D001819... .
C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
ADMINISTI2ATIVE ORDER
rovetl Copies m:
City Cierk (Ort9inaq
- Fnance Dept's Accounvng Division
- Requesting Dept.
No: �ot 19
Date: �—o��0—c�86(
1 WHEREAS, the Saint Paul Police Departruent's Volunteer Services and Community Services Units are
2 seeking endorsement to sponsor a banquet at the Holiday Inn East, St. Paul, on Saturday, March 25,
3 2000 for the Department's volunteer groups. These volunteers provided thousands of hours of free
4 labor this past year, and
5
6 WHEREAS, the purpose of this banquet is to recognize the services that these groups provide to the
7 City of Saint Paul and the pofice department. Public events in the City such as the Winter Carnival,
8 Taste of Minuesota, Grande Old Days, etc. would not be possible without the support and services of
9 these volunteers. They are also responsible for providing security aud tra�c control at all of the
10 festivals, local parades and similar events throughout the city, and
11
12 WHEREAS, the only recognition these volunteers receive is via the awards banquet and it is important
13 to the morale of these groups that time is taken to recognize their contributions. Awards and plaques
14 are presented at the banquet to those volunteers who contribute the most, which is an incentive tu the
15 rest. Moneys needed for this banquet would provide for the room rental, decorations, and meals, and
16
17 NOW, BE IT ORDERED, the proper City Officials are hereby authorized to pay for costs associated
18 with the above mentioned banquet, not to exceed $7,000.00 from account code 001-04000-0299-40070
19 and 001-04000-0299-40071.
20
1
23
24
25
26
27
28
29
30
31
32
�� : � �-� � - Id -OD
App v �: City A orn y Date
/� � r"��'�i0oc7
A p ved y: Financial Services Dire<to Date
•
banquet-00
POLICE DEPARTt�NT
DNTACT PFRSON & PHONE
CEF WILLIAM R. FINNEY
BE ON COUNCIL AGQJDA BY (DA7�
onre ixmnTeo
oi/ob/z000 GREEN SHEET
ovun�xr ewecrox
e✓
�bd I 8'1 �
NO 1 OZZ6
n331GM ��
NUYBER FOR CrtY�TTOPtEY � �/ � L1iYCLERIt �
T
ROIfTING �� 1 �'
ORDER 1 �� ALLN4CLiERNCFBqR ❑ RNNCWI.SERNIGtTG
TOTAL # OF SIGNATURE PAGES
❑ WYORIOR114514�ANi) ❑
(CLIP ALL LOCATIONS FOR SIGNATURE)
Approval of the attached Administrative Order authorizing the Saint Paul Police Department
to pay for e�enses related to t� Volunteer's Banquet at the Holiday Inn East, Saint Paul,
on Saturday, March 25, 2000.
PLANNING COMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
Has this pe�soNfnm ever wo�lCed under a coMractfw tYns depaAmeM?
VES NO
Has this perwMrm ever been a dry employee7
YES NO
Dces this persoNfirm possess a skill not rwmaltypossessed by any curtent cily empbyee?
YES NO
Is this peison/firm a qrgeted vendoR
YES NO
Every year, the Volunteer Services Unit and the Community Services Unit sponsor a banquet
for the Department's volunteer groups. These volunteers provided over 30,000+ hours o£ -
free labor in 1999 and this is the only form of recognition that they receive. The cost
of the banquet will be approximately �7,000.00. It wi11 be held on Saturday, March 25, 2000,
at the Holiday Inn East, Saint Paul. This amount will cover a11 meal expenses.
This is the only vehicle we have to recognize the tremendous service that these groups
provide to the City and the Police Department. Every public event in the City sucb as the
Winter Camival, Taste of Minnesota, Grande Old Days, etc., enjoys the suppoit of tLese
volunteers. In fact, without their help, we probably couldn't adequately staff these events.
It is very important to the morale of these groups that we take the time to recognize their
None apparent.
coatribute the most, which is an incentive to the rest.
ISADVANTAGESIFNOTAPPROVED
Without the suport of this function, the volunteers will undoubtedly begin
to feel that they are noi appreciated. The likely result would be significant attrition in
membership. With the increase of w.-r;..;r;o� ,., e�o... n_._, ___� __ _.. __ . __ _
AOUNTOFTRANSACTIONS �aL LO 03I
General Fund (001)
SOURCE
(��M
VES NO
nernmNUr,�e�t 04000 �: erR �,-„�
E' '� � ::�
�
,' j ►� t ITIIi�
w,Et°l� 9 7 +9ri'
i � 5 . y;
_ �-�
�n d Y t;' ��?`