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08-704coun�aFae a d$-7D�{ Green Sheet # 3055331 RESOLUTION ? SAI� PAUL, MIlVIVESOTA Presented By: Referred To: 30 1 WIIEREAS, the City of Saint Paul, Police Department Professiona] Development Institute (PDn, has 2 entered into an agreement with Northwestem University to sponsor the "1�`orthwestern School of Police 3 Staff and Command" training; and 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3Q 31 32 33 34 WFIEREAS, this training will be provided to law enforcement personnel in our region and will be held at the Saint Paul Police Deparhnent, 367 Grove Street, Saint Paul, NIN 55101; and WfIEREAS, the fee owed to Northwestem University will be covered by the tuiUon collected from police personnel from other agencies attending the class allowing officers of the Saint Paul Police Department to attend tuition free saving the department money; and WIIEREAS, a 2008 financing and spending plan needs to be established for tuiHon collected; and WHEREAS, The Mayor pursuant to Seclion 10.07.1 of the Charter of the City of Saint Paul, does certify that there are available for appropriation funds of $157,500 in excess of those estimated in the 2008 budget; and WHEREAS, The Mayor recommends that the foDowing addition be made to the 2008 budget: CIJRRENT AMENDED BUDGET CI3ANGES BUDGET 436-Police Special Projects Fund FINANCING PLAN: 34117- Training 4399- Services N.O.0 0 157,500 157,SOU Total Changes to Financing 157,500 SPENDING PLAN: 34117- Training Q254-Tuition 0 157,500 157,500 Total Changes to Spending 157,500 THEREFORE BE IT RESOLVED, that the Saint Paul City Council approves the changes to the 2008 budget. Absent Adopted by Council:Date: Adoption Certified by Council � Appr� � PDI- Northwestem School - financi� antl spentli� cr.xls Requested by Department of: � Green Sheet Green Sheet DeparhnenUoffice/council: Date Initia� PD —PoliceDepaztment 10-JUN-0B Contact Person 8 Phone: Chief John Harrington 2665588 Must Be on Council Aoen� Doc. Type: PUBLIC HEARING (RESOLUI E Y DocumentContact: EvetteScarver Contact Phone: 266-5541 Green Sheet Green Sheet Green Sheet Green Sheet � bg.�d� Green Sheet NO: 3055331 �/ Assign Number For Routing Order Total # of Signature Pages __�___ (Clip All Locations for Signature) 0 olice De artment Police De artruent 1 alice De ariment Police De ar�ent 2 ' Attorne Ci Attorn � 3 inanoal Services Fynancial Services 4 a or's Office � p 5 ouncit Council 6 i Cleck C5 Clerk 7 olice De artment Police De artment Signahues on the attached council resolution establishing a financing and spending plan for the Northwestem University Professional Development Institute (PDI) Staff Command training. iaauvus, nNp�OVE (A) Of F Planning Commission CIB Committee Civil Service Commission 1. Has this person/firm ever worked under a contract for this department? Yes No 2. Has this person/firm ever been a city employee? Yes No 3. Does tMs persoNfirm possess a skiil not normally possessed by any current ciry employee? Yes No Explain all yes answers on separate sheet and aNach to green sheet initlating Problem, Issues, Opportunity (Who, What, When, Where, Why): �� The Saint Paul Police Department PDI will be sponsoring the "Northwestem School of Police Staff and Command". The class will be held at the Saint Paul Police Traning unit, 367 Grove Street, Saint Paul, MN 5510t. A fmancing and spending plan needs to be established. Advantages lf Approved: High quality police management training will be provided to ]aw enforcement in our region. Officers of the Saint Paul Police Department will be able to attend the class tuition free saving the deparhnent money. Disadvantages If Approved: None. Disadvantages If Not Approved: � Saint Paul Police O�cers will have to go to Northwestem University to attend the school costing the city $3,500 per officer plus living expenses. Our region will not be able to take advantage of the management training being provided. Transaction: $157,000.00 Fundiag Source: 436 Financial Information: (Expfain) Activity Number: 34117-4399 �..�-- +�' �nno �.�� nnn Cost/Revenue Budgeted• n_�_ n a��76y Agreement # OZ- �,y - LL� Zc - � Beriveen the City of Saint Paul and Northwestern University THI5 AGREEMENT, made and entered into this day of , 2007, by and between the City of Saint Paul, Mianesflta, a municipal corporation under the laws of the State of Minnesota, hereinafter referred to as "City," and Northwestem University whose address is 633 Clark Street, Evanston Illinois, 6Q208-ll 10 on behalf of its Center for Public Safety, hereinafterreferred to as Provider. The City and Provider, in consideration of the mutual terxns and conditions, promises, covenants, and payments hereinafter set forth, agree as follows: SECTION 1: Scope of Services. A. The City does hereby retain the Provider to furnish services and to per£orm those tasks as outlined in the Agreement and as described in its proposal and letter dated February 1 A, 2007. The specific tasks, deliverables, rime lines, etc. that make up these services are detailed in Attachment A. SECTION 2: Time For Completion. A. The services rendered by Provider shall be commenced upon execution of the Agreement and notification by the City to proceed and will be completed in accordance with the schedule mutually agreed upon with the City, which is detailed in Attachment A, but no later than March 21, 2008. B. Provider shall not proceed with any task without specific authorization from the Proj ect Manager designated by the City. C. In the event there aze delays caused by actions of the City or which may be reasonably requested by the Provider which can change the complerion date, Provider shall request an extension of time for completion of the project. The Project Manager will review the request and may grant to the Provider such extensions of contract time as may be reasonable. SECTION 3: Billings and Paymen� A. That for Provider's faithful performance of this Agreement, the City hereby agrees to compensate the Provider in the amounts and according to the schedule that appears in Attachment A. B. The amounts that appeaz in Attachment A shall fully compensate the Provider for all costs. No claim for services and/or costs provided by the Provider, not specifically provided for bb,�t�u in this Agreement will be honored by the City. Total costs for the project shall not exceed $143,500. C. Provider shall submit an itemized invoice as provided for in Attachment A Upon receipt of the invoice and verification of the chazges by the Project Manager, payment shall be made by the City to Provider within thirty (3�) days. D. In the event the Provider &ils to comply with any terms or conditions of the Agreement or to provide in any manner the work or services as agreed to herein, the City reserves the right to withhold until the City is satisfied that corrective ac6on has been taken or completed. This option is in addition to and not in lieu of the City's right to tenuination as provided in other sections of this Agreement. SECTION 4: Project Management. A. The City requires the Provider to assign specific individuals as principal project members and to assure that the major work and coordination will remain the responsibility of these individuals during the term of this Agreement. Removal of any principal project member without replacement by equally qualified individuals or without the prior written approval of the City is grounds for te�nination of the Agreement by the City. Provider's principal project members are: Edward Pope, Director of Management Progzams B. The City has designated Sergeant 3ames W. Ramstad, Training Sergeant, as the Project Manager for this Agreement, and the individual to whom all communications pertaining to the Agreement shall be addressed. The Project Manager shall have the authority to transmit instructions, receive information, autl�orize amendments or changes to the Agreement, and interpret and define the City's policies and decisions pertinent to the work covered by this Agreement. SECTION 5: CSty Responsibiliries. A. The City agrees to provide Provider with access to any information from City documents, staff, and other sources needed by Provider to complete the work described herein. The City agrees to perform tasks as specified in Attachment A in satisfaction of this agreement. SECTION 6: Work Products, Records, Disseminafion of Informafion. A. For purposes of this Agreement, the fnllowing words and phrases shall have the meanings set forth in this section, except where the context cleazly indicates that a different meaning is intended. �,� 6�-I "PVorkproducf" shall mean, any report, recommendation, paper, presentation, drawing, demonshation, or other materials, whether in written, electronic, or other format that results from Provider's services tmder this Agreement. "Supporting documentafion" sball mean any surveys, questionnaires, notes, research, papers, analyses, whether in written, electroniq or in other form, and other evidences used to generate any and all work performed and work products generated under this Agreement. `Business records" shall mean any books, documents, papers, account records and other evidences, whether in written, electronic, or in other form, belonging to Provider and pertaining to work performed under this Agrezment. B. All copies of deliverable work products and supporting documentation including class materials that result from the Provider's services under this Agreement shall be delivered to the City for use in accordance with the program. Provider shall retain all right, title, and interest in its materials and work product. C. In the event of termination, all work products, whether finished or unfinished, and supporting documentation prepared by