08-989 �
RESOLUTION
OF SAINT PAUL MINI
— YS-_ �---_--'- - --
C Fil � � "!�
--- . ---.___.
Green Sheet # 3058547
1 RESOLVED, that the City of Saint Paul, Police Department is authorized to enter into the attached agreement
2 with the United States Department of Justice to participate in the Organized Crime Drug Enforcement (OCDETF
3 Task Force from 7uly 1, 2008 through July 1, 2009. A copy of said agreement is to be kept on file and on
4 record in the Office of Financial Services.
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
ZS
29
30
Requested by Department of:
Adoption Cer�t by uncil Secretary:
BY� /f Ilvrri�,�vSin
Approved yor: Date: ����G/ Ut�
1�
By:
Approval Recommended by Financi Servi s:
/
By:
Approv by a r for S ' sion to Council:
By:
Q:\FiscalAffairs�,40&CR�2008\OCDETF7 01 08thru7 01 09.x1s
n �heet NO: 3058547
�; Cortact Person 8 Phone: S �
Chief John Harti�gton i
26G5588 : pssign
�� Must Be on Council Agenda by (Date): I Number
For
— �', Routing
; Doc. Type: RESOLUTION ', Order
� E-Document Required: Y
�, Document Contact: Evette Scarver
Contact Phone:
ToYal # of Signature Pages 1_ (Clip All Locations for Signature)
0 �� olicz Deoartment Police Deparhnent _�_
I �POliceDepartment PoliceDeDartment '� �
2 �C1tyAttomey CiriAttornev '
3 Mavoc's Office Maror • _
4 ;Coancil Council
5 �City Clerk CitV C1erK
6 policeDepartment { PoliceDeparhneni i
� Signatures on the attached council resolution authorizing the Caty of Saint Paul, Police Deparhnent, to enter into the attched
i agreement with the United States Department of Justice, Organized Crime Drug Enforcement Task Force (OCDETF).
iaati0tls: Hppr�ve (A) or R
Planning Commission
CIB Commitlee
Civil Service Commission
Answerthe
1. Has this person/firm ever worked under a contract for this departmentl
Yes No
2. Has this person/firm ever been a crty employee?
Yes No
3. Does [his personlfrzm possess a skill not normally possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
� Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why�:
I The Saint Paul Police Deparhnent will participate in the OCDETF with the United States Deparhnent of Iustice. The Saint Pau1
i PoLice Depaxhnent wi11 be xeimbuesed for oveRime expenses.
�
i ---- ' -- — ---- — ---- -- ----- --- — --
�, Advaatages If Approved:
i The Saint Pavl Police Department will participate in the above mentioned federal task force with other federal and local agencies.
I
�Disadvantages If Approved:
� None.
_, � ; .�.�
DisaBvanWges If NotApproved:
The Saint Paul Police Department wili not participate in this federal [ask forcee.
Transaction: $15,DOO.DO
Funding Source: �nited States Department of
FinanGial lnformation: �UStIC2
(Explain)
CosURevenue Budgeted:
Activity Number:
. 1'Ti
' _ � p -._ ._:� � ; .
r., �
August 21, 2008 2:54 PM Page 1
— --- _ .._..
- f �
' —- ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES b D qg �
. �
EXPENSE
Federa3 Tar ldentificarion �: y/- � (TGS$'°2 /
Amount Requested:
$ �S� Q(�d _'
Number of Officers Listed: �
From: U7- GI �GC/�
Begmning Date of Ageement
To: � ? - G / -�2GG �j
Ending Date of Agreement
State or Local Agency
ContactPerson: S�� /G�N SLISS
Telephone Number: �vs/ � 7�e�,! r "/�
Sponsoring Federai Agency(ies):
DC #:
OCDHTF Investigation
Number: (rL/�I✓4/ c/ �.
Federal Agency Investi ation
Number: �� �} -0 7-G3,2
State or Local Agency Name and Address:
S?, �l�vG �U/ ��
3 G 7 �,eo v�e
��r !"'4"�` /l'V"' ,� f
Please provide the name, telephone number and e-mail address for the administrative or financial
staff person at the State or Local agency, who is directly responsible foz the billings under this
Reimbursement Agreement:
Name: �NG G �/a �iv�1 cs !Lt a•✓
Telephone Number: ( �/- �,�ya
E-mail Address: A..,s t/A .9N err�r✓ (�J G , ff�g�, y�iv. v f
FaxNumber: (o�/ - ,2G6 � S�jO�
Agreement (Oct. 06), Page 1
��,,,
� �� ����'
_ -------- -
--- -
D�'�1
This agreement is between the above named State or Local law enforcement agency and the
Organized Crime Drug Enforcement Task Force OCD TF1 Prnara '�,� ��
___ � �__
ef€eetive�vlr€i�`si�n—e. ar��oc� agenc`}�o�ci �, e sponsoring Federal
agency Special Aaent-In-Chazge, the agency OCDETF Coordinator, and the Assistant United
Staxes Attorney OCDETF Coordinator.
l. It is agzeed that the State or Local law enforcement ofFcers named on this agreement
will assist in Organized Crime Drug Enforcement Task Force investigations and
prosecutions as set £orth in the Qr¢anized Crime Drug Enforcement Task Forces State
2. No indivldual agreement with a State or Local department may exceed $20,000, and
the cumulative amount of OCDETF State and Local overtime monies that may be
expended on a single OCDETF investigation in a single fiscal yeaz may not exceed
$30,000 without e�ress prior approval from the OCDBTF Executive Office. The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particular cases. Please submit a written request including justification approved by
the AUSA Regional Coordinator to the OCDETF budget officer when seeking to
exceed the above stated funding levels.
3. Bach Reimbursable Agreement will be allowed four (4) modifications per yeaz. In
addition, if the funds for a particular agreement are completely deobligated with the
intention of closing that agreement, it will not count as a modification for purposes
of this policy. These amendments or changes must be transmitted by a memarandum
approved and signed by the AUSA OCDETF Goordinator or designee for the region
and forwarded to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall be deobligated. The OCDETF Executive Office will assist with the monitoring
of the aging Agreements. Further, if a State or Local agency indicates that it is no
longer performing work under a particulaz Agreement, the State and Local Overtime
Procedures Manual requires that a modification memorandum identifying the amount
to be deobligated be submitted to the OCDETF Executive Office within five (5)
working days of determining that no work is being performed.
The State and Local Police DepaRments are to provide monthly billing estunates or
activity upon request.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who aze identified in this agreement to work on the specified
OCDETF investigation. Any change in law enfarcement officers assigned must be
agreed to by all approving officials.
Officers who are not deputized shall possess no law enforcement authority other than
that conferred by virhze of their position as a commissioned officer of their pazent
agency.
8. Officers who aze deputized may possess Federal law enforcement authority as
specified by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF investigation in accordance with
this agreement are not considered Federal employees and do not take on the benefits
of Federal employment by viriue of their participation in the investigation.
Agreement (Oct. 06), Page 2
2
b8-�g�
OCDET`F inve:
operarional and
agreement.
�ring�e e�r I enforcement agency(ies) for the approved
will provide to the assigned State/Local o�cers the clerical,
trative support that is mutually agreed to by the parties to tlus
ll.Officers assigned to OCDETF investigations must work full-tune on the
investigation(s) in order to be paid overtime. In order to satisfy the "full-time"
requirement, a law enforcement officer must work forty (40) hours per week or eight
(8) hours per day on a single or multiple OCDETF investigation(s). Any established
exceptions or waivers to this defuution shall be requested by the Regional
Coordination Group and attached as Addendum A to the Agreement. [The parent
Staxe or Local agency must pay the base salary of their officers. In the event officers
must work overtime on the OCDETF investigation, the OCDETF Program will
reimburse the parent State or Local law enforcement agency for a limited amount of
those overtime costs.] The agency is responsible for paying its law enfarcement
o�cer(s) for their overtime, travel and per diem expenses. To ensure proper and
complete utilization of OCDETF overtime and expense allocations, reimbursement
claims must be submitted monthly on the OCDETF Reimbursement Request Form.
