08-974Council File #
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RESOLUTION
OF SAINT PAUL�_M�D T7
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Yeas
✓
Stark ,/
Thune ✓
Adopted by Council: Date: `�/�
Absent
Adoption Cer by ouncil Secretary:
BY� // //Aid///,il��
Approved by Ma : Date: �/ZJO{�
BY� C� �'(.Gt.���-�i�
Reyuested by Department of:
D�-9��.
3057822
RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached agreement
with the State of Minnesota, Department of Public Safety, for a 20�7 Homeland Securiry Grant for participarion
in the Minnesota Joint Anaysis Center (MN3AC) to collect, evaluate, analyze, and disseminate information
regarding organized criminal terrorist, and all hazard activities in the 5tate of Minnesota. A copy of said
agreement is to be kept on file and on record in the Office of Financial Services.
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- Green Sheet #
by City"Attomey:
I
Approval Recommended by Financiai Services:
By:
Approv y' or for S ission Yo Conncil:
By:
Q:\FiscalAffairs�.40&CR�2008�2007HomelandSecMNJAC.xIs
_ �.. ,-
Gceer�Sbeet GFeen-Sheet Greerr Sheet Green 3t►eet Green SheP+-s �= ` 4
( Contact Person & Phone:
Chief John Harrington
� 266-5588
i Must Be on Council Aaen
Doc. Type: RESOLUTION
- I OrrAUG-08
E-Document Required: Y
Document Contact: Evetle Scarver
Contad Phone:
�►
Assigrt
Number
For
Routing
Order
ToYal # of Signature Pages 1 (Clip All LocaBons for Signature)
n Sheet NO: 3057822
D � otice Deoarhment ' Police Depxrtruent �
1 alice Deparhneot ! Pdice Departwent �
2 �itY Attomey � City AporneV { ��
3 ' ayor's ORce Msyor �
4 CouncO Counc�7 i
5 'tv Clerk I Citv Clerk �
6 olice Department i Police Deuartment i
Signatures on the attached council resolution authoriza6on the City of Saint Paul, Police Departrnent, to enter into the attached
agreement with the State of Minnesota.
ioauons: Hpprove �H� or n
Planning Commission
CIB Gommitlee
Civil Service Commission
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this personffirm possess a skill not normally possessed by any
current aty employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): �
The City of Saint Paul Police Department has received a 2007 Homeland Securiry Grant to participate in the Minnesota Joint Analysis
Center to collect, evaluate, analyze, and disseminate information regazding organized criminals, terrorist, and all other hazazd
activitias in the State ofMinnesota. '.
Advantages If Approved:
Oppoz[unity to use grant funding to combat criminal ackvities in the State of Minnesota.
Disadvantages If Approved:
None.
i :
;j
1/,
Disadvantages If Not Approved:
Lost opportunity to use grant funding to combat criminal activities in the State of Minnesota.
Total Amount of
Transaction:
Funding Source:
Financial Infortnation:
(Explain)
$107,500.00
State of Minnesota
Activity Number:
CosURevenue Budgeted:
August 5, 2008 4:19 PM Page 1
�� Grant Agreement Page 1 of 2 ��� G 17� (
,� `7
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_ — - `eso�$epa��fYublic Safety ("State") Grant Pmgram:
Homeland Security and Emergency Management Division 2007 Homeland Security Grant Pro�am
444 Cedar Street, Suite 223
St Pau1, Minnesota 55101-6233 Grant Agreement No.:
2008-HSGP-00652 ! 2000-12360
Grantee:
City of 5t PauI Police Department
3b7 Grove 5treet
St Paut, Minnesota 55106-2416
Grantee's Authorized Representative:
Dave Korus, Commander
367 Grove Street
St Paul, M9nnesota 55101
Phone:(651)266-5619
Fas:
Email: dave.korus(c�r,ci.stp:
State's Authorized Representative:
Sherrill Neudahl, Crrants Specialist
444 Cedar Street, Suite 223
St Paul, MN 55101
Phone:(651)201-7421
PaY: (b51) 296-0459
Grant Agreement Term:
Effective Date: 7/1/2008
Eapirafion Date: 3130/2010
�rant Agreement Amount:
Ori�nal Agreement
Matching Requirement
Pederal Fundang: CFDA 97.067
State Funding:
Special Conditions: None
Under Minn. Stat. § 249A.01. Subd 2(4} �e State is empowered to enter into this grant agreement.
$100, 750.00
$0
Term: Effecfive date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reunbursement for expenditures inwrred pursuant to the Payment clause of ttxis grant agreement.
Reimbursements cvill only be made for those expenditures made according to the terms of this grant agreement.
Expirarion date is the date shown above or unfil all obligations have been sarisfactorily fu]filled, wbichever occurs
fust.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specifaed herein and in the Grantee's 2007 Homeland
Security Grant Program Application ("Applicarion'� which is incorporated by reference into this grant agreement
and on file w3th the State at 444 Cedaz Streat, Suite 223, St. Paul, Minnesota 55101-6233. The Grantee shall also
comply with all requirements referenced in the 2007 Homeland 5ecwity Grant Program Guidel3nes and
Applicarion which inciudes the Terms and Condirions, which are inwrporated by reference into this gant
agreement.
BudgetRevisions: As stated in the Grantee's Appiication, the Grantee will submit a written change request for
any substitution of budget items or any deviation of more than 15% from the approved budget category amounts
in the Grantee's Application. Change requests for substitution of budget items, or a deviation of more than 15%
from the approved budget category amount must be given in writing to the State's Authorized Representative and
at least 60 days prior to the Expirarion date of this grant ageement. Grantees whose requests have been approved
will be norified in writing by the State's Authorized Representative to the Grantee's Authorized Representative.
Requests must be approved prior to any expenditure by the Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Applicarion, the Grantee certifies that the
DPS Grant Agreement non-state 02l08
Grant Agreement Page 2 of 2 a� ��� j
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Payment: As stated in the Grantee's Application, the State will promptly pay the Grantee after the Grantee
presents an invoice for the services actually performed and the State's Authorized Representative accepts the
invoiced services. An invoice form will be provided by the State to the Grantee and must be submitted timely and
according to the following schedule:
a. Grantee will suhmit the invoice along with copies of the Grantee's itemized invoices for actual costs incurred
quarterly, but not more often than monthly, and within 30 days of the period covered by the invoice.
b. Expendiiures for each state fiscal yeaz (July through 7une) of this grant agreement must be for services
sarisfactorily performed within applicable state fiscal yeazs. The final invoice of this grant ageement must be
received by the State no later than 30 days after the Expuation date or termination of ttus gant agreement
c. Grantee will submit financial and narrative performance reports at least quarterly, but not more often than
monthly. The narrafive performance report shall consist of a comparison of actual accomplishments to the
approved work plan in the Grantee's Application. These reports must be submitted be£ore reimbursement
will be paid.
Certzfuation Regarding Labbying: Grantees receiving federal funds over $100,000.00 must complete and retum
the Certification Regazding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION
lndrvrdual cen�es that funds have beer�.€
required by Minn, Stat §§ 16A.75 nn�16
Signed:
Date:
��
Grant Agreement No 2008-HSGP-006521
Z. GRANTEE
The Grantee cert�es thtrt the appropriate person(s)
h¢ve eucuted the grmn agreement ors behaljof the Grantee
as requiredbyappticable artictes, bylaws, resolutianr, ar o�
By:
Tifle: Chief o
Date:
By:
Tit1e: City At
Date:
Distribution: DPS/FA5
Grantee
StaTe's Authorized Represenmive
DPS Grant Agreement non-state 02/08
a�,�� �
CERTLFICATION REG.ARDIlYG LOBBI'L'�IG
For Siate of Minnesata Cantracts ar.d Cttants over $100,4f?0
"fhe 3:ndersigned certifies, to the best af his or her knowledge and belief that:
(1) No Federal appropriated fuads kave been paid or wiil be paid, by or on bahatf ofthe undersigned, to
any person for influencing or attempting to inflnence an officer o* employee af aay agency, a member of
Coagress, an affice: or empioyee of Congress, or aa emptoyee of a Meaber of Congress in cozmection wirh ihe
awazding of sny Federat contrac� the mafcing of any Federal granl, the making ef any Federal2oan, the entering
into of any coopentive agreement, and t6e e�dansion, cantinuation, renewai, amendcaen� or modification of any
Fedsral contract, grant, loan, or cooperative agreemenx
(2) I€ any fivac�s other than Fedsral appropriated funds have been paid or will be paid to any person for
influenoing or attempting to influence an officec or employee of any agency, A IViember of Ccngess, an officer or
empioyee of �ngress, or an employee of a Me:nber of Congress in connectf�:z with tbis Federal contra,t, �an�
loan, or cooperative agree:nent, tfie undersigaed shatl complete and submix Standard Form-LLI., "I7isctosure cf
Labbyir,g Aotiviries", in accardance with its instruetions.
(3) 3'fie uadersi�ed shall require ttaat the laaguage of tT�'ss certification be included in the awazd
documents for all subawazds at alI tiers (inoluding subcon�acts, subgrants, and contracts under grants, loaas and
coo�serative agreements) and tUat.all subrecipients shall certify and disc3ose accordingty.
Zhfis certificadoa is a material regresentatdan of fact upon whick raliance was placed when this ttansacti�n was
made or entered into. Submission of this certification is a prerequisite fbr makir.g ar enfering into this transaotion
imposed by Section 1352, Tit1e 31 U.S.Code. Any pezson who fails to fiIe the rec{uia�d certification shali be
subject ta a civit penatty of not less than S i0,000 and not znore than $20c�,�00 for each such faif4re.
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Organizatiora haane
J S^tal'��17n��/ �✓�1(� d� Y"��(+�
Name aSi� Title of
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S�gnatupe
PP5 L:rant Agrecment non-state Oi/0&