Provider under tlus Agreement shall be delivered by Provider to the City by the termination date and there shall be no further obligation of the City to Provider except for payment of amounts due and owing for any authorized work performed and expenses incurred including non-cancellable commitments incurred prior to the date of termination. Provider shall make all reasonable attempts to minimize such termination costs. E. Provider agrees to maintain all business records in such a manner as will readily conform to the tetxns of this Agreement and to make such records available at its office at all reasonable times during the Agreement period and for five (5) years from the date of the fmal payment under the contract for inspection or audit by the City, the State Auditor, or other duly authorized representative. F. Provider agrees to abide by Chapter 13 of the Minnesota Statutes as applicable (Minnesota Government Data Practice Act), and in particular Minn. Stat. §§ 13.05, subd. 6& 11 and 13.37, subd. 1(b) and Minn. Stat. §§ 13817 & 15.17. All of the data created, collected, received, stored, used, maintained, or disseminated by the Provider in performing functions under the Agreement is subject to the requirements of the Minnesota Government Data Practices Act and Provider must comply with those requirements as if it were a government entity. The remedies in Minn. Stat. § 13.08 apply to Provider. If any provision in this agreement is in conflict with the Minnesota Ciovernment Data Practices Act or other Minnesota state 1aws, state law shall control. Provider agrees to abide with any other applicable federal, state, and local laws or ordinances, and all applicable rules, regulations, and standazds established by any agency of o��v� such govemmental units which are now or hereafter promulgated insofaz as they relate to the Provider's gerformance of the provisions of this Agreement. SECTION 7: Equal Opportunity Employment. A. The Provider will not discriminate against any employee or applicant for employment for work under this Agreement because of race, creed, religion, color, sex, sexual or affectional orientation, national origin, ancestry, familial status, age, disability, marital status, or status with regard to public assistance and will take affinnative steps to enstue that applicants are employed and employees are ueated during employment without regard to the same. This provision shall include, but not be limited to the following: employment, upgradang, demotion, or transfer; recmihnent advertising layoff or termination; rates of pay or their forms of compensation; and, selection for training, including apprenriceship. SECTION 8: Compliance With Applicable Law. A. Provider agrees to comply with all federal, state, and local laws or ordinances, and all applicable rules, regulations, and standazds established by any agency of such governmental units, which are now or hereafter promulgated insofar as they relate to the Provider's perfonnance of the provisions of this Agreement. It shall be the obligation of the Provider to apply for, pay for, and obtain all pernuts and/or licenses required. SECTION 9: Conflict of Interest. A. Provider will not laiowingly contract for or accept employment for the performance of any work or sexvices with any individual, business, coiporntion, or governmental unit that would create a conflict of interest in the performance of the obligations pursuant to this Agreement with the City. B. Provider acceptance of this Agreement indicates compliance with Chapter 24.03 of the Saint Paul Administrative Code as described herein: "Except as permitted by law, no City official or employee shall be a party to or have a duect fmancial interest in any sale, lease, or contract with the City." C. Provider agrees that shoutd any conflict or potentiai conflict of interest becomes known, Provider will advise the Purchasing Systems Manager of the situation so that a determination can be made about Provider's ability to continue performing services under the Agreement. SECTION 10: Insurance. A. Provider shall be required to carry insurance of the kind and in the amounts shown below for the life of the contract. Insurance certificates should state that the City of Saint Paul, a�-�o�f its officials, employees, agents and representatives aze named as Additional Insureds. A cross suits endorsement shatl be provided to the benefit of the Ciry. 1. Public Liabilitv Insurance al Bodilv Iniurv b) Property Damage � 7,000_000 $ 2,��0,�00 $ 1,000,000 $ 2,000,000 each necnrrenr,e �S�ga� each accident aggregate c) Policy must include an "all services, products, or completed operations" endorsement. 