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08-452Council File # RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented By: 8 9 10 11 12 13 14 15 lb 17 18 19 20 21 22 23 24 25 2C 27 28 �� Green Sheet # L�' ��-- 3052011 WHEREAS, the City of Saint Paul, Police Depariment, wishes to enter into the attached amendment to ageement #02-14758-G with the State of Minnesota Department of Public Safety for additional funding for the Ni�t Cap Grant from October l, 2007 tluough December 31, 2007; and BE IT RBSOLVED, that the Saint Paul Ciry Council authorizes the City of Saint Paul to enter into, and Chief John Harrington to unplement the attached amendment to agreement #02-14758-G with the State of Minnesota Depariment of Public Safety, which includes an indemnification clause. A copy of said agreement is to be kept on file and on record in the Office of Financial Services. 29 30 Requested by Department of: � by Adopted by Council: Date___ �f o�/�� _�� .. Adoption Certified by ..ouncil Secretary: BY� : �/i�/,i�i(/�SO� v� r Approved by ayor. te: `� � � �y: I� Financial Services: By: � � Approved b ay r for Submission to Council: By: _/ --«r- Q:\FiscalARairsWO&CR�2008\NightCap10-1-2007thru12_31 _07amend.xls � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � �� PD - pol;ceDecpazhnem Contact Person & Phone: Chief John Harrington 266-5588 Mus[ Be on Council Aaen Doc. RESOLUTION ' E-DOeument Required: Y • , Document Contact: Evette Scarver Contact Phone: i Total # of Signature Pages o�-APR-0B � : Green Sheet N4: 3052011 All Lxations for Signature) � Signatures on the attached council resolu6on authodzing the City of Saint Paul, Police Department, to enter into the attached ; amendment to agreement #02-14728-G with the State of Minnesota Department of Public Safery. H@COmm2nqdlion5: ApplOVe (A) of ReJeCt (N): I Pcvsonal Servlce GoMracts Must Answer the Following Questions: ' Planning Commission i. Has this person/firm ever worked under a contract for this department? CIB Committee Yes No Civil Service Commission 2. Nas this person/flrm ever been a city employee? Yes No 3. Does this person/firm possess a skill not nortnally possessed by any current city employee? Yes No - Explain all yes answers on separate sheet antl attach to green sheet � Initiating Problem, lssues, Opportunity (Who, What, When, Where, Why): '� The City of Saint Paul, Police Department has received additional fu�ds for [he Night Cap Gran[ from the State of Minnesota ' Departrnent of Public Safety for the period of October 1,2007 through December 31, 2007. Authorization is needed to enter into the i attached agreement. j Advantages lf Approved: ; The Night Cap �ant provides funding for Vaffic enforcemen[ targeting imQan'ed driving due to alcohol. ; Disadvantages If Approved: None. '�� ; Disativantages If Not Approved: �� Inability to�use additiona] fimds available for saturation of impaired driving due to alcohol. I V Transaction: �� Funding source: State of Minnesota Financiaf Information: (Explain) CosVRevenue Budgeted: Activity Number: 34146 Ft�C�IVE� � y .. .; i �.. �: i. ■ _,°.� � ... April 7, 2008 11:26 AM Page 1 � �, ueoarcmenc aena �o rersom m�wu�ra[F � 0 Pdice Depar�ent Pdice Depariment A55ign j 1 ,PdiceDeoar��t PoliceDepartmen[ � Numbe� 2 Gitv Attornep Citv Attorney �� _. For Routing i 3 iFinancial Services � Director, FSO ' Order �' 4 �Niayor's Office Mayor i s com� co��a i 6 ity Clerk ' City Clerk I 7 olice Deparlmen[ Police DeparOmen[ b8-�5a— Matt GS # 3052011 The attached resolution would allow the Police department to enter into an amended agreement with the MN Dept of Public Safery. The department has already received a Night Cap Grant. This would allow the department to accept an additional $1760 from the state. This resolution would grant the authority to accept this funding but not amend the department's budget, so it would not require a public hearing. There will be another resolution later to make the amendment. This proposal seems reasonable and I recommend signing. Chris 4(28l08 AMENDMENT NO. 1 TO GRANT CONTRACT 5000-5431 Original Contract Effective date: October 1, 2007 Original Contract Amount: Original Contract Expirarion date: December 31. 2007 Previous Amendment(s) Total Amended Contract Expiration date: N/A Current Amendment Amount: Tota1 Contract Amount: Uc � � L�GJ�o � 1320.00 � 0.00 �440.00 � 1.760.00 This amendment is between the State of Minnesota, acting through its Commissioner of Public Safety, Minnesota State Patrol, 444 Cedar Street, Suite 130, St. Paul, MN 55101-5130 ("State") and the City of St. Paui, Police Depariment, 3b7 Grove Street, St. Paul, NiN 55101 ("Grantee"). Recitals The State has a grant coniract with the Grantee identified as Grant Contract 5000- 5431 for coordinated impaired driving enforcement saturations and public informafion acrivities. The State and the Grantee have agreed that additional funds aze necessary for the sarisfactory completion of this project. The State and the Grantee are willing to