08-72Council File #
Green Sheet #
Presented By:
Referred To:
Committee:Date:
1 RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached aa eement
2 with the Sureau of Alcohol, Tobacco, Firearms and Explosives to participate in the Organized Crime Drug
3 Enforcement (OCDETF) Task Force from October 1, 2007 through October 1, 2008. A copy of said
4 agreement is to be kept on file and on record in the Office of Financial Services.
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Yeas
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Lantry
Thune
Adopted by Council: Date:
Adoption Certi by Co j l�JII cil Secretary:
AY� � � //fiiia / A lvld�
Approved b y: Date: ��)ig���
�Y� ��� �,u���.ti�
RESOLUTION
CITY O,E SAINT PAUL, MINNESOTA
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3046850
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Requested by Department of:
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Q:\FiscalAffairsWO&CR�200TOCEDTF 10 1 07thru10 7 08Korus.xls
Approve� yar for Submission tg,Counc'il:
B ��(
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
O g� a '
DepartmenUofficdcouncil: � � Date initiated: -
Po -po�,�e��,�,� I 2&NOV-07 � Green Sheet NO: 3046850
Contact Person & Phone: �
Chief John Harzington �
266-5588
Must Be on Council Agenda by (Uate):
Doc. Type: RESOLUTION
E-Document Requiretl: Y
Document Contact: Evette Srarver
�
Assign
Number
For
Routing
Order
0 Yolice Deparhnent � P Deparlment _'
1 YoliceDepartmeot PoliceDeparlme
2 C� Attorney _ City Attorney � __ �` ,
3 1 Vlayor's Office Mavor
4 'Council Counctl
5 Cit�Clerk _,_ CitvC7erk _____ _
6 PoliceDepartment '
Contact Phone: 266-5507 '� i
Total # of Signature Pages �(Clip All Locations for Signature)
nction Requested: � � � — �--
Signatures on the a[tached council resolution authorizing [he City of Saint Paul, Police Department, to enter into the a[tached
agreement wi[h the Bureau of Alcohol, Tobacco, Fireazms and Explosives (AT�.
:comrnenaanons: Hpprove (q) or rs
__ PlanningCommission
__— CIB Committee
__ _ Crvil Service Commission
musc Answei
1. Has this person/firtn ever worked under a contract for this department?
Yes No
2. Has this persoNfirm ever been a city employee?
Yes No
3. Does this person/firm possess a skill noi normally possessetl by any
current city employee?
Yes No
Explain ali yes answers on separate sheet and attach to green sheet
initiating Probiem, Issues, OpportunRy (Who, What,�When, Where, Why):
I'he Saint Paul Po(ice Departme�t will pazticipate in the OCDETF with the Bureau of Alcohol, Tobacco, Fireazms and Explosives.
I'lie Saint Paul Police Depaztment will be reimbursed for overtime expenses.
Ativantages If Approvetl: �� -�_� . --_-- � _ � l l
'Che Saint Paul Police Department will participate in the above mentioned federal task force with other federal and local agencies from i
October I, 2007 through October 1, 2008. !
Disadvantages If Approved:
\one.
!: ' ���, ,!,
�
- -- ---------- ---- ----- --
Disadvantages If Not Approvetl:
'Che Saint Paul Palice Departrnent will not participate in this federal task foroe.
- — �lai: � ; ����
C � � �
Total Amount of
7ransaction: $25,000.00
Funding Source: ,4TF
Fi nancia l Information:
(Explain)
November 29, 2007 1:21 PM
CosURevenue Budgeted:
Activity Number:
Page 1
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
Federal Tax Identification #:
Amount Requested:
$ 25,000.00
Number of Officers Listed: 4
O1 October 2007
From:
To:
s�ate or t,ocat agency Commander Dave Korus
Contact Person:
re�ephone 1Jumber: 651-266-5619
Sponsoring Federnl Agency(ies):
Bureau of Alcohol, Tobacco, Firearms and Explosives
Please provide the name, telephone number and e-mail address for the administrative or financial
staff person at the State or Local agency, who is directly responsible for the billings under this
Reimbursement Agreement:
Name: Angela Anderson
Telephone Number: _651-266-5537
E-mail Address: angela.anderson@ci.stpaul.mn.us
Fax Number: 651-266-5908
Agreement (Oct. 08), Page I
A
FOR THE USE OFTHE STATE AND LOCAL
OVERTIME AND AUTHORIZED EXPENSE PROGRAM
DC #:
�8 �� �'
OCDETF Investigation GL-MN-0186
Number.
Federal Agency Investigation ��g030-07-0071
Number:
State or Local Agency Name and Address:
St. Paul Police Department
Beginning Date of Agreemen[
O1 October 2008
367 Grove St.
St. Paul, Minnesota 55101
Ending Date of Agreement
11
D$ �7 �-
This agreement is between the above named State ar Locai law enforcement agency and the
Organized Crime Drug Enfarcement Task Force (OCDETF) Program. This agreement shall be
effective when signed by an authorized State or Local agency official, the sponsoring Federal
agency Special Agent-In-Charge, the agency OCDETF Coordinator, and the Assistant United
States Attomey OCDETF Coordinator.
It is agreed that the State or Local law enforcement o�cers named on this agreement
will assist in Organized Crime Drug Enforcement Task Force invesrigations and
prosecutions as set forth in the Orpanized Crime Dru¢ Enforcement Task Forces State
Manual, October,
2. No individual agreement with a State or Local department may exceed $20,000, and
the cumulafive amount of OCDETF State and Local overtime monies that may be
expended on a single OCDETF investigation in a single fiscal year may not exceed
$30,000 without express prior approval from the OCDETF Executive Office. The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particular cases. Please submit a written request including justification approved by
the AUSA Regional Coordinator to the OCDETF budget officer when seeking to
exceed the above stated funding levels.
Each Reimbursable Agreement will be allowed four (4) modifications per year. In
addition, if the funds for a particular agreement are completely deobligated with the
intention of closing that agreement, it will not count as a modification for purposes
of this policy. These amendments or changes must be transmitted by a memorandum
approved and signed by the AUSA OCDETF Coordinator or designee for the region
and forwarded to the OCDETF Executive Office.
4. If an Agreement does not haue any activity during the last ninety (90) days, the funds
shall be deobligated. The OCDETF Executive Office will assist with the monitoring
of the aging Agreements. Further, if a State or Local agency indicates that it is no
longer performing work under a particular Agreement, the State and Local Overtime
Procedures Manual requires that a modification memorandum identifying the amount
to be deobligated be submitted to the OCDETF Executive Office within five (5)
warking days of deterxnining that no work is being performed.
The State and Local Police Departments are to provide monthly billing estimates or
activity upon request.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who are identified in this agreement to work on the specified
OCDETF investigation. Any change in law enfarcement officers assigned must be
agreed to by all approving officials.
7. Officers who are not deputized shall possess no law enforcement authority other than
that conferred by virtue of their position as a commissioned officer of their parent
agency.
8. Officers who are deputized may possess Federal law enforcement authority as
specified by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF investigation in accordance with
this agreement are not considered Federal employees and do not take on the benefits
of Federal employment by virtue of their participation in the investigation.
Agreement (Oct. 08), Page 2
12
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10. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation will provide to the assigned State/Local officers the clerical,
operafional and administrative support that is mutually agreed to by the parties to this
agreement.
ll.Officers assigned to OCDETF investigations must work full-time on the
investigation(s) in order to be paid overtime. In order to satisfy the "full-time"
requirement, a law enforcement officer must work forty (40) hours per week or eight
(8) hours per day on a single or multiple OCDETF investigation(s). Any established
exceptions or waivers to this definition shall be requested by the Regional
Coordination Group and attached as Addendum A to the Agreement. [The parent
State or Local agency must pay the base salary of their officers. In the event officers
must work overtime on the OCDETF investigation, the OCDETF Program will
reimburse the parent State or Local law enforcement agency for a limited amount of
those overtime costs.] The agency is responsible for paying its law enforcement
officer(s) for their overtime, travel and per diem expenses. To ensure proper and
complete utilization of OCDETF overtime and expense allocations, reimbursement
claims must be submitted monthly on the OCDETF Reimbursement Request Form.
The OCDETF Executive Office may refuse payment on any reimbursement request
that is not submitted to the OCDETF Regional Coordination Group within thiriy (30)
days of the close of the month in which the overtime was worked.
12. Analysis of reimbursement claims by the Regional Coordination Group may result in
a modification of the obligation of funds contained within this agreement as well as
the time period covered. The agency affected by any such modification will be
telephonically advised ten (10) business days in advance of such modification with
follow-up confirmation in writing.
13. Overtime payments, in any event, may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or Local agency is responsible far ensuring that this annual
payment is not exceeded. The field office of the sponsoring Federal agency and the
Agency OCDETF Coardinator also will monitor these payments.
14. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and
the State or Local official authorized to approve the Reimbursement Request must
certify that only authorized expenses are claimed and that overtime has not exceeded
25% of the current Federal salary rate in effect at the time the overtime was worked.
15. Under no circumstances will the State or Local agency charge any indirect costs for
the administration or implementation of this agreement.