2. Automobile Insurance a) Bodily Injury $ 750,000 per person $ 1,000,000 per accident b) Property damage not less than $50,000 per accident 3. Workers Compensation and Em l�oyer's Liabilitv a) Worker's Compensation per Minnesota Statute b) Employer's Liability shall have minimum limits of $500,000 per accident; $500,000 per employee; $5000,000 per disease policy limit. c) Providers with 10 or fewer employees who do not have Woxicer's Proof of compensation coverage is required to be provided to the City with a letter verifying the number of employees. 4. General Insurance Rec�uirements a) The policy is to be written on an occurrence basis or as acceptable to the City. Certificate of insurance must indicate if the policy is issued on a claims-made or occurrence basis. A11 certificates of insurance shall provide that the City's Division of Contract and Analysis Services be given not less than thirty (30) days prior written notice of cancellation, non-renewal or any material changes in the policy, including, but not limited to, coverage amounts. Agent must state on the certificate if policy includes errors and omissions coverage. b) The Provider shall not commence work until a Certificate of Insurance covering all of the insurance required for this project is approved and the project manager has issued a norice to proceed. Insurance must remain in place for the duration of the original contract and any extensions periods. b g.�o� c) The City reserves the right to review Pzovider's insurance policies at any time, to verify that City requirements have been met. d) Nothing shall preclude the City from requiring Provider to purchase and provide evidence of additional insurance. e) Satisfacrion of policy and endorsement requirements for General Liability and Auto Insurance of "each occurrence" and "aggregate" limits can be met with an umbrella or excess policy with the same m;nim� monetary limits written on an occurrence basis, providing it is written by the same insurance carrier. SECTION 11: Independent Contractor. A. It is agreed by the parties that, at all times and for all purposes within the scope of this Agreement, the relationship of the Provider to the City is that of independent contractor and not that of employee. No statement contained in this Agreement shall be construed so as to find Provlder an employee of the City, and Provider shaJl be entitled to none of the rights, privileges, or benefits of Saint Paul employees. SECTION 12. Subcontracting. A. Provider agrees not to enter into any subcontracts for any of the work contemplated under this Agr�ment without obtaining prior written approval of the City. SECTION 13. Hold Harmless. A. The Provider shall indemnify, save, hold harmless, protect, and defend the City, its officers, agents, and employees &om all claims, actions or suits of any character brought for or on account of any claimed or alleged injuries or damages received by any person or property, including the City, during the period of performance, resulting from any act or omission by any person employed by Provider in carrying out the terms of this Agreement. SECTION 14. Assignment. A. The City and Provider each binds itself and its successors, legal representatives, and assigns of such other parry, with respect to all covenant of this Agreement; and neither the City nor the Provider will assign or transfer their interest in this Agreement without the written consent of the other. SECTION 15. Termination. A. This Agreement will continue in full force and effect until completion of the project as described herein unless it is terminated at an earlier date by either party. Either party to this Agreement may ternunated it by giving no less than sixty (60) days written notice of the intent to terminate to the other parry. og-�D� ��� B.The City reserves the right to suspend or terminate tlus Agreement if the Provider violates any of the terms or condifions of this Agreement or does not fulfill, in a timely and proper manner, its obligations under this Agreement. In the event that the City �ercises its right to withhold payment as described in section 3. D. or terminate imder this Section, it shall submit written norice to the Provider, specifying the extent of such withholding or tennination under this Section, the reasons therefore, and the date upon which such withholding or termination becomes effective. Upon receipt of such notice, the Provider sha11 talce a11 reasonabty appropriate actions necessary to discontinue fiirther commitments of funds to the extent that they relate to the suspended or tenuinated portions of this Agreement. C. In the event of terminarion, the City will pay Provider for costs and non�ancellable commitments up to the receipt of the notice of ternunation and thereafter until the date of termination. The Provider) will deliver all work products and supporting documentation developed up to the date of temunation prior to the City rendering fmal payment for service. SECTION lb: (Intentionally left Vacant). SECTION 17: Amendment or Changes to Agreement. A. City or Provider may request changes that would increase, decrease, or otherwise modify the Scope of Services. Such changes and method of compensation must be authorized in writing in advance by the City. B. Any alterations, amendments, deletions, or waivers of the provlsions of this Agreement shall be valid only when reduced to writing and duly signed by the parties. C. Modifications or additional schedules shall not be construed to adversely affect vested rights or causes of action which haue accmed prior to the effective date of such amendment, modification, or supplement. The term "this AgreetnenY' as used herein shall be deemed to include any future amendments, modificarions, and additional schedules made in accordance herewith. SECTION 18. Notices. Except as otherwise stated in this Agreement, any notice or demand to be given under this Agreement sha11 be delivered in person or deposited in United States Certified Mail, Rehun Receipt Requested. Any notices or other communications shall be addressed as foilows: To City: St. Paul Police Deparhnent, Trauung Unit, Sergeant James Ramstad 367 Grove Street St. Paul, MN 55101 ba��a� ��, To Ptovider: Northwestem University Center for Public Safety, Directoz of Management Programs Copy to: SUS3i1 WUOIlIll71, Office of General Counsel Northwestem University 633 Clark Street, Rm. 2-262 Evanston, II.60208-I I10 Phone(847)491-4838 SECTION 19. Waiver. Any failure of a party to assert any right under this Agreement shall not constitute a waiver or a termination of that right, this Agreement, or any of this AgreemenYs provisions. SECTION 20. Survival of Obligation. A. The respective obligations of the City and Provider under these terms and conditions, which by their nature would continue beyond the termination, cancellation, or expiration hereof, shall survive termination, cancella6on or expiration hereof. B. If a court or governmental agency with proper jurisdiction deternunes that this Agreement, or a provision herein is unlawful, this Agreement or that pmvision, shall terminate. If a provision is so terminated but the parties legally and practicably can continue this Agreement without the terminated provision the remainder of this Agreement shall continue in effect. SECTION 21. Interpretation of Agreement, Venue. A. This Agreement shall be interpreted and construed according to the laws of the 5tate of Minnesota. All litigation related to this Agreement shall be venued in the District Court of the County of Ramsey, Second Judicial District, State of Minnesota. SECTION 22. Force Majeure. Neither the City nor the Provider shall be held responsible for performance if its performance is prevented by acts or events beyond the party's reasonable control including, but not limited to: severe weather and storms, earthquake or other natural occurrences, strikes and other labor e $.�r��f ��� unrest, power failures electdcal power surges or current fluctuations, nucleaz or other civil military emergences, or acts of legislative, judicial, execufive, or administrative authorities. SECTION 23. Entire Agreemen� A. It is understood and agreed that this entire Agreement supersedes all ornl agreements and negotiations betv✓een the parties relating to the subject matters herein. IN WITNESS WHEREOF, the parties hereto are authorized signatories and have executed this Agreement, the day aud yeaz first above written. the City: Johni Chief Date: Approved as to form.• f . :� _ or Designee Human Rights of Financial Services Office - SR VP - Business and Finance Date: � � 31 �7 Provider: Taacpayer ID: Funding: Activity # r. CERTIFICATE OF INSIJRANCE Date of Issue: January 24, 2007 d� �� �" 7HIS CERTIFICATE LS ISSUED AS A N]ATfER OF WFOR,NATION ONLY AND CANFERS NO R[GHT$ UPON THE CER7RF7CATE HOLDER TH[S CER7'[F7CATE DOES NO'1' P-MSND. EXfEND OR AL7ER THE CAVERAGE AFfORDED BY THE POLICIES BEIAW. Producer. Rubicon Insurance Company do Office of Risk Management Northwestern Univenity 2020 Ridge Avenue, Suite 240 Evanston, Illinois 60208-4335 Insared: Northwestem University Northwestern University Ceuter fur Public Safety PO Box 1409 EvansWqIllinois 60204 COMPANIES AFFORDING COVERAGE: COMPANY LEITER A: Rubicon ffisucance Company COMPANY LEITER B: Se]f-Insured COMPANY LE'I7ER C: AIG Natiooal Union Fire Insurance Company of Pittsburgh, Pa-54360/54361 COMPANY LE[TER D: COVERAGES: THIS IS TO CERTffY THAT THE POWCIES OF WSURANCE LIS7ED BELOW HAVE BEEN ISSUED TO THE WSURED NAMED ABOVH FOR THE POLICY PEAIOU iNDICATED,NOTWITHSTAND➢3G ANY REQUIREMENT, TERM OR CONDITION OF ANY CONIRACI' �R OTE{ER DOCUMENT W[CH RESPECT TO W[17CH 7H[S CFRT[FICATE MA1' BE ISSUED OR MAY PER7AM. T[{E MSURANCE AFFOADED BY THE POLICIES DESCRBED HEREM IS SUBIECT TO ACL THE TE12MS, EXCLUSiONS An`D COND11'IONS OF SUCH POL7CIES. LIMTiSS}lOWNMAYHAVEBEENREDlSCEDBYPA7DCLA CO TYYE OF 1NSURANCS LCR POLiCYNli}ABF.R EFFECCNE EXPIAAT[ON DATE DATE CENERAL LIABILITY A COMMERCIAL GEN. LIABILIN