08-887Council File #
Green Sheet #
RESOLUTION
Presented By:
Referred To:
Committee: Date
+ \i1
, WHEREAS, the Department of Fire and Safety Services applied for 2006 Homeland Security Program Grant
z of $1,118,000.00 for the completion of the Computer Aided Dispatch (CAD)/Fire Mobile project and the
s purchase of 800 MHz interoperabie communications equipment and Collapse Structure Rescue team training
a and equipment, and
s WHEREAS, the original contract was approved on Council Resolution 07-301, and
s WHEREAS, State of Minnesota, through an amendment to the original grant contract, has extended the end
s date of the original grant in order to allow sufficient time for project completion, and
io
ii NOW THEREFORE IT BE RESOLVED, that the proper City o�cials are hereby authorized and directed to
iz execute a grant contract amendment for a timeline extension with the State of Minnesota, Department of Public
13 Safety as provided by the Saint Paul's Department of Fire and Safety Services; a copy if said agreement is to
�a be kept on file and of record in the Office of Financial Services.
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Requested by Department of:
Adopted by Council: Date ���jJ�j]�
Adoption Certified by Council Secretary:
�
�..
�
Fire & Safet Service
BY� �.=-�li�Y��Y1«�
Emer e M ement
By:
Approval Recommended by Director of Financial Services:
By: �� N '
Form Approved t ey,
By: � � � --
v�
Approv�for Sub ission to Council:
By:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet
03-JUL-08
Contact Person & Phone: ^ Department SentTp Person lnitialiDate
Rick Larltin � 0 Fre _ ____ � _
266-5490 ' p55ign 1 Fre � DenartmentDirector �
Must Be on Council Agenda by (Date): ' Number , 2 City Attoruey �
For —
Routing � 3 Financial Semces ' D'uector _� ,
Doc.Type: RESOLUTION Order � .
i
4 MaYOr's Office MayoNASSisqnt � �
, E-Document Required: Y , � 5 �' O°°c1 I
� � 6 Gity Clerk I C1ri Clerk
� DocumeMConWc[: JiIILaCasse , , I
Cantact Phone: 228-6257
Total # of Signature Pages _(Clip Ail Locations for Signature)
�� Approval of the attached Council Resolurion authorizing the Deparhnent of Fire and Safery Services to enter into a grant contract
�' amendment for a rimeline extension with the State of Mianesota for the 2006 Home]and Security Program Grant.
�aacrons: v,pprove �ry or n
Planning Commission
CB Committee
Civil Service Commission
'� Initiating Problem, lssues, Opportunity {Who, What, When, Where, Why):
! The City of Saint Paul had previously been awarded a 2006 Homeland Security Grant for $1,118,000.00 from the State of Minnesota.
! The State of Minnesota has granted additional time for the City to complete the tasks and services wvered by the grant.
', Advantages If Approved:
i The City of Saint Paul will be able to complete the procurement of equipment for the Computer Aided Dispatch (CAD)/Fire Mobile
� project and the purchase of S00 Mhz interoperable communications equipment and Collapse Structure Rescue Team training and
; equipment.
' DisadvantageslfApproved:
i None.
� Disadvantages If Not Approved: '
; Lost opportuniry to secure adequate funding fox critical public safety systems impacting all aspects of emergency responses for Police
I and Fire and Safety Services.
Sheet NO: 3056411
1. H a s t h i s p e r s o n/ fi r m e v e r w o r i c e d u n d e r a c o n t r a c t f o r f h i s d e p a rt m e n t?
Yes No
2. Has this person/firm ever 6een a city empfoyee?
Yes No
3. Does this personlfirm possess a skill not normally possessed by any
wrrent city empbyee?
Yes No
Explai� all yes answers on separete sheet and attach to green sheet
..�������. ��
7ransadion: $1,118,��O.QO
CosURevenue Budgeted: y
�, •.�.. .-� �
$ �° -m�Z
t�,. ,..,.
Funding Source: G�ant
Financial 4nformation:
(Explai�)
Activity Number: 35207 and 35209
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July 3, 2008 9.23 AM
Page 1
��1�,..�
' Council Eiis # �
Gre¢nSheet# 3038050
RESOLUTiOT3
�ITY O� AiNZPA_ U� "��'�--FSO�A---
�' _ _ -- �[in ��i(�� - —
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Referred To: Committee: Dake
+ WHEREAS, She City o4 Saint Paul continues to seek ways to enhance its abiti�ty to mifigate, prepare for, respond
2 to, and recover from tersorism and potenHai fhreats to hometand security, and
3
< WHEREAS, public safety officials from the City of Saint Paul fiave diligently woriced with public safety officials
s from Hennepin, Ramsey, and dakota Cflunties, the City ot Minneapo4is, and the State of Minnesota, DepaRment
s of Homeland Securily and Emergsncy Managemeni to identify and implement a metropoi'rtan area strategy for
� homeland security, and
s WHEREAS, the Federai Department of Homeland Security, acting through the State of Minnesota, is providing
�o tunding rtecessary to build interoperabie communications systems for pubiic safety responders across the
„ metropolitan area especially equipment designed to operate on the 800 Mhz Metropotitan Radio System, and
�z
,s WHEREAS, the Department of Fire and Safety Services wouid like to accept the 2006 Homeland Security grarrt
+s of $1,118,000 for the compietion of ihe Computer Aided Dispatch jCAD�Fire Mobile projeCt and the purchase
,s of 800 Mhz +nteroperable communicaUons equipmeni and equipment artd training tor the Collapse Structure
,a Rescue Team, and
n
,e NOW THEREFORE IT BE RESOLVED, thai the proper City officials are hereby authori2ed and directed 20
,s execute an application Eor fhe City af Saint Paul's Dapartment of Fire and Safety Ssrvices to apply for the
zo 2Q06 Homeland Securiry grant; a copy of said agreement is to be kept on file and of record in the Office
z, of Financial Services.
�
za
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zs
�
Requested by Department of:
Fire & Safe Service
By:
Approvai Recommended by Director of Financial Services:
6y:
Adopted by Councif: Date // �i
Adoption Cerfified by Councif Secretary:
��
APF
�
Fo ppsov d by Ctfij Attomey:
8y:
Approv� or Submission to Council:
�•� Ci�a(
Sy:
AMENDMENT NO.1 TO GRANT CONTRACT 2007-HSGP-00448 ��� �(g�
Effecrive date: � September 1, 2006 � Original Contract_Amount• � e1 114 nn^ nn _
A_u�_1. �•
This amendment is between the State of Minnesota, acting through its Commissioner of Public Safety, Division
of Homeland Security and Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101-
6223 (°State"� and City of St. Paul, 367 Grove Street, Fifth Floor, St. Paul, Minnesota SS1Qi ("Grantee�.
RecitaLs
1 The State has a granz contract with the Grantee identified as Grant Contract 2007-HSGP-00448 for planning,
organization, equipment, training, exercises and management and adminish�ation to prevent, pzotect against,
respond to, and recover from terrorist attacks, major disasters, and other emergencies.
2 The State and the Grantee have agreed that additional time is necessary for the satisfactory completion of
this project.
3 The State and the Grantee are willing to amend the Original Crrant Contract as stated below.
Grant Contract Amendment
In this Amendment deleted conlract ter»zs will be struck out and the added contract terms will be underlined.
IiEVISION 1. Claiise 1, "Term of Crrant Contract," Section 1.2, of the Original Grant Contract is amended as
follows:
1.2 Expiration date: T���°��'"�o March 30, 2009, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REST OF THIS PAGE INTENTTONALLY LEFT BLANK
Grant Amendment OS/07
AMENDMENT NO.1 TO GRANT COIVTRACT 2007-HSGP-00448 D$�g��
Except as amended herein, the terms and conditions of the Original Cnant Contract a ncl�ll�esioiis __ _
� –__ _—_._. �-.
' ° �fu�e aa�-sf€ecc-- — _ –__ " _--
,_ _
By execution of this amendment, the terms and conditions of the Originai Grant Contract and all previous
amendments aze expressly restated and reaffirmed.
1. ENCUMBRANCE VERIFICATION
Individuol certifru thatfundr have been encumbered ar
requ'ved by Min2 S/at §§ 76A.15 m+d I6C.05.
Si�ed:
Date:
Grant ConRactNo. 2007-HSGP-00448 12000-11556
2. GRANTEE
The Grontee cert�es fhat !he appropriate person(S)
have �ecuted the contracl on behalfoflhe Crm�tee as
required by rc bl es, laws, resolutio ordinances.
Br•
Tiue: kl�fl�GEl�Gy' /1�N/1L.Ene.�f 0!1'w�CTofC
Date:
�
Date:
3. STATE AGENCY
By:
Tifle:
Dffie:
delegated authority)
Dishibution: DPSJFAS
Grantee
State s A�horized Represrntative
Grant Amendment OS/07 2
STAT� OF NIINNESQTA
GRANT CONTRACT
HSEM Grant # 20o7-HSGP-00448
— _ ,_
--- — -- ==-
- ° - - _.�. _�
----- _
�_ __ ,--
� coniractis=l�etween`t�e State of�viu�nesota, actrng #hrough rts Commissioner of Public Safety Division of
Homeland Securitv and Emereencv Mana2emenf. 444 Cedar Street Suite 223 St PauL Minnesota 55101 6223 ("State")
and Crty of St PauL 15 W Kelloee Boulevazd• Citv Hall Anne St Pau Minnesota 55102 ("Grantee").
Recitais
1 i3nder Minn. Stat § 12.22 and 299A.01 Subd 2(4) the State is empowered to allocate and disburse federal funds made
available through tfie Depaztment of Homeland Security and is empowered to enter into this grant coniract
2 T'he State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2006 Homeland
Security Gtant Program, Awazd Nwnber 2006-GE-T6-0005, for planning, organization, equipment, training, exercises,
and management and administration to prevent, protect against, respond to, and recover from terrorist attacks, major
disasters, and other emergencies.
3 The Grautee represents that it is duly qualified and a�ees to perform all services described in this gant contract to the
sarisfacrion of the State.
Grant Contract
1 Term of Grant ContraM
l.l Effective date: September 1 2006 or the date the State obtains all required sigtatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant contract is ful]y executed, the Grantee may
claim reimbursement for eacpenditures incurred pursuant to Clause 4.2 of this gant contract Reimbursemenis will
only be made for those eXpenditures made according to the terms of this grant contract.
1.2 E.xpiration date: 3une 30. 2008, or until all obligations have been satisfactorily fulfilled, whichever occurs fust.
I3 Survival ofTermr. The following clauses survive the eacpiration or cancellation of this grant contract: 8: Liability;
9. State Audits; 10. Government Data Practices: 12. Publiciry and Endorsement; 13. Goveming Law, Surisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Dnties
The Grantee, who is not a state employee, will:
21 Perform the work in the Grantee's 2006 Homeland Security Grant Progratn Applicafion, Attachment A, which is
attached and incocporated into this gcant conhact. Approved equipment, exercise, training, planning,
organizational, andlor management and administration costs identified in Attachment A were approved from the
2006 Homeland Security Grant Program Guidelines incorporated into this gant contract by reference.
2.2 Comply with the standazds and requirements attached and incorporated into this grant contract. These additional
standazds and requirements aze the following:
a Federal Audit Requirements, labeled Attachment B, which is attached and incorporated into this gant contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this gant contract.
c. Grantees receiving $100,000.00 or more must complete and return the Certification Regazding Lobbying forzn,
]abeled Attachment D, which is attached and incorporated into this grant contract
2.3 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal fuuds dedicated to this effort. The Grantee may be required to supply documentation certifying that a
reducfion in non-federal resources occutred for reasons other than the receipt or expected receipt of federal funds.
2.4 Provide atl necessary training to their employees conceming the use of equipment purchased through this grant
contract, and shall not permit the equipment to be tampered with or operated by individuals who aze not properly
trained.
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and beaz all costs of
maintenance, repair andlor replacement related to equipment. Equipment pwchased through this grant contract is
the property of the Grantee.
2.6 When pracficable, any equipment purchased with grant funding shali be prominently mazked as follows:
"Purchased with funds provided by the U.S. Degartment of Homeland Security".
