08-1385CouncilFile# 08-1385
Crreen Sheet # 3063915
RESOLUTION
�INT PAUL, MINNESOTA
Presented By:
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WfiEREAS, the Department of Public Works in anticipaflon of the RNC, repaired and cleaned light globes and outlets were repaired
and relocated in the Wabasha/St. Peter, Lowertown, and Downtown Acom above standard lighting distdcts; and
WHEREAS, this maintenance helped resolve non-RNC related safety issues and xeduces long-temi maintenance costs; and
WAEREAS, the Mayor, in accordance with Secrion 10.07.1 of the Ciry Cbarter, certifies that there are available for appropriarion
$28,700 in excess of those estunated in the 2008 budget; and in accordance with Sections 10.071 and 10.07.4 of the City Cbarter,
recommends the following changes to the 2008 budget:
C�irent Ameaded
Fund Acriviry Object Descriprion Budget Changes Budget
Lighting Maintenance Assessment Districts
FINANCING
231 - 32320 - 6001 Assessment Revenues 185,000 0 185,000
231 - 32320 - 9830 Use of Fund Balance 9,709 28,700 38,409
FUND FINANCING CHANGE 194,709 28,700 223,409
Use ofFund Balance for addiriona! work done in the downtown areas in preparafion for the RNC
SPENDING
231 - 32320 - 0260 ETI Allocation 198 0 198
231 - 32320 - 0279 Other Repair & MainYevavice 83,711 28,700 112,411
231 - 32320 - 0299 Other Misc. Services 12,000 0 12,000
231 - 32320 - 0371 Electriciry 98,800 0 98,800
FUND SPENDING CHANGE 194,709 28,700 223,409
This covers maintenance and repair cosu related to the additional wark done in the dawntown arear itt preparation for the RNC.
THEREFORE BE IT RESOLVED, that the City Council approves the amended budgets as indicated above, and adopts the
revisions to the 2008 badget.
by
Works
Srark
Adopted by Council:
✓
Date
Adoption Certified by Council Secretary:
By:
Approved by Ma or: Date / a�o2 ZDO �'
By: i U�77 � �P i�"..�-.--�
By:
Approval I�co"�1n � efl-b,� t�e Dv of in �ial S fvices:
BY� I � 1 /u
Foim Approved by CiTy Attomey:
BY: �i.s � ����
Approvtd ayor r ubmis t ouncil:
By: � � �jy �
� Green Sheet Green Sheet
08-1385
Green Sheet Green Sheet Green Sheet Green Sheet
�
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�� �� Green Sheet NO: 3063915
I PW _ Pubrc works I is-NOV-os
Contaet Person & Phone: I Department Sent To Person InitiaVDate '
Paul St. Mafin i y ( o�bucwodcs . 11 ----
I 268-6118 � 1� blicWorks il Deoaz�entDirecWr i ll-�•p
A" � ' 2 mandal Services Deparfinen[ DScector I
Must Be on Couneii Agenda by (Date): I Number 3 i Aaorne ��
03-DEC-0B For
� ; ROU[ing 4� vor's Ofiice Ma r/Assistant
j p�_ T PUBLIC HEARWG OYder 5 omal i� --- —�
I (RESOLUTION) ( 6 l.5tv Clerk Ci Clerk
E-DOCUmeM Required: Y
Doeument CoMact:
Contact Phone:
7otal # of Signature Pages _(Clip All Locations for Signature)
Action Requested:
Approval of at[ached Resolution amending the financing and spending budgets for the Lighting Maintenance Assessment Distric[s
Fund.
I
Recommendations: Approve (A) or Reject (R): Personal Service Contracts Must Answer the Following Questions:
Planning Commission 7. Has this persoNfirm ever worked under a contract for this department?
CIB Committee Yes No
Civil Service Commission 2 Has this persoNfirtn ever 6een a city employee?
Yes No
3. Does this persoNfirm possess a skill not normally possessed by any
curtent city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, issues, Opportunity (Who, What, When, Where, Why):
At end of 2007, Fund 231 had fund balance of $281,879.16. This fund is set up to have reserves to fund life cycle maintenance work
that is not completed yearly such as painflng, fix[ure cleaning and relamping. In anficipation of the RNC, light globes wete repaired
and cieaned and ouflets were repaired and relocated in the Wabasha/St. Peter, Lowertown, and Downtown Acom above standazd
lighdng districts. This maintenance helped resolve non-RNC related safety issues and reduce long-term maintenance costs.
AdvantageslfApproved:
Financing and spending will be within budget amounts. ,�,. ,_� ��
� �',-.� c�9
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� Disadvantages If Approved:
I None.
�11 i l'9A I�II��
Disadvantages If Not Approved:
We will not be in compliance with City policy that requires an approprialion budget to cover all costs incwred.
Total Amount of
Transaction: $28��00.00 CosHRevenue Budgeted: Y
Funding Source: Fund 231 Activity Number: 231
Financia{ Information:
(Explain)
November 20, 2008 8:25 AM Page 7
08-1385
City of Saint Paul
Interdepartmental Memorandum
To:
From:
Subject:
Date:
Mazgazet Kelly, Finance Director
Chris Eitemiller, Sr. Budget Analyst�
Above Standard Street Lighting budget amendment requires public hearing
November 25, 2008
The attached resolution would allow the Public Works department to amend its 2008 budget for above
standazd lighting districts. These improvements will be paid by the fund balance in Fund 231.
Uitimately, the benefitting property owtters will eventually pay these costs ttuough additional
assessments. These improvements total $28,700.
This will require a public hearing because it increases this fund's financing and spending authority. It
will be on the agenda December 17`�'.
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer