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08-98Council File # Green Sheet # Presented By: Referred To: DS -�1 g 3047970 o Committee:Date: 1 WHEREAS, the City of Saint Paul, Police Department, has received a Cold Case Unit Grant from the United 2 States Department of Justice, for the period of May 1, 2008 through October 31, 2009; and 3 4 WHEREAS, this grant is for the Cold Case Unit which is designed to review unsolved cold case homicides for 5 the last 35 years to determine whethec evidence exists that could yield DNA.; and 7 BE IT RESOLVED, that council accepts this grant and authorizes the City of Saint Paul to enter into, and 8 Chief John Harrington to implement the attached agreement with the United States Department of Justice. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Adoption Certi d by,Council Secretary: BY� ll9L��i��i�Si?�f Approved by a o: Date: /�-f gJ �� -�` i l By: RESOLUTION OF SAIlyT PAUL, MINNESOTA Requested by Department of: P ice By: � i Fo ��'Approved by City Attorney: i BY . � � Appro al Financial Services: By: far SubyriS,siQn to Council: � Q:\FiscalAffavsWO&CR�2008\ColdCaseUndgrtS_i_08Ihru10_31 _09.x1s � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � �8 -�g � DeparhnenUoffice/council: i Date InRiated: i Po -Po�,��p�,,,�,� oz-�,�-� : Green Sheet NO: 3047970 , CoMact Person & Phone: � Oeoartment SentToPerson Ini[iaVDate � Chief John Harrington . � � 0 Ydice Deparhnent _ Potice Dena ,_ __ , 266-558$ , Assign 1 Pdice Deparhnent i PWice Deparlment � _�_ ' � Must Be on Council Agenda by (Date): Number 2 ,GYry Attornev ' Ctih.�ttornev � For _ ; Rou[ing 3 �F�nancial Services ' , � ' Doc. Type: RESOWTION j Order ' ', � I � Yor'S Otfice MaYOr i �� E-DOCUment Required: Y � � � b1°Q� Counc� _ Documert Contact Evette Scarver I ' 6 !Ciry Clerk � City Cluk _ ; �, Contact Phone: 266-5507 , � 7 � olice Deparmient - P e Deuazhnent __ _ , Total # of Signature Pages �, (Clip All Locations for Signature) Action Requested: I Signatures on the attached council resolution authori2ing tt�e Ciry of Saint Paul, Police Deparhnent, to enter into the attached grant � agreement with the United States Deparhnent of Justice for a Cold Case Unit Grant. � Recommendations: Approve (A) or Reject (R): . Personal Service Contracts Must Answer the Following Questions: �i Planning Commission j 1. Has this person�rm ever worked under a contract for this department? � I . CIB Committee ; Yes No _ � Civil Service Commission 2. Has this person/firm ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessed by any �. . currentcityemployee? + �, Yes No � � Explain all yes answers on separate sheet and attach to green sheet , �Initiating Problem, Issues, Opportunity (Whq What, When, Where, Why): �� —~ I � The grant is for the Cold Case Unit which is designed to review unsolved cold case homicides for the last 35 years to deterntine ; whether evidence exists that could yield DNA. '' I ' 1"'K�� "CS0 /R�T 1 1 i Advantages If Approvetl: � Opportunity to use grant funds to help solve cold case homicides. I �----- ---- --------- -- ; Disadvantages If Approved: None. �� Disadvantages If Not Approved: '� Lost opportunity w use giant funds to help solve cold case homicides. Trensaction: $259,977.00 Funaing source: United States Department of Financiallnformation: �UStIC2 (Explain) Cost/Revenue Budgeted: Activily Number: — _"' ° er � 6,.p j .dfitd E � �� I -- V'��.�� % i � January 14, 2008 3:01 PM Page 1 I� �� The grant agreement is available for review or copying in the Council Research Offices. i: � � Depazhnent of Juslice Office of Justice Progams � PAGE 1 OF 6 N National InsBtute of Justice Cooperarive Agreement I.RECfPIENTVAMEANDADDRESS(IncludivgZiPCode) 4.40.'ARDWhIBER 2007-DN-BX-K018 - - - CEy OfSaint Paul Police Department 3fi] Grove Strcet 5. PROIECT PERtOD� FROM OS/012008 i0 10/i12009 Smn[ Pau4 MN 55101 BUDGETPERIOD:FROM OS/OIR008 i0 1Or12009 6 AWARD DATE 09/06/2007 7, p�ON lA. GRANTEE IRS/VENDOR NO S. $UPPLEMENT *IUMBER ivitia7 416005530 00 9.PREVIOUSAWARDAMOUNP $0 3.PROIECTTITLE 10 AMOUNTOFTHISAWARD 5259,97I SPPD Cold Casc Unit Gmnt t I. TOTAL AWARD S 259.977 12 SPECIAL CONDIT[ONS THE ABOVE GRANT PROIECT IS APPROVED SUB]ECT TO SUCH CONDIT[ONS OR LIMRATIONS AS ARE SET FORTH ON THE ATIACHED PAGE(S). 13. STAllTCORY AUTHORIY'Y FOR GRANT This pro�ect is supported wder FYO](Nq - DNA/Faeasics) Pub. L No 110.5, emb. secs 101-104; Pub. L. No. 109-108, 119 Smt 229Q 2302, 28 USC 530C IS M6THODOFPAYMEN7 PAPRS - AGENCYAPPROVAL - - GRANTEEACCEPTANCE 16. TYPED NAME AND 7'ITLE OF APPROVMG OFF[CIAL I8. TYPED NAME AND TI7LE OF AU7AORIZED GRANTEE OFFIC7AL Regina B Schofield Tunothy LMCh Assis�ant AtWmey Gcnemt Cowvavder IZ SIGNATVRE OF APPROVING OFFICUIG 19. G A OF AUTHOAIZE RECIPiE OFFICIAL 19A. DATE � � �� 1J AGENCY S ONLY ?0. ACCOUNIING CLASSIFICATION CODES DNO]500202 FISCAL FUND BUD. DN YEAR CODE ACT. OFC. REG. SUB. POMS AMO X B DN 60 00 00 2599T1 OJP FORM 4000R (AEV. 5-8'n PREVIOUS EDI'IIONS ARE OBSOLEI'E. OJP FORM 40002 (REV 488) i: : Depamnem oeJ�rice Office of Justice Progrems - National Insritute of �� Justice PROIECT.WMBER 200]-DN-BX-KO18 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDATE 03/06/20W SPECIAL CONDICIONS PAGE 2 OF 6 1. The recipient agrees to comply with the financial and administrative requiremenis set Fonh in the cuaen[ edihon of the Office of JusACe Progruns (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an accepTable Equal Employment Opportunity Plan (if recipient is required [o submit one pursuant W 28 C.F.R. Section 42302), that is approved by the Office for Civil Rights, is a violarion of its Cer[ified Assuiances and may result in suspCnsion or tem�ination of funding, until sucL time as the recipien[ is in compliance. 3. The recipient agrees to wmply with the orga�izational audit requiremenis of OMB Circular A-133, Audits of SFates, Locai Govemments, and Non-Profit Organizafions, as further descnbed in ihe current edilion of the OJP Financial Guide, Chapter 19. 4. Recipient undexstands and agrees that it cannot use any federel funds, either directly or indirecUy, in support of the enachnent, repeal, modification or adopfion of auy law, reguiatlon or policy, at any levet of govemment, without the express prior wriflen approval of OJP. 5. Due to the subsianrial Federal involvement contempiated in completion of tlus project, the National Insatute of Jusrice (NI,n has elected ro enter mto a cooperative agreement mther ihan a grant. This decision is based on NLi's ongoing responsibility tn assist and coordinate projecis that deal with DNA analysis and capacity enhancement. NU will provide input and re-direction to the progtazn, as ueeded, in consuita5on with the Recipient, and will acfively monitor the project by methods including but not limited to ongoing contact with the Recipient. in meering programmaflc tespons�bili6es, NU and the Recipient will be guided by the fotlowing principles: Responsibility for [he day-to-day operarions of this project rests with the Recipient in implemenlaUOn of the RecipienYS approved proposal, [he Recipient's budget (as approved by OJP and NI.�, and the tecros and conditions specified in this awazd. Responsibility for geneta( oversight and redirection of the ptojec[, if necessary, rests with NLT. In addition W its progammatic reporting requvements, the Recipient agrees W provide necessaty information as requested by OJP andHIS. These information requests may ineiude, but aze not limited to specific subxnissions related to: perfovnance, inciuding measurement of projee[ outputs/outeomes; meefing pefformance specificafions; developmentat decisiou poin[s; changes in project scope or personnel; budget modifications anNor coordination of related projecis. 6. Unless othenvise authorized by NU, expenses charged m this awazd must directty relate to: (a) idenfifica6on, review, and priodtization of Unifotm Crime Report (UCR), Part 1 Violent Crime "coid cases" (cases for which all significant invesrigarive leads have been e�austed) that have the potential to be sotved through DNA anatysis; (b) ideatificarioq collection, rehieval, or evaluafion of biologicat evidence from such eases that reasonably is expected to contain DNA; a(c) perfonnance of DNA artalyses on such biological evidence. OJP FORM 4000R (REV.488) - \ ;\ . � �1 i• f Depachnent of Iustice Office ofJustice Progams - NationalInstitute of - Justice AWARD CONTINtiATION SHEET PAGE 3 OF fi PROJECTNU�ER 200'I-DN-SX-K018 Cooperative Agreement AWARDDATE 09l062007 SPECIAL CONDTI70NS 7. (a) Accreditation aad Privacy Requirements; CODIS; No Reseazch The Recipient shall ensure that each DNA analysis conducted uvder tlus award will be performed eitLer (1) by accredi[ed govemmentowned laboratories, or (2) Huough an accredited fee-for-service vendor. ihe accreditation must be by a nonprofit professionat associuion of persons acfively involved in forensic science that is natlonally recognized wiihin the forensic science mmmunity. The laboratory must undergo extemal audits not less than once every 2 years tha[ demonstrate compliance with the DNA Qualiry Assurance Standards estabiished by