2.7 Comply with ail progcam guidelines specified in the 2006 Homeland Security Crrant Progam Guidelines,
specifically, the Grantee is requ'ued to develop, implement, and adopt National Incident Management System
2006 Homeland Security Grant Progr�u (1 I/06)
HSEM l'rrant # 2007-HSGP-00448
(NIIvIS), and Homelaad Security Presidential Direcrive (HSPD) that is comprised of 8 iniriatives in their
jurisdicrion and the Grantee is required to document and submit docume ' :�_,- _
3 Time
6g' �6�'(
The CYrantee must comply with all the time requirements described in this grant contract In the performance of t�is
grant contract, time is of the essence.
4 Consideration and Payment
4.1 ConsideraGon. Tfie State will pay for all services performed by the Grantee under this gzant contract as follows:
(1) Compensatiosr. The Crrantee wi11 be reimbursed an amount not to exceed $1.118,000.00 according to the
breakdown of costs specified in Attachment A.
The Grantee will submit a written change request for any substiturion of budget items or deviation of more than
1 S% from the approved budget caYegory amounts in Attachment A. Change requests for substitufions of budget
items, or a deviarion of more than 15% from the approved budget category amount must be given in wrifing to
the State's Authorized Represenbtive and at least 60 days prior to the Fxpiration date of this grant contrac�
Grantees whose requests have been approved will be norified in writing by the State's Authorized
Representarive to the Grantee's Authorized Representarive. Requests must be approved prior to any
expenditure by the Grantee.
(2) Matching Requiremenu. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Csrantee: 0.0�.
{3) Totai Obligation. The total ob]igation of the State for all compensation and reunbursements to the Grantee
under this grant contract will not exceed $1.118.000.00.
4.2 Fayment
(1) Invoices The State will promptly pay the Grantee after the (3rantee presents a Financial Status
ReporUPayment Request for the services actually performed and the State's Authorized Representative
accepts the invoiced services. Financial Status Report/Payment Request must be submitted timely and
according to the following schedule:
Grantee will submit the Financiat Status ReportlPayment Request along with copies of the Grantee's
itemized invoices for actual costs incurred quarterly, hut not more often than monthly, and within 30 days of
the period covered by the Financial Status Report/Payment Request
Expenditures for each state fiscal year (7uly through June) of this grant contract must be for seroices
satisfactorily performed within applicable state fiscal years. The final Financial Status Report/Payment
Request pertaining to each state fiscal yeaz of this grant contract must be received by July 31 of that calendar
yeaz. Reimbursements from the nest fiscal year(s} may commence on or after July 1 of that calendaz yeaz.
The fma] 'vnvoice must be received within 30 days after the Expira$on date of this grant contract.
Grantee will submit narrative performance reports at least bi-annually on June 30`� and December 31�` for the
life of the gant The narrative perfonnance report shall consist of a comparison of actual accomplishments
to the approved work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. Payments under this gant contract will be made from federal funds obtained by the State
through CFDA #197.067 supported under DHS Apqlopr9ations act of 2006 (P L 109- 0� The Grantee is
responsible for compliance with all federal requirements imposed on these funds and accepts full financial
responsibility for any requ'uements imposed by the Grantea's failure to comply with federal requirements.
2006 Aomeland Security Grant Program ( I 1/06)
5 Condifions of Payment
All services provided by the Grantee under this gant contract must be
HSEM Grant # 2007-HSGP-00448
_---=3edera�-s#ate; aud i�atiaws� oid'manoes, rules, and regu3ations. The Grantee will not receive payment for work
found by the State to be vnsatisfactory or performed 9n violation of federal, state, or local law.
Aathorized Represenfative
The State's Authorized RepresentaYive is Shazon OLson Grant Specialist Division of Homeland Security and
Emereenc�Mana�ement 444 Cedar Street Suite 223 St Paul MN 55101 6223 phone (6511201 7422 e mail•
Sharon.l.olson c(�state.mn.us, or hisiher successor, and has the responsibility to monitor the Grantee's performance
and the authority to accept Yhe services provided under this grant coniract If the services are satisfactory, the
State's Authorized Representafive will certify acceptance on each invoice submitted for payment
The Cnantee's Authorized Representative is Tim Butler Emer�enev Management and Communications Chief St
PauL Citv of 100 East Elevemh Street St Paui Minnesota 55101 nhone (6511228 6215 e mail�
tim.butler(a7cisipaul.mn.us. If the Grantee's Authorized Representative changes aY any time during this grant
contract, the Grantee must immediate]y notify the State.
