUTION) Date Inkiated: 1SSEP2009 Green Sheet NO: 3080319 Department � 0 Palice Department 1 Police Department A55ign y Cih Attorney' Number 3 Financial Services For Routing 4 Mayar's O�ce Order 5 Council _ . 6 CiTy Clerk � EAocument Required: Y 7 Policc Department _ __ Police Departmen� __ , �ocument Contact: Evette Srarver � Contact Phone: 266-5541 '—___�-_ _____ - �, Total # of Signature Pages i (Clip All Locations for Signature) _— _ . -___ _ _ '�, Action Requested: � Signatures on the attached council resolution establishing a financing and spending plan for the 2009 Edwazd Byrne Memorial '�, ]ustice Assistaoce Grant Recommendations: Approve (A) or Reject (R): Planning Commission CIB Committee Civil Service Commission Personal Service Contrects Must Answer the Following questions: 1. Has ihis personifirm ever worked under a contract for this departmenl? Yes No 2 Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not nortnally possessed by any current city empioyee� Yes No SentToPerson InitiallDate _ __PoliceDepartment^ _ Police Departnent ___ -- _cityAttome� �/'-- - - - Director, F �- ----' ____ � _ _ . __ � A1�ar_ ._- _ Council -, - - _ - - City Clerk_ _'_ �I J I � � '�, F�cPlain all yes answers on separa4e sheet and attach to green 5heet. �I _. __ �' _ _ _ _ _ ___- -__—__� J 'i Initiating Problem, Issues, Opportunity (Whq What, When, Where, Why}: � � The Ciry of Saint Paul, Police Depactment has becn awardeed a 2009 Edward Byrne Memorial Justice Assictance Grant with the use �I I of the Recovery Act Funds. The City of Sain! Paut wiil stiare the gcant funds with nine }ucisdictions within Ramsey County for the use I of activities and projects consistent with the goais of the Recovery Aet The council authorized the City of Saint Paul to enter info the I attached grant on August 5, 2009 council file #09-835 see aftached. A finaneing and spending plan needs to be established. � ' - - -- -- - � -------�---- r - -- I Advantages If Approved: � Opportunity to use grant funds for their purpose. I DisadvanWges HApAroved: None. � Disadvantages If Not Approved: � Lost opportunity to use grnnt funds. I � TotalAmountof $�50,000.00 ; Transaction: ,� Funding Source: 436 � Pinanciallnformation: I (Explain) � �`. .._ '' �, `� �E� 2 � 2p09 � l , � CasURevenue Budgeted: Aciivity Number: 34233 September 16, 2009 9:50 AM Page 1 � �— CiTY Pmswted by Co�acfl FYte # 09-835 Gteen Sbe� # 3072285 i�ESOLUTtON 0.1NT PAUf., MINNESO'fA �� A7iEREAS. dx City of Samt Paul. Police Oe�.'m�rnt hn ban axaAed U,e 1009 cdwand Byrue Mmronal Juuia haivam.s Giant wtk the use of rhe RecovaY Act Fuods (AdaeEf� Ak WE{�RFhS. t6is gnMQmvida {vmis m wqppK a11 componafs ofUu crimisui justice system, from mulu �unsd�cdonef drv8 end gang fask £o�ar to rnme P�'arc:on � domcste violencc pmgnms. coiats, com�tiera, mAtrna+c andJ� infommtion stari� imciadvea: WFIERE,�S. the 45ty of Saint 7'acl, sm'�nY as the Cn�ai agert fm this awaz4 will sMTe d�e gr8u P,wd� vrith sim dispusteludadietions or.chin Ita�se.Y �l�Y, lYHEREAS, meh jud*d'e�tiqn's albeativn witE be vsed for activities and projt�cis ehat w�U pmv�de meaniogfisl and m�urable outcomec consistmt with the geak af.'he Rcovery Act to inelnde crmhng•} 1 new posfio� in �w ae?'ememsot, wmmfmrty co�cectwns, v�ecmlwitnes srnicra, officet oveeime aed law aifo�ca�aN equ�mM: WHEREAS. a 2404 fi�meci� md spading P� �� bFShai far these fiuda. aod WHEREAS, ihe Mayor pu�ani to Sauon ia.47.1 ef thc Ct+erta ohhe Cny of Saim PwL does catify ihat thue erc availabk fw appmpriation fisvMs of SS00.000 m'aass of thase estimated irt tht 2009 budBa: and 20 21 22 23 24 25 as z� 28 29 34 3H 32 33 34 35 36 37 38 WHEREAS, ilfe Mayor recommaMSd+at the FWbwiag addiei� be made to tha 2q09 budgd: � COwn9M Du69K oea�vaio. sp.tai veoNou wna FlPIhNIC7Nf3 PLAfd 3�-2�9 J/� Rwrovery tiean4 3�oawr Fsaaai tuanes �u�ct saat cnanpes to Porunau+9 awE� v�,w 3C294-�OOY JRa A000nwy fkwt � � •� c�rtrro. �«,.nu► 7aW t�wng�s 4o SP�ndhf8 . .� ��, .... � ..��, �.. . ��, ..-.� .� ,», „ ��. , .,�, :�.. , ,. .,., ,. �„ '.HER£fORE SE 4T RESOLVED, dret counciV accc�sihis graM asd mattianzes tfw CibJ of Saim Psu6 to enta iato, and Ct+ixf 3otfn HminY�%to i�iemeet s�».m��a sB,a�«u wor� rM vmeo� s� tx�w+m�x or�n� �a THERFFORE 9E II' ltESOGVED, 9lmt the SniM Pwl C�y Co.uic;[ app�uvea theae chao88� io thz ZO(?9 budget, .: . , . . � .. _ , .., ., ,� , . �.�� _..... _ ,: � . �..��,� � e...� + r .� � '� A ��(i��%1�� rt' � , .. �,,�1'�.. � . , - .•- C�- l lld.> ATTACHMENT A Departrnrnt of Jushce t Office af Justice Prognms '� � PAGE 1 OF 5 -� � „ Bureau of Justice Assistance Grant a i RECIPIEMNAMEANDADDRESS(IndudmgZipCode) 4.AWqRDNUMgER z009-D1-BX-0673 Qry of St Paul I S W K¢Ilogg Bo�levard 5. PROJECT PER[OD. FROM IN012008 TO 09/30l2012 S[ Pau7, MN 55102 BUDGET PERIOD. EROM 10/01/2008 i0 09/302012 6.AWA2DDATE 08/182009 q pCTf�N IA GRANTEEIRS/VENDORNO. B.SUPPLEMENTNUMBER Inmai 416005521 00 9 PREVIOUSAWARDAMOUNT $0 3 PR03BCTTITLE 10 AMOUNTOFTHISAWARO $4]3,061 2009 Collaburanvc JAG wrth the City of Samt Paul, County of Ramscy, and Ciry of Maplcwood il TOTALAWARD $4'/3,061 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBIECT TO SOCH CONDITTONS OR LIMITATIONS AS AAE SET FOATH ON THEATTACHED PAQE(S) 13. STATUTORY AUTHORiTY FOR GRANT Th�s pmjcct �6 s'upported undcr42 U.S.0 3751(a2 (BIAJAG Pormula) IS METHODOFPAYMENT PAPRS - AGHNCYAPPROVAL - GRANfEEACCEPTANCE 16 TYPED NAME AND TITLE OF APPROVMG OFFICIAL 18, iYPED NAME AND TITLE OF AllTHORIZED GRANTEE OFFIC[AL James H Burch ❑ lohn Hamngron Aonng Directov ChwfoPPULw 1] SIGNATOREOFAPPROVINGOFFICIAL 19 ATUREOFA H RIZEDRECIPIENTOFPICIAL 19A DATE �u �.�,s r�� / ��1��1 AGENCY SE�NLY 20 ACCOUNTING C6ASSIFICATION CODES 2' IDNGT3070 FISCAL FUND BUD DN. YEAR CO�E ACT. OFC REQ SUB POMS AMOOM X g p� 80 00 00 G]3061 OJPPORM4000f1(REV 5-8'!)PREVIOUSEDITIONSAREOBSOLETE OJPFORM40002(REV 4-88) OG-�� (� DeparuneotofJasrice Office oflusticc Pwgams ` � Bureau of Justice Assis[ance e M1t4`" r . PROJECiNUMBER 2W9-DJ-BX-0b'3 AWARD CONTINUATION SHEET PAGE 2 OF 5 Grant AWARDDA7E 0&182009 SPEGAL CONDl770NS I The recipient agrees to comply with the financiai and administrative requvements set forth in the current edition of the O�ce �f lustice Proemms (OJP) Financial Guide. 2 The reapient acknowledges that failure w submit an acceprxble Equal Empioyment Opportumry Plan (if reapient is required [o submit one pursuant [o 2A C.F.R Section 42 302), [hat is approved by the OfFice for GvJ Rights, is a violation o(ils Cenified Assurances and may result in suspension or [ertnination of funding, unnl such time u the recipienl is m Compliance. 3 The recipient agrees to eomply with Ihe organizanonal audrt requirements of OMB Grcular A-133, Audits of SGites, Local Govemments, xnd Non-Protit Organizations, and further �mderstands and xgrees that funds may be withheld, or o[hef related requirements may be imposed, iTOUtstanding audi[ issues (ifany) from OMB Circular A-133 aud¢s (and any ocher audirs of OJP grant funds) are not sattisfactotily asd promptly addressed, as SuKher described in the curcent eAition of the 0!P Financiai Guide, Chapter 19. 4 Rempient undecstands and agrees that it cannot use any fedecal fnnd5, either d�rectly or indireGtty, in suppon of the enaetmrnt, repeal, modificadon or adopnon of any law, regulation or policy, at any level of govemment� without the cxpress prior writtcn approval af OJP. J. 'fhe recipient must promptly rcfer to lhe DOJ 01G any credible evidence that a principal, employee, agent, conVactor, subgrantee, subcontractoq or other person has either I) suhmrtteA a false claim for �rant funds under the False Ctaims Act; or 2) committcd a enminat or civil v�olnnon of laws perta�mng to fraud, conttict of interes4 bnbcry, gra[wry, or simiSaz misconduct mvotving grant fumis. This condition aiso applies to any subcecipients Potential [raud, wastv, abuse, or misconduct should be reported m the OIG by - mail: Office of the Inspector Geneml U.S. Department of 7ustice InvCStigations Division 950 Pcnnsylvania Avc�uc, N. W. Room 4706 Wush�ngton, DC 20530 c-ma�l: oig.hotline�d;usdoj.goe hotlme (concacc iaFormanon in Eng4ish a� Spancsh}- (8(KI) 8fi9�4499 or 6ot6ne fu. (202) 6169881 Add�uonal infomiation is availabte �rom the DO) O1G website at www.usdoj.govloig. OJP FORM 400�f2(R2V 4-RR) 09-1166 Department of Justice Qffice of Justice Progrems � � _ �� Bureau of Justice Assistance ��.:� PROlECTWMBER 2009-D1-HX-06"]3 AWARD CONTINUATION SHEET Grant AWARDDATE O&/IS2009 SPECIAL CONDITlONS PAGE 3 OF 5 The grantee agrees to assist BTA in compiying with [he Nationat Environmenta! Policy Act (NEPA), the Narional Historic Preservation pct, and other related federal env�ronmental impact analyses requirements in the use of [hese Srarrt funds, either d�rectly by the gantee or by a subgan[ee, qccordingly, the grentee agrees to first de[ermine if any of the following ac[ivit�es wiil be funded by the grant, prior W obl�ga6ng funds fot any of these purposes. If it is detertnmed that any of the following ac4vfies will be fwided by the grant, [he grantee agrees [o contact BIA. The grancee underscands tt�at this speciat condition applies to its following new ac6vifies whether or not they are being speafically funded with [hese grant funds. That is, u long as Ihe activity is being co�ducted by the grantee, a sub�antee, or any third party and the uhviry needs tn 6e undertaken in otder to use these grant funds, [his special condrtion must firs[ be met. The activides covered by [his special condition aze: a. New conshuction; b. Minor renovanon or remodeling of a property located in an environmentally or historically srnsi6ve area, includmg properties bcated wi[hin a 10p-yeaz flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for hsting on the Nahonal Registec of HistonC Places; c. A renovahon, lease, or any proposed use of a building or facility that will either (a) result i� a change in its basic prior use or (b) sigriificantly change its size; d. 1mplementation of a new program involving the use of chem�cats other than chemicals thaz are (a) purchased as a� mcidental wmponen[ of a fimded acbvity and (b) traditiooally used, for example, m office, household, recreatioual, oc education environments; and e. Implementat�on of a progam rela[ing W clar,destine methamphetamine laboratory operdtions, including [he idrntifica(ion, seizure, or closure of dandestine metharnphetamine labocatories. The gran[ee understands and agrees that complymg with NEPA may require the prepara[ion of an Environmenta( Assessment and/or an Environmental Impact Statement, as dimcteA by BJA. The gantee fur[her understands and agrees to the requiremen[s for implementa4on of a Mitigation Plan, as detailed at http;//www.ojp.usdoj.govBJA/resource/nepahhnl, for programs relati�g to methamphetamine laboratory operatio�s. Application of This Speaal Condition to Grantee's Erzishng progryms or Activities: For any of the grantee's or its subgrantees' ex�sting programs or actrvities that will be fwided by these gmnt funds, the gran[ee, upon spec$ic request &om BJA, agrees to cooperate with B)A m any preparation by BJA ofa national or program emironmental assessment of that fimded program or activity. 7. To avoid duplicating existing nehvorks of I7' systems in any iniGatives funded by BJA for law enforcement information shanng systems which involve mtersta[e connectivity between junsdichoq such systems shall employ, to the extem possible, �isting networks as Ne communicatio� backbone to achieve interstate connectivity, unless the grantee can demonstrate to [he satisfaction of BJA tha[ [his requirement would not be wst effective or would impair the functionahty of an exis[ing or proposed [T' system. 