08-703couac;l F;le #
Green Sheet #
RESOLUTION
CITY OF.SA.INT PAUL, NIINNESOTA
Presented By:
Referred To:
1 WfIEREAS, the Ciry of Saint Paul, Police Department, has received from the State of Minnesota, Department of
2 Public Safety grant for the Integrated Domesflc Violence Response Frame program; and
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R'HEREAS, this grant provides funding to produce an integrated violence response framework for case
management from the 911 call through over one hundred steps of case processing to case closure; and
WHEREAS, the City Council authorized the City of Saint Paul to enter into the attached grant
agreement on April 9, 2008 (council file #08-377 ); and
WHEREAS, a 2008 financing and spending plan needs to be established for this grant; and
WHEREAS, The Mayor pursuant to Secfion 10.07.1 of the Charter of the City of Saint Paul, dces
certify that there are available for appropriation funds of $487,500 in excess of those estimated in
the 2008 budget; and
WHEREAS, The Mayor recommends that the following addition be made to the 2008 budget:
CURRENT AMENDED
BUDGET CHANGES BUDGET
436-Police Special Projects Fund
FTNANCING PLAN:
34221 - Integrated Domestic Vio►ence Response Framework
3400- State Direct Grantin aid
Total Changes to Financing
SPENDING PLAN:
34221 - Integrated Domestic Violence Response Rramework
0219-Fees-Other Professional Services
0259 - Other- travel, training, dues
0299 -Other- Miscellaneous Expense
Total Changes to Spending
Nays � � Absent � � Requested by Department
Carte�
Adopted by Council:Date:
Adoption Certified by Council
487,500
�7,500
463,572
13,380
10,548
487,500
Recommended by Financial Services:
�
487,500
463,572
13,380
10,548
By: � � o-�� �
Form �} by City Attomey: '
BY= A/�E�SdN BY=
�
Approved by M �D te: � D Approve by Ma or f r Submi 'o o Coi il:
I
Sy: By:
2008 Integrated Domestic Violence Response Framework accept and budget cr.xls
Sy:
THEREFORE SE IT RESOLVED, that the Saint Paul City Council accepts this grant and approves
the changes to the 2008 budget.
b -�03
3054593
� Green
PD — PoGce Department
Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
_ �7��
ConpM Person & Phone:
Chief John Harrington
266-5588
Must Be on Council Agenda by
Doc. Type: PUBLIC HEARlNO(RESOLUI
E-Document Required: Y
Document Contact: Evette Scarver
27-MAY-0B
�►
Assign
Number
For
Routing
Order
ContaM Phone: 266-5541 I I
Total # of Signature Pages �(Clip All Locations for Signature)
Green Sheet NO: 3054593
0 olice De ar�ent Police De arhnent
1 oliceDe arlment PoliceDe arlmept
2 i Attorne Ci Attorn ✓
3 inancial Services Financial Services
4 oPs Office Ma or
5 ouncil C
6 i Clerk Ci Clerk
7 olice Ae artment Police De artme¢t
Signahues on the attached council resolution establishing a 2008 financing and spending plan for the Integ�ated Violence Response
Frame program.
�uauuns: rpprove (q) or h
Planning Commission
q6 Committee
Civil Service Commission
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city empioyee?
Yes No
3. Does this person/firm possess a skill not nortnally possessed by any
current city empbyee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): �
The Ciry of Saint Paul, Police Department has received a Integrated Violence Response Framework program grant from the State of
Minnesota foz the period of October 1, 2007 through June 30, 2009. A spending and financing plan needs to be estahlished.
AdvanWges IfApproved:
The grant provides funding to produce an integrated domesric violence response framework for case management from the 9ll call
through over one hundred steps of case processing to case ctosure.
Disadvantages If Approved:
None.
Disadvantages If Not Approved: �
Lost opportuniry to use grant funds to provide better services to victims of domestic violence.
Transaction: $487,500.00
Fundiny source: State of Minnesota
Fina ncial Information:
(Expiain)
Activiry Number:
CosURevenue Budgeted:
�...... n� �nno n.�c nnn n,.,.,. n
RESOLUTION
O� SAINT PAUT,, MINNESdTA
Presented By:
Referred To:
Comuuttee:Date:
1 RESOLVED, tt�at the City of Saint Paul, Pofice Department, is authorized to enter into the attached
2 Joint Powers Agreement, which includes an indemnificatian clause, with the Minnesota Financia] Crimes Task
3 Force for participarion in the above mentioned task force. A cogy of said order is fo be kept on file and on
4 record in ihe Office of Financial Services.