Assignment, AmendmenYS, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor t[ansfer any rights or obligations under this grant
contract without ffie prior consent of the State and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this grant contrac� or their successors in office.
7.2 Amendmenl� Any amendment to this 8rant contract must be in writing and will noY be effective unril it
has been executed and approved.by the same parties who executed and appzoved the original gant
contract, or their successors in office.
73 Waivez If the State fails to enforce any provision of this grant contract, that failwe does not waive the
provision or its right to enforce it
7.4 Grant Contract Complete This gant contract contains all negotiations and agreements between the State
and the Grantee. No oUaer understanding regazding this gant contract, whether written or oral, may be
used to bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claizns or
causes of action, including attomey's fees incurred by the State, arising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. This clause will not be construed to baz any ]egai remedies
the Grantee may have for the State's failure to fulfill its obligations under this grant contract.
4 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. -
10 Govemment Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it
applies to ail data provided by the State under this grant contract, and as it applies to all data created, collected,
received, Stored, used, maintained, or disseminated by the Grantee under this gant contract. The civil remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify
the State. The State will give the Grantee insiructions concerning the release of the data to the requesting party
before the data is released.
2006 Homeland Security Grant Program (11/06)
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Sfat § I76.
HSEM Grant # 2007-HSGP-00448
=-�ms �a ma�under the Minnesota Workers' Compensation Act on behalf of these employees and any
claims made by any third pazry as a consequence of any act or omission on the part of these employees are in no
way the State's obligation or responsibility.
12 Publicify and Endorsement
12.1 Publicity. Any publicity regazding fi�e subjsct matter of this grant contract must identify the State and the
Department of Homeland Security as the sponsoring agency and must not be released without prior written
approval from the State's Authorized Representative. All publications created with funding under this grant
contract shall prominenfly contain the following statement: "This document was prepared under a grant from
the Office of State and Local Government Coordination and Preparedness (SLGCP), U.S. Departrnent of
Homeland Security. Points of view or opinions expressed in this document aze those of the authors and do
not necessari]y represent the official position or policies of SLGCP or the U.S. Deparimerrt of Homeland
Security." For purposes of this provision, publicity includes norices, informa6onal paznphlets, press releases,
reseazch, reports, signs, and similaz pubiic nofices prepared by or for the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from
this gant contract. Recipient aclmowledges that SLGCP reserves a royalty-&ee, non-exclusive, and
irtevocable license to reproduce, pubiish, or otherwise use, and authorize others to use, for federal
govemment purposes: (1) the copyright in any work developed under an award or sub-awazd; and (2) any
rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The
Recipient agees to consu3t with SLGCP regazding the allocation of any patent rights that arise from, or are
purchased with, this funding. . _
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-3aw provisions, govems this grant contract V enue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
141 Termination by the State The State may cancel this grant contract at any time, with or without cause, upon
30 days' written notice to the Grantee. Upon terminafion, the Grantee will be entitled to payment,
determined on a pro rata basis, for seroices satisfactorily performed.
14.2 Termin¢tion for Insufftcient Funding. The State may immediately terminate this grant contract if if does
not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be
continued at a Ievel sufficient to allow for the payment of the services covered here. Termination must be by
written or faY norice to the Grantee. The State is not obligated to pay for any services that aze provided aRer
notice and effective date of termination. However, the Grantee will be enfitled to payment, determined on a
pro rata basis, for services satisfactorily performed to the extent that funds aze available. Th8 State will not
be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota
Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of
the lack of funding within a reasonable time of the State receiving that ttotice.
14.3 Termination for Failure to Comply. The State may cancel this grant contraet immediately if the State fmds
that there has been a failure to comply with the provisions of this grant, that zeasonable progress has not been
made oz that the purpose �or which the funds were granted have not been or will not be fulfilled. The State
may take acrion to protect the interests of the State of Minnesota, including the refusal to disburse addirional
funds and requinng the retum of all or part of the funds already disbursed.
2006 Homeland Security Grant Pro�ram (1 I/06)
15 Data Disclosnre
Under ivfinn. StaL § 270C.65, and other applicable law, the
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• _._. ,.�r,.s.� �es:�'�I�i
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=ta the �fiate te f�de�3 fax agencies and state.personnel involved in the payment of state obfigations_
These identificafion numbers may be used in the enforcement of federal and stafe taY Iaws which cou]d result in
acfion requiring the Grantee.to file st�afe faY retums and pay delinquent state taac liabilifies, if any, or pay other state
liabilities.