amend the Original Grant Contract as stated below. Grant Contract Amendment In this Amendment deleted contracf terms will be struck out and the added contract terms witl be undertined. REVISION 1. Clause 2, "Grantees Duties", Paragraph 1, of the Original Grant Contract is amended as follows: 2 Grantees Duties The Grantee, who is not a state employee, will: Perform the duties and tasks specified in the NightCAP Grant Program Duties, Revised Exhibit A, which is attached and incorporated into this grant contract. REVISION 2. Clause 4, "Consideration and Payment", Secrion 41, Paragraph (1) and (4) of the Origina] Grant Contract is amended as follows: (1) Compensation. The Grantee wi11 be reimbursed an amount not to exceed �-� $1,760.00 for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause 2 of this grant contract. Invoices for reimbursement must be submitted using the Operation NightCAP Invoice which is attached and incorporated into this grant contract. All invoices for reimbursement must be supported by written documentarion. (4) Total Obligation. The total obligation of the State for all compensarion and reimbursements to the Grantee under this grant contract will not exceed Q�,�� $1,7b0.00. Grant Amendment OS/07 AMENDMENT NO. 1 TO GRANT CONTRACT 5000-5431 n � G�� The Original Grant Contract and any previous amendments are incorporated into this amendment by reference. 1. ENCLTMBRANCE VERII+'ICATiON 3. STATE AGENCY Individual certifies that een encumbered as required by Minr tat. ,¢�' 16A.15 an 6C.05. By: (with delegated a �hority) Signed: Title: Date: Grant 2. GRANTEE The Grantee certifies that the appropriate pe�son(s) have executed the contract on behalf of the Grantee as requirecl by applicable articles, bylaws, resolutions, or ordinances. By: Titl� Dati By: Titl� Datc B Tit Dat Date: Distribution: DPS/FAS Grantee State's Authorized Representative � Grant Amendment OS(07 2 Exhibit A Page 1 of 1 NightCAP Grant Proa Grantee's Duties Og��fSa- 1 Coordinate alcohol saturations with the State's district authorized representative for saturation events to be held between October 1. 2007 and December 31, 2007, providing up to '�°�-�� thirtv two hours of enforcement. 2 All law enforcement officers participating in this program must be Peace Officers Standazds and Training Board (POST) licensed as provided by Minnesota law. 3 All law enforcement officers participating in this program must be Standardized Field Sobriety Testing (SFST) trained. Grantee must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the program. 4 All law enforcement officers participating in this program should aggressively enforce traffic laws with an emphasis on impaired driving. 5 Grantee will provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster". Reimbursement will be made only for hours that officers work on a day off or on a shift extension. 6 Grantee will review Officer Activity Reports and Activity Logs (samples attached) to verify work efficiency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and Grantee will work with the State's district authorized representative to replace such officers with qualified officers. 7 Grantee will complete and submit all required paperwork following each saturation event including, but not limited to, Officer Activity Reports and Invoices to the State's district authorized representative within seven (7) working days following each saturation event. 8 Grantee will participate in public information and media efforts with the State's district authorized representative as a part of each saturation event. 9 Grantee shall provide for all operating costs including, but not limited to, maintenance and repairs of squad cars used in performance of this grant agreement and shall provide all necessary insurance for them. 10 Grantee's law enforcement officers, providing services under this grant agreement, are employees of the Grantee and not employees of the State or Federal government. 11 5tate's district authorized representative is Lt. Bruce Brynell, 3489 Hadley Avenue North, Oakdale, MN 55128, (651) 779-5913. Operation NightCAP 6�-c{��-- Invoice agency Name: St. Paul Police De artment Agency Address: 367 Gt'ove Sti'eet St. Paui, MN 55101 SATURATION TOTALOVERTIME TOTALINVOICE FEDERALFUNDS DATE S: HOURS WORKED: AMOUNT: ALLOCATED: $ $' ,'��^.��$1,760.00 $ $ $ $ $ $ TOTALS: 1 I � I $�A:88 $1,760.00 CFDA Number: 20.608 This block for State Use Onl Vendor Number: 200417118-00 SFY: 08 Order Number: 5000-5431 Agency: P07 Fund: 300 prg:5153 Appr: 530 Report Cat: �308 APPROVAL SIGNATURES County or City Authorized Rep. Date District Authorized Rep. Date Federal Projects Director Date REMIT TO: Lt. Bruce Brynell Federal Projects Coordinator Minnesota State Patroi 3489 Hadley Avenue North Oakdale, MN 55128 Fax: 651/779-5925 STAT� OF MINNESOTA GRANT CONTRACT �� i��a� �� a— This grant contract is between the State of Minnesota, acting tlirough its Commissioner of Public Safety State Patrol Division. 444 Cedar Street Suite 130, St. Paul, MN 55101-5130 ("State") and the Citv of Saint Paul. Police Department 367 Crrove Street, Saint Paul. MN 55101 ("Grantee"). Recitals 1 Under Minn. Stat. § 299A.01, Subd 2(41 the State is empowered to enter into this grant contract. 2 Federal funds for this grant contract aze provided from U.S. Department of Transportarion's State and Community Highway Safety Program, Catalog of Federal Domestic Assistance (CFDA) Number 2Q.608. 3 The State is in need of coordinated impaired driving enforcement saturations and public information activiries. 4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective date: October 1 2007, or the date the State obtains all required sigiatures under Minnesota Statutes Secfion 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 42 of this grant contract. Reimbursements will only be made for tl2ose expenditures made according to the terms of this grant contract. 1.2 Expiration date: December 31. 2007, or until al] obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Goveming Law, Jurisdiction, and Venue; and 15. DataDisclosure. 2 Grantee's Duties � The Grantee, who is not a state employee, wi11: Perform the duries and tasks specified in the NightCAP Grant Program Duties, Exhibit A, which is attached and incorporated into this gant contract. Crrantee will comply with the Single Audit Act Amendments of 1996 and Office of Management and Budget Circulaz A- 133. Federal Audit Requirements is attached and incoxporated and made part of this grant coniract. See E�ibit B. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the perFormanee of this grant contract, rime is of the essence. Consideration and Payment 41 Cnnsideration. The State will pay for all services performed by the Grantee under this gant contract as follows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed $1 320.00 for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause 2 of this grant contract. Tnvoices for reimbursement must be submitted using the Operation NightCAP Invoice which is attached and incorporated into this grant contract. All invoices for reimbursement must be supported by written documentafion. (2) Travel Expenses. Raimbursement for iravel and subsistence expenses actually and necessarily incurred by the C'n�antee as a result of this grant contract will be paid in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations which is incomorated into this erant contract bv reference. The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. Msp �iiro6� 6� -�a- No reimbursement shall be tnade for salarv costs incurred in haveline to and from saturation events. (3) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the grant contract, will be met by the Grantee: $0.000.00. (4) Total Obligation. The total obligation of the State for all compensarion and reunbursements to the Grantee under this grant contract w[ll not exceed $1.320.00. 4.2 Payment (1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Itemized invoices will be submitted within 30 days after each saturation event to the State's Authorized Representarive. Expenditures for each state fiscal vear of this grant contract must be for services �erformed within an liu cable state fiscal veazs. Everv state fiscal vear beains on Julv 1 and ends on June 30. (2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through Title 23 CFDA number 20.608 of the State and Community Highway Safety Act of 1966. The Grantee is responsible for compliance vnth all federal requirements imposed on these funds and accepts full financial zesponsibility for any requirements imposed by the Crrantee's failure to comply with federal requirements. � Conditions of Payment All services provided by the Grantee under this grant contract must be petformed to the State's sarisfaction, as deternuned at the sole discretion of the State's Authorized Representative and in accordance with al] applicable federal, state, and ]ocal laws, ordinances, rules, and regularions. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Lt. Bruce Brvnell. 3489 Hadlev Avenue North. Oakdale. MN 55128, (651 779-5913,or his/her successor, and has the responsibiliTy to monitor the Grantee's performance and Ehe authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Senior Commander Greeory Pye, 367 Crrove Street Saint Paul MN 5510 L(6511266-5999. If the Crrantee's Authorized Representarive changes at any time during this grant contract, the Crrantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contxact Complete 7.lAssignment. The Grantee may neither assign nor transfer any rights or obligafions under this grant conhact without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this gant contract, or their successors in office. 7.2Amendments. Any amendment to this grant contsact must be in writing and will not be effecfive until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4Grant Contract Complete. This grant contract contains all negotiafions and ageements between the State and the Crrantee. No other understanding regarding this grant contract, whether written or oral, xnay be used to bind either party. 