08-405SUBSTITUTE 5/7/2008
Council F71e # 08-405
GreenSheet# 3�51771
RESOLUTION
OF,�AINT PAUL, MINNESOTA ��
Presented by
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Wf�REAS, the Minnesota Department of Natural Resources (NIN DNR), via the Shoreland Habitat Grant program,
has made matching funds available to private organizations and local units of govemment to encourage the
restontion of natural shoreland, and;
WHEREAS, the Division of Pazks and Recreation has a balance of $11,000 remaining in 2006 MN DNR Shoreland
Habitat Grant funds, and;
WHEREAS, the Division of Parks and Recreation has a balance of $2,000 in matching funds for the 2007 MN DNR
Shoreland Habitat Grant from the Capitol Region Watershed Dishict, and;
WHEREAS, it is the Division of Pazks and Recreation's intention to seek a budget amendment in order to expend
these funds by June 30, 2008, and;
WHEREAS, the City of Saint Paul, Division of Pazks and Recreation has a cooperauve partner in the Capitol Region
Watershed District (CRWD), and;
WIlEREAS, the CRWD has requested assistance from the City to water newly planted trees and shrubs on gazkland,
coordinate volunteer events that engage the community in natural resource projects and initiatives, install native
plant material, and provide maintenance for CRWD projects on City land, and;
WHEREAS, the CRWD will reimburse the Division of Pazks and Recreation for services rendered, materials, and
equipment costs up to $15,000, and;
WIIEREAS, the CRWD has offered to enter into a$7,000 agreement with Parks and Recreation to be used to fund a
natural resowce intern in 2008; and;
WHEREAS, the Division of Pazks and Recreation has a balance of $1,200 in funds for the 2007 CRWD natural
resources intem position, and;
WfIEREAS, the City of Saint Paul accepted compensation from the Minnesota Depaztment of Transportation
("MNDOT") for restoration work following construction activities on City of Saint Paul ("City") pazk land located
along MN Highway 13 in Lilydale, Minnesota in 2007, and;
WHEREAS, $7,800 of these funds are remaining to complete project work in 2008, and;
WHEREAS, the Mayor, in accordance with Section 10.071 of the City Charter, certifies that there aze zevenues
available for appropriation totaling $44,000 in excess of the revenue estimated in the 2008 budget;
THEREFORE BE IT RESOLVED, that the Mayor and the proper city officials aze hereby authorized to execute
such agreements as may be necessary to accept this grant on behalf of the City; and;
BE TT FCJRTHER RESOLVED, that the Council of the City of Saint Paul approves these amendments to the 2008
budget.
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CURRENT BTJDGET CHANGES
AMENDBD BUDGET
FINANCING PLAN:
860-Parks and Recrearion Gzants/Aids
33196 - Environmental Stewardship
3408 - State Natural Resource Funds $25,000 $13,000 $38,000
The new revenues incZude remaining balances fi�om DNR grarzts that were awarded in 2006for shoreline
habitat. The grant covers material and labor costs for thepraject. The grant funding has been awarded but is
appropriated on a reimbursement basis.
6927 — Other Agency Share of Cost $0 $23,200 $23,200
These revenues include reimbursements from tke Capital Region Watershed District for City assistance for
CRWD projeets that oecur on City Zand, zneluding funding far an intern and materi¢l and supply costs.
9830 — Use of Fund Balance $25,138 $7,800 $32,938
Revenue includes compensation from MNDOT for restoration work folZowing consinection activities that
occurred on City parkland. The funding was received in 2007, and we are seeking 20Q8 spending authority for
both materials and labor,
SPENDING PLAN:
860 - Parks and Recreafion Grants/Aids
33196 - Environmental Stewardship
0132 — Temp / Seasonal — Not Certified
0133 — Capitol City Intern
0321 — Horticulture/Plant Material
0439 — Fringe Benefits
$0
$12,000
$10,750
$15,401
$14,175
$7,600
$20,500
$1,725
514,175
$19,600
$31,250
$17,126
Yeas Nays Absent
Bos�am �
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xazris ,/
Helgen ,/
Lantry ,/
Stark ,l
Thune �
AdoptedbyCouncil: Date //�j,j�„��1�/
Adoprion Certified by Council Secretar��
By: J. r
Approved b Date '� � � V �
By:
Requested by Department oL Pazks & cieation
_��_�� �.-0
By: Q
AporovGEi b� �fiffiof F�ncial Services
By: �
Approved
By:
Approved
BY� I
� ����� �� �`�j �
� Green Sheet Green Sheet Green Sfieet Green �t Green Sheet Green Sheet
I� - �D� �
DepaRmentlo�Celcouncil: Date Initiated:
PR — PazksandRecrea4ou Ot-APR-08 Green Sheet NO: 3051771
ConWCt Person S Phone:
Adam Robbins
632-2457
Doc. Type:
E-DOCUment Required: N
Document Contact:
Contact Pnone:
� ueaartmenc seni iorerson imnauvate
0 arks and Recrearion
Assign 1 arks and Reerealion De artmeat DiceMOr �=_�-��
Number Z inanciafServices fSceFinancialServices
For
Routing 3 itvAttorue
Order .y avor`s Office Mavor/Assis[ant
5 ouncil CiN Council
6 'tvClerk CiryClerk
7otal # of Signature Pages, (Gip All l.ocations for Signature)
Provide spending authority in 2005 for carry-over funding receivad in 2007, provide approvai to enter into a cooperative agreement
with the Capital Region Watershed District (CRWD) to receive funding for a natural resources intem, and to receive funding for
pro�ect support services from the CRWD.
Idatlons: Approve (A) or K
Plannmq Commission
GB Commiltee
Civil Service Commission
1. Has this person/firm ever worked under a contraCt for this department?
Yes No
2. Has this person/firm ever been a city employee?
Ye5 No
3. Does this personlflrm possess a skill not normally possessed by any
current city employee7
Yes No
Explain all yes answers on separate sheet and attaGh to gfeen sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Parks received graut funding ln 2007 and requires spending authority on the remaining fund balance in 2008 in order to fulfill grant
requirements. Parks received funding in 2007 as a part of MN DOT project mitigation package, Parks will complete si[e mitigatSon
work in 2008. The Capital Region Watershed Disfrict is willing to fund an intem position and pay for services rendered in 2008.
Advantages If Approved:
Parks wil] be able to expend funds received in 2007, hire an intem, and receive fundmg for services provided.
Disadvantages If Approved:
None.
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Disadvantages If Not Approved:
Inability to implement restoration activites and loss of revenue.
�s��� ����`,°"����"`
� a , ��,�. ��
Transaction: �44,�00.0� CosURevenue Budgeted: Y
Punding Source: 6927 - Other AgenCy Share of Activity Number: g60-33196
Financial information: COS[S
(Explain)
April 1, 2008 1129 AM Page 1
08-405
City of Saint Paul
Memorandutn
To: Matt Smi[h, Director
From: Scott Cordes, Budget Analyst
Subject: GS# 305ll31 Pubiic Agency Costs on Parks Property
Date: May 5, 2008
The attached resolution develops a spending and financing plan in the Parks & Recreation Grant
Fund (#860) for grant dollars and other agency share of costs that have been committed to Pazks
from several different agencies, including the MN DNR ($13,000) for shoreland habitat, Capital
Region Watershed Distcict ($23,2�0) to assist the Aistrict with acCivities that occur on City
property, and MN DOT ($7,800) for restoration work following construction activities that
occurred on Parks property.
The DNR grant and the Capital Region Watershed District contribution aze distributed on a
reimbursement basis when the wark plan is developed. The MN DOT contribution was received
in 2007 and rolled over to fund balance. Detail is provided on the attached resolution for each
revenue line, as well as how the revenue will generally be used. OK to sign.
AA-ADA-EEO Employer
Council File # D�' `��_l
Green Sheet # 3051771
RESOLUTION
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PAUL, M{NNESOTA
the Minnesota Department of Natural Resources (MN DNR), via the Shoreland Habitat Grant program,
tching funds available to private organizations and local units of government to encourage the
' natural shoreland, and;
WHEREAS, the�ivision of Pazks and Recreation has a balance of $11,0�0 remaining in 2006 MN DNR Shoreland
Habitat Grant func�s, and;
WHEREAS, the Divisio of Parks and Recreation has a balance of $2,000 in matching funds for the 2007 MN DNR
Shoreland Habitat Gzant fr the Capitol Region Watershed District, and;
WHEREA5, it is the Division of ks and Recreation's intention to seek a budget amendment in order to expend
these funds by Sune 30, 2008, and;
WHEREAS, the City of Saint Paul, Divi`s�on of Pazks and Recreation has a cooperative partner in the Capitol Region
Watershed District (CRWD), and; ''t
WHEREAS, the CRWD has requested assistan from the City to water newly planted trees and shrubs on parkland,
coordinate volunteer events that engage the comm rty in natural resource projects and iniUatives, install native
plant material, and provide maintenance for CRWD ojects on City land, and;
WHEREAS, the CRWD will reimburse the Division
equipment costs up to $15,000, and;
WHEREAS, the CRWD has offered to enter into a$7,000
natural resou:ce intern in 2008; and;
and Recreation for services rendered, materials, and
with Pazks and Recreation to be used to fund a
WHEREAS, the Division of Parks and Recreation has a balance of $1,200�unds for the 2007 CRWD natural
resources intem position, and;
WHEREAS, the City of Saint Paul accepted compensauon from the Minnesot epartment of Transportarion
("MNDOT") for restoration work Pollowing construction activities on City of Sa t Paul ("City") pazk land ]ocated
along MN Highway 13 in Lilydale, Minnesota in 2007, and;
WHEREAS, $7,800 of these fu�ds are remaioing to complete project work in 2008,
THEREFORE BE IT RESOLVED, that the Mayor and the proper city officials are hereby
such agreements as may be necessary to accept this grant on behalf of the C1ty; and;
BE IT FURTHER RESOLVED, that the Council of the City of Saint Paul apprwes these
budget.
to execute
the 2008
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4& PLAN:
49 '460 - Pazks and Recreation GrantslAids
50 �3196 - Environmental Stewardship
51 ��408 - State Natural Resource Funds
52 6�27 — Other Agency Shaze of Cost
53 692�— Other Agency Share of Cost
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56 SPENDING P .
57 86� - Pazks and R reation GrantslAids
58 33196 - Environm tal Stewazdship
59 0132 — Temp / Sea�inal — Not Certified
60 0133 — Capitol City �em
61 0321 — Horticulture/PlanI Ma[erial
62 0439 — Fringe Benefits ��,
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$82,151
Adopted by Council: Date
Adoption Certified by Council Secretary
By:
Approved by Mayor: Date
By:
CURRENT BUDGET CHANGES AMENDED BUDGET
$25,000 $13,000 $38,000
$0 $23,200 $23,200
$0 $7,800 $7,800
$0
$12,000
$10,750
$15,401
$14,175
$7,600
$20,500
$1,725
$14,175
$19,600
$31,250
$17,126
By: Q
Approved y
By: �-
Approved by City
By: �
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of: /
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� c�al Services
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City of 5aint Paul
Interdepartmental Memorandum
To: Matt Smith, Director
From: Scott Cordes, Budget Analyst
Subject: GS# 3051131 Public Agency Costs on Parks Property
Date: 4l07l2008
The attached resolution develops a spending and financing plan in the Parks & Recreation Grant Fund
(#860) to expend remaining grant dollazs that have been appropriated to Pazks from several different
public agencies, including the NIN DNR ($13,000) for shoreland habitat, Capital Region Watershed
District ($23,200) to assist the District with activities that occur on City property, and MN DOT
($7,800) for restoration work following construction activities that occurred on Parks property. In each
case Pazks & Recreation does not receive the grant funds until it has a plan to expend them. The
resolution is OK to sign.
AA-ADA-EEO Employer