I. ENCUMBRANCE VERIFICA7TON
/ndividual certifies thatjrmdr hm•e been errcrmtbered as
regu"ned by.Lfrmc Stat §§ 16A.15 m+d I6C.05.
Signed:
Daze:
Grant Contract No. 2007-HSGP-00448 / 2000-11556 i,�ne I& 2
2. GRANTEE
The Grantee cert�s that the appropnale person(s)
have erecuted !he grmjt rnnbact on behalJoJthe Grm:tee m
reqvired iry ,�Fi able nrfictzq byl vs, ruoGdi u, or L� es
B
Titte: Fire C ef
n�: 3- -
By:
Title: Assistant City Attqrney
Date: ° � 1 - '` L�
By:
Title: Mayor
Date
By:
Titl
Date
By:
Titl
Date
3_ STATE AGENCY
By.
(with delegaYed authority)
Title:
Date:
Distribution:
DPS/fAS
Grantee
State's AuNorized Represenfative
2006 Aomeland Security Grant Program (11/06)
ATTACHMENT A
Hometand Securify Grant P rogram FY2006 � n,.,�� ,��- -
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GrantNumber: a2p07—{`�S(7'�— d��4�
Apptication Qverview
Major Objectives
Please expiain how fhe resources requested in this application will enhance your jurisdiction's abilify
fo prevent a terrorist act and be prepared to demonstrate how home4and security wi►{ be improved.
Also, p{ease indicate how the spec�c items requesteci support and are consistent with the overall
State Homeland Security 5trategy. , '
The sequested radios wil{ enhance the City's abiliiy to mitigate, prepare for, respond to, and recover from a CBRNE or
catastrophic event by insuring City responders have access to interoperable communiqtions used by other local, state,
and federal response agencies. Procurement of 800 Mhz radios remairts the highest priority in both the Police and Fre
Depatments, and directiy supports regional and statewide HS and EM activfties. The request directly supporfs Goa15,
Objective C, implementation Steps 1& 2; and Goal 7, Objective A, implementation Step 1; and Goal 7, Objedive E,
Implementation Step 1 of the State Homeland Security Strategy.
Tite Collapse Rescue Team training and equipment wiii ensure that statewide assets are availabte and ready fo�
deployment to a wide range of specialized rescue and collapse structure eveMs in the state. This request directly supporls
Goal 1, Objective A, Steps 1-3 of the State Homeland Security Strategy. .
Page A-1
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ATTACHMENT A
Homeland Security Grant Program FY2006 -��/J
l_Y_�VY _/_._ _..___. .---
�. �_..�_ __ _ . .�.. .._�. ..
_..._ ._ - - . ' . -.... ._ � . _�_�
— -- �— -`G�antee st wa�i. c�y or _�- � PKW �/►�u�tpse. s�vc�r� ��5� 00�
Grant Number:
Application Overview
Major Objectives �
Pfease e}cplain how the resources requested in this appfiqtion wiil enhance your jurisdicctiiori s abi{ity
to prevent a terrorist act and be prepared to demonstrate how-homeland security wifi be improved-
A4so, please indicate how the specific items requested support and are consistent w�th ihe overait
State Homeland Security St�ategy.
The requested radios will enhance the Cit�/s abitity to mitigate, prepare fw, respond to, and secover from a CBRNE or
catastrophic event by insuri�g City responders have access to interoperabie communications used by other loca�. slate�
and federat response agencies. Procurement of 800 Mhz radios remains the highest priority in both the Poiice and Frce
Depatrnents, and directiy supporFs regional and statewide HS and EM acfivities. The request directty suppoRs Goal 5,
Objective C, implementation Steps 1 8 2; and Gaal 7, Objeetive A, Impfementation Step 1; and Goaf 7, Objeclive E
lmplementation Step 1 of the State Homeland Security Strategy.
The Collapse Rescue Team training and equipment wili ensure that statewide assets are available and ready for
depbyment to a wide range of speciafized rescue and collapse sWcture events in the state. This request directly snpports
Goal t, Objec6ve A, Steps 1-3 of the State Homeland Securiiy Strategy. -
Page A-8
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Page A-13
Attachment B
FEn�xni, nunrr u �Quu��rrrs 6 g'�$ i
If the g�antee expends total federal assistance of $500,000 or more per year, the gantee agrees to obtain
either a single audit or a program-specific audit made for the fiscal yeaz in accordance with the terms of
the Single Audit Act Amendments of 1996.
Audits shall be made annually uniess the state or local government has, by January 1, 1987, a
constitufional or statutory requirement for less frequent audits. For those governments, the federal
cognizant agency shall permit biennial audits, covering both years, if the govemment so requests. It shall
atso honor requests for biennial audits by governments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or adminisirative poIicies in place prior to
January l, 1987.
For subrecinients that are institutions of hieher educa6on or hosoihls
If the grantee expends total direct and indirect federal assistance of $500,000 or more per yeaz, the
gantee agees to obtain a financial and compliance audit made in accordance with OMB Circu]az A-110
"Requirements for Grants and Agreements with Universiries, Hospitals and Other Nonprofit
Organizafions" as appiicable. The audit shall cover eithez the entire organizafion or all federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regu]ations.
2. The audit shail be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standazds for Audit of Govemmentat Organizations, Programs, Activiries, and Functions."
The audit report sha11 state that the audit was performed in accordance with the provisions of OMB
Circulaz A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Locat Govemmentai Units," issued
in 1986. The federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide wmments on the fmdings and recommendations
in the report, including a plan for corrective action taken or planned and comments on the status of
corrective action taken on prior findings. IPcorrecfive action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The granYee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements as
may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB
Circulaz A-133.
Grantees of federal fmancial assistance from subrecipients are atso required to comply with the Single
Audit Act and OMB Circulaz A-133.
2006 Homeland Security Grant Progam Q I(06) B_1
Attachment B
6. The Statement of Expenditures form can be used for the schedule of federal assistance. b�j �gg�
- - -
_�— � _ -
— — .-� __ _..._
_-- ---- ---- �.- _ --
____ _'- `-3�T'�gaate�a��s�reta`in documentatiosto suppo� tfie�f f e�stance for at least four
years.
8. Required audit renorts must be fiied with the 5tafe Auditor's Office Sinale Audit Division and
with federal and state agencies umvidin� federal assistance and the Deoartmeut of Pnblic Safetv
within nine months of the �rantee's fi�ccal vear end.
OMB Circular A-133 requires recipients ofmore than $500,000 in federal funds to submit one copy of
the audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Street
7effe�onville, Indiana 47132
Attn: Singie Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Deparhnent of Public Safety
Office of Fiscal azid Administrative Services
444 Cedar Street
Suite 126, Town Squaze
St. Paul, MN 55101-5126
2006 Homeland Security Grant Program (11/06) B_2
Attachment C
STANDARD ASSURANCES V �����
- --
--- — - —°- ____ � _ ,_ _.:-�. _
— -- --- - _
` ��e�y�§suresan�cer[ifreszampliance wiifi�p�icab e F�statufes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-
133; Ex Order 12372 (intergovemmentat review of federal programs); and 28 C.F.R. pts. 66 or 70
(administrative requirements for granfs and cooperative aareements). The applicant atso specifically
assures and cerfifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure
proper planning, management, and complefion of the project described in ttus applicafion.
2. It will establish safeguards to prohibit employees from using their posifions for a purpose that constitutes
or presents the appearance of personal or organizarional confliet of interest, or personal gain.
3. It will give the awazding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the fmancial
assistance.
4. It-will comply with all lawful requirements imposed by the awazding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63.
5. It will assist the awazding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of
historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et
seq.), and the Nationat Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The
3uvenile 7ustice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C. § 12131-34); the EducaUon Amendments of 1972 (20 U.S.C. §§ 1681,
1683, 1685-86); and the Age Discrimination Act oP 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protec6on of the laws for faith-based and community organizarions).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatrnent of persons
displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 II.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local govemment employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
CERTIFICATIONS REGARDINGLOBBYING; D�BARMENT, SUSPENSIONAND OTHER
RESPONSIBILITYMATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they aze
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this fozm. Signature of this form provides for compliance with cert�cation
requirements under 28 CFR Part 69, "New Restricfions on Lobbying" and 28 CFR Part 67, "Government-
2006 Homeland Securiry Grant Program (I1/06) C-1
Attaclunent C
wideDebarmentandSus nsion �����
pa (Nonprocurement) and Govemment-wide Requirements for Drug- Free
n�.._,_,..__ �� __•_• � -•° — _-,-_ .. . ,. , .