OCCURRENCE AUTOMOBILE LIAB[LITY ANY AU'CO -. ALL OWNED AUTOS A SCHHDULED AUTOS HIRED AUTOS NON-0WNEDAUCOS WOR[�RS' COMPENSA770N B AND EMPLOYER'S LIAB[LITY &MP.LGL090I07 9/07/07 GENEAALACGREGATE PRODUCI'S-COMPlOPS AGGREGATE 9/Ol/08 PERSONAL&.ADVERTISINGIN7URY EACHOCCURRENCE PROPERTYDAMAGE � ALPHY090107 9/0(/07 9/OI/OB SeFFl�ured to $SOQ000.00 Retenfioo C EXCESS WORKERS' COMPENSATTON: OSHER A Pmfessionai Liability 3758033 X-MAL-GL 090106 uivo� �viroa 9/7/W 9/1/07 COMBINEDS WGLE LIMIP BODIl,Y INJiSRY (perperson) BODILY MIURY (per accidenf) PROPERTY DAMAGS ShWtoryLimiks EachACCident Diseau—PolicyLimit Disease — Each Employee $1,000,000.00 wch occur�ence $3,000,�00.00 agge�pce $ 2.000,000 1,000,000 I,OW,ODO I,OOO,OOU 2,000,000 $ I,000,000 750,�00 1,000,000 50,000 $ 1,000,000 1,0OO,OW I,000,000 DESCR[PiION OF OPERATIONS/I,OCATfONSNEHICLESRtESTRICTIONS/SPECIAL ITEMS The City of St Paul Mumesota, its officiaLS, empioyees, ageNS andrep=esentatives are nflmad as aEditio�ml i�uredwith respeetto liabiiiry covernSes, buf only 2gacding tiabiliry acising out ofwo�k perfom�ed by Northwestem Univenity uMertbe conimcc wHh the Crty of Sc PauL GNCELLAT[ON SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, TH£ ISSUING COMPANY WSLL ENDEAVOR TO MAIL 3� DAYS WRI'I'TEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFC. BEIAW, BUT FAILURE TO MAR, SOCH N017CE SHALL IMPOSE NO OBUGAT[ON OR LV+BIC�7'Y OF ANY K7ND UPON THE CAMPANY,ITS AGENTS OR AEPRESENTATIVES. CERTIFICATE HOLDER - City of St Paul Division of Contrac[ and Analysis Serviccs SC Pau1, Mi+maom � ntm: Sgt. Jim Ramsted - james.Ramstad@ci.stpaul.mn.us� � .�-����-- All'i'HORIZED REPRESENTATR'E: b$-��y February 14, 2007 Commander Steve Frazier St. Paul Police Department Training Academy Unit 367 Grove Street St. Paul, Minnesota 55101 Dear Gommander Frazier: The Northwestern University Center for Public Safety is pleased to submit this proposal to conduct a ten week Schooi of Police Staff and Command in the city of St. Paul, Minnesota in January 2008. The cost to conduct a School of Police Staff and Command in Milwaukee, Wisconsin is $3,500 per student with a 34 student minimum. A number of free seats are incrementalfy offered as the overall enrollment increases. Please review the enclosed Program Cost sheet to determine the exact number of free seats that may be offered. In order to provide an atmosphere conducive to participation and maximum learning, we ask that enrotlment be limited to a maximum of 45 students. Please review the enclosed contract and cost information. If the contract is satisfactory, and no changes are required, please sign both copies of the agreement and return one executed copy to me. Please note that we require a signed agreement no later than 60 days before the first day of class. Thank you for your interest in the Center for Public Safety. Sincerely: Edward J. Pope Director of Management Training 4g ���`� PROPOSAL A 10-WEEK MANAGEMENT TRAINING PROGRAM SCHOOL OF POLICE STAFF AND COMMAND Presented To The St. Paul Police Department St. Paul, Minnesota SUBMITTED February 2007 ag -�a� PROPOSAL TO PRESENT A TEN-'WEEK SCHOOL OF POLICE STAFF AND COMMAND The Northwestem University Center for Public Safety (NUCPS) submits this proposal to the St. Paul, Minnesota Police Depariment, to present a ten-week Schooi of Police Staff and Command in St. Paul, Minnesota. This proposal identifies the curriculum of subjects for the ten-week program to be conducted during the period January 7, 2008 through Mazch 21, 2008. General Resroonsibilities If selected to conduct this program, the Center for Public Safety agrees to: Make atl arrangements for selecting and obtaining instructors, preparation of instructor ouflines, scheduling and coordination of instructor activities, and a11 other arrangements pertaining to instructor transportation and lodging. 2. Have full responsibility for conducUng lectures, discussions and work project sessions, and examinations for the course. 3. Prepare all necessary training aids and provide each registered course participant with course reference material pertinent for the subject azeas covered. 4. Provide the St. Paul Police Degaxtment a complete set of course reference materials used in the course. Provide course evaluation forms to be compieted by each participant following the final examination and prior to graduarion. 6. Provide the Center for Public Safety's certificate of successful complefion to all students fulfilling the requirements for completion of the course. Provide a graduation luncheon on the last day of the progrsm at no additional cost to the St. Paul Police Department. 8. Provide a written report and overall evaluation of the completed course. ag-�o� 9. Provide individual student grades for accredited courses to the chief executive of each sponsoring agency if the student has signed a"Student Authorization to Release Eclucation Informarion" form. Each student who successfully completes the SPSC program will receive 8 units of undergraduate credit from the School of Continuing Studies of Northwestern University, which is compazable to 21 hours of undergraduate credit at a semester based universiry. The St. Paul Police Department will: Design and implement a promotion plan to make law enforcement agencies in the region awaze of the location, dates, cost, and student qualificarions for the proposed course. 'I`hese activities should be initiated eariy enough to pemut agencies to include the cost of the tuition in their department budgets. 2. Make arrangements for the selection of candidates to attend this program and advise a11 candidates of their admission and detaiis pertaining to program schedule, dates, and accommodations. All participants in this program wiil be Public Safety personnel with at least two years of supervisory experience who are canable of successfully com�leting under-gzaduate universitv work at the junior-senior level. (See the "Student Requirements" section below.) 3. Submit a roster of the names, titles, and addresses of the candidates accepted for admission to the program to the Center for Public Safety no later than one week prior to the first day of class. 4. To make arrangements for suitable classroom space (30 square feetper student), breakout rooms A computer equipped with Windows 2000 or XP and Microso8 PowerPoint 2000 or later, with an internet connection for use by the instructor A projection device capable of displaying Microsoft PowerPoint presentations from the above computer Wireless Internet availability in room for students Such facilities and equipment aze to be provided without financial obligation.to NUCPS. Provide limited clerical support and minunal document reproduction services at the trauiing site. 6. Assign a contact person at the training site to assist the contractor, as needed, with the following activiries: • assist the Center for Public Safety staffwith the setup ofthe classroom on the daybefore the first class, 2 �g-�o�l • distribute grade sheets to the students, • distribute examinations and other materiats to the instructors, • inform the Center for Public Safety of student requests, • assist Center for Public Safety instructors as needed, • mail student reports, exams, and other materials to the Center for Public Safety, and • monitor exams when a Center for Public Safety instructor is not available. 7. Provide clerical assistance for guest registration at the graduation site. Selection of SPSC Facultv The Center for Public Safety is a part of Northwestern University and, as such, its educational programs, both on-campus and off, aze governed by the same policies and procedures that apply to all credit-based programs sponsored bythe University. It is the policy ofNorthwestemUniversity to retain complete and exclusive control over the selecrion of facuity for all courses, programs, symposia, and other forums sponsored by the University, which can be used to earn university credit. Northwestern University reserves the right to select faculty members without regazd to age, gender, sexuai orientarion, race, color, ethnic background, religion, ancestry, polifical beliefs, residency, citizenship, veteran status, or disability. Student Requirements The SPSC is a university-based education program intended far mid and upper-level supervisory personnel. It is expected that SPSC students will: have at least two years of supervisory experience, and be prepared to complete upper-division (i.e., junior and senior-level) university course work. The SPSC is not appropriate for entry-level officers, deputies, or troopers. It is recommended that personnel who have recently been appointed to their first supervisory position attend the Center for Public Safety's Supervision of Police Personnel course rather than the SPSC. Upper division university course work presuxnes that a student has the following skills: og ���y • can write two 5-8 page research staff study papers; • can perform arithmetic operations and understand elementary algebraic notarion; • can read, comprehend, and retain assigned materials based on textbooks, professional joumals, trade magazines, and other sources; and • can schedule time to complete out-of-class reading and writing assignments. To insure that SPSC students have sufficient time to attend class and complete out-of-ciass assignments, students should be released from their normal job responsibilifies. Class Size and Composition Experience indicates that the ideal class size for the SPSC course is approximately 35-45 students. Civil Ri� During the performance of this contract, the Center for Public Safety, for itself, its assignees and successors in interest agrees as follows: Compliance with Regulafions The Center far Public Safety shall comply with the regularions relative to nondiscrimination in federally-assisted programs of the U.S. Department of Transportation Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Reb lafions), which are herein incorporated by reference and made a part of this contract to the end that no person shall, on the gound of race, color, religion, national origin, ancestry, age, ser,, veteran status, or disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to diserimination under the contraCt. Nondiscrimination The Center for Public Safety, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, colar, religion, na6onal origin, ancestry, age, sex, veteran status, ar disability, in the selection and retenrion of subcontractors, includingprocurement ofmaterials and leases of equipment. The Institute shali not participate either directly or indirectly in the discriminafion prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a prog�am set forth in Appendix B of the Regulations. ProQram Cost and Billing Program cost for off-campus classes is determined solely by the number of students in the class and the per student tuition. Unless modified by mutual agreement, two invoices aze issued: the first after Dg �IO�{ completion of the fifth week of the course and the second at the end of the wurse. Each invoice, billed as a lump sum, is for one-half of the total program cost. Tuirion, set annually by the Center for Public Safety, is based on location of the training site and includes administrative costs; staff and instructor costs for planning, preparation, andpresentation of the program; cost of program books, materials, and supplies; and travel and other direct expenses for staff and instructors. Program cost is not billed on a cost-reimbursable basis. For the purpose of calculating the total prograin cost, the total number of students is defined as the number of students who aze registered for the course at the begimiing of the second week of insiruction. No student is permitted to register for the course after the beginning of the second week of ciass. Adequate records of all expenditures incurred in the program aze kept in accordance with generally accepted accounting procedures, within the University. Tuition refunds will be given to students who drop out of the course according to the following schedule: Course Refund During (Percent of Week Tuirion 100� 80 40 4-10 Students who drop during the first week are required to return all course materials Additional information about the cost and billing: The Center for Public Safety is part of an educational institution, Northwestern University, which possesses an Illinois State Charter. 2. It is anticipated that 25 professionals and one progrun coordinator will be assigned to this program. 3. A total of 1035 hours will be devoted to this program; 350 instructional hours (7 hours per day, 5 days per week for 10 weeks), and 685 hours for administration, instructor preparaflon, and travel. bg�7 4. The Center for Public Safety will be personally liable for workers compensarion, P.I.C.A., unemployment compensarion, or any other payment of an employer/employee nature. 5. Subcontracts will not be utilized. 6. Unless modified by mutual agreement, one invoice will be issued at the end of the course. 0 a$-�bu Region 3 PROCsRAM COSTS Total program cost is based on the number of paying students in the class and the per student tuition. Number of Students 1-34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 Number of free seats 0 1 1 2 2 2 3 3 3 4 4 4 4 4 4 5 5 Total number of Tuition studentsM 34 34 35 35 36 37 37 38 39 39 40 41 42 43 44 45 45*** Total Cost ** 119,000 119,000 122,500 122,500 126,000 129,500 129,500 133,000 136,500 136,500 140,000 143,500 147,000 150,500 154,000 157,500 157,500 * Tncludes free seats. ** Total costs equals number ofpaying students tunes $3500.00 *** Maximum class size. i3nless modified by mutual agreement, oniy one invoice will be issued to the host agency and is payable in fu11 prior to the end of the course. City of Saint Paul Interdepartmental Memorandum To: Todd Hurley, Acting Finance Director �g -�o�f From: Chris Eitemiller, Sr. Budget Analyst � Subject: Police Budget Amendment to estabiish financing & spending plan for police management training event Date: June 19, 2008 The attached green sheet establishes a financing and spending plan for a training event that the Police department is sponsoring. The "Northwestem School of Police Staff and Command" training wili be held at SPPD headquarters. Peace officers from around the region will attend and pay tuition. This revenue will be used to fund the cost of the event. Because of the tuition revenue, 5PPD staff will be abie to attend tuition-free. Because this will amend the Police budget, this will require a public heazing and will be on the agenda July 2nd This proposal seems reasonable, I recommend signing. AA-ADA-EEO Employer