The OCDETF Executive Office may refuse payment on any reimbursement request
that is not submitted to the OCDETF Regional Coordination Group within thirty (30)
days of the close of the month in which the overtime was worked.
12. Analysis of reimbursement claims by the Regional Coordination Group may result in
a modification of the obligation of funds contained within this agreement as well as
the time period covered. The agency affected by any such modificafion will be
telephonically advised ten (10) business days in advance of such modification with
follow-up confirmation in writing.
13. Overtime payments, in any event, may not, on an annual per person basis, exceed
25% of the cunent approved Federal salary rate in effect at the time the overtime is
performed. The State or Local agency is responsible for ensuring that this annual
payment is not exceeded. The fieid office of the sponsoring Federal agency and the
Agency OCDETF Coordinator also will monitor these payments.
14. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and
the State or Local official authorized to approve the Reimbursement Request must
certify that only authorized expenses are claimed and that overtime has not exceeded
25% of the current Federal salary rate in effect at the time the overtime was worked.
15. Under no circumstances will the State or Local agency chazge any indirect costs for
the administration or implementation of this agreement.
16. The State or Loca1 agency shall maintain complete and accurate records and
accounts of all obligations and expenditures of funds under this agreement for a
period of six (6) yeazs and in accordance with generally accepted accounting
principles to facilita#e inspection and auditing of such records and accounts.
Agreement (Oct. 06), Page 3
a�-���
`-=IT.�� - �"" aYY�seinv e� ahon and auditing by representatives
of the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department
of Justice, the Comptrollez General of the United States, and/or any of their duly-
authorized agents and representatives, of any and a11 records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement.
18. The State or Local agency will comply with Title VI of the Civil R.ights Act of 1964
and all requirements applicable to OCDETF aa eements pursuant to the regulations
of the Department of Justice see, e•s., 28 C.F.R. Part 42, Subparts C and G; 28
C.F.R. 503 (1991)) relating to discrimination on the grounds of race, color, sex, age,
naxional origin or handicap.
14. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thirty (30) days of the notice of termination.
20. The Debt Collection Improvement Act of 1996 requires that most paysnents made by
the Federal government, including vendor payments, must be made by electronic
funds ri (EFT). In accordance with the act, all OCDETF relmbursement
payments will be issued via EFT. All participating State and Local agencies must
complete and submit the attached EFT form. The OCDETF Executive O�ce must
receive one EFT form from each participating agency or police department priar to
processing their reimbursement payments. In certain circumstances the OCDETF
Executive O�ce will make exceptions for agencies that are unable to accept this
form of payment, however, they must include written justification in the addendum
of each new agreement.
21. All changes made to the original agreement must be approved by the OCDETF
Executive Office and inirialed by the Executive Assistant of the Regional
Coordination Group making the revision. The OCDETF AUSA Coordinator ar
designed must initial all funding changes.
AgFeement (Oct. 06), Page 4
'0
i�S� �1��
- ---�--- -
-----�rs a�reeFne�t-�c� a-ce�kae#=ai '""` n commit e eral funds in the maYimum amounts
��
projected. Funding allocarions for the tnne period set forth and agreed to herein represent
projections oniy and aze based upon consultation between the sponsoring Federal agency and the
State or Local law enforcement agency. They are, therefore, subject to modification by
OCDETF based upon the progress and needs of the OCDETF investigation. Additionally,
resources are contingent upon the availability of funds per the approval and signature of the
AUSA OCDETF Coordinators obligating authority. The OCDETF Executive Office will verify
and accept that a11 the terms and conditions of the agreement have been met.
