08-1327RESOLUTION
OF SAI�VT RAUL, NIINNESOTA
Presented By:
Council File # �,.�?j��
Green Sheet # 3060918
2�g
1 WHEREAS, the City of Saint Paul, Police Deparlment will enter into an agreement with the Intemal Revenue
2 Service, Criminal Investigation, US Department of Treasury, for ffie period of October 1, 2008 through
3 September 30, 2009; and
4
5 WFIEREAS, the purpose of this agreement is to receive reimbursement of costs incurred by the Saint Paul Police
6 Department while providing resources in and azound the Saint Paul azea to the joint operation task force,
7"Operation Two Time Loser", MN 0178; a task force investigating drug h'afficking organizations; and
WI3EREAS, the City of Saint Paul, Police Department, has accepted this agreement; and
10
11 WHEREAS, a 2008 fmancing and spending plan needs to be established for this gcant; and
12
13 WHEREAS, the Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that
14 there aze available for appropriation funds of $20,000 in excess of those estunated in the 2008 budget; and
15
16 WHEREAS, the Mayor recommends that the following addifion be made to the 2008 budget:
17
18
19
20
21
22
23
24
25
26
27
28
436-Police Special Projects Fund
FINANCING PLAN:
34229 - IRS-Criminat Investigation
4398- Services - 5pecial Projects
Total Changes to Financing
SPENDYNG PLAN:
34229- IRS Criminal Investigation
0141- Overiime
0259- Other Travel
0439 - Fringe Benefits
0449 - Workers Compensation
CURRENT AMENDED
BUDGET CHANGES BUDGET
0 20,000 20,000
0 2Q,OUQ 20,000
0 12,744
0 5,000
0 1,746
0 510
0 20,000
12,744
5,000
1,746
510
20,000
Requested by Department of:
sr�rt
Thune
Adopted by Council: Date: �>�d��ddl
Adoption Certitied by C� uncil Secretary:
BY� �infZ7n��.� r�
Approve y M yo � Date: � L ! 5 � U �
{ , l�t.�,Q�--PCJ�° 9
By: `
Q:\FiscalAffairsWO&CR�2008VRS 75k Force Agreement with Fin and Spentling,xls
Aooroval Recommended bv Fnancial Services:
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
�-�ha� �
�epartmenUOfficelCouneil: ,� Date Inkiated:
; Pp _PO�,ceo�a��t ;,��T-0$ i Green Sheet NO: 3060918
Contact Pecson 8 Phone:
Chief John Harrinqton
266-5588
Must Be on Council Agenda by (Date):
�', Doa Type: RESOLUTION W/3 fl,/
TRANSACTION �.1T
'� E-0ocumentRequired: Y
' DxumentConWCt: EvetteSCarver
Cortact Phone: 266554'1
� � i
Assign i
' Number
For
i Routing
Otder �
� �
rson InitiaVDate
0
l
2
3
4
5
6
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' Total # of Signature Pages 1 (Clip AII Lowtions for Signature) __
�I Action Requested: �
� Signariues on the attached council resolurion establishing a financing and spending plan fot the Intemal Revenue Service, Criminal
i Invesrigation agreement.
Recommendations: Approve (A) or Reject (R):
Plannin9 Commission
GB Committee
Civil Service Commission
Personal Service Contracts Must Answer the Following Questions:
1. Has this person/firm ever worked under a contract for this department?
Yes No
2. Has ihis personlfirm ever been a ci[y employee?
Yes No
3. Does this personffirm possess a skill not normally possessed by any
cuvent city employee?
Yes No
Explain aIi yes answers on separete sheet and attach to green sheet.
Initiating Problem, issues, Opportunity (Who, What, When, Where, Why): .
The IRS will zeimbusse the City of Saint Paul, Police Depactment foc overtime hours associated with the invesrigarion of the drug
trafficking organizations specific to money laundering in and azound Saint Paul. A financing and spending plan needs to be
established.
AdvanWges If Approved:
Opportunity to investigate and prosecute lazge scale drug ffafficking orgrauizations operating in and azound the Saint Paul azes.
DisadvanWges If Approved:
� None.
I
DisadvanWges 1f NotApproved:
Lost opportunity to investigate large scalee drug trafficking organizations operating in and around the Saint Paul azea.
