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08-454Council File # Green Sheet # Presented By: 4 5 6 7 8 9 10 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF SAINT PAUL, MINNE50TA ZS 30 Requested by Department of: � by City Adopted by Council: Date: �� p� Adoption Cerflfied by ouncil Secretary: B Y', ��dl liil!S%r Approved by or.• Date: �/�� BY � � Police RESOLVED, that the City of Saint Paul, Police Department, is authorized to enter into the attached agreement with the State of Mimiesota, Minnesota State Colleges and Universities, Metropolitan State University, to rent space for the purpose of a Public Forum to be held on Apri19, 2008. A copy of said agreement is to be kept on file and on record in the Office of Financial Services. __ Q:\FiscalAffai rsW O&CR�2008\MetroStatespacerenta12008PUbl icForu m.xls I� by Sy: c}8 - �'�-1 3052051 �� Services: Approve y' or for 'ssion Council: By: � � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � � Pp -POlice Depzmnent , ConTact Person & Phone: Chief John Harrington 266-5588 Must Be on Couneil Agentla by (Date): ; Doa Type: RESOLUTION � E-Document Required: Y ; Document Contaet: Evette Scatver ; - Contact Phone: 266-5541 �'��' o�-aPR-0B � Green Sheet NO: 3052051 ' � i UEp2RR1E1tt oenc�orerson mmauirnce � � 0 -Poiice Deoar�en[ ' Po1ice Deparhnent j Assign I 1 �oticeDeparlmeat , PdiceDeparhnent '� t Number � 2 �(,ytvAanrnev CityAttomey '�� i For � Routing i 3 � ivancial Services • Director, FSO i �� d � I 4 �Mavor's OtSce Mayor ' i 5 ouncil �'� Counctl � 6 ity Clerk I City Clerk � I 7 �oliceDepaztwent PoliceDeparhment i � Total # of Signature Pages � (Clip AII Loeations for Signature) i Action Requested: � � � - �� - � � � � Signatures on the attached council resolution authorizing the City of Saint Paul, Police Department, to enter into the attached ! agreement with Metropolitan State Universiry. iaanons: npprove ln) or H Pianning Commission CIB Committee Civil Service Commission Personal Service Contracts Mus[ 1. Has this persoNfirtn ever worked under a contract for this tlepaRment? Ye5 No 2. Has this persoNfirm ever been a city employee� Yes No 3. Dces this person/firm possess a skill not normally possessetl by any current city employee? Yes No 6cplain all yes answers on separate sheet and attach to green sheet , Initiating Problem, Issues, Opportuni[y (Who, What, When, Where, Why): ' The City of Saint Paul will rent facility space at Me[ropolitan State University [o hold a Public Forum that is designed to offer Saint �, Paul residents the opportunity to discuss their experiences with and expectations for the Saint Paul Police DepaztmenPs services to its '� residents. ! I I Ad'vantages If Approved: �I Feedback gained at the meeting will be used to develop recommendations to enhance the city's abiliry to effectively serve Sai�t Paul �! residents. ' Disadvantages If Approved: I None. i i ! Disadvantages If Not Approved: ' Lost opportunity to get feedback from Saint Paul residents to develop recommendafions to enhance the city's ability to effectively serve Saint Paul residents. ` Total Amount of $200.00 CosURevenue Budgeted: Transaction: Funding Source: Activity Number: Pinancialinformation:. (Euplain) �ECEIVED APR 2 2 2008 i ' �.. m April 7, 2008 4:03 PM Page 1 4 � ��y F.Y. Cost Center Ob'. Code Amount Vendor # P.O. # 2007-2008 � � 200.00 aACNQT �� STATE OF NIINNESOTA NIINNESOTA STATE COLLEGES AND UNIVERSITIES Metropolitan state University INTER-AGENCY AGREEMENT WHEREAS, St. Paul Police Denartment (hereinafrer "REQLJESTING AGENCY") is empowered Yo enter into interagency a�eements pursuant to Minnesota Staiutes, Chapter 471.59, Subd. 10; and WIIEREAS, the Meffopolitan State University (hereinafrer "PROVIDING AGENCY") is empowered to enter into interagency agreements pursuant to Minnesota Statutes, Chapter 471.59, Subd. 10; and NOW, TEiEREFORE, it is agreed: L A. PROVIDING AGENCY'S DUTIES. (AYtach additional page( s) if necessary evhich is incorporated by reference and made a part of this agreement.) The PROVIDING AGENCY shall: Snace Use Sf. Paul Camnus. 700 East Seventh Street St. Paul MN 55106@ the Librarv Learninr Center Wednesdav Aoril 9 2008 @ 6pm — 8vm in LIB 302 fEcolab Communiri Room) B. REOUESTING AGENCY'S DUTIES. (Attach additional page(s) if necessary which is incorporated by reference and made a part of this agreement.) REQUESTING AGENCY shall: Facilities Rules and Renulations Please provide your caterer choice from the University approved list This information must be provided 30 (thirty) days prior to the event to avoid cancellation Write N/A if food/beverage will not be served at this event II. CONSIDERATION AND TERMS OF PAYMENT. A. Consideration for all services performed by the PROVIDING AGENCY pursuant to this Agreement shall be paid by the REQUESTING AGENCY as follows: Fees Spacefee $200.00 Janitorial/Set-up Group will use the space as it is not set-up required. B. Terms of Pavment. Payment shall be made by the REQLTESTING AGENCY 30 davs after the PROVIDING AGENCY has presented invoices for services performed to REQLTESTING AGENCY. III. CONDITIONS OP PAYMENT. All services provided by the PROVIDING AGENCY pursuant to this Agreement shall be performed to the satisfac[ion of the REQUESTING AGENCY, as determined at the sole discretion of its Authorized Representative. b� � �t ��1 IV. TERMS OF AGREEMENT. This agreement shall be effective Aori19. 2008, or upon the date that the final required signature is obtained by the PROVIDING AGENCY, whichever occurs later, and shall remain in effect until Anri19, 2008 or until all obligations set forth in this Agreement have been satisfactorily fulfilled, whichever occurs £ust. V. CANCELLATION. This Ageement may be cancelled by the REQLTESTING AGENCY or the PROVIDING AGENCY at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, the PROVIDING AGENCY shall be entitled to payment, determined on a pro rata basis, for work or services sarisfactorily performed. VI. AUTAORIZED REPRESENTATIVES. The REQUESTTNG AGENCY'S Authorized Representative for the purposes of administration of this Ageement is Name: A� Brown Address: 367 Crrove Street St: Paul MN 55101 Phone: 651.266.5810 Fax: NA VII. The PROVIDING AGENCY'S Authorized Representative for the purpose of administradon of the Aa eement is Name: Jean Alaspa. Interim Educational Services and Soecial Events Director Address: 700 East Seventh SReet. St. Paul MN 55106 Phone:651.793.1701 Fax:651.793.1718 Each Authorized Representative shall have final authority for acceptance of services of the other party and shall have responsibility to insure that all payments due to the other party are made pursuant to the terms of this Ao eement. VTII. ASSIGNMENT. Neither the PROVIDING AGENCY nor the REQUESTING AGENCY shall neither assign nor transfer any rights or obligations under this Agreement without the prior wntten consent of the other party. IX. AMENDMENTS. Any amendments to this Agreement shall be in writing, and shall be executed by the same parties who executed the original agreement, or their successors in office. X LTABII,ITY. Each pazty will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and tberesults thereo£ The PROVIDING AGENCY and the IiEQUESTING AGENCY liabilities shall be governed by the provisions of the Minnesota Tor[ Claims Act, Minnesota Statutes, Chapter 3.376, and other applicable law. XI. OWNERSHIP OF MA1'ERIALS AND INTELLECTUAL PROPERTY RIGHTS. A. The REQL7ESTING AGENCY shall own all rights, litle and interest in all of the materials conceived or created by the PROVIDING AGENCY, or its employees or subcontractors, erther individually or joinfly with others and which arise out of [he performance of this Agreement, including any inventions, reports, studies, designs, drawings, specif cations, notes, documents, software and documentation, coinputer based training modules, electronically, magnetically or d�gitally recorded material, and other work in whatever form (° MATERIAL,S"). The PROVIDING AGENCY hereby assigns to the REQLJESTING AGENCY atl rights, tiUe and interest to the MAT'ERIALS. The PROVIDING AGENCY shall, upon request of the REQLJESTING AGENCY, execute all papers and perform all o[her acts necessary to assist the REQUESTING AGENCY to obtain and register copyrights, patents or other forms of proteclion provided by ]aw for the MATERIALS. The MATERIALS created under this Agreement by the PROVIDING AGENCY, its employees or subcontractors, individually or jointly with others, shall be considered "works made for hire" as defined by the United States Copyright Act. All of the MATERIALS, whether in paper, electronic, or other forzn, shall be remitted to the REQUESTING AGENCY by the PROVIDING AGENCY, its employees and any subcontractors and the PROVIDING AGENCY, shall not copy, reproduce, allow or cause to have the MATERIALS copied, reproduced or used for any purpose other than performance of the PROVIDING AGENCY'S obligations under this Agreement without the prior written consent of the REQLTESTING AGENCY'S Authorized Representative. B. The PROVIDING AGENCY represents and warrants that MATERIALS produced or used under this Agreement do not and will not infringe upon any intellectual property rights of another, includmg but not limited to patents, copyrights, trade secrets, h'ade names, and service mazks and names. XII. PUBLICITY. Any publicity given the progam, publications, or services provided resui8ng from this Agreement, including, but not limited to, notices, informational pamphlets, press releases, reseazch, reports, signs, and similaz public notices prepared by or for the PROVIDING AGENCY ar its employees individually orjoinUy with o[hers, or 2 . � �� any subcontractors shall idenufy the REQUESTING AGENCY as the sponsoring agency and shall not be released prior to approval by the REQLJESTING AGENCY'S authorized representative. XIII. OTHER PROVISIONS. Access/Eeress: LoadingJUnloadine @ Metropolitan State Universiri. Licensee is �anted normal access and egess to the Space tfirougfi public entries/exits adjacent to those areas of pernutted use. Licensee and/or fheir agent aze not permitt� to drive vehicles on walkways and/or plaza azeas without written pemeission from Licensor's authorized agent. Licensee, by signature on this agreement, acknowledges, accepts and a�ees to abide by these requuements. Failure to comply with loading/unlaading restricfions may result in Licensee being fined $1,000, immediate cancellation of permitted use, payment of all damages associated with unauthorized use and/or forfeiture of future space use privileges. IN WTTNESS WHEREOF, the parties have caused this a�eement to be duly executed intending to be bound thereby. :•�:• � � 1. � 1 2. 3. 4. ATTORNEY GENERAL 5. By (authorized cotTege/univers�ty/office of the chancellor ipitiating agreement) Date MnSCU005 07/7/03 6� ��i �� Matt GS #: 3052051 The attached resolution wouid allow the Police department to rent space at Metro State University to hold a public fonun. It is desib ed to offer Ciry residents the opporiunity to discuss experiences with and expectations for the Police department. The cost of renting this space is $20� and will be pazd from the department's 2008 budget. This proposal seems reasonable and I recommend signing. Chris 4/28/08