09-115Council �le # ��—//S"
Green Sheet #3065119
RESOLUTION
CITY OF �NT P/ MtNNESOTA � �
Presented by
1 RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached agreement with the
2 United States Department of Justice to participate in the Organized Crime Drug Enforcement (OCDETF) Task Force from
3 November 20, 2008 through September 30, 2009. A copy of said agreement is to be kept on file and on record in the Office of
4 Financial Services.
Requested } Departme of: �
(,u/o, Lti
By:
Approved � ice of F' c', e'c s
By:
Approved by ity Atto ey
BY� �l.f-onzu/ ' � Y �
for Submission to Council
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Adoption Certified b Counci ecretary
BY� / / //1/Ji � _ /1.rNS/�2
Approved y � Date �
By: /
Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet ��
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7epartmenUOffice/Council: � Date Initiated: , �� //J
Pp _Po6ceDepartment , � ! Green Sheet NO: 3065119
� CoMact Person & Phone:
i ChiefJohn Harrinpton
2665585
Must Be on Council Agenda by (Uate):
T � : RESOLUTION
E-DOCUmentRequi2d: Y
Doeument CoMaet: Evette Sqrver
Conhd Phone: 266-5541
Total # of Signature Pages _
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r
Assign � 2
Number �� 3
For �
Routing � 4
Osde[ � 5
� 6
` 7
Loeations for Signature)
j Adion Requested:
' Signatures on the attached council resolurion authoriung the City of Saint Paul, Police Depaxtment, to enter into the attached
�'� agteement with the United States Depattment of Jusrice, Orgauized Crime Dmg Enforcement Task Force (OCDETF).
Recommendations: Approve (A) or Reject (R):
Planning Commission
Cl8 Committee
Civil Service Commission
Personal Service Contrects Must Answer the Following Questions:
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this persoNfirtn ever been a ciry employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessed by any
curzent city employee?
Yes No
Euplain all yes answers on separate sheet aMl attaeh fo green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
The Saint Paul Police Department will participate in the OCDBTF with the United States Departrnent of Jusrice. The Saint Paul
Police Depar4ment will be reimbursed for overtime expenses. Authorization is needed.
'I Advanqges If Approved:
The Saint Paul Police Department will participate in the above mentioned federal task force with other federal and local agencies.
�
� _
Disadvantages If Approved:
None.
DisadvanWges If NotApprwed:
The Saint Paul Police Department will not participate in this federal task £oree.
Sotal AmouM of $10 , 000. 00
Trensaction:
Fund�oy so�rce: United States Department of
Justice
Financial Infiormation:
(Explain)
CosURevenue Budgeted:
ActNity Number. 436-34230
�
DEC 1 � 2006
4`� , �, � _
December 12, 2008 2:10 PM Page 1
�.
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
�q /is
A reement
FOR THE USE OF�HE STATE AND LOCAL
OVERTIME AND AUTHORIZED EXPENSE / STRATEGIC INITIATIVE
PROGRAM
�
Federal Tas Identification #: �� "��i t:.�{�ra� � DC #:
Amount Reques[ed:
� /D�oGC)
Number of Officers Listed: �
From: //' - �G -.��6,�
Beginning Date of Agreement
To: 9-30-2009
Ending Date of Agceement
State or Local Agency
Narcotics Supervisor: .S� , �C N ..�.�.5.�
Telephone Numbec s�' 7�$�' s
E-mai]Address: Pi✓�VCf�i�.S/�SIC� Ci.
S7'��vZ -:�.✓, v�
Fac Numbet': ��l ' c��t' �a' �1 �9 �—
OCDETF Investigation / Strategic Initiative
Number:GL- /t't !�/ ' C)a ()
Federal Agency Investigation
Number: � � G �7 ' Cf / G /
State or Local Agency Name and Address:
�� � i✓ � (�rr �i C F JI�P�f
��� Gra v�
S'J`. �.�u G n� n. c�'ic i
Sponsoring Federal Agency l D
Group/Squad Supervisor: CS ��/�"�/� Y��Re
Telephone Number: G�o� - ,? t�L�.T .j �
E-mail Address:��A"s'�• 1� F� ,�e�
Sponsoiing Fedexal Agency(ies):
'.l�rl
Please provide the name, telephone number and e-mail address for the administrative or financial
staff person at the State or Local agency, who is directly responsible for the billings under this
Reimbursement Agreement:
Name: Ti� G el� A�%�G��G�
Telephone Number: � S 1- � � �a - ����
E-maii Address: i9�•t�rlA-A ✓1 �+ �fs Sc, @ Ci. St �9✓E. _ ?^n� , (s S�
Fax Number: � S �- .��o(s ' 5����
Agreement (Oct. 08), Page 1
11
�9-/�s
This agreement is between the above named State or Local law enforcement agency and the
Organized Crime Drug Enforcement Task Force (OCDETF) Program. This agreement shall be
effective when signed by an authorized State or Local agency official, the sponsoring Federal
agency Special Agent-In-Chazge, the agency OCDETF Coordinator, and the Assistant United
States Attorney OCDETF Coordinator.
1. It is agreed that the State or Local law enforcement officers named on this agreement
will assist in Organized Crime Drug Enforcement Task Force investigations and
prosecutions as set forth in the O�anized Crime Drua Enforcement Task Forces State
2. No individual agreement with a State or Local department may exceed $20,000, and
the cumulative amount of OCDETF State and Local overtime monies that may be
expended on a single OCDETF investigation in a single fiscal yeaz may not exceed
$30,000 without express prior approval from the OCDETF Executive Office. The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particular cases. Please submit a written request including justification approved by
the AUSA Regional Coordinator to the OCDETF budget officer when seeking to
exceed the above stated funding levels.
Each Reimbursable Agreement will be allowed four (4) modifications per year. In
addition, if the funds for a particular agreement are completely deobligated with the
intention of closing that agreement, it will not count as a modification for purposes
of this policy. These amendments or changes must be transmitted by a memoranduxn
approved and signed by the AUSA OCDETF Coordinator or designee for the region
and forwarded to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall be deobligated. The OCDETF Executive Office will assist with the monitoring
of the aging Agreements. Further, if a State or Local agency indicates that it is no
longer performing work under a particular Agreement, the State and Local Overtime
Procedures Manual requires that a modification memozandum identifying the amount
to be deobligated be submitted to the OCDETF Executive Office within five (5)
working days of determining that no work is being performed.
The State and Local Police Departments are to provide monthly billing estimates or
activity upon request.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who aze identified in this agreement to work on the specified
OCDETF investigation. Any change in law enforcement officers assigned must be
agreed to by all approving ofFicials.
Officers who aze not deputized shall possess no law enforcement authority other than
that confened by virtue of their position as a commissioned officer of their pazent
agency.
8. Officers who are deputized may possess Federal law enforcement authority as
specified by the agency affording the deputation.
Any State or Local officers assigned to an OCDETF investigation in accordance with
this agreement aze not considered Federal employees and do not take on the benefits
of Federal employment by virtue of their participation in the investigation.
Agreement (Oct. 06), Page 2
��i i�s
10. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation will provide to the assigned State/Local officers the clerical,
operational and administrative support that is mutually agreed to by the parties to this
agreement.
Il.Officers assigned to OCDETF investigations must work full-time on the
investigation(s} in order to be paid overtune. In order to satisfy the "full-time"
requirement, a law enforcement officer must work forty (40) hours per week or eight
(8) hours per day on a single or mulriple OCDETF investigation(s). Any established
exceptions or waivers to this definition shall be requested by the Regional
Coordination Group and attached as Addendum A to the Agreement. [The parent
State or Local agency must pay the base salary of their officers. In the event officers
must work overtime on the OCDETF investigation, the OCDETF Program will
reimburse the parent State or Local law enforcement agency for a limited amount of
those overtime costs.] The agency is responsible for paying its law enforcement
officer(s) for their overtime, travel and per diem expenses. To ensure proper and
complete utilization of OCDETF overtime and expense allocations, reimbursement
claims must be submitted monthly on the OCDETF Reimbursement Request Form.
The OCDETF Executive Office may refuse payment on any reimbursement request
that is not submitted to the OCDETF Regional Coordinataon Group within thirty (30)
days of the close of the month in which the overtime was worked.
12. Analysis of reimbursement claims by the Regional Coordination Group may result in
a modification of the obligation of funds contained within this agreement as well as
the time period covered. The agency affected by any such modification will be
telephonically advised ten (10) business days in advance of such modification with
follow-up confirmation in writing.
13. Overtime payments, in any event, may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or Local agency is responsible for ensuring that this annual
payment is not exceeded. The field office of the sponsoring Federal agency and the
Agency OCDETF Coordinator also will monitor these payments.
14. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and
the State or Local official authorized to approve the Reimbursement Request must
certify that only authorized expenses are claimed and that overtime has not exceeded
25% of the current Federal salary rate in effect at the time the overtime was worked.
15. Under no circumstances will the State or Local agency chazge any indirect costs for
the administration or implementation of this agreement.
16. The State or Local agency shall maintain complete and accurate records and
accounts of all obligations and expenditures of funds under this agreement for a
period of six (6) years and in accordance with generally accepted accounting
principles to facilitate inspection and auditing of such records and accounts.
A�eement (Oct. 06), Page 3
Oqi�s
17. The State or Local agency shall permit examination and auditing by representatives
of the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department
of Justice, the Comptroller General of the United States, and/or any of their duly-
authorized agents and representatives, of any and all records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement.
18. The State or Local agency will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF agreements pursuant to the regulations
of the Department of 3ustice (see, eg, 28 C.F.R. Part 42, Subparts C and G; 28
C.F.R. 50.3 (1991)) relating to discrimination on the grounds of race, color, sex, age,
national origin or handicap.
19. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
sha11 be received by OCDETF within thirty (30) days of the notice of termination.
20. The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal government, including vendor payments, must be made by electronic
funds transfer (EFT). In accordance with the act, all OCDETF reimbursement
payments will be issued via EFT. All participating State and Local agencies must
complete and submit the attached EFT form. The OCDETF Executive Office must
receive one EFT form from each participating agency or police department prior to
processing their reimbursement payments. In certain circumstances the OCDETF
Executive Office will make exceptions for agencies that aze unable to accept this
form of payment, however, they must include written justification in the addendum
of each new agreement.
21. All changes made to the original agreement must be approved by the OCDET'F
Executive Office and initialed by the Executive Assistant of the Regional
Coordination Group making the revision. The OCDETF AU5A Coordinator or
designed must initial all funding changes.
Agreement (Oct. 06), Page 4
0
�9 i�s
This agreement is not a conlract or obligafion to commit Federal funds in the maxunum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent
, projections only and are based upon consultation between the sponsoring Federal agency and the
State or Local law enforcement agency. They aze, therefore, sub�ect to modification by
OCDETF based upon the progress and needs of the OCDETF investrgation. Additionally,
resources are contingent upon the auailability of funds per the approval and signature of the
AUSA OCDETF Coordinators obligating authority. The OCDET'F Executive Office will verify
and accept that ail the terms and conditions of the aa eement have been met.
Approved By:
State or Local O�cial
Approved By:
Sponsoring Federal Agency 3pecial Agent
Approved By:
Approved By:
Federal Agency OCl
�nitad States A;pb'rney
Title Date
i
�harge�or designee Date
.
��
Coordtnator Date
E F oordinator Date
Funds aze encumbered for the State/Locai
expenses specified above. Subject to availability of
Accepted By:
OCDETF Executive �ce
Approved By:
Saint Paul City Attorney
Approved By:
Director, Financial Services
Agreement (Oct. 06), Page 5
E
overtime costs and authorized
Date
Date
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G9 ��s
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME AND AU'THORIZED EXPENSE PROGRAM
State or Local Agency: S�- l` ��1 ��� �P,���°� �'"f
OCDETF Investigation Number: �s L � ��N ' �1G�G�
The law enforcement officers listed below will assist with the above identified OCDETF
investigation. Any modification of the list of law enforcement o�cers must be agreed to in
writing by all of the parties to this Agreement, made a part of the Agreement, and forwarded to
the OCDETF Executive Office.
NAME TITLE/RANK DOB
1. �L�i' � ��s �iG � Sc' �5 �' A v� �
2.
3. �./1fI,�2� tiC'% S�' � ��F'�`c .e�
A. ��� �11Y �-��c�r �
5. '�I CC CI-��� C P/C �
6.
7.
8.
9.
10.
Ageement (Oct. 06), Page 6
C