the Director of the FBI. The Recipient shall maintain each DNA anatysis conducted mder t6is awazd, and eac6 stored DNA sample That results from this awazd, in accordance with the privacy requirements and reslricrions on disclosure described in 42 U.S.C. saction 14132(b)(3). The Recipient agrees to notify NIJ immediazely upon any change in the accreditation status of any of iu forensic science laboratories, if appticable. The Recipient shali ensure tha[ all eligible forensic DNA profiles obtamed with funding under tfus awazd will be entered into the Combined DNA Index System (CODIS), and, where applicable, upioaded to the National DNA Index System (NDIS). The Recipient shall ensure that none of the funds provided under this awazd are used for research or statistical projects or acrivities as defined by 28 CFR Part 22 or for research as defined by 28 CFR Part 46. My questions conceming ttus provision should be directed to the NIJ Program Manager for the awazd. (b) Nonsuoplanting of Stace or Local Funds The Recipient shall ensure that Federal funds made availabie through this award will not supplant Stxte or local funds, bu[ instead wil( be used to increase the amount of funds that would, in the absence of Federal funds, be available from State or local sources for activities funded through this awazd. Tqe Recip�ent agees to notify MJ immedia[ely if the Recipient receives new State or local funding for any of the purposes included in the approved appGcation for this award. (c) Data coliection The Recipient agees to cooperate with any assessmenu, aational evaluation efforts, or infoanadon or data coliection tequests, inctuding, but not limited to, the provision of any infonnation required for the assessment or evaluarion of any activi[ies willtin this project. 8. The recipient agrees to submit quarteriy financiat status reports m the Office of Jusrice Programs using Standard Fonn SF 269A on the Iatemet at https://grants.ojp.usdoj.gov . These reports shall be submitted on-line not later than 45 days aRer ihe end of eac6 calendaz quascer. The final report shall be submitted �t latec t�an 90 days following the ec�d of the gant period. 9. The recipient shall submit semiaunual progress repor[s. Progess reports shall be submitted within 30 days after the end of the reporiing periods, which are Sune 30 and December 31, for The life of the award. These repor[s wil] be submitted to the Office of Justice Progisms, on line-througk the Intemet at https://g�ants.ojp.usdol.gov/. O7P FORM 40002 (REV.4-88) J � �♦ � j Departmen[ of Jusuce Office of 7usrice Progrnms National Institute of in .TllStICC AWARD COPiTINUATION SHEET PAGE 4 OF 6 PROSECTNUMBER 2007-0N-BX-K018 Cooperarive Agreement AWARDDAI£ 09/06/2001 SPEClAL CONDITTONS 10. The Recipient shall Submi[ a report within 90 days of the end of the awazd period that, at a miuimum, (1) includes a summary and assessmeni of the progrnm camed out with the funds tnade available under this Fiscal Year 2007 awazd and (2) cites the number of additional violent crime cold cases reviewed for DNA evidence, the number of such cases in which biological evidence stiil existed, the number subjec[ed W DNA analysis, the number titat yielded DNA profiles, the number of resulting prOfiles entered into CODIS, and the number of CODIS hits as a result of the Fiscal Yeaz 2007 award. The Recipient shatl ensure thaz all data and mfo}maaon necessary for the repoR is collected tF�c�oughout the awazd period. I 1. Patenrs and ImenSons. The clauses at 37 C.F.R. sec[ion 401.14 ([ogethet, the "Patents Rights Clause") aze incorpora[ed by reference, with the following modifications. (1) Where italicized, the [eans "conhact," "contrac[or," and "contracring officer" are replaced, respecUVely, by ibe tecros "awazd," "award recipiecrt," and "OJP program manager' ; (2) Pateut Rights Clause paragraph (� is modified by adding the following at the end: "(5) The award recipient agrees to provide a report prior to the close out of the awazd lisUng all Subject inventious or stating that there were none. (6) The award recipient agrees to provide, upon request, the filing date, patent applicafion uumber and title; a copy of the patent applicatiop; and patent number and issue date for any subject invendon in any cquntly in wlrich [he awazd recipienY has applied for a patent'; (3) Pa[ent Rights Clause paragraph (g) is modified W read as follows: "(g) Subawazds and SubconRacrs "The award recipient wiil include tUis Patent Rig6ts Clause, suiEably modified to identify the pazties, in all subawazds and subconlracis, regazdless of rier, for experimental, developmental, or reseazch work. The subawazd recipient or subcqna�aGtoc wilL retain alt rights provided foc the award recipient in this clause, and the awazd cecipient will not, as a part of the consideration for awarding the subaward or subcontract, obtain rights in the subaward recipienYs or subconhactor's subject inventions.' ; and (4) Patent Righ[s Clause paragraph (I) is modified to read as follows: "(1) Commmications "Communications on matte:s reiating to this Patent Rights Clause should be directed to the General Counsel, Office of Iustice Programs, United States Deparhnent of Justice.". With respect to any subject invention in wlvch the award recipient, or a subawazd recipient or subcon�actor, retains 6tte, the Federal govemment shall 6ave a nouexclusive, nontransferable, irrevocabie, paid-up license to practice or have pmcticed for or on behalf of the United States t6e subject invenROn tivoughout the world. 12. The recipient shall transmit to the g[ant moniWr copies of a11 officia� gtanFrelated press releases at least ten (10) working days prior to public release. Advance notice pemnts time for coordination of xelease of infrnmarion by HI7 where appropriate and to respond to press orpublic inquiries. OJP FORM 40002 (REV.4-88) i � � • Departrnent of Justice Oflice of Justice Programs = National Insritute of � �' .lUSf/C0 PROSECf.WMBER 2007-DN-BX-K018 AWARD CONTINUATION SHEET Cooperative Agreement AWARDDATE 09/06200] PAGE 5 OF 6 SPECIAL CONDITTONS 13. The $oject Director and key progmnt pe�onnel desi�ated in [he appiicatlon shall be replaced only for crompelhng reazons and with Ne concurzence of OJP. OIP wilt not uureasonably witiiltold concucrence. NI successocs to key pecsome( must be approved �d such approval is contingent upon submission of appropria[e information, including, but not limited to, a resume. Cbanges in other progrnm personnel require only noti5cation to OJP aad submission of resumes, unless otherwise designated in the awazd document. 14. The Recipient agrees to comply wi[h all Federal, State, and local environmental laws and regulations applicable to the development and implemeutation of the activities to be funded under this award. Categorical Exclusions: Bued upon the infoanadon provided by ffie Recipient in iYS application for these funds, NU has detertmned and the Recipient understands that the proposed activities meet ihe defurition of a cacegorical ezclusion, as defined in the Department of Jus[ice' Procedures for Implementing the National Environmental Policy Act found at 28 CFR Parc 61. A categorical exclusion is an action that because of the proposed acdvities' very lixmted and predicffible potential environmental unpacts, both on an individuai and a cumulative basis, does no[ have a sigtuScant impact on t6e quatiry oFthe human environment. Consequently, �o fwther environmental impact analysis is necessary under the requirements of the Na[ional Environmenfal Policy Ac[, 42 U.S.C. 4321, for these categorically excluded activitiea. Modifications: Tluoughout the [ean of this awazd, the Recipient a�ees Iha[ for any utivities that aze the subjec[ of tltis categorical exclusion, it will inform NIJ of any change(s) that i[ is considering making to the previously assessed activities that may be relevant to the environmeutal impacts ofthe activities. The Recipient will not implement a proposed change until NIJ, with the assisiance of [he Recipient, has completed any applicable environmental impact review requirements necessitated by the proposed change aud NU has concurred in the proposed change. 11ils approval wilL notbe unieasonably withheld as long as any requested modificarian(s) is co�sisient wlth eligible pcogam purposes and found acceptable under au NLT couducted environmental impact review process. 15. Recipient acknowledges that the Office ofJusfice Programs reserves a royalty-free, non-exclusive, and inevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, inc(uding in connecfion with derivative works), for Federal pu=poses: (1) the copyright in any work developed under an award or subaward; and (2} any rights of copyright to which a recipient ox subtecipient purchases ovmerslrip with Fedemi support Recipient acknowledges that the Office of Justice Programs has ffie right to (I) obtain, reproduce, publis6, or otherwise use the data first produced under an awatd or subaward; and (2) authorize others to receive, reproduce, publish, or otherxise use such data for Fedeml pucposes. Lt is the cesponsihiliTy oFthe recipient (and of each suhcecipient, if applicabLe) to ensu=e that this co¢dition is inctuded m any subawazd under this awazd. 