Total Amount of $z0,00Q.00
Transaction:
Funtling Source: 436
Financial Information:
(Explain)
CosURevenue Butlgeted:
Activity Number: �'ZZ
�
li`,
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November 3, 2008 4:16 PM Page 1
64,�1��"1
AGREEMENT SETWEEN TREASIlRY LAW ENFORCEINENT AGENCIES
and
LOCAL, COUNTY AND STATE LAW ENFORCEMENT AGENCIES
FOR THE REIMBURSEMENT OF EXPENSES
t,«.,.����
7his agreement is entered into by the St. Paui Police Dept. and lnternaf Revenue Service, Criminal
Investigation, for the purpose of receiving reimbursab{e costs incurred by the St. Paul Pofice Dept. in
providing resources to joint operations/task forces.
Payments may be made to tfie extent they are included in the Treasury law enforcement agency's Fiscal
Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the request(s) for
reimbursable overtime expenses.
LIFE OF THIS AGREEMENT
This agreement is effective on the date it is signed by both parties and terminates on the last day
of the current Fiscal Year. Agreements are required on a Fiscal Year basis and must be
renewed, if appropriate, by September 30th ofi each Fiscal Year fior the following Fiscal Year.
II. AUTHORITY
This agreement is established pursuant to the provisions of 31 U.S.C. 9703, the Treasury
ForFeiture Fund Act ofi 1992, which provides fior the reimbursement of certain expenses of local,
county, and state (aw enforcement agencies ineurred as paRicipants in joint operations/task
forces with a Department of the Treasury Iaw enforcement agency.
III. PURPOSE OF THIS AGREEMENT
This agreement establishes the procedures and responsibifities of botfi the St. Paul Police Dept.
and the Criminal Investigation, Internal Revenue Service, for the reimbursement of certain
overtime and other expenses pursuant to 31 U.S.C. 9703.
�orm 9975 (Rev. 2-95) Cat. No. 22456K Department of the Treasury — Intemal Revenue Service Page 1
��'13�
IV. NAME OF TASK FORCE(JOINT OPERATidN ({f Appticabfe)
Tfie Name of fhis Task Force is Operation Two Time Loser MN 0178.
Projected Dates of Remaining Operation: 10(01l2�08 to �9l3�/2009.
V. CONDITIONS AND PROCEDURES
A. Assianment of St. Paul Police Dept. Officers
To the maximum extent possibfe, Si. Paul Pofice Dept. shall assign dedicated officer(s) to
the Task Force/.Joint Operatio�s.
The St. Paul Police Dept. shall provide the Criminal Investigation, Internal Revenue
Service, with the names, titles, badge or Ip numbers of the o�cer(s) assigned to the
Task Force/joint Operation in an attachment to this agreeme�t.
B. Reauests for Reimbursement of Overtime Exnenses
1. The St. Paul Police Dept. may request reimbursement for payment of overtime
expenses directly related to work performed by its officer(s) assigned as
members of a Joint Task ForcelOperation with the Criminal fnvestigation, fnternaf
Revenue Service, for the purpose of conducting official Treasury investigations.
2. The St. Paul Poiice Dept. shall provide the Criminal Investigation, Internal
Revenue Service, within 10 days of the signing of this agreement, a mandatory
ACH Vendor Payment Enrollment Form for Electronic Funds Transfer.
3. Invoices submitted for the payment of overtime to St. Paul Police Dept. officer(s)
sha{f be submitted on the agency's letterhead. Tfie invoice sfiaf{ be signed by an
authorized representative of that agency.
4. The St. Paul Police Dept. will submit all requests for reimbursable payments
together w+th appropriate documentation to the Crimina{ Investigation, Internal
Revenue Service, , ATTN: S/A Shauna Snider 30 E. 7 St., Suite 1004, St. Paul,
MN 55101, Tel 651-312-8015
The St. Paul Police Dept. shall certify that the request is for overtime expenses
incurred by the St. Paul Police Dept. for Participation with a joint operation
conducted with the Criminal Investigatio�, Internal Revenue Service. The St.
Paul Police Dept. shaii aiso cert'rfy that requests for reimbursement of overtime
expenses have not been made to othet Federa! law enforcement agencies who
may also be participating with the task forcefjoint operation.
Form 9975 (Rev. 2-OS) Cat. No. 22456K Department of the Treasury — Intemal Revenue Service Page 2
pb�l���
The St. Paui Potice Dept. acknowledges that they remain fully responsible for
their obligations as Yhe employer of the officer(s) assigned to the task forceljoint
operation and are responsible for the payment of overtime earnings,
withhofdings, insurance coverage and alf other requirements by faw, regulation,
ordinance or contract regardless of the reimbursable overtime charges incurced.
