08-704coun�aFae a d$-7D�{
Green Sheet # 3055331
RESOLUTION
? SAI� PAUL, MIlVIVESOTA
Presented By:
Referred To:
30
1 WIIEREAS, the City of Saint Paul, Police Department Professiona] Development Institute (PDn, has
2 entered into an agreement with Northwestem University to sponsor the "1�`orthwestern School of Police
3 Staff and Command" training; and
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WFIEREAS, this training will be provided to law enforcement personnel in our region and will be held at the
Saint Paul Police Deparhnent, 367 Grove Street, Saint Paul, NIN 55101; and
WfIEREAS, the fee owed to Northwestem University will be covered by the tuiUon collected from
police personnel from other agencies attending the class allowing officers of the Saint Paul Police Department
to attend tuition free saving the department money; and
WIIEREAS, a 2008 financing and spending plan needs to be established for tuiHon collected; and
WHEREAS, The Mayor pursuant to Seclion 10.07.1 of the Charter of the City of Saint Paul, does
certify that there are available for appropriation funds of $157,500 in excess of those estimated in
the 2008 budget; and
WHEREAS, The Mayor recommends that the foDowing addition be made to the 2008 budget:
CIJRRENT AMENDED
BUDGET CI3ANGES BUDGET
436-Police Special Projects Fund
FINANCING PLAN:
34117- Training
4399- Services N.O.0 0 157,500 157,SOU
Total Changes to Financing 157,500
SPENDING PLAN:
34117- Training
Q254-Tuition 0 157,500 157,500
Total Changes to Spending 157,500
THEREFORE BE IT RESOLVED, that the Saint Paul City Council approves the changes to the 2008 budget.
Absent
Adopted by Council:Date:
Adoption Certified by Council
�
Appr�
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PDI- Northwestem School - financi� antl spentli� cr.xls
Requested by Department of:
� Green Sheet Green Sheet
DeparhnenUoffice/council: Date Initia�
PD —PoliceDepaztment 10-JUN-0B
Contact Person 8 Phone:
Chief John Harrington
2665588
Must Be on Council Aoen�
Doc. Type: PUBLIC HEARING (RESOLUI
E Y
DocumentContact: EvetteScarver
Contact Phone: 266-5541
Green Sheet Green Sheet Green Sheet Green Sheet �
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Green Sheet NO: 3055331
�/
Assign
Number
For
Routing
Order
Total # of Signature Pages __�___ (Clip All Locations for Signature)
0 olice De artment Police De artruent
1 alice De ariment Police De ar�ent
2 ' Attorne Ci Attorn �
3 inanoal Services Fynancial Services
4 a or's Office � p
5 ouncit Council
6 i Cleck C5 Clerk
7 olice De artment Police De artment
Signahues on the attached council resolution establishing a financing and spending plan for the Northwestem University Professional
Development Institute (PDI) Staff Command training.
iaauvus, nNp�OVE (A) Of F
Planning Commission
CIB Committee
Civil Service Commission
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does tMs persoNfirm possess a skiil not normally possessed by any
current ciry employee?
Yes No
Explain all yes answers on separate sheet and aNach to green sheet
initlating Problem, Issues, Opportunity (Who, What, When, Where, Why): ��
The Saint Paul Police Department PDI will be sponsoring the "Northwestem School of Police Staff and Command". The class will be
held at the Saint Paul Police Traning unit, 367 Grove Street, Saint Paul, MN 5510t. A fmancing and spending plan needs to be
established.
Advantages lf Approved:
High quality police management training will be provided to ]aw enforcement in our region. Officers of the Saint Paul Police
Department will be able to attend the class tuition free saving the deparhnent money.
Disadvantages If Approved:
None.
Disadvantages If Not Approved: �
Saint Paul Police O�cers will have to go to Northwestem University to attend the school costing the city $3,500 per officer plus
living expenses. Our region will not be able to take advantage of the management training being provided.
Transaction: $157,000.00
Fundiag Source: 436
Financial Information:
(Expfain)
Activity Number: 34117-4399
�..�-- +�' �nno �.�� nnn
Cost/Revenue Budgeted•
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Agreement # OZ- �,y - LL� Zc - �
Beriveen the City of Saint Paul and Northwestern University
THI5 AGREEMENT, made and entered into this day of , 2007, by and
between the City of Saint Paul, Mianesflta, a municipal corporation under the laws of the State
of Minnesota, hereinafter referred to as "City," and Northwestem University whose address is
633 Clark Street, Evanston Illinois, 6Q208-ll 10 on behalf of its Center for Public Safety,
hereinafterreferred to as Provider.
The City and Provider, in consideration of the mutual terxns and conditions, promises,
covenants, and payments hereinafter set forth, agree as follows:
SECTION 1: Scope of Services.
A. The City does hereby retain the Provider to furnish services and to per£orm those tasks
as outlined in the Agreement and as described in its proposal and letter dated February 1 A, 2007. The
specific tasks, deliverables, rime lines, etc. that make up these services are detailed in
Attachment A.
SECTION 2: Time For Completion.
A. The services rendered by Provider shall be commenced upon execution of the
Agreement and notification by the City to proceed and will be completed in accordance with the
schedule mutually agreed upon with the City, which is detailed in Attachment A, but no later
than March 21, 2008.
B. Provider shall not proceed with any task without specific authorization from the
Proj ect Manager designated by the City.
C. In the event there aze delays caused by actions of the City or which may be reasonably
requested by the Provider which can change the complerion date, Provider shall request an
extension of time for completion of the project. The Project Manager will review the request
and may grant to the Provider such extensions of contract time as may be reasonable.
SECTION 3: Billings and Paymen�
A. That for Provider's faithful performance of this Agreement, the City hereby agrees to
compensate the Provider in the amounts and according to the schedule that appears in
Attachment A.
B. The amounts that appeaz in Attachment A shall fully compensate the Provider for all
costs. No claim for services and/or costs provided by the Provider, not specifically provided for
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in this Agreement will be honored by the City. Total costs for the project shall not exceed
$143,500.
C. Provider shall submit an itemized invoice as provided for in Attachment A Upon
receipt of the invoice and verification of the chazges by the Project Manager, payment shall be
made by the City to Provider within thirty (3�) days.
D. In the event the Provider &ils to comply with any terms or conditions of the
Agreement or to provide in any manner the work or services as agreed to herein, the City
reserves the right to withhold until the City is satisfied that corrective ac6on has been taken or
completed. This option is in addition to and not in lieu of the City's right to tenuination as
provided in other sections of this Agreement.
SECTION 4: Project Management.
A. The City requires the Provider to assign specific individuals as principal project
members and to assure that the major work and coordination will remain the responsibility of
these individuals during the term of this Agreement. Removal of any principal project member
without replacement by equally qualified individuals or without the prior written approval of the
City is grounds for te�nination of the Agreement by the City. Provider's principal project
members are:
Edward Pope, Director of Management Progzams
B. The City has designated Sergeant 3ames W. Ramstad, Training Sergeant, as the
Project Manager for this Agreement, and the individual to whom all communications pertaining
to the Agreement shall be addressed. The Project Manager shall have the authority to transmit
instructions, receive information, autl�orize amendments or changes to the Agreement, and
interpret and define the City's policies and decisions pertinent to the work covered by this
Agreement.
SECTION 5: CSty Responsibiliries.
A. The City agrees to provide Provider with access to any information from City
documents, staff, and other sources needed by Provider to complete the work described herein.
The City agrees to perform tasks as specified in Attachment A in satisfaction of this agreement.
SECTION 6: Work Products, Records, Disseminafion of Informafion.
A. For purposes of this Agreement, the fnllowing words and phrases shall have the
meanings set forth in this section, except where the context cleazly indicates that a different
meaning is intended.
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"PVorkproducf" shall mean, any report, recommendation, paper, presentation, drawing,
demonshation, or other materials, whether in written, electronic, or other format that results
from Provider's services tmder this Agreement.
"Supporting documentafion" sball mean any surveys, questionnaires, notes, research,
papers, analyses, whether in written, electroniq or in other form, and other evidences used to
generate any and all work performed and work products generated under this Agreement.
`Business records" shall mean any books, documents, papers, account records and other
evidences, whether in written, electronic, or in other form, belonging to Provider and pertaining
to work performed under this Agrezment.
B. All copies of deliverable work products and supporting documentation including class
materials that result from the Provider's services under this Agreement shall be delivered to the
City for use in accordance with the program. Provider shall retain all right, title, and interest in
its materials and work product.
C. In the event of termination, all work products, whether finished or unfinished, and
supporting documentation prepared by Provider under tlus Agreement shall be delivered by
Provider to the City by the termination date and there shall be no further obligation of the City to
Provider except for payment of amounts due and owing for any authorized work performed and
expenses incurred including non-cancellable commitments incurred prior to the date of
termination. Provider shall make all reasonable attempts to minimize such termination costs.
E. Provider agrees to maintain all business records in such a manner as will readily
conform to the tetxns of this Agreement and to make such records available at its office at all
reasonable times during the Agreement period and for five (5) years from the date of the fmal
payment under the contract for inspection or audit by the City, the State Auditor, or other duly
authorized representative.
F. Provider agrees to abide by Chapter 13 of the Minnesota Statutes as applicable
(Minnesota Government Data Practice Act), and in particular Minn. Stat. §§ 13.05, subd. 6& 11
and 13.37, subd. 1(b) and Minn. Stat. §§ 13817 & 15.17. All of the data created, collected,
received, stored, used, maintained, or disseminated by the Provider in performing functions
under the Agreement is subject to the requirements of the Minnesota Government Data Practices
Act and Provider must comply with those requirements as if it were a government entity. The
remedies in Minn. Stat. § 13.08 apply to Provider. If any provision in this agreement is in
conflict with the Minnesota Ciovernment Data Practices Act or other Minnesota state 1aws, state
law shall control. Provider agrees to abide with any other applicable federal, state, and local laws
or ordinances, and all applicable rules, regulations, and standazds established by any agency of
o��v�
such govemmental units which are now or hereafter promulgated insofaz as they relate to the
Provider's gerformance of the provisions of this Agreement.
SECTION 7: Equal Opportunity Employment.
A. The Provider will not discriminate against any employee or applicant for employment
for work under this Agreement because of race, creed, religion, color, sex, sexual or affectional
orientation, national origin, ancestry, familial status, age, disability, marital status, or status with
regard to public assistance and will take affinnative steps to enstue that applicants are employed
and employees are ueated during employment without regard to the same.
This provision shall include, but not be limited to the following: employment, upgradang,
demotion, or transfer; recmihnent advertising layoff or termination; rates of pay or their forms
of compensation; and, selection for training, including apprenriceship.
SECTION 8: Compliance With Applicable Law.
A. Provider agrees to comply with all federal, state, and local laws or ordinances, and all
applicable rules, regulations, and standazds established by any agency of such governmental
units, which are now or hereafter promulgated insofar as they relate to the Provider's
perfonnance of the provisions of this Agreement. It shall be the obligation of the Provider to
apply for, pay for, and obtain all pernuts and/or licenses required.
SECTION 9: Conflict of Interest.
A. Provider will not laiowingly contract for or accept employment for the performance of
any work or sexvices with any individual, business, coiporntion, or governmental unit that would
create a conflict of interest in the performance of the obligations pursuant to this Agreement with
the City.
B. Provider acceptance of this Agreement indicates compliance with Chapter 24.03 of the
Saint Paul Administrative Code as described herein: "Except as permitted by law, no City
official or employee shall be a party to or have a duect fmancial interest in any sale, lease, or
contract with the City."
C. Provider agrees that shoutd any conflict or potentiai conflict of interest becomes
known, Provider will advise the Purchasing Systems Manager of the situation so that a
determination can be made about Provider's ability to continue performing services under the
Agreement.
SECTION 10: Insurance.
A. Provider shall be required to carry insurance of the kind and in the amounts shown
below for the life of the contract. Insurance certificates should state that the City of Saint Paul,
a�-�o�f
its officials, employees, agents and representatives aze named as Additional Insureds. A cross
suits endorsement shatl be provided to the benefit of the Ciry.
1. Public Liabilitv Insurance
al Bodilv Iniurv
b) Property Damage
� 7,000_000
$ 2,��0,�00
$ 1,000,000
$ 2,000,000
each necnrrenr,e
�S�ga�
each accident
aggregate
c) Policy must include an "all services, products, or completed operations"
endorsement.
2. Automobile Insurance
a) Bodily Injury $ 750,000 per person
$ 1,000,000 per accident
b) Property damage not less than $50,000 per accident
3. Workers Compensation and Em l�oyer's Liabilitv
a) Worker's Compensation per Minnesota Statute
b) Employer's Liability shall have minimum limits of $500,000 per accident;
$500,000 per employee; $5000,000 per disease policy limit.
c) Providers with 10 or fewer employees who do not have Woxicer's
Proof of compensation coverage is required to be provided to the City with a letter
verifying the number of employees.
4. General Insurance Rec�uirements
a) The policy is to be written on an occurrence basis or as acceptable to the City.
Certificate of insurance must indicate if the policy is issued on a claims-made or
occurrence basis. A11 certificates of insurance shall provide that the City's Division
of Contract and Analysis Services be given not less than thirty (30) days prior
written notice of cancellation, non-renewal or any material changes in the policy,
including, but not limited to, coverage amounts. Agent must state on the certificate
if policy includes errors and omissions coverage.
b) The Provider shall not commence work until a Certificate of Insurance
covering all of the insurance required for this project is approved and the project
manager has issued a norice to proceed. Insurance must remain in place for the
duration of the original contract and any extensions periods.
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c) The City reserves the right to review Pzovider's insurance policies at any time, to
verify that City requirements have been met.
d) Nothing shall preclude the City from requiring Provider to purchase and provide
evidence of additional insurance.
e) Satisfacrion of policy and endorsement requirements for General Liability and Auto
Insurance of "each occurrence" and "aggregate" limits can be met with an umbrella or
excess policy with the same m;nim� monetary limits written on an occurrence basis,
providing it is written by the same insurance carrier.
SECTION 11: Independent Contractor.
A. It is agreed by the parties that, at all times and for all purposes within the scope of
this Agreement, the relationship of the Provider to the City is that of independent contractor and
not that of employee. No statement contained in this Agreement shall be construed so as to find
Provlder an employee of the City, and Provider shaJl be entitled to none of the rights, privileges,
or benefits of Saint Paul employees.
SECTION 12. Subcontracting.
A. Provider agrees not to enter into any subcontracts for any of the work contemplated
under this Agr�ment without obtaining prior written approval of the City.
SECTION 13. Hold Harmless.
A. The Provider shall indemnify, save, hold harmless, protect, and defend the City, its
officers, agents, and employees &om all claims, actions or suits of any character brought for or
on account of any claimed or alleged injuries or damages received by any person or property,
including the City, during the period of performance, resulting from any act or omission by any
person employed by Provider in carrying out the terms of this Agreement.
SECTION 14. Assignment.
A. The City and Provider each binds itself and its successors, legal representatives, and
assigns of such other parry, with respect to all covenant of this Agreement; and neither the City
nor the Provider will assign or transfer their interest in this Agreement without the written
consent of the other.
SECTION 15. Termination.
A. This Agreement will continue in full force and effect until completion of the project as
described herein unless it is terminated at an earlier date by either party. Either party to this
Agreement may ternunated it by giving no less than sixty (60) days written notice of the intent to
terminate to the other parry.
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B.The City reserves the right to suspend or terminate tlus Agreement if the Provider
violates any of the terms or condifions of this Agreement or does not fulfill, in a timely and
proper manner, its obligations under this Agreement. In the event that the City �ercises its right
to withhold payment as described in section 3. D. or terminate imder this Section, it shall submit
written norice to the Provider, specifying the extent of such withholding or tennination under
this Section, the reasons therefore, and the date upon which such withholding or termination
becomes effective. Upon receipt of such notice, the Provider sha11 talce a11 reasonabty
appropriate actions necessary to discontinue fiirther commitments of funds to the extent that they
relate to the suspended or tenuinated portions of this Agreement.
C. In the event of terminarion, the City will pay Provider for costs and non�ancellable
commitments up to the receipt of the notice of ternunation and thereafter until the date of
termination. The Provider) will deliver all work products and supporting documentation
developed up to the date of temunation prior to the City rendering fmal payment for service.
SECTION lb: (Intentionally left Vacant).
SECTION 17: Amendment or Changes to Agreement.
A. City or Provider may request changes that would increase, decrease, or otherwise
modify the Scope of Services. Such changes and method of compensation must be authorized in
writing in advance by the City.
B. Any alterations, amendments, deletions, or waivers of the provlsions of this
Agreement shall be valid only when reduced to writing and duly signed by the parties.
C. Modifications or additional schedules shall not be construed to adversely affect vested
rights or causes of action which haue accmed prior to the effective date of such amendment,
modification, or supplement. The term "this AgreetnenY' as used herein shall be deemed to
include any future amendments, modificarions, and additional schedules made in accordance
herewith.
SECTION 18. Notices.
Except as otherwise stated in this Agreement, any notice or demand to be given under
this Agreement sha11 be delivered in person or deposited in United States Certified Mail, Rehun
Receipt Requested. Any notices or other communications shall be addressed as foilows:
To City: St. Paul Police Deparhnent, Trauung Unit,
Sergeant James Ramstad
367 Grove Street
St. Paul, MN 55101
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To Ptovider:
Northwestem University Center for Public Safety, Directoz of Management Programs
Copy to:
SUS3i1 WUOIlIll71, Office of General Counsel
Northwestem University
633 Clark Street, Rm. 2-262
Evanston, II.60208-I I10
Phone(847)491-4838
SECTION 19. Waiver.
Any failure of a party to assert any right under this Agreement shall not constitute a
waiver or a termination of that right, this Agreement, or any of this AgreemenYs provisions.
SECTION 20. Survival of Obligation.
A. The respective obligations of the City and Provider under these terms and conditions,
which by their nature would continue beyond the termination, cancellation, or expiration hereof,
shall survive termination, cancella6on or expiration hereof.
B. If a court or governmental agency with proper jurisdiction deternunes that this
Agreement, or a provision herein is unlawful, this Agreement or that pmvision, shall terminate.
If a provision is so terminated but the parties legally and practicably can continue this
Agreement without the terminated provision the remainder of this Agreement shall continue in
effect.
SECTION 21. Interpretation of Agreement, Venue.
A. This Agreement shall be interpreted and construed according to the laws of the 5tate
of Minnesota. All litigation related to this Agreement shall be venued in the District Court of the
County of Ramsey, Second Judicial District, State of Minnesota.
SECTION 22. Force Majeure.
Neither the City nor the Provider shall be held responsible for performance if its performance is
prevented by acts or events beyond the party's reasonable control including, but not limited to:
severe weather and storms, earthquake or other natural occurrences, strikes and other labor
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unrest, power failures electdcal power surges or current fluctuations, nucleaz or other civil
military emergences, or acts of legislative, judicial, execufive, or administrative authorities.
SECTION 23. Entire Agreemen�
A. It is understood and agreed that this entire Agreement supersedes all ornl agreements
and negotiations betv✓een the parties relating to the subject matters herein.
IN WITNESS WHEREOF, the parties hereto are authorized signatories and have
executed this Agreement, the day aud yeaz first above written.
the City:
Johni
Chief
Date:
Approved as to form.•
f . :� _
or Designee
Human Rights
of Financial Services
Office - SR VP - Business and Finance
Date: � � 31 �7
Provider:
Taacpayer ID:
Funding:
Activity #
r.
CERTIFICATE OF INSIJRANCE
Date of Issue: January 24, 2007 d� �� �"
7HIS CERTIFICATE LS ISSUED AS A N]ATfER OF WFOR,NATION ONLY AND CANFERS NO R[GHT$ UPON THE CER7RF7CATE HOLDER TH[S CER7'[F7CATE DOES NO'1' P-MSND.
EXfEND OR AL7ER THE CAVERAGE AFfORDED BY THE POLICIES BEIAW.
Producer. Rubicon Insurance Company
do Office of Risk Management
Northwestern Univenity
2020 Ridge Avenue, Suite 240
Evanston, Illinois 60208-4335
Insared: Northwestem University
Northwestern University Ceuter fur Public Safety
PO Box 1409
EvansWqIllinois 60204
COMPANIES AFFORDING COVERAGE:
COMPANY LEITER A: Rubicon ffisucance Company
COMPANY LEITER B: Se]f-Insured
COMPANY LE'I7ER C: AIG Natiooal Union Fire Insurance Company of Pittsburgh, Pa-54360/54361
COMPANY LE[TER D:
COVERAGES: THIS IS TO CERTffY THAT THE POWCIES OF WSURANCE LIS7ED BELOW HAVE BEEN ISSUED TO THE WSURED NAMED ABOVH FOR THE POLICY PEAIOU
iNDICATED,NOTWITHSTAND➢3G ANY REQUIREMENT, TERM OR CONDITION OF ANY CONIRACI' �R OTE{ER DOCUMENT W[CH RESPECT TO W[17CH 7H[S CFRT[FICATE MA1'
BE ISSUED OR MAY PER7AM. T[{E MSURANCE AFFOADED BY THE POLICIES DESCRBED HEREM IS SUBIECT TO ACL THE TE12MS, EXCLUSiONS An`D COND11'IONS OF SUCH
POL7CIES. LIMTiSS}lOWNMAYHAVEBEENREDlSCEDBYPA7DCLA
CO TYYE OF 1NSURANCS
LCR
POLiCYNli}ABF.R EFFECCNE EXPIAAT[ON
DATE DATE
CENERAL LIABILITY
A COMMERCIAL GEN. LIABILIN
OCCURRENCE
AUTOMOBILE LIAB[LITY
ANY AU'CO -.
ALL OWNED AUTOS
A SCHHDULED AUTOS
HIRED AUTOS
NON-0WNEDAUCOS
WOR[�RS' COMPENSA770N
B AND
EMPLOYER'S LIAB[LITY
&MP.LGL090I07 9/07/07
GENEAALACGREGATE
PRODUCI'S-COMPlOPS AGGREGATE
9/Ol/08 PERSONAL&.ADVERTISINGIN7URY
EACHOCCURRENCE
PROPERTYDAMAGE �
ALPHY090107 9/0(/07 9/OI/OB
SeFFl�ured to $SOQ000.00 Retenfioo
C EXCESS WORKERS'
COMPENSATTON:
OSHER
A Pmfessionai Liability
3758033
X-MAL-GL 090106
uivo� �viroa
9/7/W 9/1/07
COMBINEDS WGLE LIMIP
BODIl,Y INJiSRY (perperson)
BODILY MIURY (per accidenf)
PROPERTY DAMAGS
ShWtoryLimiks
EachACCident
Diseau—PolicyLimit
Disease — Each Employee
$1,000,000.00 wch occur�ence
$3,000,�00.00 agge�pce
$ 2.000,000
1,000,000
I,OW,ODO
I,OOO,OOU
2,000,000
$ I,000,000
750,�00
1,000,000
50,000
$ 1,000,000
1,0OO,OW
I,000,000
DESCR[PiION OF OPERATIONS/I,OCATfONSNEHICLESRtESTRICTIONS/SPECIAL ITEMS
The City of St Paul Mumesota, its officiaLS, empioyees, ageNS andrep=esentatives are nflmad as aEditio�ml i�uredwith respeetto liabiiiry covernSes, buf only 2gacding tiabiliry acising out ofwo�k
perfom�ed by Northwestem Univenity uMertbe conimcc wHh the Crty of Sc PauL
GNCELLAT[ON
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, TH£ ISSUING COMPANY WSLL ENDEAVOR TO MAIL 3� DAYS
WRI'I'TEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFC. BEIAW, BUT FAILURE TO MAR, SOCH N017CE SHALL IMPOSE NO OBUGAT[ON OR LV+BIC�7'Y OF
ANY K7ND UPON THE CAMPANY,ITS AGENTS OR AEPRESENTATIVES.
CERTIFICATE HOLDER -
City of St Paul
Division of Contrac[ and Analysis Serviccs
SC Pau1, Mi+maom �
ntm: Sgt. Jim Ramsted - james.Ramstad@ci.stpaul.mn.us�
� .�-����--
All'i'HORIZED REPRESENTATR'E:
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February 14, 2007
Commander Steve Frazier
St. Paul Police Department
Training Academy Unit
367 Grove Street
St. Paul, Minnesota 55101
Dear Gommander Frazier:
The Northwestern University Center for Public Safety is pleased to submit this
proposal to conduct a ten week Schooi of Police Staff and Command in the city
of St. Paul, Minnesota in January 2008.
The cost to conduct a School of Police Staff and Command in Milwaukee,
Wisconsin is $3,500 per student with a 34 student minimum. A number of free
seats are incrementalfy offered as the overall enrollment increases. Please
review the enclosed Program Cost sheet to determine the exact number of free
seats that may be offered. In order to provide an atmosphere conducive to
participation and maximum learning, we ask that enrotlment be limited to a
maximum of 45 students.
Please review the enclosed contract and cost information. If the contract is
satisfactory, and no changes are required, please sign both copies of the
agreement and return one executed copy to me. Please note that we require a
signed agreement no later than 60 days before the first day of class.
Thank you for your interest in the Center for Public Safety.
Sincerely:
Edward J. Pope
Director of Management Training
4g ���`�
PROPOSAL
A 10-WEEK MANAGEMENT TRAINING PROGRAM
SCHOOL OF POLICE STAFF AND COMMAND
Presented To The
St. Paul Police Department
St. Paul, Minnesota
SUBMITTED
February 2007
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PROPOSAL TO PRESENT A TEN-'WEEK
SCHOOL OF POLICE STAFF AND COMMAND
The Northwestem University Center for Public Safety (NUCPS) submits this proposal to the St.
Paul, Minnesota Police Depariment, to present a ten-week Schooi of Police Staff and Command in
St. Paul, Minnesota.
This proposal identifies the curriculum of subjects for the ten-week program to be conducted during
the period January 7, 2008 through Mazch 21, 2008.
General Resroonsibilities
If selected to conduct this program, the Center for Public Safety agrees to:
Make atl arrangements for selecting and obtaining instructors, preparation of instructor
ouflines, scheduling and coordination of instructor activities, and a11 other arrangements
pertaining to instructor transportation and lodging.
2. Have full responsibility for conducUng lectures, discussions and work project sessions, and
examinations for the course.
3. Prepare all necessary training aids and provide each registered course participant with course
reference material pertinent for the subject azeas covered.
4. Provide the St. Paul Police Degaxtment a complete set of course reference materials used in
the course.
Provide course evaluation forms to be compieted by each participant following the final
examination and prior to graduarion.
6. Provide the Center for Public Safety's certificate of successful complefion to all students
fulfilling the requirements for completion of the course.
Provide a graduation luncheon on the last day of the progrsm at no additional cost to the St.
Paul Police Department.
8. Provide a written report and overall evaluation of the completed course.
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9. Provide individual student grades for accredited courses to the chief executive of each
sponsoring agency if the student has signed a"Student Authorization to Release Eclucation
Informarion" form.
Each student who successfully completes the SPSC program will receive 8 units of undergraduate
credit from the School of Continuing Studies of Northwestern University, which is compazable to 21
hours of undergraduate credit at a semester based universiry.
The St. Paul Police Department will:
Design and implement a promotion plan to make law enforcement agencies in the region awaze
of the location, dates, cost, and student qualificarions for the proposed course. 'I`hese activities
should be initiated eariy enough to pemut agencies to include the cost of the tuition in their
department budgets.
2. Make arrangements for the selection of candidates to attend this program and advise a11
candidates of their admission and detaiis pertaining to program schedule, dates, and
accommodations. All participants in this program wiil be Public Safety personnel with at least
two years of supervisory experience who are canable of successfully com�leting under-gzaduate
universitv work at the junior-senior level. (See the "Student Requirements" section below.)
3. Submit a roster of the names, titles, and addresses of the candidates accepted for admission to
the program to the Center for Public Safety no later than one week prior to the first day of class.
4. To make arrangements for suitable classroom space (30 square feetper student), breakout rooms
A computer equipped with Windows 2000 or XP and Microso8 PowerPoint 2000 or later,
with an internet connection for use by the instructor
A projection device capable of displaying Microsoft PowerPoint presentations from the
above computer
Wireless Internet availability in room for students
Such facilities and equipment aze to be provided without financial obligation.to NUCPS.
Provide limited clerical support and minunal document reproduction services at the trauiing site.
6. Assign a contact person at the training site to assist the contractor, as needed, with the following
activiries:
• assist the Center for Public Safety staffwith the setup ofthe classroom on the daybefore
the first class,
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• distribute grade sheets to the students,
• distribute examinations and other materiats to the instructors,
• inform the Center for Public Safety of student requests,
• assist Center for Public Safety instructors as needed,
• mail student reports, exams, and other materials to the Center for Public Safety, and
• monitor exams when a Center for Public Safety instructor is not available.
7. Provide clerical assistance for guest registration at the graduation site.
Selection of SPSC Facultv
The Center for Public Safety is a part of Northwestern University and, as such, its educational
programs, both on-campus and off, aze governed by the same policies and procedures that apply to
all credit-based programs sponsored bythe University. It is the policy ofNorthwestemUniversity to
retain complete and exclusive control over the selecrion of facuity for all courses, programs,
symposia, and other forums sponsored by the University, which can be used to earn university credit.
Northwestern University reserves the right to select faculty members without regazd to age, gender,
sexuai orientarion, race, color, ethnic background, religion, ancestry, polifical beliefs, residency,
citizenship, veteran status, or disability.
Student Requirements
The SPSC is a university-based education program intended far mid and upper-level supervisory
personnel. It is expected that SPSC students will:
have at least two years of supervisory experience, and
be prepared to complete upper-division (i.e., junior and senior-level) university course
work.
The SPSC is not appropriate for entry-level officers, deputies, or troopers. It is recommended that
personnel who have recently been appointed to their first supervisory position attend the Center for
Public Safety's Supervision of Police Personnel course rather than the SPSC.
Upper division university course work presuxnes that a student has the following skills:
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• can write two 5-8 page research staff study papers;
• can perform arithmetic operations and understand elementary algebraic notarion;
• can read, comprehend, and retain assigned materials based on textbooks, professional
joumals, trade magazines, and other sources; and
• can schedule time to complete out-of-class reading and writing assignments.
To insure that SPSC students have sufficient time to attend class and complete out-of-ciass
assignments, students should be released from their normal job responsibilifies.
Class Size and Composition
Experience indicates that the ideal class size for the SPSC course is approximately 35-45 students.
Civil Ri�
During the performance of this contract, the Center for Public Safety, for itself, its assignees and
successors in interest agrees as follows:
Compliance with Regulafions
The Center far Public Safety shall comply with the regularions relative to nondiscrimination in
federally-assisted programs of the U.S. Department of Transportation Title 49, Code of Federal
Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the
Reb lafions), which are herein incorporated by reference and made a part of this contract to the end
that no person shall, on the gound of race, color, religion, national origin, ancestry, age, ser,, veteran
status, or disability, be excluded from participating in, be denied the benefits of, or otherwise be
subjected to diserimination under the contraCt.
Nondiscrimination
The Center for Public Safety, with regard to the work performed by it during the contract, shall not
discriminate on the grounds of race, colar, religion, na6onal origin, ancestry, age, sex, veteran status,
ar disability, in the selection and retenrion of subcontractors, includingprocurement ofmaterials and
leases of equipment. The Institute shali not participate either directly or indirectly in the
discriminafion prohibited by Section 21.5 of the Regulations, including employment practices when
the contract covers a prog�am set forth in Appendix B of the Regulations.
ProQram Cost and Billing
Program cost for off-campus classes is determined solely by the number of students in the class and
the per student tuition. Unless modified by mutual agreement, two invoices aze issued: the first after
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completion of the fifth week of the course and the second at the end of the wurse. Each invoice,
billed as a lump sum, is for one-half of the total program cost.
Tuirion, set annually by the Center for Public Safety, is based on location of the training site and
includes administrative costs; staff and instructor costs for planning, preparation, andpresentation of
the program; cost of program books, materials, and supplies; and travel and other direct expenses for
staff and instructors. Program cost is not billed on a cost-reimbursable basis.
For the purpose of calculating the total prograin cost, the total number of students is defined as the
number of students who aze registered for the course at the begimiing of the second week of
insiruction. No student is permitted to register for the course after the beginning of the second week
of ciass.
Adequate records of all expenditures incurred in the program aze kept in accordance with generally
accepted accounting procedures, within the University.
Tuition refunds will be given to students who drop out of the course according to the following
schedule:
Course Refund
During (Percent of
Week Tuirion
100�
80
40
4-10
Students who drop during the first week are required to return all course materials
Additional information about the cost and billing:
The Center for Public Safety is part of an educational institution, Northwestern University,
which possesses an Illinois State Charter.
2. It is anticipated that 25 professionals and one progrun coordinator will be assigned to this
program.
3. A total of 1035 hours will be devoted to this program; 350 instructional hours (7 hours per
day, 5 days per week for 10 weeks), and 685 hours for administration, instructor preparaflon,
and travel.
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4. The Center for Public Safety will be personally liable for workers compensarion, P.I.C.A.,
unemployment compensarion, or any other payment of an employer/employee nature.
5. Subcontracts will not be utilized.
6. Unless modified by mutual agreement, one invoice will be issued at the end of the course.
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Region 3
PROCsRAM COSTS
Total program cost is based on the number of paying students in the class and the per student tuition.
Number of
Students
1-34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
Number of
free seats
0
1
1
2
2
2
3
3
3
4
4
4
4
4
4
5
5
Total number of
Tuition studentsM
34
34
35
35
36
37
37
38
39
39
40
41
42
43
44
45
45***
Total
Cost **
119,000
119,000
122,500
122,500
126,000
129,500
129,500
133,000
136,500
136,500
140,000
143,500
147,000
150,500
154,000
157,500
157,500
* Tncludes free seats.
** Total costs equals number ofpaying students tunes $3500.00
*** Maximum class size.
i3nless modified by mutual agreement, oniy one invoice will be issued to the host agency and is
payable in fu11 prior to the end of the course.
City of Saint Paul
Interdepartmental Memorandum
To: Todd Hurley, Acting Finance Director
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From: Chris Eitemiller, Sr. Budget Analyst �
Subject: Police Budget Amendment to estabiish financing & spending plan for police
management training event
Date: June 19, 2008
The attached green sheet establishes a financing and spending plan for a training event that the Police
department is sponsoring. The "Northwestem School of Police Staff and Command" training wili be
held at SPPD headquarters. Peace officers from around the region will attend and pay tuition. This
revenue will be used to fund the cost of the event. Because of the tuition revenue, 5PPD staff will be
abie to attend tuition-free.
Because this will amend the Police budget, this will require a public heazing and will be on the agenda
July 2nd
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer