08-962Susnension 8/27/OS
RESOLUTION
by
Council File # 08-962
Green Sheet # 3058616
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3 Authorizing the City of 8aint Paut to accept gifts of invitations to attend various
4 events during the Republican 13ational Convention.
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6 WHEREAS, the City of Saint Paul is co-host of the 2008 Republican National Convention
7("RNC") and the Mayor of Saint Paul is a member of the Minneapolis Saint Paul 2008 Host
8 Committee (the `Host Committee"); and
9 WHEREAS, co-hosting the 2008 Republican National Convention is a unique opportunity
10 for the City of Saint Paul to showcase on the world's stage all of the qualities that make Saint
1.1 Paul a great place to live, work and play, for the purpose of attracting new businesses, continuing
12 to recruit and retain a highly trained work force, increasing convention bookings, and enticing
13 visiiors to the City; and
14 WHEREAS, {eaders in key business sectors, officers of key professional organizations
15 and representatives of national and international media will be attending many RNC-related
16 events; and
17 WHEREAS, as the co-host for the RNC, the elected officials of the City of Sairtt Paul will
18 be expected to interact with the many different attendees of the convention including the
19 expected 15,000 national and international press personnel; and
20 WHEREAS, the elected officials of the City of Saint Paul and key City employees are the
21 greatest City boosters and can best tell the stories of the City and need to be in position to talk to
22 the many visifors, media, print and broadcast personnel who will be writing and broadcasting to
23 the worid what they see, hear and experience in the City of Saint Paul; and
24 WHEREAS, the Host Committee is hosting a Delegate Party, a Media Party, a Whistle-
25 Stop Welcome reception, and a Thank You reception; and
26 WHEREAS, the Host Committee would like to donate invitations (invitee and guest) to the
27 City of Saint Paul for elected official and key employee attendance at the Delegate Party, the
28 Media Party, the Whistle-Stop Welcome reception, and the Thank You reception and for the City
29 to use the invitations to invite the City's leaders in key business sectors and officers of key
30 professional organizations and other government officials; and
31 WHEREAS, elected official and key employee attendance at the Delegate Party, ths
32 Media Party, the Whistle-Stop Welcome reception, and the Thank You reception promotes the
33 City and serves a pubfic purpose of furthering City of Saint Paul goals to attract new businesses,
34 continue to recruii and retain a highly trained work force, increase convention bookings, and
35 entice visitors to the City; and
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37 WHEREAS, Section 465.03 of Minnesota Statutes requires such gift acceptance be
38 made by resolution of City Council, adopted by a two-thirds majority of its members and
39 expressing such terms in futl; and
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WHEREAS, elected otficial and key employee attendance at other 2008 Republican
National Convention related events promotes the Ciiy and serves a public purpose of furthering
City of Saint Paul goals to attract new businesses, continue to recruit and retain a highiy trained
work force, increase convention bookings, and entice visitors to the City;
NOW THEREFORE, Be it Resolved by the City Council of The City of Saint Paul:
That the Ffost Committee's gift of the invitations shali be accepted as a gift on behalf of the
City of Saint Paul for use by various elected officia{s and key emp{oyees of ihe City to attend
the Delegate Party, the Media Party, the Whistle-Stop Welcome reception and the Thank You
receptions honoring Maria Gino, President of the Committee on Arrangements and honoring Jeff
Larson, CEO of the Host Committee to promote the City and for the City to use invitations to
invite the City's leaders in key business sectors and officers of key professional organizations
and other government officials.
BE IT FURTHER RESOLVED that it is recognized that attendance of elected officials and
key employees of the City at other 2008 Republican National Convention related events
may also serve the public purpose of fiurthering the goal of attracting new businesses, continuing
to recruit and retain a highly trained work force, increasing convention bookings, and enticing
visitors to the City and that it is therefore a proper purpose to expend office and department
funds for the costs of such events when attendance serves such purpose.
Absent Requested by Department of:
Thune
Adopted by
Gouncil:
Adoption Certified by
By: �i1L
Approved �
Mayor: `
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Date �ja2 9�//�l ApF
By:
Council Secretary
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08 962
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Green Shset Green Sheet Green Sheet Green Sheet°G�een Sheet 6reerr Sheet '�
Departmenf g({��pciL•
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Contact Person & Phone:
Lucie Passus
s-sno
Must Be on Council Agend;
27-AUG-0B
Doc. Type: RESOLUTION
E•Document Requiretl: Y
�ocumeM Contact:
Contact phone:
�
Assign
Number
For
Routing
Order
ToWI # of Signature Pages _(Ciip All Locations for Signature)
0 echnol andMan QementSe
1 echnol and Man �ement Se De ariment Direc[or
2 Attorne JoLnKe➢v
3 �VIayor's Office Mavor/Assistant
4 onnci7
5 ' Clerk " Clerk
Authorizing the City of Saint Paul to accept gifts of invitadons to attend various events during the Republican National Convention.
aaoons: npprove (a7 or tt
Planning Commission
CIB Committee
Civil Service Commission
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1. Has this persoNfirm ever worked under a contract for this depaAment?
Yes No
2. Has this personffirm ever been a city employee?
Yes No
3. Does fhis person/firm passess a skill not normally possessed by any
current city emA�oYee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
As co-host of the 2008 Republican National Convention, it will be expected that City officiais will interact with many different
attendees of Yhe convention. Various events will take place dur'tng the convenfion that will require City o�cials' attendance and
representarion. Tlie Host Committee is hosting a Delegate Pariy, a Media Parry, a Whistle-Stop Welcome recepdon, and a Thank You
reception to which the Host Commi[tee has donated invitations (invitee and guest) to the City of Saint Paul officials.
AdvanWges If Approved:
Promote the City of Saint Paul and fiirther City goals to attraci new husinesses, inerease convention bookings and entice visitors to
Saint Paul.
Disadvantages If Approved:
None
Disadvantages If Not Approved:
Missed opportunity to fiuther City goals to attrach new businesses, increase convention bookings and entince visitors to Saint Paul.
Trensaction: $0.00
Funding Source:
Financial InFormation:
(Explain)
Activity Number:
CosNRevenue Butlgeted:
August 22, 20�8 5:51 PM Page 1