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08-1375RESOLUTION CITY Presented 6y: Referred To: Council File # Green Sheet # �� Committee: Date � WHEREAS, state law and city ordinances require that the Saint Paul Public Library Agency submit an annual budget z to the Mayor and Ciry Council; and a WHEFiEAS, the Saint Paul Public Library Agency Director submitted a budget request to the Mayor for 2009, pursuant s to ordinance; and � WHEREAS, in accordance with sections 10.02 and 10.03 of the City ChaRer, Mayor Coleman presented his proposed a 2009 budget for the Saint Paul Public Library Agency on Tuesday, August 19, to the Board of Library Commissioners; and s io WHEREAS, the Board of Commissioners, pursuant to city ordinance, considered Mayor Coleman's recommended i� budget and made adjustments, as indicated on the attachment, to said recommended budget, and adopted the Library ° iz Agency budget for fiscal year 2009; and 13 ,a WHEREAS, the City Council considered the budget adopted by the Library Agency Board, and recommended ,s adjustments if any as indicated on the attachment; and �s » WHEREAS, the Saint Paul Public Library Board has adopted a 2009 financing plan, which includes property tax and ia market value credit financing, as indicated on the attachment, and requests that the Saint Paul City Council certify a ,s 2008 property tvc levy on behalf of the Public Library Agency for the 2009 budget, as indicated on the attachment; zo now therefore be it zi zz RESOLVED, that pursuant to the provisions of the City Charter, the Saint Paul Public Library Agency budget for the zs fiscal year beginning January 1, 2009 as adopted by the Saint Paul Library Agency Board, is hereby adopted by the za City Council and be it zs zs FINALLY RESOLVED, that the Director of Flnancial Services is hereby authorized to prepare the final 2009 Library z� Agency Budgets in accordance with the actions taken herein and to equalize, balance or set the final Library revenue za sources and Library appropriations as necessary, Requested by Department of. Adopted by Council: Date �� 7 /2C701f Adoption Certified by Council Secretary: By: .Ai`LlGS/lit Approved by M� at /j t �� BY �/ - „ L��i(__ }-�D � ' —� I�pINNESOTA 08-1375 3065038 Financial Services Office By: Margaret Kelly Approval Recomme ded by Financial Services Dir ct� Sy: Form Approved by City Attomey: BY: j�i�� . ��-C� Approved y M��yb� Su ission to Coun� /( BY � ---�_",/ G� i /l - =7' Office of Fina�cial Se�v¢u G.�Shared�BudgetlYr2009\CounciPGbrary Resoluaon 2009 C�ry Councd B�dget Adoption xls 2009 Budget Balancing Status Library Agency Resolution Attachment Mayor's Proposed Budget.. Generel Fund (funtl 349) Speaal Funds (funds 350, 363) Debt (fund 966) Capital Improvements (funtl 934) Totai Gap: Exceas f (Shortfa{I) Technical Changes to the Recommended Budget... Library Levy Supported Revised workers comp prqec6on5 Library Levy Supported Reduce propeM1y taxes to reflec[ revisetl workers comp pro]ec6ons Botlget After Technical Changes Gap. Excess / (ShortFall) Policy Changes Proposed by the Mayor... Librery Levy Supportetl Budget After Policy Changes Gap: E<cess / (Shortfall) Council Changes to the Proposed Budget... Library Levy Supported Swap tax fnanang for LGA with Librery (decrease Ubrery LGA fnancing) Library Levy Supportetl Swap tax fnanc�ng for LGA with Library (increase Lib�ary property tar finanang) Library Debt Reduce Library Debt Levy Library Debt Remove Library Debt wntribution to funtl balance Library Levy Supported Mcrease Library Levy by same arnount as Debt Levy retluchon Library Levy SuppoRed Increase Library spending on phones, prinhng and marketing Librery Capital Recognize and spend library bond interest earnings Library Levy Supported Place funding for increasing mormng library hours in Mayoral Conbn9ency ($17t,948) Butlget After Gouncd Chan9es Gap Excess!(Shortfall) Spending CF: 08-1375 Financing t7,784,543 17,��`� 1.2M,851 1.244,851 7.773.825 '1.173.825 0 0 19,603,219 19,603,219 a (ts,�ae) (19.188) 19,584,03� t9,584.03� J 19,584,03'I 9 9, 584,031 � Q70,000) 770,000 (45,970) 45,970 45,970 45,970 35 461 35,461 Budget Neut21 19,665,462 19,665,462 0 Offce of Finanaal Services 12/79/2008 2:02 PM 8 of 11 N\VR2009\COUnaI\Council Phase Trecker'121708x1s � Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet � UtS—SSfJ DepartmentlOffice(Council: Date Initiated: FS —FinancialServices pg_DEC-08 Green Sheet NO: 3065038 ContaM Person & Phone: � Deoartment Sent To Person InifiaUDate ° John McCarthY � 0 ;naucialServices ��—�� 266-8554 1 iaanoalServices De entDirector � Assi9� 2 ' Anome Must Be on Council Agenda by (Date): Number 3 or's Office Ma or/Assistant 17-DEG08 Por Routing 4 ounal Doc. Type: PUBUC HEARING Order 5 i C1erk Ci Clerk (RESOLUTION) E-DocumentRequired: N Document Contad: John McCarthy ContactPhone: 266-8554 Total # of Signature Pages _(Glip Af{ Loptions for Signature} Action Requested: Approval of the Saint Paul Public Library Agency's 2009 budget. Recommendations: Approve (A) or Reject (R): Personal Service Contrects Must Answer the Following Questions: Planning Commission 1. Has this person/firm ever worked under a contract for this department? CIB Committee Yes No Civil Service Commission 2. Has this person/firm ever been a ciry employee? Yes No . 