- - �-- - _ _ _
---- aae��
' t"vf Jnstrc�deteimmes �awaz e covered transacrion, grant,
or cooperafive agreement
1. LOBBYING As required by Secfion 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a gant or cooperafive agreement over $100,000, as defined at 28 CFR Part
69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the making of any Federal grant, the entering into of any cooperative agreement, and the estension,
continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congess, or an employee of a Memlier of Congress in connection with this Federal
grant or cooperative agreement, the undersigied shall complete and submit Standard Form - LLL,
"Disclosure of Lobbying Activities," in accordance with its instrucrions;
(c) The undersigned sha11 require that the language of this certification be inciuded in the awazd documents
for all subawazds at all riers (including subgrants, contracts under grants and cooperafive agreements, and
subcontracts) and that al] sub-recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTf�R RESPONSIBTLITY MA'I'TERS (DIRECT
RECIPIEN'1�
As required by Execu6ve Order 12549, Aebarment and Suspension, and implemented at 28 CFR Part 67,
for prospective participants in primary covered transacrions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debazred, suspended, proposed for debazment, declazed ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by
any Federal department or agency;
(b) Have not within a three-yeaz period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempfing to obtain, or performing a public (Federal, State, or local) transaction or contract
under a public transaction; violation of Federal or State anfiuust statutes or commission of embez2lement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally or civilly chazged by a govemmenta] entity
(Federal, State, or local) with commission of any of the offenses enumerated in pazagraph (1)(b) of this
certification; and (d) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unabie to certify to any of the statements in this certificarion, he or she shall
attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDNIDUALS)
2006 Home]and Security Grant Program (11/06)
C-2
Attachm C
�� �7JO�
As required by the Drug Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for
grantees, as defined at 28 CFR Part 67 Se� tionc 6� 6t S a.,� � Z,��_ ___ .- _-,_
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distriburion, dispensing,
possession, or use of a controiled substance is prohibited in the gantee's workplace and specifying the
actions thaY will be taken against employees for violaYion of such prohibition;
(b) Establishing an on-going drug free awazeness program to inforn� employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any avaitable drug counseling, rehabilitarion, and employee assistance programs; and
(4) The penalries that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her convicfion for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendaz days after receiving notice under subparagaph
(d)(2) from an employee or otherwise receiving actuai norice of such conviction. Employers of convicted
employees must provide notice, including position title, to: Department of Jusrice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall
include the identification number(s) of each affected grant;
(� Taking one of the following acrions, within 30 calendaz days of receiving norice under subparagraph
(d)(2), with respect to any employee who is so convicted
(1) Taking appropriate personnel acfion against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitarion Act of 1973, as amended; or
(2) Requiring such employee to participate sarisfactorily in a drug abuse assistance or rehabilitarion
progrun approved for such pwposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
pazagraphs (a), (b), (c), (d), (e), and (fl.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with
the above certifications.
2006 Home]and Secwiry Grant Program (I 1/06) C-3
b8�8g�
e,r��l,,., ac�—
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CERZ�ICATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her lmowledge and belief that:
(1) No Federat appropriated funds have been paid or wili be paid, by or on behalf of the
undersi�ed, to any person for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awazding of any Federal coniract, the making of any Federal grant, the maldng of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
aznendment, or mod�cation of any Federal contract, grant, loan, or cooperative agreement
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, A Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or coopera6ve agreement, the undersigned shall complete and submit
Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instrucrions.
, (3) The undersigned shall require that the language of this certification be included in the awazd
documents for all subawazds at all riers (including subcontracts,,subgrants, and contracts under grants,
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transacfion unposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be
subject td a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Department of Fire and Safety Services
Organization Name
Douglas A. Holton, Fire Chief
Name and Title of Off}cial Signing for Qrganization
By:
Signa e of
3-lL-D i
Date
2006 Homeland Security Grant Rogram (11/�6) D-I