16. To assist in information sharing, [he grnntee sLall provide the gtant maoaget with a copy of all interim and final reports and proposed publicarions (inciuding those prepazed for couferences and other presentations) resutting from this agreerttent. Submission of suc6 maTerials prior to or simultaneous with their public release aids NU in responding to any inquiries that may arise. Any publications (writteq visual, ot sound) - excluding pcess releeses andnewsietteis - whetherpublished at the grnntee's or govemmenPs expense, shail contain tLe following statement: This projeM was supported by Awazd No. awarded by the Nafional Ins6lute of Justice, Office of Jusfice Progrnms, U.S. Depaztment of 7ustice. The opinions, 6ndings, and conclusions or recommendations expressed in tlus publica[ion/program/e�ibilion are those of the autFtor(s) and do uot necessazily reflect those of the Department of Justice. NU defines publications as any planned, writteq visual or sound material subsiantively based on the project, formaily prepared by the grnut recipient for dissetnination to the public. O]P FORM 4000/2 (REV. 4-88) Ij 'r Departrnent of IusUce Office of Susrice Ptograms �, National Institute of -- Justice AWARD CONTAiJATION SHEET Cooperative Agreement PAGE 6 OF 6 -- – - - --- --- — - -- PROIECTN[J�ffiER 200'/-DN-BX-KOI8 AWAADDATE 09/ON200] SPECIAL CONDITIONS 17. Pursuant to 28 C.F.R. Part 18, OJP may suspend or teaninate funding uvder llils award, at any time before the comple6on of tfie project funded by this award, for the recipienYs fai(ure to wmply with these special wndirions or with the prqects goals, plans and methodology set forth in the approved applicarion. The recipient will be unable ro draw down funds until OJP determines that the recipient is in compliance. 18. The Recipient may uot commence acfivities under this award, and may not ro obligate, expend, or dmw down any funds, until: (a) the Office of the Chief Financial Officer, O�ce of Jus6ce Progrecns, has issued clearance of the application budget and budget nazmeve; (b) MI has verified [hat the RecipienPs proposed use of funds meets the cequirements set forth in the pwgazn announcement and in this awazd; and (c) a Cnant Adjusunent Notice (GAN} has been issued removing trtis condidon. OIP FORM 40002 (REV 488) ^ d8-9g � �� „ DeparimentofJastice ��(� � ` `�� Office of Justice P�ogrnms � � V Office of the Assistant Attomey General wash�go,c D.C. 10531 September 6, 2007 Commander Timothy Lynch CiTy Of Saint Paul Police Departmrnt 367 Grove Street Saint Paul, MN 55101 Dear Commander Lynch: On behalf of Attomey Genernl Alberto Gonzales, it is my pleasure to infortn you that the Office of Justice Progruns has approved your applica4on for funding under the Solvmg Cold Cases with DNA Solicitation in the amount of $259,977 for City Of Saint Paul Police Departme�t. Tt�is fundmg is for tt�e project titled, "Solvmg Cold Cases with DNA." Enclosed you will find the Grant Awazd and Special Condirions documents. This awazd is subject to ail admimshative and financial requ�rements, including Ihe [imely submissioo of ali financial and program[nat�c report5, resolution of alt in[edm audit findings, and the maintenance of a minimum level of casho�-hand. Should you not adhere to these requirements, you will be in violafion of the terms of this agreement and the awazd will be subject [o termination for cause or other administmtive action as appropriate. If you have questions regazding this awazd, pleue coniact: - Program Questlons, Charles Heurich, Program Manager at (202) 616-9264; and - Financial Questions, the Office of the Comptroller, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.oc@usdoj.gov. Congra[ulations, and we look forwazd to working with you. Sincerely, .i'd> �� Regina B. Schofield Assistant Attorney General , Enclosures '� '� � ' , •', � /i �� ` September 6, 2007 Commander Timothy LynCh City Of Saint Paul4olice Departmem 367 Grove Street Saint Paul, MN 55101 DeparhuentofJustice Office of Jusrice Programs Office for Civil Rights --' — 'W hingron. 2053I- - — — —' - Deaz Mr. Lynch: Congatulations on your recent awazd. In establishing £nancial assistance programs, Congress Iinked the receipt of Federnl funding [o compliance with Federal civil rights laws. The OfSce for Civil Righu (OCR), Office of JusNce Progmnis (07P), U.S. Depar�ent of Justice is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against Women (OV�, and the Office of Community Oriented Policing Services (COPS) comply w�th applicable Federat civ�i ngh[s staNies and regulauons. We at OCR are available [o help you and your orgauizalion meet the civil rights reqmrements that come with Justice Deparcment funding. Ensuring Access to Federally Assisted Prograros As you lmow, Federat laws prohibrt recipients of financial assistance from dixriminating on the basis of race, color, nallonal orign, religioq sex, or disability iu funded programs or acpvifies, not only in respect to employmeni practices but also in tt�e delivery of services or benefits. Federnl law also pro3tibits funded programs or acrivities from discnminazing on the basis of age in the delivery of services or benefits. Providing Services to Limited Engiish Proficiency (LEP) Individuals In accordance with Depariment of Jusdce Guidance pertaining to Ti[le VI of [he Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of Federal financial assistance must take reasonable s[eps to ptovide meaningful access to theiT programs and activities for persons with limited English proficiency (LEP). For more inforntation on the civil rights responsibitities that recipienis have in providing language services to LEP individuals, please see the website at http://w�vw.lep.gov. Ensuring Equal Treatment for Faith-Based Organizations Tl�e Depar[ment of lusfice has published a regulaUOn specifically pertaining to the funding of faith-based organizaflons. In general, t6e regulatloq Participation in Justice Departmen[ Programs by Religious Organizazions; Providing for Equal Treahnent of all Jusrice Departrnent Program Par[icipants, and lmown u the Equal Treatrnent Reguladou 28 C.F.R. part 38, requires State Administeriug Agencies to treat these orgaztizations the same as any othec applicant or recipient. The tegulation prohibits Sfate Administe[ing Agencies from making awazd or grant administradon decisions on the basis of an organiza6ods religious charncter or affiliauon, retigious uame, or the reGgious composition of its boazd of direc[ors. The regulation also prohibits faith-based organizarions from using financial assistance from the Depaiunent of Justice to fund inherenHy religious activities. White faith-based organizations can engage in aon-funded inherently religious activities, they must be held separatety from the Deparqnent of Justice funded progam, and customers or beneficiaries cannot be compelled to parlicipate in them. The Equal Treatrnent Regulahon also makes clear tha[ organizations participating in programs funded by the Deparhnent of Justice �e not pemtitted to discriminate in the provision of services on the basis of a beneficiary's religion. For mo�e mfomiation on the regulation, please see OCR's wcbsite az http://www.ojp.usdoj.gov/ocr/etfbo.htm. I i :� State Administeang Agencies and faith-based organiraEOns shoutd also note tl�at the Safe Streets Act, as amended; the Victims of Crime Ac[, u amended; and the Juvenile Jusiice and Delinquenty Prevention Act, as aznended, contain proinbitions against discrimination on ihe buis of reli�on in employment These employment provisions have been specificaliy incorporated into 28 CF.R Pazt 38.1(� and 382(�. ConsequenUy, in many circumsfances, it would be impemussible for faith-6ued organi>a[ions seeking or receiving funding authorized by these stamtes to have policies or prnMices that condition ]ilring and other empioyment-related decisious on the ___ _ _ xeligion of applicants or em�loyees. Programs subject to these nondiscrimination provisions may be found on OCR's website at httpJlwww.ojp.usdoj.gov/ocr/. Queshons about the regulation or tlte statutes that proltibit � - — discriminaaon in employment may be directed to this Office. Enforcing C7vii Rights Laws All recipients of Fedeml5nancial assistance, regardiess of the pazticulaz funding source, the amount of the gant awazd, or the number of emptoyees in the workfome, are subject to the prohibitions against unlawful discrimination. Acco�dingly, OCR investigates recipienYS [Lat are the subject of discrimination complai�ts from both iudividuals and groups. In addition, based on regutatory criteria, OCR selects a number of ruipients each year for compliance reviews, audiis that require recipients to submit data showing that they aze providing services equitably ro all segments of their service populatiou and that their employment pncdces meet equal employmen[ opportuniry standxrds. Compiying with the Safe Streets Act or Program Requirements In addition to thue general prohibitions, an organizallon which is a recipient of financial assistance subject to the nondiscrimina[ion provis�ons of the Otnnibus Crime Conhol and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or o[her Federn! gxan[ program requirements, must meet two addihonal requirements:(1) mmplying with Fedzral cegulations per[ainiag to the development of an EquaL Employment OpporUUUty Plan (EEOP), 28 CF.R. § 42301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. §§ 42205(5) or 31.202(J)). 