8. To support public safety and�ustice infortnation shazi�g, OIP requires the gantee to use the National Infottnafion Exchange Model (NIE� speci8cations aud guidelinea for t6is particulaz grant Graptee shall publish and make available vrithout resmction alI schemas generated as a result of this grant to the wmponent reg�say as specified in the guidelines. For more infomiation on compliance with this special condilion, visit h rip://wwwniem.gov/implementaGOnguide.php. 9. The recipient is required to establish a tn�st fund account (The trust Tund may or may not be an interest-beanng account.) The fund, i�cluding any interest, may �ot be used to pay debts or expenses mcurzed 6y other ac6vifies beyond the scope of the Edward gyme Memoriallustice AssisTance Grant Progam (JAG). The ruipient also agrees to obligate and expend [he grm�[ fuuds 9p tbe Vust fund (mcl�ding any interest eamed) during [he period of the grant. Grant fimds (including any mterest eamed) not expended by the end of the grnnt period must be retumed ro the Bureau of Justice Ass�stance no la[er than 90 days after the end of the grant penod, along with the final submission of the Financial Status Report (SF-269). � OIP FORM 4000,2 (REV 48g) � Depamnent of Justice Office of JusHce Progams - Bureau of JusHce Assistance Y°�,*.....�' � PROJECTNUMeER 2009-DJ-BX-06]3 AWARD CONTINUATION SHEET Grant AWARDDATE 08fl812W9 SPECIAL CONDITIONS PAGE 4 OF 5 10 The grantee agrees to comply with alI reporti�g, data collectlon and evaluanon requiremenis, as prescribed by law and detaited by the BJA in program gmdance for the ]us4ce Assistance Grant (JAG) Progam. Complia»ce with these requirements will be manitored by BIA. I I. The recipient agrees that any infortnatlon technology system Sunded or supported by OJP Cunds will comply with 28 C.F.R. Part 23, Criminal fntelligence Sysiems Operating Policies, if 03P determmes ihis regulation to be applicabie. Should OJP detertnine 28 C.F.R. Part 23 to be applicable, OJP may, at iLS disaetion, pedortn aud2s of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3989g(c}(d). Recipient may not satisfy suc6 a fine witfi federal funds. 12 The recipient agcees to ensure Ihat the State Informatlon Techuology Point of Contact receives wcitten no[ification regarding any infortnation tech�ology pro�ect funded by th�s grau[ during the obligafion and expeuditure period. This is to facilitate commumcation among local a�d s[ate govemmental entities regazdiug vazious infortnation teclu�ology projects being conducted wi[h [hese grant funds. [n addition, the recipient agrees [o maintain an admimstratrve fiIe documentmg the meeting of tk�is requirement For a list of State Information Technology Points of Coniact, go to http://www.it.ojp.gov/default.aspx?area=policyAndPracfice&page=1046. I3. The grantee agrees to comply w�th the applicabte requiremenGS of 28 C.F.R. Part 38, the Depar[ment of Jus[ice regulafion goveming "Equal Treatment for Faith Based Organiza4ons" (the "Equal Treahnent Regulation").'fhe Equal Treatment Regula4on provides in part that Department of Jusfice grant awazds of direct fundmg may not be used to fund any �nherentty religious actrvities, such as worship, rel��ous insWCfion, or proselytization. Recipients oPdirect grants may still engage in inherently religious activi0es, but such activities must be sepazate in hme or place from the Departrnent of Justice Ponded program, and participation m such activiUes by individuais receiving services Gom the grantee or a sub-grantee must be voluntary. The Fqual Treahnent Regulation also makes cleaz that organiaations participating in programs directly funded by [he Departrnent of Justice are not pertvtted [o discriminate in the prov�sion of services on the basis of a beneficiary's religion. Notwithstanding any other speaal condition of this award, faith- based organizahons may, in some circumstances, consider rehgion as a bavs for employme�t See http://www.ojp.gov/abouUocr/equal_Poo.htm. I4. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must confortn to the grant program requirements as stated in B1A program guidance. I5. Grantee agrees [o comply w�th the requ�remen[s of 28 C.F.R. Part 46 a�d aR Office of Jushce Programs policies aod procedures regarding the protuGon of human research sub)ects, includmg obtainment of Institutional Aeview Board approvsl, if appropnate, and sub)ect infottned consent I6. Grantee agrees [o comply with all con£den[iality requirements of 42 LLS.C. section 3789g and 2$ C.F.R. Part 22 that are apphcable to collec4on, use, and revelallon of data or infortnation. Grantee further agrees, u a condition of grani approval, to subm�t a Pnvacy Certificate [hat is in accord with requirements of 28 C.F.R. Part 22 and, in pazticulaz, section 2223. I7. The recipient agrees [hat funds received under this award will not be used to supplant State or local fuods, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforceme�Cactivities. OtP FORM 40002 (R8V 488) �i�z y DepartmentoflusGice Office of Iustice Progam5 ` ,�� F: Bureau of Jusfice Assistance � : PROIECT WMBEN 2009-DJ-HX-0613 AWARD CONTINUATION SHEET Grant AWARDDATE 0&18f2009 SPEClAL CONOfTIONS PAGE 5 OF S I8. The grantee agrees that wrthin 120 days of awazd, for any law enforcement task force fUnded with these funds, the task force commander, agency execuhve, task force officers, and other task force members of eqmvale�c rank, will complete required online (internet-based) task force training to be provided free of chazge through BJA's Center for Task Force Integriry and Leadership. This training will address task force effectiveness as well as other key �ssues �ncWding privacy and civil Sibemes/rights, task force perfortnance meuurement, personnel selecrion, and task force oversight and accountability. Additional infortnation will be provided by BJA regarding Ihe required uaining and access methods via B1A's web site and the Center for Task Force [ntegrity and Leadership (www.ctfli.org). OJP FORM 4000R (REV 4-BS) � Departmcnt of7ustice GRANT MANAGER'S MEMORAND 1] i' � OfficeofJusricc Progarns UY�� Y�1: Y: �� - Burcau of Justice Assistancc PROJECT SUMMARy ` �. Grant PROJECT NUMgER This project is suppoiced wder 42 U.S.C. i751(s) (BIq - JqG Fo[mula) PAGH I OF � LSTAFFCONTAQ(Namc&relcphonenumbcr) 2 PROJECTDIRECTOR(Name,address&ulephonenumber) Cynthia Simons (202) 305-1020 Amy B�own Rcseymh And Grants h{ynyg� 367 Grov¢ $p¢�t S[ Paul, MN 55101-2295 (651)2fib-55% 3a TITLEOPTHEPROGRAM 36 POMS CODE (SEE MSIRUCTI�NS BJA FY 09 Edward Byme Memorial Jusnce Ass�stance G�ant Program� LoralSoliciEarion �' ��E) 4 TiTLE OP PRO]ECT 2009 Col laboratrve JAG with the City of Saint Paul, County of Ramsey, ¢nd City of Maplewood 5 NAME&ADDRESSOFGAANTEE City of SL Paul 75 W. Kcllogg BoulevaM SL Paul, MN 55IO2 7. PROGRAM PERIOD FROM: IO/01/200R TO� 09f30YL072 6. NAME & ADRESS OF SUBGRANTEE 8 BUDGET PERIOD PROM IO/OIf2006 IO DATEOFAWARD 08/IS/2009 TO. 09/302012 9 .AMOUNTOFAWAR� 5473,067 7 L SECOND YEpR'S BUOGET THIRD YEqR'S BUDGET �2. SECOND YEAR'S BUDGET AMOUNT 14. THIRD }'gAR`S 15. SUMMARY DESCRIPTION OF PROJECT (See mstruction on reverse) The Edwazd Byrne Memorial lasnce Assistance Gcas�t Progra�n pAG) allows states and wi4 of bcal govemme�ta, mcludmg triyes, to wppott a broad rnnge of achvNCS m prevent and contml crime based on [heir own smm and local needs and condinons. ('mevt funds can be uscd Por stare and local i�matives, tuMmal assistance, tmining personncl, eqmpmrnt, supplics, conhactual suppott, and infortnafivn sys[ems for crimmal justice, mciudmg for any one or more of the fol]ow�ng purpose amys �) �qw enPorcement progams, 2) pcoseeution and court progrems, 3) prevention and edueaeon progruns; 4) rqrtc�tions and eommuniry coaections progrnms, 5) drug tmabncnt and enforcement programs; 6) plannmg, evaluaqon, and technolo im rovement w�mcae progmms (other than compcnsation} �' P VroS�s; snd'n crime viorim and The d�spaatejunsdict�ons cons�sting of Ramsey �unry and the anes of SC Paul avd Maplewood will use thev JAG award in the amount of5473,061 to improve the q��y of life, address gang �ssucs, rcquce drug ttaffickmg mduce domeshc violence, mcrea5e vicam safe OTP FORM 4000l2 (R8V a6g) $ decrease auto thek end theR from aums, and 09-1166 dcerrau prostinrtion activ�ry in thc cowty. Thc city of SG Paul, scrving as ihc fiscal agrn4 w�� use iheir share of thc gan[ (5320.283) to prov�de ovemme ro o�cers m decrcase rnme an8 inercase public safery in �rge[ed areas and to defray Cosu fotgant a8minisiranoa Ramsey Caimty wi➢ use 5136,A89 to pmvide avertime for the sheriffs gang wit, support a commwity comztions aide posi[ion, and retain an ivvesligaror in the counry attomcy's office. The ciry of Maplewood will use 516,289 ro suppoit fie rc[rntwn of gang strikc force and nazcotics officer posmons NCANCF 09-ll 66 _ '� DepartmenC of Justice ` � Office of Justice Programs "�._.,� . �� Bureau afJustice Assistance Wuhmglors, D.C. 20i3J Memorandum To: Official Grant File From: M. A. Berry, Environmental Coordinator Subjeck Incorporates NEPA Compliance in Further Developmental Stages for City of St. Paul The Edward Byme Memorial Justice Assistance Grant Progtam (JAG) allows states and local govemments to support a broad range of activities to prevent and contro] crime and [o improve the criminal justice system, some of which couVd have environmental impacts. AII recipients of JAG funding must assist BJA in complying wi[h NEPA and other related federal environmental impac[ analyses requirements in the use of grant funds, whether the funds are used direct3y by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities wilt be funded by the grant. The specified activities requiring envirotunental analysis aze: a. New construcfion; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a] 00-year flood plain, a wetland, or habitat for endangered species, or a properiy listed on or eligible for listing on the National Register of Historic Places; c, A renovarion, lease, or any ptoposed use of a building or facility that wili either (a) result in a change in its basic prior use or (b) sigpificantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the iden[ificatioq seizure, or dosure of clandestine methamphetamine laboratories. Comply�ng with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating tn methamphetamine laboratory operations, the preparation of a detailed Mitigaqon Plan will be required. For more informarion about Mitigation Plan requirements, please see http://www, oj p.usdoj.gov/BJA/resource/nepa.html. Please be sure to cazefully review the grant conditions on your awazd document, as it may contain more specific information about environmenta] compliance. 09-1166 �' Department of Jushce •, ''t,;�` f Officeof7usticeROgrams �:,��.�s Bureau of Justice Assista¢ce O�ce of Justice Progams wost,mA�o.,, nc zns,� August 18, 2009 Chief lohn Razrington City of St. Paui IS W. Keliogg Boulevard SL Paul, MN 55102 Dear Chief Hamngton: On behalf of Attomey General Eric Holder, n is my pleasure to inform you tha[ the Off�ce oPJushCe Programs has approved your application for funding under the FY 09 Edward Byrne Memorial Jushce Assistance Grant Program: Local Solici[anon i� the amount of $473,061 for City of St. Paul . Enclosed you will find the Grant Award and Special Conditions documents. This awud is subject to all admmistrauve and financ}ad xequirement5, includmg the timely submission of all financial and pro�ammatic repor[s, reso]uCion of all i�terim audit findings, and the main[enance of a mimmum level of cash-on-hand. Should you not adhere to these requ�reme�ts, you will be in v�oladon of the terms of this agreement and the awazd will be su6}ect to tecminanon for cause or other admicustrauve action as appropriate. If you have questions regazding th�s award, ptease contact: - Program Ques[ions, Cynthia Simons, Wogram Manager at (202) 305-1020; and - Pinancial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Smoerely, � H � �.