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Adopted by Council: Date:
Adopfian Certified by Coancil Secretary:
�Y� ��j.�v��lr�
Approved b a� : D fe: [�7���
$y:
CouucilFfle # �1g�'J��
Green Sheet # 3051014
b� -�1D3 �
Requested by Department af:
Approved by Mayor for Su�iission to Conncii:
�Y���Ci �A��
Q \FSCaIAffa�rs�,40&CR�20081MNFinCrimes7askFOrce xls
Appro R m � dec b nanciat Services:
ey:
08-']a3
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety. Office of Jusfice
P�ams, 444 Cedar Stree� Suite 100. St. Paul. Minnesota 55101-5100 ("State") and Citv of St Paui. Police Aeparfinent
367 Groae Street St PauL Minnesota 55106-2416 ("Grantee").
Recitals
1 Under Minn. Stat. & 299A.Q1. Subd 2(41. the State is empowered to enter into this grant contract.
2 State funds for this grant contract aze provided under Laws of hilinnesota 2007, Chapter 54, Article 1, Secfion 10,
Subdivision 6 for the purpose of implementing an integrated domestic violence response framework.
3 The State is in need of services that fulfill this purpose.
4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
safisfacrion of the State.
Grant Contract
Term of Grant Contract
1.1 Effective ilate. October 1. 2007, or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is ]ater. Once this grant contract is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 43 of this grant contract. Retmbursement will
only be made for those expenditures made according to the terms of this grant contract.
1.2 E.zpiration date. June 30. 2009, or until all obligations have been satisfactorily fulfilled, whichever occurs first.
13 Survival ofTer»zr. The following clauses survive the expiration or cancellation ofthis grant contract: 8. LiabiliTy;
9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Goveming Law, Jurisdiction,
and Venue; and 15. Data Discloswe.
2 Grantee's Duties
2.1 Activities. The Crrantee, who is not a state employee, will perform all of the duties and tasks specified in the
applicable Request for Proposal and the Grantee's grant application for this program, which aze incoiporated by
reference into this grant contract and are on file with the State and located at 444 Cedar Street, Suite 100, St. Paul,
Minnesota. Grantee shall also comply with all program standards, which aze incorporated by reference into this
�ant contract and made a part of this, grant contract.
2.2 Reporting Requdrements. Grantee shall report to the State as specified in the Office of Justice Programs' Grant
Manual, which is incorporated by reference into this grant contract.
(1) Financial Reporting. Grantee shall submit a financial reporting form to the State uti]izing the format
idenrified by the State within 30 days after the end of the reporting period.
(2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detailing
progress achieved towazds the accompiishment of the program goals and objectives within 30 days after the
end of reporting period.
(3) OtherRequirements. Grantee shall submit such other reports and attend meetings and training as State shall
reasonably request.
(4) Evaluation. State st�all have the authoriTy, during the course of this grant period, to conduct an evaluation of
the performance of the Grantee.
(5) Requirement Changes. State may modify or change all reporting forms at their discrefion during the grant
period.
(6) Special Requfrements The State reserves the ri�t to include in the grant, at any time during the term of the
gant, special administrative requirements deemed necessary to assure the Grantee's successfui implementafion
of the program. The State will nofify the Grantee in writing of any special administrafive requirements.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of,the essence.
sr�te ��io��
lntegrated DV Response Framework D8/09
OIP Gran[ Number 2008-IDVRF-0�573
4 Cansideration and Payment �o ����
41 Consideration. T4ie State will pay for all services performed by the Cnantee under this grant contract as follows:
(1) Compensation The Csrantee will be reimbursed an amount not to exceed $487.5�0.00, according to the
breakdown of costs contained in E�ibit A, which is. attached and incorporated into this grant contract. The
Csrantee will submit any revisions to Eachibit A as descnbed in Secrion 4.2(2) of this grant contract and the
revised budget must be approved by the State's Authorized Representative before any expenctitures may be
made based on the revised budget.
{2) Travel Ezpenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the
Cnantee as a result of this gzant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the comm9ssioner of Employee Relarions
which is incorporated into this grant contract by reference. The Grantee will not be reimbursed foi travel and
subsistence expenses incurred outside Minnesota uniess it has received the State's prior written approval for
out of state traueL Minnesota wiIl be considerad the home state for determining whether travel is out of state.
{3) Matching Requirements. (If Applicable.} Grantee certifies that the following matching zequirement, for the
grant contract, will be met by the Grantee: $0 000.00.
(4) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $487 500.00.
$487,500.00 is available from October 1, 2007 tluough June 30, 2009.
4.2 Fiscal Re�uirements. Grantee shall report to the State as specified in the Office of Justice Progams' Grant
Manual.