8 Liability Msr p�ro6> �� - �f -�2- The Crrantee must indemnify, save, and hold the State, its agents, and employees hannless from any claims or causes of action, including attomey's fees incurred by the State, arising from the performance of this grant conh by the Grantee or the Crrantee's agents or employees. This ciause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligarions under this grant conhact. 9 State Audits t3nder Minn. Stat. § 16C.05, subd. 5, the Grantee's books, zecords, documents, and accounring procedures and piactices relevant to this grant contract ue subject to exanunation by the State andlor the State Auditor or Legislarive Auditor, as appropriate, for a minimum of six yeazs from the end of this grant contract. 10 Government Data Practices The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant coniract, and as it applies to all data created, collected, received, stored, used,.maintained, or disseminated by the Grantee under this grant conhzct. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Crrantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions conceming the release of the data to the requesting parry before the data is released. 11 Warkers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 121 Publicity. t\ny publicity regarding the subject matter of this grant contract must idenrify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representarive. For purposes of this provisaon, publicity includes notices, informational pamphlets, press releases, reseazch, reports, signs, and similar public norices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulfing from this grant contract. 12.2 Endorsement. The C'nantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regazd to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdicrion in Ramsey County, Minnesota. lA Termination 14.1 Terminadon by tke State The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Crrantee. Upon termination, the Grantee will be entitled to payment, detennined on a pro rata basis, for services safisfactorily performed. 142 Terminatinn for Insufficient Funding. The State may immediatel� terminate this grant contract if it dces not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Ternvnation must be by written or fa;c notice to the Grautee. The State is not obligated to pay for any services that aze provided after notice and effective date of tem�ination. However, the Giantee will be entitled to payment, detemuned on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalTy if the grant contract is teaninated because of the decision of the Mimiesota Legislature, or other funding source, not to appropriate funds. The State must provide the Crrantee nofice of the lack of funding within a reasonable time of the State receiving that norice. MSP (7i1a6) �' ��.�- 15 Data Disclosure Under Minn.. Stat. § 27QC.65, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax idenrification number, and/or Minnesota tax identificarion number, already provided to the State, to federal and state taac agencies and state personnel involved in the payment of state obligarions. These idenrificarion numbers may be used in the enforcement of federal and state taY laws which could result in action requiring the Grantee to file state tas returns and pay delinquent state tas liabilities, if any, or pay other state liabiliries. 1. ENCUMBR,�vCE VER Individualcut�u �tfu� requ'ved byMirzn. S [ § Signed: Date: Grant Contract No. 50 0 2. GRANTEE � The Gr¢ntee cert�rs th¢! the ap, have ere�ted thegrnntconhact '� ef of Police JAN 1 0 20� ,��! 3. STATE AC�ENCY } ��,� � sy: � -°-s F (with d, ega[ed au ip ty) � Title: � Date: �/��0� i � �� * _ �.dNa�°�NB�� anree ¢t or ord'mances. Dat�! $ By: T�t]e: )l'� Q� 1%Y1L'/�G(o� �� Date: ��1 a ��7 `--�" �� C�� BY' � /J�dll! L Titl�ty Attorney Date: - �' � ^ � DisMbution: DPSlFAS Gantee State's Authrnized Representative MSP Q U06) � ��'�- E�ibit A Page 1 of 1 Ni¢htCAP Grant Pro�ram Grantee's Duties 1 Coordinate alcohol saturations with the State's district authorized representative for saturation events to be held between October 1, 2007 and December 31. 2007, providing up to twentv four hours of enforcement. 2 A11 law enforcement o£ficers participating in this program must be Peace Officers Standards and Training Boazd (POST) licensed as provided by Mimiesota law. 3 All law enforcement officers participaring in this program must be Standardized Field Sobriety Testing (SFST) trained. Grantee must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the prog�am. 4 All law enforcement officers participating in this program should aggressively enfarce traffic laws with an emphasis on impaired 5 Grantee will provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster". Reimbursement will be made only for hours that officers work on a day off or on a shi8 extension. 6 Grantee will review Officer Activxty Reports and Activity I,ogs (samples attached) to verify work efficiency by those officers working the saturations; officers umvilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and Grantee will work with the State's district authorized representative to replace such officers_ with qualified officers. 7 Grantee will complete and submit all required papenvork following each saturation event including, but not limited to, Officer Activity Reports and Invoices to the State's district authoriZed representative within seven (7) working days following each saturation event. 8 Grantee will participate in public information and media efforts with the State's district authorized representative as a part of each saturation event. 9 Grrantee shall provide for all operating costs including, but not limited to, maintenance and repairs of squad cazs used in performance of this grant agreement and shall provide all necessary insurance for them. 10 Grantee's law enforcement officers, providing services under this grant agreement, are employees of the Grantee and not empioyees of the State or Federal govenunent. 11 State's district authorized representarive is Lt. Bruce Brynell, 3489 Hadley Avenue North, Oakdale, MN 55128, (651) 779-5913. Exhibif B, page 1 of 2 FEDERAL AUpIT REQUIREMENTS Og' L`C�- � For subrecipients that are state or local qovemments non-profit orqanizations or Indian tribes Jf the grantee expends total federal assistance of $SOQ000 or more per year, the grantee agrees to obtain either a single audit or a program-specific audit made for the fisca( year in accordance wifh the terms of the Single Audit Act Amendments of 1996. Audits shall be made annualiy unless the state or local govemment has, by January 1, 1987, a constitutional or stafutory requirement for less frequent audifs. For those govemments, the federal cognizant agency shati permit biennial audits, covering both years, if the govemment so requests. ft shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annual, but oniy audits prior to 1987 or administrative policies in place prior to January 1, 1887, For subrecioienfs that are institutions of hiqher education w hospitals If the grantee expends total direct and indirect federal assisfance of $500,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-110 "Requirements for Grants and Pyreements wifh Universities, Hospitafs and Other Nonprofit Organizations" as applicable. The audit shail cover either the entire organizatiori or alI federal funds of ihe organization. The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable laws and regulations. 2. The audit shali be made by an independent auditor. An independent auditor is a state or local govemment auditor or a public accountant who meets the independence standards specified in the General Accounting Office's "Standards for Audit of Governmenta( Organizatio�s, Programs, Activities, and Functions " 3. The audit report shall state that the audit was pertormed in accordance with the provisions of OMB Circuiar A-133 (or A-110 as appiicable). ' The reporting requirements for audit reports shaii be in accordance with the American Institute of Cert�ed Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmentat Units," issued in 1986. Tfie federal government has approved the use of the audit'guide. In addition to the audit report the recipient shali provide comments on the findings and recommendations in khe report, incfuding a pfan for corrective action taken or pfanned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a sfatement describing the reason it is not should accompany the audit report. 4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and a�y independent auditor designated by the grantor shall have such access to grantee's records and financial statements as may 6e necessary for the grantor to comply with fhe Single Audit Act Amendments of 1996 and OMB Circular A-133. 5. Grantees of federal financial assistance from subrecipients are a{so requised to comply with Yhe Singfe Audit Act and OMB Circular A-133. (10/OS) Exhibit 8, page 2 of 2 6�-L/-`" � 6. The Statement of Expenditures fam can he used for the schedute of federal assistance. 7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years. 8. Required audit reporFs must be filed with the SEate Auditor's Office. Sinqle Audit Division and with federal and state aqencies orovidinq federal assisfance and the Department of Public Safetv wifhin nine monYhs of fhe qrantee's fiscal vear end. OMB CircularA-133 requires recipients of more than $500,000 in federal funds to submit one copy of the audit report within 30 days after issuance to the central clearinghouse at the foilowing address: Bureau of the Census Data Preparafion Division 1201 East 10th 3treet _ _ Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse The DepartmenY oi Public Safefy`s audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 444 Cedar Street Suite 126, Town Square St. Paul, MN 55101-5126 �ioros