1) Meeting the EEOP Requirement In accordance wi[h Federnl regulations, Assurance No. 6 in the Siaudard Assurances, COPS Assurnnce No. S.B, or certain Federal grant program requiremen[s, your otganiza5on must comply with [he foliowing EEOP reporting re9uiremenis: If your organization has received an awazd for $SOQ000 or more and has 50 or more employees (countlng boffi fiill- and part-4me employees but excluding poliflcal appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of tLis let[er. For assisCance in developing an EEO$ pleaze consult OCR's website at http://www.ojp.usdoj.gov/ocdeeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your orgaaization received an awazd between $25,000 and $500,000 and has 50 ot more employees, your organizarion sdll has to prepaze an EEOP, but i[ does not have to submit the EEOP to OCR for review. Instead, your organiza[ion has to maintain the EEOP on Sle and make it available for review on request. In addiUOn, your organizafioa has to compiete Section B of the Certifica[ion Foan and retum it to OCR. The Certification Form can be Found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than $25,000; or if your organizalion has less than 50 employees, regardless of the amount of the awazd; or if your organization is a medical inslilulion, educatioual instiNtion, nonprofit organization or Indian tdbe, then your organiza6on is esempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and reNm it to OCR. The Certification Foan can be found at http://www.ojp.usdoj.gov/cedeeop.hhn. 2) Submitting Findings of Discrimination In the event a Federal or State cour[ or Federal or State admmistlative agency makes an adverse finding of discrimination against youz organization after a due process hearing, on the ground ofrace, color, reliaon, narionai origiq or sex, your organization must submi[ a copy of the finding to OCR for review. / � '' . Enmring the Complianm of Sabrecipients If your organization makes subawards W other agencies, you aze tesponsible for assiuing that subxecipients also comply with at] of the applicable Federnl civii rights laws, including the requixements periaining to developing and submitting an EEOP, reporting Findings of Discrimina[ion, and providing language services to LEP persons. Staie agencies that make subawards must have in place sFnndard grant assurances and review procedwes W —_ __ ___ __ _demonsirate that theKaze effectively moniwring the ci�!il �ts compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilitles as a recipirnt of Federal funding, please catl OCR at (202) 307-0690 or visit our websiu az htip://www.ojp.usdoj.gov/ocd. Sincerely, �--f a. �--- Michael L. Als[on Director cc: GrantManager Financiai Analyst ♦: �i Department of Justice � � Office of Justice Progrmns �n;ri National lnstitute ofJusfrce w hingiom.D.C. 20531 Memorandum To: Official Grant File From: Charles Heurich, Pmgran�i Manager Subject: Categorical Exclusion for Ciry Of Saint Paul Police Deparhnent The Recipient agrees to comply with all Federal, State, and local envimnmental laws and regulations applicable to the development and implementation of the activities to be funded under ihis award. Categorical Exclusions: Based upon the information provided by the Recipient in its applica6on for these funds, NLT has determined and the Recipient understands that the proposed activiries meet the definition of a categorical exclusion, as defined in [he Depariment of Justice' Procedures for Implementing the National Environmental Policy Act found at 28 CFR Part 61. A categorical exclusion is an acrion [Uat because of the proposed activities' very limited and predictable potenfial envimnmental impacts, both on an individual and a cumulative basis, does not have a significant impact on the quality of the human environtuent. Consequently, no fiuther environmental impact analysis is necessary under the requizements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded acrivities. Modifications: Throughout the term of this award, the Recipient agrees that for any activities that aze the subject of this categorical exclusion, it will inform NU of any change(s) that it is considering making to the previously assessed activities that may be relevant to the environmental impacts of the activities. The Recipient will not implement a proposed change unril NII, with the assistance of the Recipient, has completed any applicable environmental impact review requirements necessitated by the proposed change and NIJ has concurred in the proposed change. This approval will not be unreasonably withheld as long as any requested modification(s) is consistent with eligible progam purposes and found acceptable under an NIJ conducted environmental impact review process. / / / ♦ � Depa�ent of Iusrice GRANT MANAGER'S MEMORANDUM, PT. I: o�� or»� em� PROJECT SUMMARY Naponal Institute of Jasuce .a:d Cooperative Agreement PR07ECI NIIMBER PAGE I OF 1 2007-DN-BX-K018 77vs project is supponed wda FY07(MI - DNA/FOZensics) Pub. L. No. 110.5, emb. sxs. SOLI04; Nilr. L. No. 109-]0$ 119 SEat 2290, 2302; 2S USC 530C 1. STAFF CO]VTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number) Chades Hevrich Timothy Lynch (202) 616-9264 Senioc Commanda-Homicide-Ceime IabProperry 367 Grove Saeet Swnt Paul, MlY 55101 (651)266-5510 3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSIRUCTfONS NU FY 07 Solvmg Cold Cases with DNA �N REVERSE) 4. TITLE OF PROIECT SPPD Cold Case Unit Grmt 5. NAME &. ADDRESS OF GRAN'CEE 6. NAME @ ADRESS OF SUBGRANTEE CiTy Of Saint Paul Police Depaamwt 367 Grove Street Samt PaW, P�IN 55101 7. PROGRAM PERIOD $. BUDGET PERIOD FROM: OS/01/2008 TO� ]0/312009 FROM: OS/012008 TO: 10/31/2009 9. AMOi1NT OF AWAAD 10. DATE OF AWARD S 259,977 09/OW2007 t 1 SECOND PeAR'S BUDGE7 t2 SECOND YEAR'S BUDGET AMO[MT 13. THIRD YEAR'S BUDGET PERIOD 14. THIliD YEAR'S BUDGET AMOUNT 15. Si1MMARY DESCRIPTION OF PAOJECT (See insffuctlov on reve[se) 7Le St. Paul Po(ice Department will use this grant fundipg ro establ¢h a Cqid Case Unit under the direcrion ofthe Seoior Commander. The Unit wi11 review unsolved / cold case homicides for the last 35 yeazs (approximately 104 unsolved cases) ro deremune whether evidence �isg that could yield DNA. The Sergeant will submit any evidrnce to the MN eureau ofComival Apprehevsiovs (BCA) DNA I.ab for teseng, and do any follow up mvestigatiov on those cases with viable DNA evidevice. The Cold Case unit would also u61¢e the fiuWing to Ivre ret�red Homicide ivvestigaWrs to conduct cese reviews, locate evidence wifh DNA potrntial, subrtut evidence m Ne MN BCA I.ab (where allowable), and conduct team reviews ofcases. ca/ncf w��v..,.. oe� 08�98 "tvf�7-��J-�Q�$ St. ��€ �'�i�ee ��€€ ��se urit ��r��ave - — Program Narrative l. Abstract: t i ne grant iunninp wui oe used to estabusn a Coid Case unit in the nomici�ie `Jrui of the St. Paul PoIice DeparEment unCier ±he direction of the Senior Commander. W`"e will t'.LT� c'. i;].�i`w�Z'� .5..�'.��2Sii Cv7i�1 2".1".�.i2i.'T�i'.P.1 Gi?'ctZ y2^cSS EiCj)°�i:V11C� ;S ctl Oi1C�� c�?a ct ��c5� three years as an investigator, to review unsolved / cold case homicides for the last 35 years (appro�mately 1G+ unsolved cases} to detenniue wnether evidence exisis �Yiat could yield DNA evidence. The Sergeant would submit any evidence to the IvII�T Bureau of Criminal Fipprehensions (BCAj BIdA i,ab ior tesung, and 3o any follow ug investigafion on tfiose cases witn viable BI�TA evidence. T"ne Coid i ase unii wouid atso use soirie ai u�e i�iri �'1I1� i0 l iuE ic�Zcu �iiOiTiiCiuE investigators as consultants on an hourly basis to conduct case reviews, locate evidence with DNA potentiai, subznit evidence to the MN BCA Lab (where allowable), and conduct team reviews of cases. St. Paul has 19 recently retired (in the last 7-8 yeazs) homicide investigators with a wealth of knowledge and experience that would greaUy increase our capabiliries to solve old, cold homicides. Some of these investigators haue laiowledge of these old cases, and still have informant contacts with the "players" from the time periods around the homicides, which we believe could heip greaity in soiving and charging these cold cases. If the Sergeant and retired investigator group finish the review of the homicide cases and investigations prior to the expiration of the grant period, they would also review and investigate unsolved aggravated zss2z?lt cases involv?ng-a gua {with DI�A evidence) for the past four yeazs (a total of 533 cases) with the goal of reducing gun violence in St. Pau1 by chazging and incarcerating the most active violent gun criminals in St. Eaui. Funding would provide a dedicated Cold Case computer with access to all our databases and our report wriring software package to allow the critical funcfions ofreport wrifing and updating old files to prepare them for prosecufion. Additional funds would be travel and trainiug related to Cold Case invesfigation and DNA evidence. Finally, we will work closely with the MN BCA DNA Lab, the Ramsey County Attorney's Office, the Ramsey County Medical Exatniner's office, and the Victim - Intervention Program Incorporated to inst�re that these coId cases are cazeiuliy reviewed iri concerEtivifh oiirpaztners fo bring fiiese cold cases to closureandprosecution. -- i � i� I• . Z. i a��e cf Caute;.� A. Main narrative, inclu<iing items "a" througn "d" B. Appendixes, including items "e" f7�rough "k" C. 4 attached letters of support from partner agencies i. � 2ii3C�1Pf;'G �. Attached l�st ef-19 retired IIemicide Detec*�ves F. Required forms ("k") in "other attackments" t 3. Narrakve Main Body a. Pu:pose goats, and abie:,tives The purpose of starting a Cold Case Unit in the St Paul Police Department is to solve "old, cold" homicides by reviewing all 104 onen homicides from the last 35 yeazs using DNA evidence as the catalyst for the decision to move fonvard with an investigarion. If the homicide cases get completely reviewed, and all DNA evidence is submitted for testing, and homicide invesfigafions aze completed, then the rema.ining funds would be used to work on "fresh" aggravated assault with guns (2003-2006 — approximately 533 cases) having DNA evidence (should the funding and grant period allow after the homicide cases are completed} with the overall objective of making St. Paul saier by chargir.g a.^.? scare..Rrating daage:o=,�s �ersor:s a�Y:c haye ee:FU~�tted:.n��er a�� aggravated assaults with guns. We know that DNA evidence is powerful. It can cause suspects to canfess, juries to convict, and families to both gain hope and accept invesfigatory resutts. The Minnesota Bureau of Criminal Apprehension (MN BCA) nas a top notch DNA Iab, and in addition - ------- — to the staudazd PCR testing, it is one of the few labs in the country with mitochondrial DNA testing capabiIities. We know that in some cold homicide cases, the evidence may be very slim or deteriorated, and mitochondrial DNA may be the only auenue available to identify a suspect. We are fortunate to haue this capability on a coupie oi miles away , from our unit, and feel confident that we have access to the latest technology through the BCA DNA Lab which wili help in our effort to solve old cold hoxnicides. Ei secondary goal is to provide closure for affected iamiiy memoers of homicide victims (and gun assault victims, should the funding allow). We receive calls on an almost daily basis from surviving relafives asking for our help in fmding out who ldlled their loved oaes, and asicing us to bring tue guiity Yo justice. i"he Vicfim intervention Frogram Incorporated (V£PI� was fai:nded at tke St. Paut Po?ic� �epartment in ? 495 and serves =- - - - - - surviving familymembersvfitie victimsnfhamicide, suicide, and accidental death. 'Fhey - — -- constantly receive requests to ask us to reapen cold homicide cases. We simply do noY have the resources ta respond tc all these reauests, many of which involve : old case homicides. A dedicated Cold Case Unit with a focus on DNA evidence wouId greatly help us to serve the citizens affected by these tragedies, and help V1PI to serve these families by giving them equal doses of hope and resolufion. 2 i ! � i It :s �s e�pe: ,*zuan t�at usiag �NA testi^.g � a;a�e�stona for ;ald czse inv�gatiens will also result m some suspectsbein� exonerated or cieazed oi suspicion in some cases, wluch we feel is also a valuable and important function ihat BNA tes�ng proviues. It uot only removes suspicion, but also helps us refocus our investigarive efforts, and consider altemative suspects and theories which may help in solving these violent crimes. T'nis c a�,,. h lr � - t� a �'�p * a r .7 !7 fji.nal �r t�i ili in �roces o e_�,s oa- �t aLd �� uepa� u ea� �� resi e: � zr... a..di�.,..,.. e,.:�'_:?y W the comxnunity. We aze lucky to have a mostly s�ppo?�ve community, but there are some ;� azeas and groups that sunply do not believe the police aze serving the best interests of some of the coxnmunity. DNA cold case evidence is powerful in helping to insure that we get ti�e right suspects and helps restore faith in the nolice in the community. Our ultimate gaal is to get the City Council and Mayoz to see the value of a Coid Case Ur.it and fund it in t�e Police Dep�riment's base budget. We believe that with a few successes, that goal will be attainable. If the City admuustration does not fund the continuarion of the unit after the funding neriod has run out, we will ask the Cluef to fund the position within his budget to continue the work. In any case, we will have seen and used many investigative techniques in the Homicide Unit which wili be of value in the fi:ture when we endeavor to work cold cases. We have worked several cold cases in the past, one of our unit members has attended the Regionai Cold Case Training put an by DOJ, and we continue to work towards hauing all the staff trained in how to work cold case homicides to make them expert at cold case investigation as well as i� ttieir skitt 1et ir� r��d��ctina a.�l hc�r�c?3e and ag�avate3 assault inves�ga±ions. ;;. �2eview af : ed�E�astt ateratrEre The rTIJ Report "Using BNA to Solve Cold Cases" publishe3 in 20Q2, and the BJA Bulletin "Cold Case Sauacis: Leaving No Stone Unturned" pubusheci in 2"v03 are boLL'� valuable resources in preparing to start a cold case sq_uad. The case for using DNA fo - work cold cases is clearly and forcefully made in those publicafions. A good, non- tecluucal explanation of how DNA "works" and advancements in the field is given in the 2002 publicafion. Severai practical suggestions aze given on now io nnn and use resources outside of the iraditional law enforcexnent communiry are noted in the 2003 publication. The value of DNA evidence cannot be overstated when considering cold case homicides as well as oiher coid case crimes. 2vSany of ihe chaiiEZges far a c,zld case squad are also addressed in both oi these publica�ions. All of the staff (including the Senior Commander) in the St. Paul Pofice Hoxnicide Unit uave ariended (or wiii nave attended by the end oi 3��e 2��7j �✓�ivIl vLu�°itii'S D22�uC� Homicide Investigation Sem.inar an� have rea� ]is " Practieal Homici�e Fnvesti eation: TacEics� =Procedures�nd ForEnsic-Techniques-"_ textbook, either the 2 ox 4` Qdition �_, _, __, -_ -- depending on when they attended the class. T`his class and book haue a wealYh of invesfigative tins and techniques which apply to cold case investigation. Basic homicide investigatoy techniques aze in the book zlong with many skills and tips gleaned from his 40 years of experience and over eight thousand homicide investigafions. In St. Paul, we /• �: consider Gebez'�h's book as a very valuable resou=: e— some investi�awrs, both here a�d ;n ather ag�uc�es, �ave refer�e3 �o ii as �e "�o�icide hible". More recent publicafions inciude Ricnazd �i alton's new book "Cold Case Homicides: Practical Investi�ative Technicrues" published in 2006. riis focvs is specincaliy on cold case homicides. The first part of the book deals with the working of cold case inyxlti a�C'� �tc T^ti�v'� ui+ c7cui 4Hii°uPS O�S'�i:C�t�r. 2^`� .TML� ZlJ}11Gh ran �JC used. Thers is cleaz value in not attenpting to *nake everyone fit the same "one size fits all" system to do this type of worlc� One point from the book showed his experience in cold case homicide investigation — he states that not only does a cold case investigator have to have an open mind and be cazeful about accenting prior theories put forth by the �r.ginal investigators, but �?so the cold case investigator must be aware of the concept of "framing" which is when zn ariginal detective may haue writEen a report in a manner tuhich s�apports his own theory of the crime. Walton's book is a valuable one far the cold case detective, as well as the current homicide detective. In "_Justice Served Cold: The Nafion's First Official Cold Case Squad Teaches the Bad Guys That There's no Statute of Limitarions on Murder" published in Police magazine in October 2004, the author Ramesh Nyberg covers the first "official" cold case squad —the "Pending Case Squad" in the I�iiami Homicide Unit Iater dubbed the "Cold Case Squaci" by a reporter. The impetus for this squad was the death of an innocent 9 yr old girl Faped and shot to death in her bed. The squad decided to work the case fill it was soived. The same grong ef �e±ec*.ives �.r� assi�ed to work together an some other cases that other teams could not work due to the press of work. TLe cold case unit became a reality, and letters began to come in from inmates ar.d a.