3. Does this person/firm possess a skill not normally possessed by any curzent city employee? Yes No Explain all yes answers on separate sheet and attach to green sheet. Initiating problem, Issues, Opportunity (Who, What, When, Where, Why): The City has the responsibility to approve the Saint Paul Public Library Agency's budget. AdvanWges If Approved: The Saint Paul Libary Agency will have an approved plan for 2009 spending and financing. Disadvantages If Approved: None Disadvantages If Not Approved: - The City will not have complied with provisions of the City Charter, and the Library Agency will not have a 2Q09 budget plan. Total Amount of Transaction: CostlRevenue Budgeted: Y Funding source: 349, 350, 363, 934, 966 pctivity Number: Flnancial Information: (Explain) December 9. 2008 11:10 AM p � 2009 Budget Balancing Status Library Agency Resolution Attachment Mayor's Proposed Budget . Genetai Funtl (fund 349) Special Funds (funtls 350, 363) Debt (funtl 966) Capital Improvements (fund 934) Totai Gap F�ccess / (ShortFaiq TechnicalChangestothe Recommend Library Levy Supportetl Revised work< Library Levy Supported Retluce prope BudgetAfterTechnwalChanges Gap Fxcess/(Shortfall) Policy Changes ProQosed by the Mayor... Lib2ry Lery Supportetl Butlget... projections to reflect rev�sed workers camp prqections Butlget After Policy Changes Gap Excess/(Shortfalp Council Changes to the Proposed Budget... Library Levy Supportetl Swap tax fnanang for LGA with Ubrary (decreas Lil Library Levy Supportetl Swap tae finanang for LGA wrth Library (increase L Librery Debt Reduce Library Debt Levy Library Debt Remove Librery Debt contnbution to fund balance Library Levy Supported Increase Library Lery by same amount as Debt Levy Ltbrary Lery Supported Increase Library spentling on phones, printing and m Library Gapital Recognize and spentl hb2ry bontl mterest earnings Librery Lery Supported Place fundin9 for mcreasing morning library hours in Budget After Counal Changes Gap: Excess / (Shortfalq Spending CF:08-1375 Financing 7�,784.543 17,784,543 1.244,851 1.244.851 7.173.825 '1.773.825 0 0 � 19,6�3,219 19,603,279 0 (19.188) (19.988) 79,584,031 19,584,039 0 19,584, 031 19,584,031 0 � LGA financing) pmperty Yax fnancing) ($171,948) (770,000) no,000 (45,970) 45,970 45,970 45,970 35,461 35,461 Butlget Neutral 7 9,665,4fi2 19,665,462 0 Office of Financial Services 'I2/17/2008 3 57 PM 8 of 1 t N.\YR2009\Council\COUncil Phase Tracker 127708.x1s 08-1375 Office of Financial Services ,RepoR datelfime: 12)09/2008 8:30:00 AM 2009 Budget Balancing Status � Library Agency Officeof nanciaiServices Reportdai ime: 12/09/2008 8:30.00AM Page 1 of 7 Recommended Bud t... General Fund (fund 349) Special Funds (funds 350, ) Debt (fund 9fi6) Capital improvements itund 934 Total Gap: Excess / (ShoMalq Technical Changes to the Recomme ed Library Special Funds Library Le�y Supported Revised vrorke library Levy Supported Reduce propei Budget After Techmcal Changes Gap F�cess/(Shortfall) Policy Ghanges Proposed by the Mayw... Library Levy Supported Library Lery Supportetl Budget... pra�ections to reflect revised workers comp prqectians Butlget ARer Pohcy Changes Gap.Exoess7(Shortfam Council Changes to the Proposed Budget... Library Le�y Supported Swap t� financing for LGAwith Librery (decrease Lil Library Levy Supportetl Swap t� financing for LGA wrth Library (increase Lib Library Debt Reduce Library �ebt Lery Library Debt Remove Library Debt contribution ta W�d balarice Librery Levy Supportetl Increase Library Lery by same amount as �ebt Levy Library Levy Supported Increase Library spending Library Caprtal Recognize and spend library bond interesi earmngs Butlget After Gounctl Changes Gap: Excess / (Shortfalp bnancing) rty tax financing) Spending Financing 77,t84.543 17,184,543 7,244,851 1,24d,857 1,773,825 1,173,825 0 0 19,603,219 19,603,279 0 (79.788) (19,188) 19,584,031 19,584,031 0 19,584,031 19,584.031 0 (770,000) 770,000 (45,970) 45,970 45,970 45,970 35,461 35,481 19,665,462 19,665,462 0