08-365Council File # b� ' 3�0'�
Green Sheet # �'jOS"/,�3 ]
�
Presented by
RESOLUTION
PAUL, MINNESOTA
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WHEREAS, The City of Saint Paul and the Mayor of Saint Paul deem it an appropriate public putpose to
recognize city employees for their commitment and dedication to public service through an annual employee picnic;
and
WHEREAS, The City Council and the Mayor aze desirous of recognizing city employee efforts, dedication,
azad service commitment believing that it promotes positive employee morale and resuks in excellent public and
customer service for Saint Paul citizens and finds that it is in the public interest to do so; and
'WHEREAS, The City Employee Picnic Committee is preparing for the annual City Employee Picnic to be
held the evening of Tuesday, August 12, 2008, at the Como Park — East Picnic Pavilions and requires authorization
to spend city funds; and
WHEREAS, in the past, local businesses and unions have contributed funds and goods or services that can
be used as awazds in random drawings for employees who attend the picnic and have also provided funds and goods
or services for the picnic itself; therefore, be it
RESOLVED, the City Employee Picnic Committee is hereby authorized to make any expenditures, not to
exceed $6,500.00, to fund the picnic, and shall provide itemization of such expenditures to be approved in a fixture
resolution; and be it
FUR'i'FiER RESOLVED, that the Mayor and the Saint Paul CiTy Council hereby authorizes members of
the City Employees Picnic Committee to act on behalf of the City to solicit and request donations from uea
merchants, unions and others for the City Employee Picnic to be held on Tuesday, August 12, 2008; and be it
FINALLY RESOLVED, that a]ist of such donations, with the name of the donor and estimated value of
the donarion, shall be kept and included in a future resolution accepting the donation in compliance with all the
requirements of Chapter 41 of the Administrative Code.
sostrom
Carter
Harris
Helgen
Stazk
Thune
Adopted by Council: Date
Adoption Certified by Council Secretary Form Approved by Mayor for Sub�nission to Council
BY� ! , . g ��� �
Approv by Mg . Date ��
By:
Form Appxoved by City Att mey
BY� �;.�����
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
OS � 31p5
Departmentlofficelcouncil: Date Initiated:
Hu -x�R��,� 2�-�-08 I Green Sheet NO: 3051537
Contact Person 8 Phone:
Mgela S. Nale�y
266-6515
Must Be on Councii f*qenda by (Dai
03APR-08 � Y� \ �
Doc.Type: RESOLU710N
E-Document Required: Y
DocumentConWct: JulieKraus
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Assign
Number
Order
0 uman Resovrces �
1 uman Resources i Department IHrector �
2 �NAttorney '
3 or's OSce j Ma oHASSistant
4 oan I
5 i Clerk C5 C7erk
Contact phone: 266E776
7otal # of Signature Pages _(Clip All Locations for Signature)
Requesting Ciry Council to approve the public purpose for the Annual City Employee Picnic and grant permission for the City
Employee Picnic Committtee to spend city funds and also to solicit for and accept donations o� behalf of the City, which will help
finance the 2008 picnic scheduled on August 12, 2008.
iaanons: Npprove (v,) or K
Planning Commission
CIB Committee
Civil Service Commission
1. Has this person(firm ever worked under a contrad for this department?
Yes No
2. Has this person�firm ever been a city employee?
Yes No
3. Does fhis personlfirm possess a skill not `wrtnalty possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, lssues, Opportunity (Who, What, When, Where, Why):
The Annual City Employee Picnic has been a tradifion for over 20 years. All ciry employees and their families are invited to attend
demonstrating the City's appreciarion for their employees commitdnent and dedication on behalf of the Saint Paul residents and
business owners.
AdvanWges IfApproved:
The City takes the opportwilty to recognize the quality of work, dedicarion and committment by its employees.
Disadvantages If Approved:
None
Disadvantages If Not Approved:
Employees will not receive acknowledgement from their employers.
Trensaction:
Funding Source:
Financial Information:
(Explain)
Activity Number:
CosURevenue Budgeted:
March 27, 2008 324 PM Page 1