^.gr;� ex- wives an� o rlfriends. Several cases were solved through these methods and some were solv:d from fips from retired homicide detectives. This heiped. in our consideration to use retired homicide 3etectives from St. Paul in our proposed cold case unit. Tius article may have a somewhat ove:ly optimistic view of what can be done, but is inspiring in its success stories. -- - In the Febn�aty Z005 issue of the FBI Law Enforcement Bulletin, an article by Vivian , Lord titled "Implementing a cold case homicide unit: a cha.ilenQing tasl{" the au�hor outlines a nuxnber of issues involved in establishing a cold case unit. Some of those involved prosecutorial challenges, a lack of resources and the prioritization, selection, review of cases, analysis of evidence, and even the structure oi �e �t. S;e states the unit is still undergoing revision, but is moving forward in tke pursuit of jus�ce, it appears to be a balanced view of the challenges in starting a cold case unit. A recent ariicie, "�oid Case i owbovs" by Joe Treen pablisued u� �e Tiay°/� ar.e 2�'�? issue of the l�,` RP ruagazine � kaow — it provided a laugh for o>?r i�osses too) provided some.of the inspiratiogfor the_ struct�e and-ideas in this — — — ganlpropos__. Doug as Gouaty, Oregon formed a cold case squad with retire3 homicide investigators. They solved three cases, and are working on their fourth. Other police deparlments have mofleled their cold case urdts on tkis eaaunple, and we felt the idea had merit, and that we coLld try some form of it in St. Paul on a paid basis at first, with the goal of either getting to a volunteer investigator crew, or hauing the city recogn; ze the value of the squad and fund the costs 0 , �. ': in our base budget. Same oi the ineas in �1ie a� were mirrored in the two gover.�ment publications, and some cvere new a.- d:fferent. We have a lot cf hege fc_ �'�e ideas �d -- - -- theories put forth in the articie, and hope to lie atile to try them out ia St Paut --- - - - We know there are many other souzces and resources available, even including the } watching of the television show "Cold Case Files" on the "A & E" network that can help n n.� aC�n �nna 4n cn_y T.i° AG'"' ?e te s�, r.��v a:.d .�ai..a;, �..n:.�....s e c*? �,s, - we__ as !�e yrcul��s e�.�; u�t�^°.� and how to over:,ome them to get the case finished and susgect charged, hut tv*ne and space in th�s agpLcat?on i�it oti ability to cover addirional resources. t e. 7 r�y� Chi* plan is f2iriy si�ple. We will hire a Sergeant /;nvestigator with at least ten yeas's expe:ieace as a k�lice officer zad a:ni:�ir.nim ef +?�ree years as an investigator to lead the investigative effort. We will do extensive work to make suxe that the appropriate person ;� t,,�;.r� fpr r� p��;r;�,,, The Sen�o* Commander and the entire Homicide Unit will have input into the process to insure we hire the best person for the }ob. W e will explore the best practices for exisring cold case units, and find out what type of person thrives in the difficult environxnent of cold case investigations. We will make sure this person has a good knowledge of DNA and evidence, supervisory experience, and we will provide training both within and outside the Homicide Unit, to insure this person is qualified to review cases, locate and submit DNA evidence, supervise staff, wark homicide cases, and pu:sae c�arges w�he :�✓er p�ssi�le. The mosi likety scenario is tt�,at �-ae �i2; hire a cu,.ent se:g:ant fr Cn1 wi�.i� the St. P3 t?1 Police Department and get City Council appzoval to raise our authorized compiement of Sergeants to insure that supplanting does noY occur. That has been a routine matter in the past when funding has come for specific positions. VIPI and Executive Director Mazgaret McAbee have had great success in getting and maintaining cooperation from families of both vicrims and suspects. Her help has been invaluable in getting critical information and cooperation from victims' families whicu has moved many of our cases to successful prosecution and conviction. All homicide investigators know that cooperation of families and witnesses can make or break a case and is one reason our homicide clearance rate in St. t�aul is muc'n mgher than the national average. We believe that VII'I will add a lot to our Co1d Case Unit because oi their people skills, and their record of keeping families and witnesses on our side during the difficult investigafions and prosecufions that will result from these cold case investigations. -- - --- The Cold Case=U�twi11 be esiablished andhoused in the St� Paul-Police HomicJde Unit. - -- _ -- - - - Space e�sts to house an addirional three to four full time investigatars, so a new work ^ cubicle with a new dedicated computer for the new Sergeant will be easy to add. The Sergeant will (with the assistance of the Hoaucide Unit secretary) catalog and set up each � cold case homicide with our new standard "Murder Book" format, and make case files for each cold case homicide. - o$-�g _ _ VtTc h8V8 3 POOi OI IIiit�e� iOC�ii}� 2e�P.� uO.Ti'�..^,'�C�.°.:i.V85�g2.�Q25 50�� Oi C+'�'10ii WC - -- -- -- ---� - - ex ect will be v p ery interested in coming back and working coldhomicide cases. We have spoken to several, and they ha�e been enthusiastic anoui the concepf of a coid case unit, and their possible role in the unit Several desks aze open which will be available for retired investigators to use along witfi departmental networked computers to assist in their �..�...FS ^4.^..^'..,..'..°S�g2�'CIl3..'':fyn�� frhgc2 Y°t?'1'� IT_+Y�S'�o$iJ�'$ v'ci�Ec uuuBl i legendary retued SPPB Homicide Unit Comm�uder Joe Corcoran wh� fotmded VIPI and estabt��h�he practice of hauing "murder meetings" in the unit. EvPn tho�� each ho*?��c�de case has a lead investigator who is responsible for the case, there is also a second investigator assigned zs baeknp, ane� in some cases a third ?nvestig2s_or is ass? gned if a case is very complex or kas too much wo:k for two i*:vestigzto*s. Commander C�rce*a� s±arted hav±ng "murder meetings" several hours after e2ch murder — all Homicide Unit personnel attended the meetings, went over the facts of rh easP, �?�'�e�i s�zggesfie_n_s and theories about the case developed a task list, and assigned investigators to complete the tasks. Bvery investigator had a stake in every murder case. Commander Corcoran had two years with 100% clearance rates, and several years with clearance rates in the high 90% range. We have re-instituted these meetings in the unit, and had a cleazance rate of 81 % last yeu (sfill actively working several cases) and currently have b of our 9 homicides for 2007 solved with only a triple homicide currently unsoived (but also being actively worked). We understand the concept of iCc'i.TiVJ6I'�'n' iII �'i^vT"iilCiQ'� CBS�°.S� 2.:fI SO G�.0 3i? 'Ji u�:8 i4 :0i iE� L^_V�S::�3t^vi5. �°J t3e>?��°. ��715 concept of team review of reogened cases with DNA evidence will wark weli to help move cases tawads resolu�ion. We will assign the Sergeant to catalog all the open homicide cases, and assign them tc retirgd investigators for review for the existence of evidence with I�Nfi potential. A$er review, the Sergeant will assign the cases that have DNA potential for investigafive follow up. Evidence will be located by the retired investigators. Search warrants may be required to gather some evidence, and the Sergeant will have responsibility for serving as the affiant on all search warrants. Evidence will then be submitted to tiie BCA ior iesring (BCA may require the evidence to be tumed in by an acrive officer, so the Sergeant may end up with that duty, but we are exploring the possibility of restoring the acfive Peace Officers Standazds and Training (POST) Boarci iicenses oi the reured investigators ("deputizing" them if possible), but in any case we will have a procedure in piace whatever the requirements of the BCA and the POST Board.) After evidence is located and submitted, team case reviews will be conducted to plan strategy for the case work. The Sergeant wili have cases assigned ta him or he: to invesugate as weL, ia consultation -—-- �vifti the Seriior Co�nn�anflerand. ttre=Homicide Unitstaff: T-easn case revie�us_will be conducted on all cases with potential BNA evidence. The open homicide cases will be reviewe� fisst for DNA potential. All potential DNA evidence will be located, collected (including the use of seazch warrants) and submitted to the BCA for testing. Any cases that identify suspects or develop a DNA profile will be worked with the goal of prosecufion for the homicide offense. /: '' ___ Lf fne Sergeani and reiired inves�igazor � oua ca�Ylete ihe r �vie=N �a i;vesfigat±or af zll i 04 open homicide cases, the Sergeanf would be direcfed to begin to catalog and review the most recent (2006 backwards towazds 2003 - 533 cases totat) aggravated assault cases invalving a guu to see if DNA evidence e�sts in those cases that could be submitted to the BCA for testing and J or comparison to known suspects or to develop a profile of an uiu{iivW1 S'wS"`wu �vJB ��1:SV8 `�.^.I :tO:�..Q.�'1�SIP QYPRT 55 lliG_L1 rQT TCntJvli: .iu L:vi Y ��-• r-- s s� in St. Paut by working hard on so�e of the �osf active violent criminals in the city. We realize the idea of being able to work on these aggravated assaults with guns is not 1',kely c;,:.side::r.g �he 1 �? op� hom�cides to re� ew, but wanted to have a plan in Ulace in case tha Sergeant and group exce�i 211 expectatiens and eomp?ete the homi_cide cases p:ior to !3ie ea3 of the gr�+zt period, or prior to the funding being depleted. It takes a strong personality to wo:k on hemicide cases, and many of the retired u.vestiga±ers �e ��eh reeple. W e are awaze tlxat conflicts can arise in the investigation of homicide cases, and that those problems could be magnified in cold case investigations. The current Senior Commander of the Homicide Unit was put into place in lazge part due to his skill in managing people with strong personalities. He will be a resource to help to resolve any confticts that arise, and he has a long track record of completing projects assigied, and overcoming difficult situations in many of the units he has commanded in the past. We feel he is well suited to the task abead, and wiil be successful in this project. d. P✓�amageffcegt piag a��' argan3zaummm '£he management plan is also pretty simple. The Senior Caaunander will be in charge of the new Coid Case Unit and will have supervisory command and graut management responsibility. He will reoort to the Assistant Chief - Major C`�imes / Invescigafions and _ - - -... --_- --- he will be responsible for seeing that all grant reports, budget documents, and other required paperwork is completed in accordance with tUe requirements of the grant. The new Sergeant will be the lead investigator for the Cold Case Unit and wili be responsible to catalog the open homicide cases and make case assignments to the retired investigators. He will have supervisory control of the retired investigators. The Sergeant will be responsible to serve as affiant on all search warranis, and will serve as liaison between fhe retired invesfigators and any agency they need to uulize for assisYance in moving cases forward. He will have responsibitity to track cases and progress and make renulaz reports to the Senior Commander. 'ilie retired investigatcrs wi11'�e resp��si�le fa: m=sch of the dir�ct �.nvestigato_ry woik in fihe CoId Ease Unit. They �viTl report to the Sergeaat for all dutie5. They_will review - - cases, serve as consultauts in team reviews and "murder meetings", and do whatever is required tc move cases Y�wards soltfion and prosecution. They wiil t:se the�'s expertise and knowledge and past history as boih strong wilied individuals, and cooperative team members, to bring jusrice to the victims and families afFected by homicide and violent erime in 3t. Paul. We wiII not assign any cases to the investigator who originally handled �8-9g ' � � the case, as we believe Siat "fresh eyes" and an unbiased approach to tbe cases will yieid fae=oest *esuits. '�e colcl case invesrigator has to c;ieck evey fa� and *?se ;ry io s'�cc�ed. The St. Paul Police Department will provide severat in-kind contributions to tne Coid Case Unit that are not documeated on any budget form other than the 3% admuush�ative fee requested. The Homicide Unit will provide office space for the Serneant and retired iuV2SuSntCiS� iui�iu�i 2CC..°.SS� :.°...'�P.:fl� S:.^c.f�� 2:G ��'L'� t?atak��°. ?^...^.�,SS� iCi:tuu:: SOci i access, phones, secre�.arial services, fal services, office supp?ies, a.nd the reso��ces of �.:r:�t Office*s �d ?nvesfigators b_*ougLt to beaz on suspects and witnesses with the assistance of the Police Depaztment. We feel this will be a strong cohesive unit that will �e successfu: s cha:gir.g suspeets �ui*.h the �sist�nce of the entire department. 4. �gYeu�..i..°�s e. Siblioarapky / references BJA Bulletin "Cold Case Squads: Leaving No Stone Unturned" (July 2003) U.S. Department of 7ustice, Office of Justice Programs, Bureau of 3ustice Assistance Geberth, V. "Practical Homicide Investigafion: Tactics, Procedures and Forensic Techniques" 4th Ed (2006) CRC Press NL' Report `�Js �NA to Scive �oid Cases" ��u?y 20�2;'J.S'•�ep� of 3�� :°,, Cffice of Jusrice P;agrams, Natioaal Institute of 7ustice Nyberg, R. "3ustice Served Cold: The Nafion's First Offic�al Cold Case Squad Teaches the Bad Guvs That There's no Statute of Limitations on ivlurder" (October 2004) Pol:ce Magazine Lord, V. "Implexnentin� a cold case homicide unit: a challenging task" (February 2005) FBI Law Enforcement Bulletin Treen, J. "Cold Case Cowbovs" (May/June 2007) AARP Magazine Walton, R. "Cold Case Homicides: Practical Investieative 1 echniques" (Zt7d6) i,RC Press f. List of key personnel (required) Senior Commander Timothy N. Lynch — Horuicide, Criafe Lab ar�' Dr:,p�y Ur�it �ommander = overall supervisor-oft�eGoid �ase�Jnii=prt�ject-aadgrant-manager. An as yet nn-named Iavestigative Sergeant te be hired ar_d assigned to the Homicide Unit to be lead detec4ive and iiaison to the retired detective sguad. � � � ♦ 1 A pool of 19 retired St Panl Folice Homicide detectives as iis�ed ia the attach.�uent — semP or ali �ay be utiiized to neip review cases, locate evidence, su�m�t fcr �NA - - --- - - analysis (where aIlowable), hold team case consultations, and work cases. g. Resumes of key personnel (required) S"criiGi i,vuuTiai.Ci�' i;iTiO N. �`�C�- 3'�:L�a ne ��E�3zF�, k �: uen a Serge2at is hu'e�? �d z�igred, h_is resume will be forwazded —(this Sergeant will be required to have a m;n;mum of 10 years experience as a Police Officer, and at least 3 years of e�prriea:�. as an ?nves�ga±or to be considered for the position.) S�� a�a��e� i.:st ^f 19 *et�re� L�onicide investi�ata.-s — none haue less than 3 years experience as a hom.icide investigator, and seve*al have over 10 yeazs experience in the jab — we will forward full resumes upon their starting work in the Cold Case Unit. VIPI Executive Director Margazet McAbee — resume is attached h. �ist of g: evious amd eurre�t 1lTIJ awards (required) No current or prior NIJ Grants (that current adminisiration is awaze o fl— several DOJ grants - currenfly and in the past. i. F.etters cf coo�eratiomJsetgpa: �r ad�eis�*24ive agreements from organiza�o�is couaboraiing � t�e p; �jeet (: eee�mew�e�?, �f appIicable) See 4 attached letters from: 1. The Minnesota Bureau of Criminai t�pprehension Forensic Science Laboratory 2. The Ramsey County Attorney's Office 3. The Ramsey County Medical Examiner's Office 4. 1`he Victim intervention rrogram Inebrparate � j. Chart for timeline or milestones (required) We noted in Yt��e ap�lica�on ins�uctians t�at the �a;.ts v.�11 not be awarded for -- --- -- �pproYimately six rnanths atter#tae=closing date_-W� puxposely set the. stutin� date of our grant request for May 1, 2008, so as to make sure that if we are awazded a grant, we will rave �ne te pr�are for the addition of gersonnel, workout any details regarding hiring and status oi the retired homicide invesfigabrs, and still kave time to set the criteria for liiring, and conduct interviews and hire for the posifion of Cold Case T3nit Sergeant., � 68 -�s� Timeline / N�iiesto�es as folloras: - - - • Mid November - Eazly December 2007 - Award of grant • Eazly December 2007 - May 1, 2008 - prepaze for addition of personnel, setup details for retired investigators, post opening for Sergeant, interview candidates, TIlZKP. SC1CCtIOZI Gl .�'c2�G'a.iii� viu27 wiu�'iui� ?^.�^. SClt•:•: fl:� - t.r�'S`.�� r`J' L_ivi� vi staff, and do prepazatory training for all staff. � • May 1, 2008 - Establish Cold Case Unit in the Homicide Unit - Sergeant will begin oy refrieving fiies from Ho�cde �'at::t and cz*,zlc�g �1 e?d �?^wOIVP.d homicide cases -(believed to be 104 open homicides dating to 1470) �Nit'.� :he Homicide Unit secre`�azy, ie wi:l sr~�ge t�'�e cases in�a o�.i* I��der Book for!nat - (esfimate compietion of o-8 cases a dayj • N12.y 1J� LV�18 — 1�lYSt ftaj' gOY dI°IiVai ili ic�`.�u"cu uvu^u:,i'�.2 L'.°.$.°..^.u9�3. �P 0X^P�t r�� five or six will be available and ready (based on our conversations with them) to start work. Qrientation to the mission, visitation with all staff, and tdp to the BCA for familiarizafion with current staii and facilifies. If iune allows, first case reviews will be assigned. • May 16, 2008 - First case reviews assigned - expect 5-6 cases assigned to retired investigators for determination of llNA evidence poieniiat - there may be more cases assigned should there be enough investigators, or if it is immediatety appazent that no potential DNA evidence exists for the cases assigned. 1VIay 29, 2008 - Bi - weekly communication will be instituted between the Sergeant �e re�ree� �aest�gato: s-- anon�lnly �aeetiags �11-be set for team ease revie�vs / s4rategy sessions for ease advancemert for those cases with potential DNA evidence. Cases assi�ed for review as manpower and pso�ess pextx�its - we expect that 5-fr cases will b° reviewed, every month with some needing evidence submitted and follow up investigations. Some cases will not yield the required DNA evidence for follow up investigation. • June 12, 2008 - Start of anonthly team case reviews / strategy for follow up investigat'son - follow up investigations will be assigned to both the Sergeant and retired investigators on completion of the team reviews and submission of any poteatial DNA evidence - continued assignment of cases to for investigators to review for DNA evidence - expect at least 6 more cases for each month. --- ---- --- - - - - -- - -- ----- - - -- - ----- o We expect that some investigators will rotate in dn out based on sedson and - — scheduled vacations out of state etc., but we believe we will have a pool of S-6 investigators available at all times to work the cases. Gnce a case is assigned, it will be the responsibility of the Sergeant to deiermine the rate oj progress - it Fas been our experience however, that once assigned a homicide case, the investigator generally won't stop until there is nothing more that can be done. 10 i i i /� ♦ _—_. ._ e_ 3uly. i Q, 2008 -�i_weekiy communication con�ues betweea the Sergeact and -- - ---- - - - retired investigators - Monthly meef3ng for team case reviews �strategy sessions for case work and prioritization. We will assign every case with evidence, but the team will decide which eases have the best chance for snccess in both closure and pre�arafio for irial. Continued as of cases to ior investi `�v im i�V� :O: il\A v:��P�� L%�GIiL 6L 1Ci�S� V t1�Qii cases for each month. • Ju1y 31, 2008 - Quarterly Financial Report due August 14, 2008 - Bi weekly communicatio� continues between tke Se:geant �d retired inves�gators - 2.�Iontivy mwting :or team :ase re�±ews ! strategy sessions for case work and prioritizatian. We will assi�� every czse v�t� evidence, b�.zt the team will decide which cases have the best chance for success in both closure and prepara�on for tr,a1. �on��ued assi�.�.ent �f c�es ±^ for ;nvest?gators to review for DNA evidence - expect at least 6 more cases for each month. August 31, 2008 -- VJe expect that we witl �e acf�vety worki�g 2 or 2 e�ses with DNA evidence at this point - case(s) will be actively worked towards resolu6on and / or prosecu6on - we don't laiow how many cases we will find. with evidence, how many will get DNA "hits", and fhe "milestones" will be d'affcult to predict in a timeframe, isut clearly tue first ;I�Tr1 �it ��Ii �e s "milestone" whenever it occurs, the first crinninal charge �vill be a "milestone", the first conviction would be a"milestone" if we are abie io bring a case to conclusion before the end of the grant period. The compietion of all case reviews will be a"milestone", and the possible start of the �ggravated Assae:_!t ease se�ork woula be a"milestone" (if we get that far) • Septexnber 11, 2008 - Bi weekly communication continues betcveen the Sergeant and retired investigators - Monthly meeting for team case reviews / strategy sessions for case work. Continued assignment of cases to for investigators to • review for DNA evidence - expect at least 6 more cases for each month. • October 9, 2008 - Bi weekly communication continues between the Sergeant and retired investigators - Monthly meeting for team case reviews / strategy sessions for case work. Continued assignment of cases to for investigators to .review for DNA evidence - expect at least 6 more cases for each month. -- - - - __ . __ _ • _ October 31, 2008 - Quarterly Financial Report due - Semi-Annual ITrogress A3eport due - Cold DNA 3uts w� be clocumente� progress'reports brief'' descriprion of case - details of the hit (offender or forensic) and the evidence fhe hit was obtained from. • November 13, ZOQ8 - Si weekly communication continues between the Sergeant and retired investigators - Monthly meeting for feam case reviews / strategy 11 �: ; sessions for case work. Confinued assi�ment oi cases to for investigators to -"' "` ____ review for DNA e�rdence - expect at le2si 6�ere ;,ases fc: each mon*1i. • December 11, 2008 - Bi weekly communication conrinues between fhe Sargeaat and retired investigators - Monthly meeting for team case reviews / strategy sessions for case work. Continued assi�ment of cases to for investigators to YEVIEW l0i i�'i�vt�i eJ'iuPn^iC� —°X^y°�.... "u7.l�t a�? `?tiQ_T° (.`88�5 ivi P3�.^.0 i-,O_^_ � e �anua.�y 8, ZC�9 - 3? v�� k?y :,a:^.m��caton�continues between the Sergeant and retired investigators - Monthly meeting for team case reviews / strategy sessions for case work. Cont;;�ued assigm�ent of cses to for investigators to review for t7NA evidence - expect at least 6 more cases for each month. • January s0, 20"v9 - Quarierly Fin��cial ReY;,rt 3ue • Y'P.�D21137y 1L, GQV7 —�i FEciCi� GGuuuuiuC?xuC : C0.^.+',...^.'1.A.5 }JPtyvPPtt �e. $C2gE'dIlt and retired investigators - Monthly meeting for team case reviews / strategy sessions for case wark. Continued assignment of cases to for invesfigators to review for DI3A evidence - expect at least 6 more cases for each monch. • March 12, 2009 - Bi weekly communication continues between the Sergeant and retired investigators - Monthly meeting for team case reviews / strategy sessions for case wozk. Continued assignment oi cases to for invesr:gata:s �a reviev+ ia: DNA evidence - expect at least 6 more cases for each month. • April 9, 2009 - Bi weekly communication continues between the Sergeant and retired invesfigators - Monthly meeting for team case reviews / strategy sessions for case work. C�nr�nned assignme�t af cas�s te for 'vnvestigators to review for ,. ____ ___ DNA evidence - expect at leasi 6 more cases for each month. s�.pri? 30, 2C��4 -�uarter?y Financzat r�port di:e - Senni-�LaanoaaE L�a�oga Repo2 due - Cold DNA hits will be documented in progress reports - brief descriprion of case - details of the hit (offender or forensic) and the evidence the hit was obtained from. Continued assignment of cases to for investigators to re�riew for DNA evidence - expect at least 6 more cases for each month. • May 14, 2009 - Bi weekly communication continues between the Sergeant and re�red ;nvesti_gators - Monthly meeting for team case reviews / strategy seasions _ for case wozk. We will lnave ail 104 homicide cases reviewed by this date - we - _- _,_ __-_ __ ,__ �xpectman _will be actiyely worked and awaiting DNA evidence refum from - - -� - - the BCA. -- - --- -- - ----- ° '- - • June I l, 2009 - Bi weekly coznmunication confinues between the Sergeant and retired investigators - Monftily meeting for team case reviews / strategy sessions for case wozk. We wili assess at this point (or earlier or later if the team has 12 � �. /. . completed aII ho�ceicide case reviews and ease work) whe�her — w, a vri� be able -__ _ _ __ __ _ __ _ t0 WOi� 8IIti Ot �t1C agb ava�e3 assaz:i �gL*?:" C23C£ �OP s . _ - " _ ______-__ "_-_r1 _" o July 9, 2069 — Bi weekly communication continues between the Sergeant and retired investigators — Monthly meeting for team case reviews / strateay sessions for case w,ork. • 7uly 31, 2009 - Quarterly Financial report due • August 13, 2009 — Bi weekly communication continues between the 5ergeant and re�red i�ZVZSti�tc,-s — Moat�hly meeting for tea� case reviews / strategy sessions for case work. . September I0, 2009 — Bi weekiy ccrc,�unicatien coatinnes be±wee?? ihe Sergeant and retired investigators — Monthly meeting for team case reviewe / strategy sessions ior case wo;k. • Oetober 8, 2009 — Bi weekly communication continues between the Sergeant and retired investigators — Monthly meeting for team case reviews / strategy sessions for case work. • October 31, 2009 — End of grant period— gather report statistics — Final Progress I�eport due —�saa�aaa anai assessment of ihe progra�ij —�i�a� �:ffa�ca: Report due. • We will make the best case possible at this point to continue the Cold Case Unit through funding at the City or Police Department level. If we are nat success€u1y wiYl-io�k at �.i•yi�g t� get ps€esfitaens reallocated within the Yaavesligative Divasion to keep the unit going. fif �khat is not suecessful, we � be trying to Feld a volunteer group to continue the work, or make the e€i�fieea4t �ee'ssie�� e assa�*� sommae of mue very laanited resourees to eontinue the effort k, Other materials reqiuired by the solieitation See attaei�ments in "Other attached files" We may have included forsus we are not reouired to send — the exact forms were not cleazly specified in the grant announcemenf; so we inciuded any that we thought might possibly apply. 13 i i � • i 2Q07 -1�I� - 26€i2 St �aui Po�iee Colci �ase �Ttait �iudget l�arr�tive --- --- -- -- -- - --- ------ ------ - The St Paul Police Depariment is requesting a total funding amounf of $ 259,976.57 for: - - 1. Persoanel salary and fringe benefits costs for a Sergeant position to staff a Cold n i T . t q � •p ^ � } �_ }� �� n � . C:3S0 tJIl1L 1R TZIE jt. P2.ul rOuCB T nGuuCiuO �ui� i^v2 i�'D 1 ":..:::u.S. �.�. 1/.!� _ `+�t� 2. CCIlSS::}2lli iEcS iCi '»� i0 1 g �"'� �:CT''.:1� 3e Detectives fo* 1_ g months. lVt1 (a%2,O1'3O.v"V} 3. Travel cosis to i�,t�:view witnesses and suspec*.s or gather evidence. ($ 8000.00) 4. A dedicated computer and soi`iware package for the Cold Case Unit ($ 2195.00) 5. Administrative fees of 3% to administer the grant, payroll wsts, record keeping, insurance etc.($ 7572.13) SEE ATTACHED BUDGET DETAII. WORKSHEET �� ;�.� �;�� E �s:..,�...•d��. �.�,.,�.�, �,,.,�.�� • ry.�rkb.��.� �:,.�,:�� a �� . - ��.:�,�� f� ,�:� ��a�l - List �� si:i�i�� t� �a�e� �f�sl�ce, a��vailabie. 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