08-938COUNCIL FILE #: �� � �jQ
GREEN SHEET #: 3058375
RESOLUTION
Referred to: ' � " r —
Committee Date:
I WHEREAS, the 2008 Republican National Convention is to be held in downtown Saint Paul,
2 during the week of September I through Septemember 5, 2008
4 WHEREAS, this event requires a laz�e number of City staff to run and maintain numerous sites during both day
5 and evening shifts; and
7 WHEREAS, traffic at the event is very congested, and security concerns make it difficult for City staffto leave the work
8 site fox meals and retum in a timely manner; and
9
] 0 WHEREAS, the weather historically can be very hot and humid and requires staff to have and consume plenty of fluids to
11 sustain themselves; and
12
13 WHEREAS, the Ciry of Saint Paul has in the past provided funds to purchase and provide refreshments and meals
14 for the employees assigned to work under similar circumstances; and
IS
16 WHEREAS, the City of Saint Paul finds it necessary To staff this event to provide key public services during the event
17
18 THEREFORE BE 1T RESOLVED, that Parks and Recreation is authorized to expend up to $1000 of City funds on food and
19 beverage purchases for staff who are working at the 2008 Republican Nationl Convention.
20
21
22
23
Requested by:
Division of Parks and Recreation
By: f,//�,��?"..�-.� (L��_ """ - "`
Approva] Recommended by Financial Services Director:
Form Approved by Ciry
Approved by�l;�or for Submission to Counci]
G IFMlQ7lWirkalResolutions, AOs, Green SheetslResoluhons106 Hmong Tournament x/s Page 7 of 1
Adopted by CounciL Date: O�' ?�G'�
Adoption Ceriified by Council Seoretaty
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
cO�-c� 3g
ConWa Person 8 Phone:
Tom Russell
66415
must se on
26-AUG-08
Doc. Type: RESOLUTION
by
E-Document Required: Y
�acumentConWCt: TomRusseN
ConWct Phone: 66475
! � I
� Assign
� Number !
', For !
Routing
Order
Total # of Signature Pages _(Clip All Lowtions for Signature)
0 �'azks and Recreatioa Pazks Finance
1 azks and Recreation i Department Director �I
2 IGY'� AttorneV
3 SVIaYOr's Office Mavor/ASSistant
4 Council
5 'G7ty Clerk i C1tv Clerk �
Authorization for Pazks to provide up $1000 for food and water to the over 200 employees working the Republican National
Convention
iaauons: approve (A) or F
Planning Commission
CI8 Committee
Civil Service Commission
1. Has this person(firm ever wrnked under a contract for this departmenY?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessed by any
curreM ciiy empioyee?
Yes No
Explain all yes answers on separete sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Parks employees may be working long shifts during the Republican Narional Convention. With the lack of mobiliry of staff in these
cizcumstances and the possibility that staff may not be able to leave their posts, the Pazks Department is asking permission to provide
those employees food and water
Advantages If Approved: ,
Employees wiil be able to have food and water during the long slufts of the RNC and have it brought to them.
Disadvantages If Approved:
None
DisadvanWges 1f Not Approved:
There would not be enough staff and/or rime to cover staff breaks and meals hours because of the lack of mobility in and out of the
site. Also staff may not be able to leave their responsible posts during these times.
Trensaction:
Funding Source:
Financial Information:
(Euplain)
Aetivity Number:
AUG 1 � 2008
[ - . �. :
a
CostlRevenue Budgeted:
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