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08-377Council File # Presented By: Green Sheet # b$�3�� 3051060 r� � WHEREAS, the City of Saint Paul, Police Department, wishes to enter into a grant from the State of Minnesota, Deparhnent of Public Safety for a Integrated Domestic Violence Response Framework grant pro�m-am; and WHEREAS, this grant provides funding to produce an integrated domestic violence response framework for case management from the 911 call through over one hundred steps of case processing to case closure; and 7 THEREFORE BE IT RESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul to enter 8 into, and Chief John Haniiigton to implement the attached agreement. A copy of said agreement is to be kept on 9 file and on record in the Office of Financial Services. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 `26 27 28 RESOLUTION OF SAINT PAUL, MINNESOTA 29 30 Bosirom Carter Hanis Absent Requested by Department of: Stark Thune Adopted by Council: Date: Adoption Ce b�y Council Secretary: B y : —./Y///�f.d%,�Lfi//L Approved by � r• Date: 7�7/�s � s y : ` l %�� � ,/ Approved by Mayor for Submission to Council: BY��(�/ .�J� D$ n �YT ` Q \FiscalAffavsWO&CR�2008\DomesticViolencelntegratedgrant.xls � Approval o ded inancial Services: By: � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � 6g �3�7 DepartmenUofficdcouncil: i Date inRiated: ' PD – P�>i��P��ent ;. 74MAR-08 � Green Sheet NO: 3051060 Contact Person & Phone: '�. � DepartmeM SentToPerson Initial/Date ' ChiefJohnHarrington � � � 0 FoticeDeaar�ent I PWiceDenarm�ent ._ _ 266-5588 � q„Sign i 1 PdiceDenarlment , PWiceDeaarhnen[ _ ___ , Mus[ Be on Council Agentla by (Date): ; Number � ' Fof ' ��� �rvices D'vector. FSO / � Rou[ing . � City Attorney ' City Attnrney � ✓ � Doc. Type: RESOLUTION Ortler 4 �Mayor's Office ' Mayor • � — , E-Documen4Required: Y I I 5 , wnd '' Council __ I � Document Contact: Evette Srarver � � 6 � ity Clerk ! Citv Clerk __, _ '�, , CoRtact Phone: 266-5541 I I � d�� Deparlment i Police Deparlment ___ �, �, Total # of Signature Pages __ �_ (Clip All Locations for Signature) I Signatures on the attached council resolution authorizing [he City of Saint Paul, Police Depar[ment, to enter into [he attached ��, agreement with the State of MinnesoTa. iaanons: a,pprove (n) or rr Planning Commission CIB Committee Civil Service Commission 1. Has this person/firm ever worked untler a contract for this department? Yes No 2. Has this person/firtn ever been a city employee? Yes No 3. Does this person/firm possess a skill not normally possessetl by any current city employee? Yes No F�cplain all yes answers on separete sheet and attach to green sheet � Initiatirig Prpblem, Issues, Opportunity (Who, What, When, Where, Why): � The� City of Samt Paul, Police Department, has received a Integrated Domestic Violence Response Framework grant program. � Authorization is needed to enter into the agreement. '�, Ativantsgeslf Approved: ''� The grant provides funding to produce an integrated domes6c violence response framework for case management from the 911 call �'� through over one hundred steps of case processing to case closure. �, Disativantages If Approved: None. ; `,. Disadvantages If Not Approved: Lost opportunity to use grant funds to provide better services to victims of domestic violence. �F/'1 v An. Transaction: $487,500.00 Funding Source: $tdYB Of MIf1�2SOtd , ��; Financisl lnformation: ' ,. (Explain) CosURevenue Budgeted: Activity Number: � ' ` ��i � ` �:1 , . March 14, 2008 2:55 PM Page 1 y. D8 -3'77 STATE OF NIINIVESOTA GRANT CONTRACT This gant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv_ Office of Justice Progzams, 444 Cedaz Street Suite 100, St. Paul, Minnesota 55101-5100 ("State") and Citv of St Paul. Police De�utment. 367 Grove Sh�eet. St Paul, Minnesota 55106-2416 ("Grantee"). Recitals 1 Under Minn. Stat. & 299A.01, Subd 2(4}, �e State is empowered to enter into this grant contract. 2 State funds for this grant contract aze providzd under Laws ofMinnesota 2007, Chapter 54, Article 1, Section 10, Subdivision 6 for the purpose of implementing an integrated domestic violence response framework. 3 The State is in need of services that fulfill this purpose. 4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the sarisfacrion of the State. Grant Contract 1 Term of Grant Contract 1.1 Effective date. October 1, 2007, or the date the State obtains all required signatures under Minnesota Statutes Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to Clause 4.3 of this grant contract. Reimbursement will only be made for those expenditures made according to the terms of this grant contract. 1.2 E.zpiration date. June 30. 2009, or until all obligafions have been satisfactorily fulfilled, whichever occurs fust. 13 Survival ofTerms. The following clauses suroive the expiration or cancellation ofthis grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee's Duties 21 Activities. The Grantee, who is not a state employee, will perform all of the duties and tasks spebified in the applicable Request for Proposal and the Grantee's grant application for this program, which aze incorporated by reference into this grant contract and are on file with the State and located at 444 Cedar Sfreet, Suite 100, St. Paul, Minnesota. Grantee shall alsc aomply with all program standards, which are incorporated by reference into this grant contract and made a part of this, grant contract. 2.2 Reporting Rer�uirements. Grantee shall report to the State as specified in the Office of 7ustice Programs' Grant Mannal, which is incorporated by reference into this gant contract. (1) Financial Reponing. Grantee shall submit a financial reporting form to the State utilizing the forrnat identified by the State within 30 days after the end of the reporting period. (2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detai(ing progress achieved towards the accomplishment of the program goals and objectives within 30 days after the end of reporting period. (3) OtherRequirements. Grantee shall submit such other reports and attend meetings and training as State shall reasonably request. (4) Evaluation. State shall have the authority, during the course of this grant period, to conduct an evaluation of the performance of the Grantee. {5) Requirement Changes. State may modify or change ail reporting £orms at their discretion during the grant period. ' (6) Special Requirements. The State reserves the right to include in the grant, at any time du;ing the term of the grant, special administrative requirements deemed necessary to assure tbe Grantee's snccessful implementation of the program. The State will nofify the Grantee in writing of any special administrafive requirements. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. State (7107) Integreted DV Respon5e Framework 08/09 OlP GrantNumber 2008-IDVRF-00573 b8�3�� Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as foliows: (1) Compensation. The Grantee will be reimbursed an amount not to exceed $48Z500.00 according to the breakdown of costs contained in E�ibit A, which is attached and incorporated into this grant contract. The Crrantee will submit any revisioas to Exhibit A as descn'bed in Secfion 42(2) of this grant contract and the revised budget must be approved by the State's Authorized Representative before any expenctitures may be made based on the revised budget. (2) Travel Ezpenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract wIll be paid in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (3) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the grant contract, will be met by the Grantee: 0 000.00. (4) Tota1 Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $487,500.00. $487,500.00 is available from October 1, 2007 throug}i June 30, 2009. 4.2 Fiscal Requirements. Crrantee shall report to the State as specified in the O�ce of Justice Programs' Grant Manual. (1) Financia! Guidelines. Cnantee shail comply with all policies, procedures, and provisions applicable to each source of funding received. Grantee shall comply with the cuzrent O�ce of 7ustice Programs' Grant Manual. No funds will be disbursed for activities not identified in the goals and objectives or work plan submitted on the grant application forms prescribed by the State. No funds from a specific funding source will be disbursed for activities that do not meet the requirements of that funding source. (2) Budget Revisions. Grantee shall submit a written budget revision request to the State's Authorized Representarive before any expenditure may be made based on the revised budget. Submission and approval of a budget revision is necessary if a) a line item wili. deviate by $200 or 10%, whichever is higher, from the approved budget, or b) a new line item that was not part of the approved budget will be created. (3) Cfoseout. Grantee shall have until 30 days after the Expiration date of this grant contract, to submit a report of all funds and interest received and disbursed. If a report is not submitted within this time period, expenses claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee. (4) Records. Grantee shall retain all fmancial records far a minimum of six (6) yeazs after the date of submission of the fmal financial status report, or until completion of an audit which has commenced before the expiration of this six-yeaz period, or until any audit fmdings and/or recommendafions from prior audit(s) have been resolved between the Grantee and State, whichever is later. 43 Payment Invoices. The State will promptly pay the Grantee after the Grantee presents an itemiaed invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Itemized invoices will be filed in arrears at least quarterly, but not more often than monthlv and within 30 davs of the ueriod covered b the invoice for services safisfactorily roerformed. The fmal invoice nertainine to each state fiscal year of this grant contract must be received bv Julv 31 of that calendaz vear. Reimbursements from the next state fiscal yeu(sl mav commence on or after Julv 1 of that calendar �ar. The fmal invoice must be received no later than 30 days after the Ex�u date of this erant contract State (7/07) Integcated DV Response Fraznework 08/09 O7P C>rant Number 2008-IDVRF-00573 68�3�� ExpendiYures for each state fiscal vear of this Qrant contract must be for services nerformed withia the a�plicable st ate fiscal vear. Everv state fiscal veaz be�ins on 7ulv 1 and ends on June 30 4.4 Federal requiremenu. (Where applicable, if blank this section does not apply) Payments under this grant contract will be made from federal funds obtained by the State through CFDA "Ihe Grantee is responsible for compliance with all federal requ'uements imposed on these funds and accepts full fmancial responsibility for any requirements imposed by the Crrantee's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Grantee under this grant conh must be performed to the State's safisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regularions. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. Authorized Representative The State's Authorized Representative is Jean Miller. Department of Public Safetv, Office of Justice Proerams, Crime Victim Services, 445 Minnesota Street, Suite 2300 Bremer Tower St. Paul, Minneso4a 55101 (651) 201-7328, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract. If the services aze satisfactory, the State's Authorized Representarive will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Ms. Amv Brown, Research & Grants Mana�er, St Paul Police Denartment 367 Grove Street, St Paul. Minnesota 55101, (65 11 266-55 07. If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State and a fully executed Assigunent Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in o�ce. 7.2 Amendments. Any amendment to this grant contract must be in writing and will not be efFective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 73 N'aiver. If tfie State fails to enforce any provision of this grant confract, that failure does not waive the provision or its right to enforce it. 7.4 Grant Contract Compleie. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either P�'- Liability The Grantee must indemnify, save, and hold the State, its agents, and employees hannless from any claims or causes of action, including attomey's fees incLUred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to baz any ]egal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this grant contract aze subject to examinafion by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of s'vc yeazs from the end of this grant contract. �0 Government Data Pracfices The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of State (7/07) Integrated DV Response Framework 68l09 OJP Grant Number 2008-IDVRF-00573 08 �3 �'7 Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately nofify the State. The State will give the Grantee instructions conceming the release of the data to the requesting party befoze the data is released. 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensarion Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obliaation or responsibility. 12 Publicity and Endorsement 12.1 Perblicity. Any publicity regazding the subject matter ofthis grant contract must idenfify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes nofices, informational pamphlets, press releases, reseazch, reports, signs, and similar public norices prepazed by or for the Grantee individualiy or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement The Grantee must not claim that the State endorses its products or services. 13 Goveming Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, govems this grant contract. Venue for a]] legal proceedings out of this grant contract, or its bre9ch, must be in the appropriate state or federa] court with competent jurisdiction in Ramsey County, Minnesota. lA Terminafion 14.1 Termination by the State. The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination by the Grantee. The Grantee may request termination upon 30 day's notice to the State's Authorized Agent. Upon termination the Grantee is entitled to payment for services actually performed and agrees to return any unused funds to the State. 143 Termination for Insufficient Faending. The State may immediately terminate this grant contract if it does not obtain funding from the Minnesota Legislature, or other fimding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that ue provided"after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonatile time of the State receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tas identificarion number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligarions. These idenrification numbers may be used in the enforcement of federal and state taY laws which could result in action requuing the C'srantee to file state t� returns and pay delinquent state t� liabilities, if any, or pay other state liabilities. s�te ��ro�> Integrated DV Response Fmmework 08/09 OJP GrantNumber2008-IDVRF-00573 1. EIVCUMBRANCE VERIFICATION �e Individual cerrifies that funds have been encumbered as required byMinn. Stat. §§ 16A,15 an�f{6C.05. ,� i ` Signed: i � Date: � Grant Coneact No.: 2008-IDVZ:F-90 5 73163 0 0-2 72 8 2. GRANTEE The Grantee cerii�es that the appropriate person( have exea�ted the grani cantract on behalf of the G�e as reguired by applicable articles, bylaws, reso[utions, or ardinances. By: ; � r' / Title: Chief of Police � . Date: B Tiue: Date: By: Titl Date By: Titl Date By: Titl Date 3. STATE AGENCY By: Title: Date: b8 � 3�� Distriburion: Agency Gran[ee State's Authorized Representative State (7/07) Integrafed DV Response Framework OS/09 OJP Grant Number 2008-IDVRF-00573 b$�3�7 EXHIBIT A �<bFnu �` C 8 �.� e�� � , 0 4 i 9 �oFam+aE 9 OFFICE OF JUSTICE PROGRAMS -- Grantee: St Paui Police Department ;`. ��°� 2008-IDVRF-00573 ���L Grant N umber: P�OgI'8f71 CO(llPOfl@flt: Special Project Integrated Domesticvolence Response Framework . Budget Gategory Request Contract Services $463,572.00 Travel 8 Training $13,380.00 � Other Expenses $10,548.00 Total $487,500.00 p8 �3�? Saint Paul's Integrated Domestic T�iolence Response Framework In 2007, crirninal jusrice agencies lead by the Saint Paul Police Department, together with representatives of the advocacy community, joined together to audit how domesric abuse related-cases aze handled at each point of case processing from 911 through case charging. Our goal was to locate how and where we could collectively increase our ability to protect victims from ongoing abuse and reduce both the opporhuiity and inclination of abusers to do harm. It was phase one of a two phase Audit that will cuhninate in an exatnination through case closure. An inter-agency team worked with community-based victim advocates and nationat experts in the domestic violence field to analyze each interaction on these complex and difficult cases. At each point of case processing the teams sought to answer a central question: how does this action/activity/procedure/decision contribute to victim safety and offender accountability? After months of preparing and reading case files, policies, procedural guides, and administrafive forms and directives, the teams spent a week observing and interviewing all of the key intervening practitioners in these stages of intervention. In addition, the teams met with groups of victims whose cases have been processed in this system. The teams found that every part of the system had put into place specialized responses to domestic abuse cases that significanfly enhanced the likelihood of vicrim protection. We also found that St. Paul, like every other city and county in the state, lacks a comprehensive written inter-agency plan in these cases. The Audit located dozens of opportunities to make changes that would fiirther our coliecrive intervention goals. The Audit culminated in a meeting with agency heads that laid out seven areas in which agencies needed to revamp current practices. The central question asked of the group was, "Can you lay it a11 out, for all of us, so we don't continue to go at this piecemeal?" The answer is yes. This process can give the city and county agencies a blueprint to design a comprehensive, integrated domestic violence response frameworl� To a person, directors were receptive to what they heard and open to learning how their response to domestic violence can improve. In short, they are eagerly awaiting a plan of action. The political will for implementing such an inter-agency plan is present. The necessary cooperative relarionships between the community and the city and county agencies are strong. The connecfions to experts in the field and the work of other innovative iniriarives aze there and the central role of victim advocacy groups in the analysis and design process has been established and valued. Most unportantly, the Audit process gaue these agencies the vision and capacity to pull together in one city a method of ' St. Paul Police (911 center, patrol divisions, family violence and sexual assault unit); Ramsey County Sheriffls office (warrants division and jail); St Paul City Attorney's Office and Ramsey County Attorney's office (charging, first appearance, condirions of release); Project Remand (bail and release condifions); Ramsey County Correc6ons (probaHon.) 1 08-3�� intervening that can increase the protection of victims and decrease the likelihood of offenders repeatedly victimizing their partners and children. These agencies are now in a posirion to crystallize their own thinking and inter-agency work in policy, pracrice, communication, and training. This work is difficult to do. It takes months of careful and precise inter-agency planning. It takes expertise in the area of domestic abuse and policy-making. It takes hours of careful negoriation. It requires agency directors to build new policy into the infrashucture of case management in ways that continuously ask: will this practice enhance or compromise victim safety? It requires the development of assessment tools, report writing formats, training curricula, data collec6on and sharing methods, research-based methods of hiagng and idenrifying high risk situations and appropriate responses. This wark needs to be done in every Minnesota community but should not require re- inventing the wheel each time. In keeping with Minnesota's long tradition of partnership between the state (Legislature and agencies), strong victim advocacy programs, and forward-thinking criminal justice agencies, it is desirable that St. Paul provide a blueprint for each intervening agency and pracfitioner responding to these cases that can be replicated by their counterparts in other jurisdictions in the state. This funding will be used to produce an integrated domestic violence response framework for case management from the 911 call through over one hundred steps of case processing to final case closure that ensures the community did what it could, when it could, each time a victim reaches out for help. Saint Pau1 will produce the framework and make it available to every other jurisdicfion in the state for replication and adaptation. The framework will seek to acYueve a number of overall objecrives in enhancing current criminal justice responses to domes6c abuse related cases, including: a) reducing the fragmentarion that undermines current efforts to protect vicfims; b) enhancing the ability of intervening practitioners immediately to adapt their responses to the level of violence and danger a particular case poses; c) establishing an information-sharing pian that allows practifioners to have the right information at the right time to act on cases appropriately; d) coordinafing intervening practices under a shazed and consistent set of assumprions about domestic violence and effective interventions; e) ensuring that practices aliow all victims the ability to access needed help from the criminal justice system; fl building into the infrastructure of case processing systems of accountability and quality assurance between the intervening agency, the victuns and the offender, as well as among practitioners; g) Ensuring that interventions address the complexity of people's lives, including the relationship of violence to poveriy, homelessness, gender, race and cultural context; h) ensuring that practices are monitored for compliance, effecfiveness, and quality of intervention. 2 bg-�7� The framework will, at a minimum: l. provide specific policy language governing each practitioner and agency at each step of case processing; 2. provide a detailed standard operating procedural guide, one that centralizes attention to safety and accountability, for each step needed to process a case, including: description of steps to be taken for each intervening task; forms; assessment tools; report writing formats, etc; 3. provide a detailed description of what informarion to gather and dissemivate to others at each point of intervention; build into case processing informarion- sharing routines that meet each intervening practitioner's needs; ensure that current data bases aze a) auailable to practitioners who need them, b) contain the information needed on domestic abuse related cases, c) kept current; 4. insert into each step of case processing a quality assurance plan including roles and responsibilities of supervisors, methods for inter-agency feedback on case management, inter-agency semi-annual quality control checks; 5. provide for each intervening practirioner a detailed content description of the training needed on overall strategy of intervenfion and the specific roles and responsibilities of the practitioner completing a given case management task. 6. develop a resource allocation plan for each intervening agency; 7. articulate for each practitioner the agency mission, the collective intervention goals on these cases, the specific job funcfion s�he carries out at a particular point of intervention and the specific tasks to be accomplished at each point of intervention; 8. secure an inter-agency agreement on shared assumptions, concepts, theories and values that are embedded in the collecfive intervenrion strategy. The integrated domestic violence response fi-amework will be distributed at a statewide conference sponsored by the City of St. Paul and its partnering agencies. The city is not seeking implementation monies - only the funds to develop the framework and introduce it to other jurisdictions. Quarterly reporting will be done by the contract vendors. Time Line: Request for Proposals — January 28, 2008. Vendor selection — February 15, 2008. Develop assessment tools, report writing formats, training curricula, data collection and sharing methods, reseazch-based methods of triaging and idenfifying high risk situations and appropriate responses — December 2008. Draft Framework wmplete — March 2009. 3 6g-3�'7 State Wide Conference -June, 2009. February 1, 2010 report to the legislature. Complete and distribute framework to every other jurisdicfion in the state for replicarion and adaptarion - January 2009. Integrated Domestic Violence Response Framework Proposed Budget for Planning Team, Advisors and Technical Support The City will contract utilizing an RFP process with a policy and planniug consulting agency that will oversee the production of the Framework. Staff needs anticipated to be: Senior Planner :(40 hrs �nonth; at $2600\month x 24 months) 62,400 The senior planner will provide overall direction to the creation of the Framework (blueprint). The planner will; a) supervise the Project Coordinator; b) provide consultation and direction to the working committees developing the seven component parts of the Framework; c) oversee the writing of the Framework; d) ensure that each of agencies impacted by Framework components is in agreement with the basic concepts and suggested procedures. e) direct the national specialist/advisors activities Proiect Coordinator :(100%FTE; at $55,000+ 28% fringe x 24 months) 140,800 The fulltime project coordinator is responsible for the project's day-to- day coordination: a) worldng with agency representatives on each of the work groups; b) providing information and support to the working committees; c) writing preliminary drafts of each committee's work; 0 bg �377 d) following up on all committee requests to bring information or ezpertise into the committee process. Proiect Administrative Assistant (20% of FTE at $38,000 + 28% fringe g 24 months) 18,944 The administrative assistant will coordinate all of the logisrics of the working committees and their correspondence, minutes and record-keeping. There will be over 100 meerings of the different work groups during the two-yeaz period. National Snecialist/Advisors (450 hours at $70Wr.) 31,500 A number of the products to be developed within this Framework will require the assistance of consultants with specific technical knowledge. For example, the Framework will address the need to alter and integrate information from a number of statewide data bases. Persons with expertise in those data bases will be used to wark with the working committees to design practices that best urilize these resources. Similarly, persons with expertise in immigration law, federal gun laws related to domestic violence cases, and tribal sovereignty issues will be used to ensure policies are written cognizant of existing state and federal policy and law. Writer (500 hours at $40�hr.) 20,000 The final product will involved eight chapters/components developed by dozens of small working groups. It requires a technical writer who can compose policy language for very different agencies, procedural guides, educational curricula and philosophical explanations that accurately reflect the work of the committees. Obviousiy, it also must be readable to the statewide audience it purports to serve. Suuplies ($200 per month) 4,800 Consumable supplies and meeting expenses Statewide Advocacy and Cultural Consultations E bg� 3� � The City will also contract urilizing an RFP process with a community-based advocacy arganizarion that can ensure the Framework meets the needs of a) victims ofbattering and abuse; b) various ethnic communities within the City of St. Paul and the State of Minnesota; c) various criminai justice agencies in rural, suburban, and small ciries across the state. It is anticipated that this agency will provide, through its staff or through subcontracting with others, the following: Lead Battered Women's le�al Advocate Consultant (960 hours @$40 per hour) 38,400 This person or persons will participate in each of the work groups to ensure that the needs of victims of battering are centralized in the deliberations and creation of the fxnal Framework. Communitv Liaisons or community consultations; 50,000 The community-based organization will use community liaisons or a series of community consultafions to provide conduits for diverse communiries, (particularly those with barriers to accessing help) to influence the design and scope of the Framework. T'he exact nature of this consultafion has not yet been determined but 10% of the budget has been set aside for this purpose. Supporting Cost for community-based subcontractor: Rent ($300 per month x 24 months) '7,200 Addirional space and utility needs for project personnel Business/project related travet Phone ($75 per month x 24 months) 1,800 For additional expense related to project 6 a8� 3� � Admui. Cost (at 10%) Admiiustrative supervision of work; bookkeeper, audit fee, payroll, reporting, etc. cost 16,022 Focus group attendance for community members $30 per person 85 members 2550 Additional Costs to be contracted with and directed by the City of Saint Paul Lead Criminal Jusfice System Consultant(s) (960 hours @$60 per hour) 57,600 One or more consultants will be used to work with criminal justice agencies throughout Minnesota to ensure input into the Framework and ongoing feedback on the practicality of proposals in various geographic areas. The goal is to ensure that the process captures the best practices already implemented in other communities as well as ongoing feedback that will ensure the Framework is flexible enough to account for the differences in communities across the state. Statewide Conference 23,000 In the final quarter of the two-year project a statewide conference will draw together criminal justice policy makers, domestic violence advocates and community members from dozens of communities. The conference will present the Framework and provide opportunities for local communities to discuss adaptations to their specific conditions. Costs are estimated at $100 per person attending to cover; a) hotel or conference space, b) conference brochures and publicity, c) equipment rental, d) two conference support staff for three days, e) breaks and � participant binders. Per diem assistance for non-metro attendance at Statewide Conference $10,548 MonograAh Printin� 12,000 Layout; printing; binding, dissemination of 500 copies of the framework. 7 i�S��,?� Milea�e/Parlang (estimated at $120. per month x 24 months to be incorporated into subcontracts) r ::� Total Cost $500.000 * This bud�et was reduced bv state to $487.500. Modifications to be made durin� RFP process. In kind: 30 hours per month per system/organizations x 8 core public agency partners averaged at $45 per hour = $259,200 �;� pg,3�� Matt GS #: 3051060 The attached resolution would authorize the Police department to enter into a grant agreement wich the State of MN Department of Public Safery. Various law enforcement agencies, led by the St. Paul Police department have been working on creating an integrated domestic violence response framework since late 2007. This resolution would authorize the work to continue. The grant period would run through June 2009 and would pay up to $487,500. This proposal seems reasonable and I recommend signing. Chris /"�� 3/28/08 l �� �.{