Approved By:
or
Approved By:
Sponsoring
Approved By:
Regional Sponroring Federal Agency
Approved By: �/ \
Regional Assistant United States Attorney
Title Date
in Charg r desigr e Da
TFCoordlnator Date
�CDETF Coordinator Date
Funds aze encumbered for the StatefLc
expenses specafied above. Subject to availability
Accepted By:
Agreement (Oct. Q6), Page 5
5
Agency overtime costs �pd authorized
funds. ! �
t)CDETFFxecutiveO�ce � � Date �
- - - _ ___ - -
�-���
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN TF3E STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE PROGRAM
State or Local Agency: St. Paul, MN Police De�artment
OCDETF Investigation Nwnber: GLMN 0196
The law enforcement officers listed below will assist with the above identified
OCDETF investigation. Any modification of the list of law enforcement officers must be
agreed to in writing by all of the parties to this Agreement, made a part of the Agreement,
and forwarded to the OCDETF Executive Office.
NAME
1. Larry Sandell
2. Tim McCariy
3. Mark Nelson
4. Mike Meyer
5. Tim Hale
TITLE(RANK
Sergeant
Sergeant
Officer
Officer
Officer
DOB
9-29�►
9-11-�'
6-20�'
�
8-� �
10-16+�
Agreement (Oct. 06), Page 6
�-� ��
----- __
- �1��NDdIt71GIISCELLANEOUS PAYMENT
ENROLLMENT BORM
Pf��F.(C�n'�E1NY I� (Include State and Local agency name as written on agreement cover
Name: Gj�-r 0�/ S� �v� ��G�/C.t f/
Address: 3G ? GRvve
S7'i ��c.G /�t^� v�
TaxpayerIDNumber: �-//- �GpS�/
Contact Person Name: l yN,� /y� � �,� Q Telephone Number: /_ �i- 2� � 'e�t
Bank Name: (/ j Qq�/�
Nine-Digit ABA Routing TransitNumber: �} �j/ Q U
Depositor Account Number: ,ST AIiC �rW�UA t �y ���w t/�j I- /`OS = �i'fl�
Type of Account: (checking/savings) � ,���`
Please retum with the Reimbursable Agreement
The Debt Collection Improvement Act of 1996 requires that most paymenu made by the Federal govemment,
including vendor payments, must be made by electronic funds transfer (EFT). A benefit of receiving payments by
EFT is that your funds are directly deposited to your account at a fmancial institution and are available to you on the
date of payment.
If you have any question regarding the detivery of remittance informarion, please contact the financial institution
(bank) where your account is held.
If you have any question on the completion of'this form, please contact Keith Matthews, EFT Coordinator, 202-307-
2042
To inquire about a bill please contact: http://fmsapps.treas.pov/paid/PAIDfaq.asp
Aa eement (Oct. 06), Page 8
m
City of Saint Paul �� , y��(
„ , Interdepartmental Memorandum _
To: Mazgaret Ke11y, Finance Director
From: Chris Eitemilier, Sr. Budget Analy�
Subject: Police Budget Amendment to establish financing & spending pIan for Organized
Crime Drug Enforcement Task Force grant
Date: September 2, 2008
The attached green sheet establishes a financing and spending plan for a federal law enforcement grant.
The grant is with the U.S. Department of Justice Organized Crime Drug Enforcement Task Force
(OCDETF). As you would expect from this name, this task force targets organized crime drug
enforcement. The agreement would reimburse the police departrnent up to $15,000 for four police
officers' overtime costs from July i, 2008 to July 1, 2009.
Because this wili amend the Police budget, this will require a public hearing. It wiil be on the Council's
agenda September 17�' as the first and third meetings each month are the opportunities for budget
amendments.
This grant was accepted by the Council on July 16`�' (council resolution #08-748}.
This proposal seems reasonabie, I recommend signing.
AA-ADA-EEO Employer