(1) Financial Guidelines. Grantee shall comply with all policies, procedures, and provisions applicable to each
source of funding received. Grantee shall comply with the cusent Office of Justice Programs' Grant Manual.
No funds will be disbursed for activities not identified in the goals and objectives or work plan submitted on
the grant application forms prescribed by the State. No funds from a specific funding source wlll be disbursed
for activities that do not meet the requirements of that funding source.
(2) Budget Revisions. Grantee shall submit a written budget revision request to the State's Authorized
Representarive before any expenditure may be made based on the revised budget Submission and approval of
a budget revision is necessary if a) a line item will deviate by $200 or 10%, whichever is higher, from the
approved budget, or b) a new line item that was not part of the approved budget will be created.
(3) Closeout. Grantee shall haue until 30 days after the Expiration date of this grant contract, to submit a report of
all funds and interest received and disbursed. If a report is not submitted within this time period, expenses
claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee.
(4) Recor�ls. Grantee shall retain all fmancial records for a minimum of six (6) years after the date of submission
of the fmal fmancial status report, or until completion of an audit which has commenced before the expiration
of this six-year period, or until any audit fmdings and/or recommendations from prior audit(s) have been
resolved between the Crrantee and State, whichever is later.
4.3 Paymenf
Invoices. The State will promptly pay the Grantee after the Grantee presents an 3temized invoice for the services
actually perFormed and the State's Authorized Representative accepts the invoiced services. Invoices must be
submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least
auarterlv. but not more often than monthlv, and within 30 davs of the Qeriod covered bv the invoice for services
satisfactorily roerformed.
The fmal invoice pertaining to each state fiscal vear of this ¢rant contract must be received bv Julv 31 of that
calendaz vear. Reimbursements from the next state fiscal year(sl mav commence on or after Jul�of that calendar
yeaz. The fmal invoice must be received no later than 30 daus after the Ex�ration date of thls erant contract.
StaYe (�J07)
In[egrated DV Response Fraznework 08/09
O.iP Grant Number 2008-IDVRF-00573
D$��o
Expenditures for each state fiscal year of this �ant contract must be for services performed within the a�plicabie
state fiscaI vear. Every state fiseal vear be�ins on Julv 1 and ends on 7une 30.
4.4 Federal requirements. (Where applicable, if blank this section does not apply)
Payments under this grant contract will be made from federal funds obtained by the State tl�rough CFDA
The Grantee is responsible for compliance wiffi all federnl requuements unposed on these funds and accepts fuli
financial responsbility for any requuements imposed by the Grantee's failure to comply with federal requirements.
5 Condifions of Payment
All services provided by the Cn�antee under this grant contract must be performed to the State's satisfaction, as
detennined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal,
state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the
State to be unsatisfactory or perfozmed in violation of federal, state, or local law.
6 Authorized Representative
The State's Authorized Representative is Jean Miller, Department of Public Safetv. Office of Justice Pro2rams, Crune
Victim Services, 445 Minnesota Street, Suite 2300 Bremer Tower St Paul Minnesota 55101, (651) 201-7328 or
hislher successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the
services provided under this grant contract. If the services aze satisfactory, the State's Authorized Representative will
certify acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Ms. Amv Brown, Research & Grants Manaeer, St Paul Police Department
367 Grove Street, St Paul, Minnesota 55101, (651) 266-5507. Ifthe Grantee's Authorized Representative changes at
any time during this grant contract, the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment. The Grrantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the
same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendrnents. Any amendment to this grant contract must be in writing and will not be effective untii it has been
executed and approved by the same parties who executed and approved the original grant contract, or their
successorsin office.
73 Waiver. If tfie State fails to enforce any provision of this grant contract, that failure does not waive the provision or
its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the
Grantee, No other understanding regarding this grant contract, whether written ar oral, may be used to bind either
P�Y-
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees hazmless from any claims or causes of
action, including attomey's fees incurred by the State, azising from the performance of this grant contract by the
Crrantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee
may haue for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract are subject to examination by the State and/ar the State Auditor or Legislative
Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
XO Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Aata Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, ar disseminated by the Grantee mmder this grant contract. The civil remedies of
State (7/0�
Integcated DV Response Framework 08(09
OJP Grant Number 2008-IDVRF-00573
b�-703
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
ff the Grnntee receives a request to release the data refened to in this Clause, the Grantee must immediately notify the
State. The State will give the Grantee instrucfions concerning the release of the data to the requesting party before the
data is released.
11 Workers' Compensarion
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensarion
insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that
may arise under the Ivlinnesota W orkers' Compensation Aot on behalf of these employees and any claims made by any
third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation
or responsibility.
12 Publiciiy and Endorsement
7 21 Publicity. Any publicity regazding the subject matter of this grant coirtract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases,
research, reports; sigis, and similar public notices prepared by or for the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from this
grant contract.
12.2 Endnrsement The Grantee must not claim that the State endorses its products or services.
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regazd to its choice-of-law provisions, govems this grant contract. Venue for all legal
proceedings out of this granf contract, or its breach, must be in the appropriate state or federal court with competent
jurisdicfion in Ramsey CounTy, Minnesota.
14 Termination
14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30
days' written nofice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
142 Termination Ly the Grantee. The Grantee may request termination upon 30 day's notice to the State's
Authorized Agent. Upon termination the Grantee is entitled to payment for services actually performed and agrees
to return any unused funds to the State.
143 Terminateon for Insuff cieni Fcmdfng. The State may immediately terminate this grant contract if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a
leve] sufficierrt to allow for the payment of the services covered here. Tersnination must be by written or faY notice
to the Grantee. The State is not obligated to pay for any services that are provided�aftez notice and effective date of
termination However, the Grantee will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed to the extent that funds are available. T'he State will not be assessed any penalTy if the
grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to
appropriate funds. The State must provide the Grantee notice of the ]ack of funding within a reasonable time of the
State receiving that notice.
15 Data Disclosare
Under Minn. Stat. § 270C.65, and other applicable law, the Grantee cottsents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota taY identification number, already provided to
the State, to federal and state taY agencies and state personnel involved in the payment of state obligations. These
idenrification mimbers may be used in the enforcement of federal and state taz laws which could result in action
requiring the Grantee to file state tax returns and pay delinquent state taz liabiliries, if any, or pay other state liabilities.
State (7/07)
Integrated DV Response Fremework D8/09
OJP GrantNumber 2008-IDVRF-OOi73
6�-�03
1. ENCUMBRANCE VF,RIFICATION
Individual certifies that fundr have been encumbered ar
required byMinn. S�t. ,�,� 16A.15 and75C.05; �'-- �-° ,
Sigied: , _ _. _..__ _. _ � _� -- —
Date: �✓ /-1Y F �Q��
i
GrantContractNo.: �200�-IDVRF-00573/6300-2728 ;
- ._. ._._,� _,. �..�... .� ;
. _.. . «E �.,: ...
2. GRANTEE - .."�'...°`..__.�_� __. _.._�.�___,.�.,._.,...�
The Grantee cert�es that the appropriate person(s)
have executed the grani coniraci an 6ehalf of the Grantee as
reguired by applicable articles, lyjlaws, resolutions, or ordinances.
By:
�
By: _._ —�( _ � i
�"� —T
Title: Ciey Attorney
Date: '� ��'� � p
By: ' s� (t—
Titl
Date
By:
Tit1e: Mayor
Date: ��j� �� �
�
Titl
Date
�-t.41 v�-'^,� Lf 3b - 3�4 zT-1
stece ��io��
Integrated DV Response Framework 08/09
O7P Grant Number 2008-IDVRF-00573
3. STATE AGENCY
By. , /J .
V�
, ( ' de]egazed a¢Ihority)
Title:
Date: y���9
Distnbu5on:
Agrncy
Grantee
Siate's Authorized Representative
5
OS-�d3
EXH161T A
qtT �{ Lu PUBLC
lo ���
�4 SP
'Fa c�+��
OFFICE OF JUSTICE PROGRAMS -
Grantee: St Paul Police Department � R �� �
=� � ?
Grant'N umber. 2008-IDVRF-00573 �--=
PTOgfafl'1 CORlp011@�t: S�1 Project Integratetl Domestic Violence Response Framework ,-- �- �-�
Budget Category Request
Contract Services $463,572.00
Travel & Training
$13,380.00
�
Other 6cpe�ses $10,548.00
Total $487,500.00
City of Saint Paul
Interdeparhnental Memorandum
To: Todd Aurley, Acting Finance D'uector
From: Chris Eitemiller, Sr. Budget Analyst
bg-�o3
Subject: Police Budget Amendment to establish grant financing & spending plan
Date: June 18, 2008 �
This green sheet establishes a financing and spending plan of $487,500 for the Integrated Violence
Response Frame program. This grant is to be used to establish an integrated response framework for
domestic violence from the 9ll cail through the entire case management process. This grant period runs
through 7une 2009. The Conncil approved accepting this grant on Apri19`
This will require a public hearing and will be on the agenda July 2"
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer