08-378Council File #
RESOLUTION
OF SAINT PAUL, MINNESOTA
Presented By:
Green Sheet #
�3�g
3051024
0 L�!
1 WHBREAS, the City of Saint Paul, Police Department, wishes to enter into a�ant from the State of Minnesota,
2 Depamnent of Public Safety for a 2007 Homeland Security Grant Program; and
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4 WHEREAS, this grant provides funding for equipment and training for Bomb Technicians; and
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THEREFORE BE IT RESOLVED, that the Saint Paul Ciry Council authorizes the City of Saint Paul to enter
into, and Chief John Harrington to implement the attached agreement. A copy of said agreement is to be kept
on file and on record in the Office of Financial Services.
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Absent
✓
Helgen
Laniry
Thune
Adopted by Council: Date:
Adopfion Cerrified by�Council Secretary:
BY� �,/AL✓��//i%'.C�S/l/!
Approved by or• at •�/ (7 f(} �
By ' —
Q:\FiscalAffai rs W O&CR�2008�2007Homeland SecgrtCR.xls
Requested by Department of:
BY��QIi3O.J t .c �t/�.r
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Approved by Mayor for St�ibmission to Council:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
� 68���8
DepartmeM/officeJcouncil: ; Date Ini[iatetl: �
PD - POUceDepaztment ? 13MAR-08 i Green Sheet NO: 3051024
�
CoMact Pe[son & Phone:
Chief John Harrington
266-5588
Must Be on Council Aoen
�
Assign
Number
For
Routing
Order
vepartme`rz aeniiorerson mmauuan
0 �dice Depar�ent Pdice Depar�ent _
1 diceDeoaz�ent PoliceDeparlment
2 �inancial Services I Director, FSO '
3 ,CiN Attorney CSty Attorney ' �
4 vor's Office I Mavor
s �co„��a co„��a
6 ity Clerk I Ciri Cluk �__
7 �dice Deosrhnent i Police Deoarhnent '
Doc.Type: RESOLUTION
E-DOCUmefrt Required: Y
Document Contact: Evette Srarver
Contact Phone: 266-5541
Total R of Signature Pages �(Clip All Locations for Signature)
�'� Signatures on the atiached council resolution authorizing the City of Saint Paul, Police Departrnent, to enter into the attached
� agreement with the State of Minnesota.
', Planning Commission
, CIB Committee
� Civil Service Commission
i
mus� Answer
i
i
1. Has this persoNfirm ever worked under a contract for this depar[menY? j
Yes No
2. Has this persoNfirtn ever been a city employee?
Yes No
3. Does this person/firm possess a skill not normally possessetl by any
curtent city employee? �,
Yes No �
Explain all yes answers on separete sheet and attach to green sheet '�,
i
; Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): '�
i The City of Saint Paul, Police Department, has received a 2007 Homeland Security Grant Program. Authorization is needed to enter I
� into the grant agreement.
� I�AdvantagesltApproved: � � - �'�,
I The 2007 Homeland Securiry Cttant Progam provides funding for equipmen[ and h�aining foi Bomb Technicians that wil] enable them I
�[o prevent, protect against, respond [o, and recover from terrorist attacks. I,
�
, ' DisadvaMages If Approvetl: ��i
�'�� None. '��
. j I
i Disadvantages If Not Approved:
��, Lost oppor[unity to use gran[ funds.
Transaction: $75,000.00
Funaing source: State of Minnesota
Cost/Revenue Budgeted:
Activity Numher:
Financial information:
. (Explain)
March 13, 2008 11:06 AM
Page 1
�
Grant Agreement Page 1 b$ .�j7 g
Minnesota Department of Public Safety ("State") Grant Program:
Homeland Security and Emergency Management Division 2007 Homeland Security Grant Proa am
444 Cedar Street, Suite 223
St. Paul, Minnesota 55101-6233 Grant Agreement No.:
2008-HSGP-00565 / 2000-12216
Grantee: Grant Agreement Term:
City of St Paul Police Deparhnent Bomb Disposal Unit Effective Date: September l, 2007
367 Grove Street E%piration Date: Mazch 30, 2010
St Paul, Minnesota 55106
Grantee's Authorized Representative: Grant Agreement Amount:
Lawrence Rogers, Sergeant Original Agreement $75,000.00
367 Grove Street Matching Requirement � �
St Paul, Minnesota 55038
Phone: (651) 266-5768
Fax:(651)2665706
Email:larry.ro ers ci. aul.mn.us
State's Authorized Representafive: Federal Funding: CFDA 97.067
Sharon Olson, Grants Specialist State Funding:
444 Cedaz Street, Suite 223 Special Conditions: None
St Paul, MN 55101
Phone: (651) 201-7422
Fax:(651)296-0459
Email: shazon.olson state.mn.us
Under Minn. Stat. § 299AA1, Subd 2(41 the State is empowered to enter into this grant agreement.
Term: Effective date is the date shown above or the date the State obtains all required si�atures under Minn.
Stat. § 16C.05, subd. 2, whichever is later. Once this �ant agreement is fully executed, the Crrantee may claim
reimbursement for expenditures incuned pursuant to the Payment clause of this grant ageement.
Reimbursements will only be made for those expenditures made according to the terms of this grant agreement.
Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee's 2007 Homeland
Security Grant Program Application ("Application") which is incorporated by reference into this grant agreement
and on file with the State at 444 Cedaz Street, Suite 223, St. Paul, Minnesota 55101-6233. The Grantee shall also
comply with all requirements referenced in the 2007 Homeland Security Grant Progam Guidelines and
Application which includes the Terms and Conditions, which aze incorporated by reference into this grant
agreement.
Budget Revisions: As stated in the Grantee's Application, the Grantee will submit a written change request for
any subsritution of budget items or any deviation of more than 15% from the approved budget category amounts
in the Grantee's Application. Change requests for substitution of budget items, or a deviation of more than 15%
from the approved budget category amount must be given in writing to the State's Authorized Representative and
at ]east 60 days prior to the Expiration date of this grant agreement. Grantees whose requests have been approved
will be not�ed in writing by the State's Authorized Representative to the Grantee's Authorized Represemative.
Requests must be approved prior to any expenditure by the Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the
DPS Grant Ageement non-state 02/08
Grant Agreement
matching requirement will be met by the Grantee.
Page 2 6g;3�g
Payment: As stated in the Grantee's Application, the State will promptly pay the Crrantee after the Grantee
presents an invoice for the seroices actually performed and the State's Authorized Representative accepts the
invoiced services. An invoice form will be provided by the State to the Grantee and must be submitted timely and
according to the following schedule:
a. Grantee will submit the invoice along with copies of the C'�rantee's itemized invoices for actual costs incurred
quarterly, but not more often than monthly, and within 30 days of the period covered by the invoice.
b. Expenditures for each state fiscal yeaz (7uly through June) of this �ant a�eement must be for services
satisfactorily performed within applicable state fiscal years. The final invoice of this grant a�eement must be
received by the State no later than 30 days after the Expiration date or termination of this grant agreement.
c. Grantee will submit financial and narrative performance reports at least qnarterly, but not more often than
monthly. The narrarive performance report shall consist of a comparison of actual accomplishments to the
approved work plan in the Grantee's Application. These reports must be submitted before reimbursement
will be paid.
Certification Regarding Lobbying: Cn�antees receiving federal funds over $100,000.00 must complete and retutn
the Certification Regarding Lobbying form provided by the State to the Cn�antee.
1. ENCUMBRANCE VERIFICATION
Individual cen f es that funds have been encumbered as
required by Mmn. Stat. §§ 16A15 and 16'C
Signed:
Date:
Grant Agreement No 2008-HSGP-00565/2000-122'I6'
dJ,^`
2. GRANTEE
Zhe Granfee cert�es that the appropnate
hwe executed the grant agreement on belx
as required by appkcable artmles, bylaws,
By: _
Tifle:
Date:
Chief of Police
f�
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y or ordmances.
By:
Title: Gity Attorney '� �
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Date:
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3. STATE AGENCY
$ ._.--._
(with del��ed authorit}���,
Title: %
Date: ��
Distabution: DPS/FAS
Grantee
Staze's Authorized Represrntative
DPS Grant Agreement non-state 02/08
6��3�8
2. GRANTEE (con't)
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Titl�
Dati
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By:
Title: Director, Human Rights
Datf
By:
Titlf
Date:
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EXHIBIT A
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OFMIW�
HOMELAND SECURITY AND EMERGENCY MANAGEMENT
Grantee: St Paui Bomb Disposal Unit
Grant Number: 2008-HSGP-00565
Program Component: ALL PROGRAM COMPONENTS
Yiumh h!I¢ Liery
HSEM
hafarlYV+oeanl
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Budget Category Request
Equipment $68,000.00
Planning $7,000.00
TOTAL $75,000.00
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Matt
GS #: 3051024
The attached resolution would authorize the Police department to enter into a grant agreement
from the State of MN, Dept of Public Safety. This grant would provide funding for equipment
and training for Bomb Technicians. A second green sheet will be needed later to establish a
financing and spending plan for this ageeement. However, this resolution would not require a
public hearing.
This proposal seems reasonable and I recommend signing.
Chris
3/25/08