16. The State or Local agency shall maintain complete and accurate records and
accounts of all obligations and expenditures of funds under this agreement for a
period of six (6) years and in accordance with generally accepted accounting
principles to facilitate inspection and auditing of such records and accounts.
Agreement (Oct. 08), Page 3
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17. The State or Local agency shall permit examination and auditing by representatives
of the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department
of Justice, the Comptroller General of the United States, and/or any of their duly-
authorized agents and representatives, of any and all records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement.
18. The State or f,ocal agency will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF agreements pursuant to the regulations
of the Department of Justice see e.g„ 28 C.F.R. Part 42, Subparts C and G; 28
C.F.R. 503 (1991)) relating to discriminafion on the grounds of race, color, sex, age,
national origin or handicap.
19. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thirty (30) days of the notice of termination.
20. The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal government, including vendor payments, must be made by electronic
funds transfer (EFT). In accordance with the act, all OCDETF reimbursement
payments will be issued via EFT. All participating State and Local agencies must
complete and submit the attached EFT form. The OCDETF Executive Office must
receive one EFT form from each participating agency or police department prior to
processing their reimbursement payments. In certain circuxnstances the OCDETF
Executive Office will make exceptions for agencies that are unable to accept this
form of payment, however, they must include written justification in the addendum
of each new agreement.
21. All changes made to the original agreement must be approved by the OCDETF
Executive Office and initialed by the Executive Assistant of the Regional
Coordination Group making the revision. The OCDETF AUSA Coordinator or
designee must initial all funding changes.
Agreement (Oct. 08), Page 4
14
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This agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent
projections only and aze based upon consultation between the sponsoring Federal agency and the
State or Local law enforcement agency. They are, therefore, subject to modification by
OCDETF based upon the progress and needs of the OCDETF investigation. Additionally,
resources are contingent upon the availability of funds per the approval and signature of the
AUSA OCDETF Coordinators obligating authority. The OCDETF Executive Office will verify
and accept that all the terms and conditions of the agreement have been met.
Approved By:
State
Approved By:
Sponsoring F
Approved By:
Approved By:
Agency Special Agent
1
Federal Agency,, : .
'` f
d
Funds are encumbered fo
expenses specified above. Subj to
Accepted By:
OCDETF ExeFutive Office
City
Director,
Agreement (Oct. 08), Page 5
-Chief of Polic
Title ! �
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a C rge or designee
�,'
TF Coordinator
Date
Date
CDE�dinator Date
ca gency overtime costs and authorized
of fun �
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\ .
� Date
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` Date �
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Date
15
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ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE PROGRAM
State or Local Agency: St. Paul Police Department
OCDETF Investigation Number: Oueration "Monstrous Peludos"
The law enforcement officers listed below will assist with the above identified OCDETF
investigation. Any modification of the list of law enforcement officers must be agreed to in
writing by all of the parties to this Agreement, made a part of the Agreement, and forwarded to
the OCDETF Executive Office.
NAME
TITLE/RANK
��:
1. Don Benner
Sergeant 04-30-�
2. Patricia Englund Sergeant 12-29-�
3. Andrew Shoemaker Officer
4. Michael Conroy Officer
5.
6.
7.
8.
9.
10.
Agreement (Oct. 08), Page 6
10-04-�
10-22�
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ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCE STATE &
LOCAL OVERTIME AND AUTHORIZED EXPENSE PROGRAM
GREAT LAKES REGION ADDENDUM A
The "full-time" rule states:
Officers assigned to OCDETF investigations must work full-time on the
investigation(s) in order to be paid overtime. In order to satisfy the "full-time"
requirement, a law enforcement officer must work forty (40) hours per week or
eight (8) hours per day on a single or multiple OCDETF investigation(s). Any
established exceptions or waivers to this definition shall be requested by the
Regional Coordination Group and attached as Addendum A to the Agreement.
In paragraph I(9) of the Agreement approval section, there is an exception allowed for the "State
or local officers unable to be assigned to an OCDETF investigation on a full-time basis," when
an exception is granted by the OCDETF coordination group.
Given the size of narcotics units in some of the departments in this Region and the
increasing demands being placed on these units, the Great Lakes Regional Coordination Group
has determined that some flexibility in application of the full-time rule is required. To that end
the following exception policy best meets the demand of significant eontribution by the state or
local agency and the flexibility required to meet all the law enforcement demands:
All overtime reimbursement requests that do not meet the forty hour week or
eight hour day rule must indicate that the requesting department worked four
times as many regular hours (base salary time) as overtime hours requested.
Therefore, there
hours requested.
of regular time
calculation.
Agreement (Oct. 08), Page 7
must be a 4:1 ratio between regular hours worked and overtime
Officers who are working 40 hours a week or eight hours a day
on the OCDETF investigation aze excluded from this ratio
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