D001820C I T Y O F 5 A I N T P A U L
OFFICE OF THE MAYOR
ApprovetlCOpiesto: ADNIINISTRATIVE ORDER:
CiryClerk(Originaq BUDGET REVISION
•- Finance Dept's Accounting Division /�} 7 � ,
- Requesting Dept No: � 0 �{ Q� V
Date: �-a(G
ADMINISTRATIVE ORDER, Consistent with the authority granted in Sedion 10.07.3 of the City Charter and based on the request
of the staff of the Budget SeMion to amend the 2000 budget of the General Fund, the Mayor is reporting a reduction in revenue
and appropriations for City Council review, thereby authorizing the Director of the Department of Financial Services to amend
said budget in the following manner:
DEPARTMENT&DIVISION: CURRENT APPROVED AMENOED
FUNO AND ACTIVITY: BUOGET CHANGES gUDGET
Revenue:
Department Share
Appropriations:
City Attorney
Financial Services
Human Rights
Parks
Police
•
001-01119-7499 fund transfer to the General Fund
001-00200-0814
001-00200-0857
001-00110-0857
001-00752-0857
001-03140-0293
001-04310-0857
70,000.00
340.00
8,176.00
16,074.00
2,573.00
253,959.00
29,778.00
(39,636.00) 30,364.00
(39,636.00)
(266.24) 73.76
(8,176.00) 0.00
(2,856.08) 13,217.92
(1,428.04) 1,144.96
(5,804.04) 248,154.96
(21,105.60) 8,672.40
(39,636.00) 271,264.00
CF 96-828 authorized the implementation of the PC Replacement Program. One element of that resolution directed that
department budgets contribute some portion of the cost for each machine. By making the budget reductions above, the
appropriate General Fund department budgets will, in effect, be charged with that contribution.
This transaction is a part of the billing for the 1999 PC Replacement Program. These entries assess a portion of the
department share of the cost of replacing the PC's originally leased in 1996, with new leased PC's in 1999.
� � � /•l/.11t
M' .
• Preparedby� Date
���.�G�--� /-�s-zoo�
provetl by: Mayor Date
Requested by: DepartmentDirector Date
Financial5ervice0tfice (G95HMED�BUUGETDEMSTMSN2TA0_PCOq 1NU40
i`1hn ] �,�/S
^ FinancialServicesOffice .1/18/00 GREEN SHEET NO. 104313
CONiAClPERSON&PHbNE � DEPAR'IMEM'DRCECTOA SO CI]YCAUNCLL
RonKline 266-8548 ��, Q crrcwnowier � crsva.e�uc
MUSiBEONCOIINCO.AGQ.DABY(DA'IE) � 2O FPIANCW.SERVICPSDOt 6� FMANCIALSERVICESACCf.
O�✓OS�OO � MAYOR(OAASSISIANI) �
TAL # OF SIGNATURE PAGES: 1 (CLIP ALL LOCATTONS FOR SIGNATURE)
ACIION REQ[IF_S'1'm
Amend the 2000 budget - Approval and CiTy Council review of the attached administrative order implemefRing the departme�rt
General Fund budget changes under the PC Replacement Program, as directed by CF 96-828.
PF ( ' o�ownoHS. ry,p�o.e<w) o�2�i«<(a) PERSONAi. SERVICE CONI"RACLS M[JST ANSWER THE FOLIAWAG QI7ES7TONS:
r�rvrvwccot.u,vssrorv 1. Has thispe�sodfum ever worked wda a conhact for this depaztment?
Cm conumrEe YES NO
CNQ, SFAVICE CAMbf6S10N 2. Has this persod5rm ever been a city emptoyee?
YES NO �
3. Dces 8il5 pecson/fum possess a skill not nolmally passessed by any cuerent ciTy employee?
YES NO
4. Ts this person / fum a targeted vrndor?
YES NO
(Explain all yes aoswers on separate sheet and attach to green sheet)
PJLfIAiWG PROBLEM, ISSUE, OPPOR]VN[R' (Nhq Wbar, Whe4 Whae, Why):
CF 96-898 set the policy on the workings of the Ciry's PC Replacement Program One portion of fhat policy d'uected that department budgets
absorb a pofion of the costs associated with leasing the PCs. By making the department spending budget reducrions in the attached administrative
order, the appropriate General Fund department budgets will, in effect, be chazged with their con�ibution. The green sheet for CF 96-828
acknowledged that the recommended policy, if approved, would trigger other department hansfers. The attached transfer is for only the General
Fund 's owner budgets share. Some costs were alos assessed to special funds budgets by way of the interdepartmental invoice billing process.
ANTAG2SIPAPPROVED: � ,
The policy enacted by CF 96-828, relating to deparhnent chazges for PCs, will be canied out.
� The accounting practices recommended by the D'uector of Financial5ervices will be followed. This action is idenrical to that processed in 1996
1997, and 1998.
DISADVANTAGFSffAPPROVED:
None.
������o�
DLSAOVAN'IAGES OF NO"f APPROVE�: �
� The policy enaaed by CF 96-828, reIating to department chazges for PCs, will not be carried out `; j 3����� �
roru,nrvlourctoeTxnrvsacnorv $ 39636 cosx�venueeunceren�cmaeocae� ves rvo
mm��ucsouace General Fund ncimrrmmmax_ Various general fund ac[ivities
v�cv.c. meoaeu.Trow: l��.u�
. e deparpnent shaze for PC costs for special funds will also be reflected in some administrative transfers and many of those transfers have already
been presented for City Council informarional review.
Financlal5ervicesOffice (G:ISHARED�BUDGETDEPTSVMStl231A0 OOPC.WK4) 1/18/00