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08-661Council File # �' (1/ U' l Green Sheet#3053410 RESOLUTION O� SAINT PAl7L, MINNESOTA Presented by 1 2 3 4 5 �� RESOLVED, that the zate of pay for the new classification of Facility Manager be established at the rate set forth in Grade 013, of Bargaining Unit 09, the Saint Paul Supervisors Organization Salary Schedule, and be it FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period following its passage and approval. Adoprion Certified by Co cil Secretary By: Approv d y: Date ll� �(} By: Requested by Department of: OfficeofHi Resnuce By: � Approved by the �fice of Fin � I Services �/ � B y:c " y ��� � � � Approved by`City A�Xp� By: �� Appr ed by a or for s ion to ouncil By: I�Sysrems Devetopmrnt Sect�on\Org Daign\Co�ultant-McKwwn�I,isaY Clazs Work�PAIQCS\Faz�hty Mariagcr\FaziLty Managa Rwol�mon doc � 4sr � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � /t0 ,��Q� vo DepartrnenUofficeicouncii: Date lnitiated: H � -H,��o� O6-MAY-08 Green Sheet NO: 3053410 Contact Person 8 Phone: Lisa McKeown 266-6479 Doc. Type: RESOLUTION WI$ TRANSAC E-DOCUment Required: Y Document Contact: Trisha Freiberge� Contad Phone: 266-6481 �/ Assign Number For Routfng Order Total # of Signature Pages _(Clip Ail Locations for Signature) 0 amanResources 1 umanResources De arhnentDirector 2 ioancial Services ffice Fioancial Services � 3 i Attome 4 or's Office Ma or/Assistant 5 ouncil Ci Council 6 i Clerk Ci Clerk Request approval of resolurion to establish the rate of pay for the new classification of Facility Manager in Grade 013 of b.u. 09, Saint Paul Supervisors Organizarion. itlations: Approve (A) or R Planning Commission CIB Committee Civil Service Commission 1. Has this persoNfirm ever worked under a contract tor this deparfment? Yes No 2. Has this person/8rm ever been a city emptoyee? Yes No 3. Does this person/firtn possess a skill not normally possessed by any current city employee? Yes No Explain ail yes answers on separete sheet and attach to green sheet initiating Problem,lssues, Opportunity (Who, What, When, Where, Why): A study was requested by the Division of Pazks and Recrearion to detemune the appropriate classification and compensarion for a vacant posiflon wiflun the Csreat River Water Pazk/Jimmy Lee Recrearion Center and future mulfi-function faciliries. The Human Resources Office detemuned that the crearion of the new class of Facility Manager is appropriate. Advantages If Approved: Approval.of this resolution will allow Por appropriate compensation for this newly created class. Disadvantages H Approved: None. JUN a 1 2008 Disadvantages If Not Approved: Pay will nat be established. Transaetioo: $50,157.43 Funding Souroe: CosURevenue Budgeted: y Activity Number: Pinancia� information: �e amount &sted represents the annual wage at Step l effecrive as of 4/26/08. (Ezpiain) � t- May 7, 2008 2:24 PM Page 7 PROPOSED SPEC 4116/08 DRAFT Facility Manager Description of Work General Duty Statement b�-(�l�l Code:366B BU: 09 (Salarv Info) SPSO Grade: 013 Effective Date: ?/?/08 Performs highly-responsible supervisory and administrative work managing a major, multi-function community-focused faciiity. This includes providing management leadership in the planning, promoting, directing, monitoring, and evaluating of programs and services at the facility. Prepazes the annual facility budget and monitors expenditures and revenues spending and financing. Prepares and manages grant projects related to the facility. Represents the City regarding facility contracts and agreements and negotiates permits for special use of the facility. Performs related duties as required. Supervision Received Works under the general guidance and direction of a division or unit manager. Supervision Exercised Exercises general supervision over all workers assigned to the major, multi-funcrion facility, either directly or through subordinate supervisors. Competencies • Demonstrates an understanding of applicable laws, rules, regulations and standards pertaining to the programs offered and facility management. Demonstrates the ability to apply this understanding in identifying and addressing the full range of issues including the more complex issues associated with managing programs and services at a major, multi-function facility. . Demonstrates an understanding of current management and supervisory principles, applicable labor contracts for multiple bargaining units, and department policies and procedures. Demonstrates the ability to apply this understanding in identifying and addressing the full range of issues associated with managing a facility. . Demonstrates an understand'uig and the ability to manage an Aquatics facility, if an aquatics facility is part of the multi-function facility. • Demonstrates an ability to develop policies and procedures and recard keeping systems for all functions of the facility. Demonstrates an ability to represent the City regarding facility contracts and agreements. • Demonstrates an ability to manage and coordinate multiple program activities and facility use scheduling at the multi-function facility. Demonstrates an ability to negotiate permits for special use of the facility. ����/ • Demonstrates an ability to facilitate plamiing that includes mulriple pro�ams, facilities, and activities, in order to identify the needs and expectations of a diverse group of customers. Demonstrates an ability to routinely solicit feedback and measure, evaluate, and analyze results. Demonstrates an ability to identify and initiate program or activity improvements on a routine basis. Demonstrates an understanding of program and activity best practices and conducts research and analysis. • Demonstrates an understanding of and an ability to use CPR and first aid and an ability to identify emergency situations where the assistance of emergency medical personnel is required. • Demonstrates an understanding of mathematics and general accounting practices used in preparing and monitoring an annual facility budget, rental agreements, personal service contracts, various grants, inventories, purchase orders, and cash statements. Demonstrates the ability to apply this understanding in identifying and addressang the full range of associated issues. • Demonstrates an ability to use analytical skills necessary to compile and analyze data. Demonstrates an ability to prepaze reports and documentation easily understood by the audience. • Demonstrates an understanding of a range of current and modem job-related equipment, computer hardware, and software applications and an ability to apply this understanding in addressing routine work associated issues or challenges. • Demonstrates an ability to recruit, interview, and select employees best suited for the assigned work. • Demonstrates an ability to determine duties, responsibilities, and performance standards. Demonstrates an ability to prioririze and assign the work of others, negotiate deadlines, and set deadlines for others. • Demonstrates the skill necessary to effectively manage employee performance directly and through subordinate supervisors. Demonstrates an ability to effectively communicate performance expectations, provide constructive feedback, coach, train, rewazd, discipline, and effectively intervene in addressing performance issues. Demonstrates the skill to ensure that staff ineet or exceed performance standuds. • Demonstrates an ability to conduct human asset planning in arder to address future and ongoing staffing needs and staff training and development needs. • Demonstrates an ability to effectively lead meetings by encouraging individual participation and creativity, by being supportive of others and the group decision- making process, and by effectively managing conflict. • Demonstrates an ability to effectively communicate with a diverse group of individuals both verbally and in writing. Demonstrates good interpersonal communication skills with customers, employees, and groups tluough attentive listening, patience, and appropriate nonverbal mannerisms. Demonstrates the ability to make public presentations regarding the programs and services of the facility, and/or activities provided and write reports and other materials that can be clearly understood by the intended audience or reader. b�- �la ( Demonstrates an ability to lead a staff team that provides superior customer service. Demonstrates an ability to deal courteously and effectively in meeting customer needs and expectarions. Demonstrates general knowledge of basic mazketing principles. Demonstrates the ability to prepare and supervise the prepazarion and dissemination of public information regarding the programs, facilities amenities and/or activities provided at the facility. Demonstrates the ability to plan and prepare promotional materials which meet the requirements of various communications media. Demonstrates the ability to interface with local media. Requirements Bachelor's degree and two years of professional experience managing a large, complex community facility, or managing a multi-function facility or a theme pazk which has an aquatics component. Must have budget management experience with over $100,000 of revenue collected and experience marketing a large facility and program. No substitution for education. Must possess a valid Minnesota Class D driver's license, or equivalent out-of-state driver's license. The driver's license must have no suspensions or revocations for driving related offenses within the two year period prior to the date of appoinhnent. Suspensions for parking-related offenses are excluded. Must maintain CPR and First Aid certification. Certain positions must maintain Certified Pool and Spa Operators Certification. If required, it will be noted on the 7ob Announcement. If employed by the Department of Parks and Recreation, status as a Certified Park and Recreation Professional (CPRP) must be obtained within two years of appoinhnent to this position. Failure to obtain a CPRP during the defined two-year period or failure to maintain a CPRP during employment may result in termination.