--C.,� James H. Surch ❑ Acting Director Enclosures 09-1166 DepartmentofJusrice Office of Justice Progams �� Office for Civil Rights August I 8, 2009 ChiefJohn Harrington Ciry of St. Paul I S W. Kellogg Boulevard St. Paul, MN 55102 Washingxon,D.C. 2053/ Dear Chief Harrington� Congratulations on your recent award. In establishing fi�ancial assistance progams, Co�gress linked the receipt of FeAeral funding ro wmpl�ance with Federal civil rights taws. The O�ce for Civ�l Rights (OCR), Office of Jusfice Programs (OJP), U.S. Deparhnen[ of Jusdce is responsible for ensuring that recipienfs of fina�ial aid from 03P, its component offices and bureaus, [t�e Office on V ioirnce Agamst Women (OV W), and the Office of Community Onented Pohcing Services (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to heip you and your organi>anon meet [he civil rights requirements that come with Justice Department fmding. Ensoring Access to Federa➢V Assisted Programs As you know, Fede�al laws prohibit recipients o9 financtal assistance from discriminati�g on the basis of race, color, nahonal origin, rehgion, sex, or disabiliry in funded programs or activities, not only m resped to empbyment practices but also in the delivery of services or benefits. Federal Iaw also prohib�ts funded programs or achvihes from discnminacing on Che basis of age in the delrvery of services or benefits. Providing Services to Limited English Proficiency (LEP) Individuals In accordance wnh Department of }ustice Guidance pertaining to Tide VI of [he Civil Rights Act of 1964, 42 U.S C. ¢ 2000d, recipients of Federal financial assistance must take reasonable steps to provide meaningful access to [hev programs and actrvi6es for persons vnth limited Enghsh proficiency (LEP). For more mfocmation on the civil rights respom,ibilities that tecipienu have in providing language servrces to LEP individuals, please see the websi[e a[ http://www.lep gov. Ensuring Equal Treahnent far Fai[h-Based Organizafions The Department of Justice has published a regulation specifically per[aming to the fuc�ding of faith-based organizations In grneral, the reguladon, Participa[ion in Justice Depaztmeut Programs by ReGgious Organizahous; Ptoviding for Equal Treatment of all Jusflce Depamnent Program Pacticipants, and known as t6e Equal Treamient Aegulation 28 C.F.R. part 38, requires State Admmisteang Agencies to treat these organi�a4ons the same as any other applicant or recipient The regulation prohibits State Admmistering Agencies from making award or grant administration decis�ons on [he basis of an organi�ahods reLigious chazacter or a�hation, ce(igious name, or the rel�gious compos�t�on of its board of directors. The regulahon also prohibits faith-based orgamzations from using financiat assistance &om the Deparlment of Jushce to fund inherent(y religious activi[ies. While faith-based organizafions can engage in non-funded inherently relig�ous aclivihes, they must be held separately from the Depactmeni of 3ustice funded program, and customers or be�e6ciaries cannot be compelled to participate in them. The Equal Treahnent Regulahon also makes clear [hat organizations participafing m programs funded by [he Departrnent of Justice are not peamtted to discriminate in the prov�sion of services on the basis of a beneficiary's cel�gion. Fo� mo=e infoimaqon on the regulahon, please see OCR's website a[ http://www.o�p.usdoj.gov/ocdetftw_htrn. State Administering Agencies and faith-based organizations should also uote that the Safe 5heets Act, as aznended; the Vicpms of Crime Ac[, as amended, and the Juvende Justice and Delinquency Prevention Act, as amended, contam prohibitions agamst discrimination on t6e basis of religion in empbyment Despite these nondiscrimination provisions, the Sustice Deparhnent has conciuded that the Religious Freedom Restoration Act (RFRA) is reasonably conshued, on a case-bycase basis, to require that its fundi�g agencies pertnit faith-based orgamzations applymg for funding under the applicable program statutes both to �eceive DOJ funds and to conpnue considenng religion when hinng staff, even if the staNte [hat authorizes the funding program generally forbids considenng of religion in employment dec�sio�s by granEees. Questions about the regu(ation or the apphcation of RFRA to the statutes that prohibit discriminatlon in empbyment may be dvected to th�s Office [i • . : Enforcing Civil Rights Laws Alt recip�ents of Federal financial assistance, regardless of the partculaz funding source, [he amount of the grant awazd, or the number of employees in the workforce, aze subject to the prohbitlons against unlawful discriminaaon. Accocdingly, OCR investigates recipients that are [he subject of discrimina[ion complaints from both individuals and goups. In addieon, based on regulatory cri[eria, OCR selects a number of recipients each year for compliance reviews, audits [hat require reripients to su6mit data showing that tt�ey aze providing services equitably to ali segmenGS of their service population and tf�at thev employment prac4ces meet equal employment oppomuuty standards_ Complying with the Safe Streets AM or Program Reqnirements In addi(ion to [hese general proMbitions, an organizahon which is a recipie�[ of financial ass�stance subject to the no�discrimination prwisions of the Omnibus Crime Co�hol and Safe StreeLS Ac[ (Safe Streets Act) of 1968, 42 U.S.C. § 37S9d(c), or o[her Federni grant progam requirements, must meet two additional reqnitements:({ ) comp7ying with Federai regulations per[aining to the development of an Equai Employment Opportunity Plan (EEOP), 28 C.F.R. § 42301-308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §¢ 42205(5) or 3I202(5)). I) MeeHng the EEOP Requirement In accordanw with Federa( regulations, Assurance No. 6 in the Standard Assurnnces, COPS Assurance No, 8.B, or certain Federal grant program reqwrements, your orgamzation must comply with [he following EEOP reporting requirements: !f your organization hu received an award for $SOQ000 or more and has 50 or more employees (countl�g bo[h fu(I- and part-time employees but excludmg potitical appointees), then it has W prepare an EEOP and submit it [o OCR for review within 60 days from the date of this {etter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj,gov/ocr/eeop.hhn. You may also request tec6nical assis[ance from an EEOP apecialist at OCR by dialing (202) 6163208. If your organizat�on received an award between $25,000 and $SOQ000 and 6as 50 or more employees, your organiza6on sfill has to prepare a� EEOP, but it does not have to Submit the EEOP to OCR for review. Instead, your organiza[iou has [o maintai� the EFAP on file and make it available for review on request. In addi4on, your organization has to complete Sec4on B of the Certifica4on Form a�d retum i[ to OCR. The Certification Fottn can be found at http:((wwm,ojp.usdoj.govJocr7eeop.htm. If your organization received an award for less than $25,000; or if your ocganization has Iess than 50 employees, regazdiess of the amount oP the award; or if your organization is a medical instiN4oq educational i�stitutioq nonprofit organvation or Indian tribe, thrn your organizatlon is ezempt from the EEOP requirement. Howeveq your organi7anon must complete Section A oFthe Certificaiion Form and retum it to OCK. The Cert�fication Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.hUn. 2) Submitting �nd3oga of Diecrimination In the event a Fedeial or Stafe conR or Federal oc State adminiahative ageucy makes an adverse finding of discrnnination agains[ your organization after a due process heanng on the ground of race, color, re(igion, natio�al origin, or sex, your organizatio� must submit a copy of Che findmg to OCR foc review. Ensuring [he Comptiance of Subrecipienls I(your organizanon makes subawards to other agencies, you are cesponsible for asswing that subrecipients also compiy with all of the app6cable Federal civil rights laws. including Ihe requirements pertaining W developing ac�d submitting an EEOP, reporting Fi�dings of Discrimmation, and prov�ding language services [o LEP persons. State agrnaes [hat make subawazds must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitonng [he civil rights compiiance of subrecipien[s. Ifwe can ass�st you in any way in Polfilhng your civil rights responsibilfies as a recipient of Fedtral funding, please call OCR at (202) 307- 0690 or visit our website at http://www.ojp.usdoj.gov/ocd Smcerely, �-/ a. �---- Michael L. Alston DirecWr cr. Gnnt Manager Financial Analysf DEPARTMENT OF POLICE CITY OF 5AINT PAUL 09-1166 INTER-0FFICE COMMUNICAT[ON TO: Saint Paul Ciry Council � FROM: Chief John M. Harrington � SUBJECT: 2009 Local Justice Assistance Grant DATE: June 8, 2009 As required, I am forwarding you the proposed 2009 I,ocal Justice Assistance Grant. You will, of course, be receiving a formal council resolution regarding this grant. Thank you and please do not hesitate to contact me with questions. Thank you. 09-1166 2009 PROPOSAL FOR COLLABORATIVE USE OF JAG Program Narrative-Attachment 1 Amount awarded: Distribution of Funds Ramsey County Sheriff Ramsey Counry Attorney Runsey County Corrections City of Maplewood Saint Paul Police Department Totat expenditures Summary of proposed spending: Ramsev Countv Sheriff $473,061 Grant Award $51,866 $32,757 $51,866 $16,289 $320,283 $473,061 The Ramsey County Sheriffs office proposes utilizing its JAG allocation to fund overtime for the Gang Unit. The iniriatives under[aken with these funds will include gang identificarion efforts, warrant sweeps that target the most violent offenders, and concentrated enforcement and surveillance activities aimed at repeat offenders. The Ramsey County Sheriff and Saint Paul operate a joint narcotics effort utilizing Byrne Grant funds in Ramsey County. These funds will augment these efforts. Proposed expenditure of funds - Overtime $51,866 Ramsev Countv Corrections The JAG funds will be used to support a community conections aide. The aide supports the ovetall work of the intake unit by performing criminal record checks on violent offenders refexred by the courts of Ramsey County. Ramsey County Conections handles corrections for all of Ramsey County including the cities of Maplewood, Roseville, and 5aint Paul. The position determines the custodial status and length of stay in the local jail for referred offenders. The position is responsible for entering new case information into the automated data base and conducting data integrity operations. In addition, the 09-1166 individual gathers and collates such information as is appropriate relative to cases placed under correctional supervision for dissemination to the probation officer assigned to the case. Proposed expenditure of funds - Salaries $51,$66 Ramsev Countv Attornev's Office The Ramsey County Attomey's Office in cooperation the Ramsey County Courts has initiated ongoing meetings with criminal justice representatives to deal with the issues surrounding cases invoiving guns, gangs and violent crimes. The Ramsey Council Attorney's office is the chief prosecuting agency for all of Ramsey County including the cities of Maplewood, Roseville and the City of Saint Paul. One of the key issues idenrified was the need for the court to have more complete information on defendants prior to decisions on bail and sentencing. Law enforcement officers, and particularly those who work with the Minnesota Gang Strike Force, are in possession of necessary and useful information but aze not usually present at court hearings. An invesrigator has been hired to work closely with Federal, State, and local law enforcement agencies to insure full access to essential information from those agencies to special gang prosecutors and all other adult and juvenile prosecutors. Proposed expenditure of funds - Salaries $ 32,757 Citv of Maplewood The Maplewood Police Department intends to use its share of the 2009 JAG money awarded to St. Paul and Ramsey County to assist the Depaxtment in funding officers assigned to the Metro Gang Strike Farce and the East Metro Narcotics Task Force. As of January 1, 2007, the Gang Sh Force position was filled far the first time in the history of the Department and the Narcotics Officer position was filled for the first time in many years. These positions are funded, in part, by grants tiuough the State of Minnesota Office of 3ustice Programs. This funding a total of $90,000 for both positions, does not cover the total cost of these officers. The additional fixnding through the JACT program will help defray the cost of having officers assigned to the responsibility of combating gang violence and narcorics activity an the City of Maplewood. Both of these issues continue to grow in Maplewood and through the assigrunent of officers dedicated to the tasks, a mare concentrated effort is able to be made. The Metro Gang Strike Force funding is at risk of being cut as of 7uly 1, 2009. Dealing with gang violence will conrinue regardless of what happens to the funding. Maplewood plans to continue to provide a gang officer who may work in conjunction with other local departments. The JAG funds would be the oniy funding available for this position if the grant funding is cut 09-1166 and JAG monies would be used exclusively for this position rather than split between the two posirions. Proposed expenditure of funds -$1 b,289 Saint Paul Police The Saint Paul Police Department will use a portion of the JAG to support the following activities as needed on an overtime basis: Focusing Our Resources On Community Empowerment (F.O.R.C.E.) Unit: The Saint Paul Police Depariment recognizes the negative and pervasive influence that drugs and narcotics have on the quality of life in our community. The department also recognizes that drug use and related activities are a social phenomenon that requires a coordinated response between police officers, residents, and the combined resources of the City of Saint Paul. The FORCE Unit is designed to combine resources in an effort to attack the scourge of drug use through a variety of strategies. F.O.R.C.E. Unit has found through unit investigations that suspects in street level narcotics investigations are very mobile, involved in other criminal activity and often create problezn properties where they conduct their illegal activities. There is a strong need to address problem properties and behavior throngh the use of jump-out details, agent buy operations, laiock and talk details and search warrants. Additional emphasis needs to be directed toward block club meetings, administrative follow-up, cooperating agency meetings and educational presentations. High crime areas will be defined by F.O.R.C.E. based on nuxnbers of resident complaints, concentration of problem property cases, computerized mapping and intelligence information generated by patrol officers and informants. Anticipated Goals/Outcome: Address crime hot spots citywide, to reduce street level narcotics activity, associated crimes, and problem properties in the target areas. Overtime funding will strengthen the F.O.R.C.E. Unit's specialized approach to intervening Ahot spots@ by permitting more time for coordination with neighborhood service area supervisors, district council neighborhood crime prevention coordinator and relevant city services such as code enforcement, fire inspections, and licensing. An increase in arrests, drug seizures, and prosecurions will be seen as well as an increase in the quality of life for residents of the city. Gun Issues - Possession and Discharge of Firearms: Trained officers retrieve illegal guns as well as document guns that have been confiscated by utilizing gun suppression techniques. 09-1166 Anticipated Goals/Outcome: Reduce the level of intentional discharge of fireanns by intervening with violent offenders with a documented history of gun violence. Gathering and sharing of intelligence data, training on gun interdiction techniques and use of technology to improve communications between department resources, and law enforcement agencies to accomplish outcome. Narcotics/Special Investigation Unit (S.I.U)/Minnesota Gang Strike Force: Saint Paul and its adjoining suburban communities contained within Ramsey and Dakota Counties has experienced a large impact from the burgeoning methamphetamine problem. Prior to 1998, St. Paul drug seizures were comprised lazgely of cocaine and marijuana with a representation of other illegal drugs including methamphetamine. Beginning in 1998, methamphetamine seizures quickly outpaced other drug seizures by a margin of almast 2 to 1. Saint Paul's west side community is becoming lmown as source ciry for methamphetamine. Highly financed criminal organizations importing from Mexico, using mostly methamphetamine distributors locally, blend into the illegal activities and avoid prosecution. The majority of the methamphetamine coming into Saint Paul and the Saint Paul suburban community originates from labs in California and Mexico. In addition, the City of Saint Paul will use these grant funds to supplement the work of the State-wide Metro Gang Strike Force. The department has six sworn personnel assigned to this task force. Partners include the Ramsey Count� Sheriffs Office and the Maplewood Police Department. Anticivated GoalslOutcome: Overtime availability wiil allow officers to more thoroughly pursue investigations related to the west side methamphetamine market resulting in an increase in drug seizures and arrest. Use of the funds far the gang strike force will result in more arrests, seizures, and prosecutions. Neighborhood Service Area (NSA)Beat Of�cers: Neighborhood policing identifies with geographic areas within each district, which are refened to as Neighborhood Service Areas (NSA) and beat assignments. NSAs and beat areas incorporate well-defined neighborhoods within Saint Paul into police service areas. Neighborhood policing brings residents, business owners, and the police officers closer together to work on common issues that affect the quality of life and the public safety in that neighborhood. Officers identify crime problems and take proacrive measures to solve pubiic safety related issues with community support and assistance. � 09-1166 Anticipated Goals/Outcome: The program will focus overtime hours on a proactive approach to solving problems identified by officers working in collaboration with district councils, and both the business and community groups. Issues to address include drug dealing, disorderly people, drunks, pickpockets and problem properties that impact quality of life issues. In addition, those problems identified will be assigned to an officer who will be responsible for the action and outcome. Further attention will be focused on mulfi-housing areas. A decrease in crime in these areas is expected as well as an increase in quality of life. Park and Recreation Center Details: Saint Paul recreation centers provide residents with a place in their neighborhood to learn and have fun, and also serve as the community's gathering spot - the focus of Saint Paul's famously strong neighborhoods. The over 1.5 million visits made annually attest to their effecfiveness in meeting those needs. Both Saint Paul police officers and police security rangers are involved in maintaining a safe environment for the parks. Anticipated Goals/Outcome: To provide a safe environment in the City of Saint Paul's parks to allow children to play and learn. Police officers can work in the parks as mentors and youth workers allowing children to have the opportunity to enjoy activities and to see police officers in roles outside that of the traditionai Apolice officerC. Officers will also develop longer standing relationships with youth and park staff preventing problems from occurring or reoccurring at the recreation centers. Vice and Prostitution Details: Street Prostitution in the city continues to be a problem in certain areas. The department is committed to address the issue. Antici�ated Goals/Outcome: The Vice Unit will strategically schedule police officers from within the deparhnent to participate in enhanced prostitution suppression activities without deleting their abiliry to contribute to meeting the goals of their own organizationai units as weil as keeping the neighborhoods of Saint Paul free from street level criminal activity. Truancy/Curfew: To find solutions for increased truancy and curfew violations in Saint Paul and its surrounding suburbs, the Ramsey County Truancy and Curfew Center(RCTCC) was established in 1994. A representative from the Saint Paul Police Deparhnent is on the execurive committee that oversees and coordinates the collaborarive work of the RCTCC. School Resource Officers perform these duties after school hours. 09-1166 AnticiDated Goals/Dutcome: Truancy officers will be assigned during peak school hours. Curfew sweeps will be performed several rimes per month. Curfew{Truancy violators will be stopped and tagged so there is a decrease in school age youth present during school times and times after curfew. Proposed use of funds - Overtime $272,977 Administrative Funds - also included in Budget Narrative Section Attachment 2 The Saint Paul Police Department wilt use approximately 10% of the 2007 JAG for costs associated with administering JAG funds: The Gity of Saint Paul Police Department will utilize the administrative portion of the JAG funds to assist in distributing the funds; monitoring the award; submitting reports including performance measure and program assessment data; and providing ongoing assistance for any subrecipients of the funds. �ecificallv: The Saint Paul Police Department is a full-service police deparhnent wiCh the infrasriucture, experience, technical expertise and commitment to implement this collaborative project. This infrastructure includes financial management and reporting by the accounting unit which provides planning and budget support to the divisions as well as fiscal management of deparhnent functions. This unit is also responsible for the coordination of the annuai operaring budget, gant accounring, supervision of internal expenditures and internal controis including fund audits. Salaries and fringe benefits for submitting financial reports and providing on-going financial assistance during the grant period is 3.5% ($3010 x 4 years =$12,040) ofthe Accounting Technician ($86,075). Salaries and fringe benefits for providing on-going assistance during the grani period is 3.5% ($1904 x years =$7616) of the Clerk Typist IV ($54,398). The payroll unit is responsible for paying approximately 800 employees and records, T'he unit also records and updates vacafion rime, sick rime, holiday pay, overtime, and maintains medical record files. Salaries and fringe benefits for providing on-going payroll assistance during the grant period is 3.5% ($2329 x 4 years =$9317)of the Payroll Supervisor ($66,549). Salaries and fringe benefits for dishibuting funds, monitoring the award, and providing on-going assistance during the grant period is 3.5°lu (4144 x 4 years =$16,574)of the Research and Grants Manager ($118,387). The deparrinent is committed to serving the community and is organized in such a manner as to be more responsive to the community we serve. �i�� Proposed use of funds - Total Administration Salaries and fringe benefits $47,306. The above programs would not be available with the assistance of the JAG funds. City of Saint Paul Interdeparhnental Memorandum To: From: Sabject: Date: Mazgaret Kelly, Finance Director Chris Eitemiller, Sr. Budget Analyst � 09-i 166 Police Budget Amendment to establish financing & spending plan for shaze of 2009 7ustice Assistance Grant Recovery Act Funds to be distributed to other agencies October 2, 2009 The attached resolution establishes a financing and spending plan for a federal law enforcement grant. The grant is with the Department of Justice. This plan repzesents the shaze of the 2009 Jusfice Assistance Grant (JAG) Recovery Act Funds that are to be distributed to other agencies within Ramsey County. The total is $150,000. Because Saint Paul is the fiscal agent, we aze obligated to manage this portion of the grant, rather than the federal government. Because this will amend the Police budget, this will require a public hearing. It wili be on the CounciPs agenda October 14`�`, as the first and third meetings each month are the opportunities far budget amendments. This proposal seems reasonable, I recommend signing. AA-ADA-EEO Employer