5. Ali requests for reimbursement of costs incurred by the St. Paul Police Dept.
must be approved and certified by the Criminaf investigation, {nternal Revenue
Service. The Treasury law enforcement agency shafl countersign the invoices
for payment.
6. AIi requests for reimbursement of costs are to be received by Criminaf
I�vestigation, Internal revenue Service no later than 15 days after the previous
month end. These requests for reimbursement are to be for a full month time
period, from the first day to the last day of the month. There should not be
invoices covering oniy part of the month, as in 1/10I�4 — 1/25/04.
7. . The St. Paul Police Dept. is limited to a maximum reimbursement for all overtime
expenses in connection with this operation of $15,000.00 per year under this
agreement. By statute, no single ofFicer may earn more than $15,000.00 per
fiscal year in overtime regardless of the number of agreements helshe is
authorized on. Travel and related expenses should not exceed a maximum of
5 OOO.00for this task force/joint operation for the Fiscal Year period.
8. The total dollar vafue of this agreement may be ad'}usted at anytime by Criminal
Investigation, Internal Revenue Service based upon the following:
A) The Criminal Investigation, Internal Revenue Service may modify the totaf
dollar obligatio�, resulYing in an increase or decrease, if they determine that the
original obligated amount is not commensurate with the rafe of reimbursable
requests, based on their analysis of submitted reimbursement requests.
B) The ad'}ustments to the total dollar value of this agreement may result in a
partial and/or total reduction of reimbursement funds requested. Any
modification made to an authorized agreement will be documented in writing and
immediately provided to the impacted state and local agency.
C, PROGRAM AUpIT
This agreement and its procedures are subject to audit by the Criminal tnvestigation,
Intemal Revenue Service, Department of the Treasury, O�ce of Inspecto� Generaf, the
General Accounting Office, and other government designated auditors. The St. Paul
Police Dept. agrees to permit such audits and agrees to maintain all records relating to
these transactions for a period of not fess than three years; and in the event of an on-
going audit, until the audit is completed.
These audits may include reviews of any and ail records, documents, reports, accounts,
invoices, receipts or expenditures relating 10 this agreement; as wefl as the interview of
any and alf personnel irtvolved in these transactfons.
Form 9975 (Rev. 2-05) Cat No. 22456K Department of the Treasury — Intemal Revenue Service Page 3
n�-t 3a�
D, REVISfONS
The terms of this agreement may be amended upon the written approval of both the St.
Paui Police Dept. and the Criminal Investigation, )nternal Revenue Service. The revision
becomes effective upon the date of approval.
E. NO PRIVATE RIGHT CREATED
This is an internal government agreement between a Treasury Law Enforcement Age�cy
and the St. Paul Police Dept., a Local/County/State Law Enforcement Agency, and is not
intended to confer any right or benefit to a�y private person or party.
�., ��.. � t.�
Agent in
Printed Name
Chief of Po{ice
St. Paul Police Dept.
�
Printed Name
Crim inal I nvestigation
St. Pauil Field Office
Internai Revenue Ser`
Date:
Date:
Signature �_ �
Print�Name
Chief inancialOfficer
City o aint Paul
Date:
Printed Name
6ciminal In�
Internal Revei
Washington, [
Date: ,/
Signature
Printed Name
St. Paul City Attorney's
Date
Form 9975 (Rev. 2•05j Cat No.�22456K �_ Department of the Treasury — Intemai
�8-1��
REQUEST TO ESTABLISH REIMBL3RSEMENT FOR
LOCAL, COUNTY, AND STATE LAW ENFORCEMENT AGEI4CIES
PARTICTPATING IN SOINT LAW ENFORCEMEI�TT OPERATIONS
WITH TREASURY LAW ENFORCEMENT AGENCIES
RY AGENCY: OCDETF CASE: � YES ❑ NO TEOAF �I�RACKING NUMBER
Revenue Service- CID �vn.�, sE assic� sr reo,er�
s ADDRESS: OCDETF CASE,�: 2-0$-41-2196
30 E. 7m Street
Suite 1004
St Paul, MN 55101
Shauna Snider
APPROVAL (NAME & SIGNATURE)
Francine L. Evans
FOR OVERTIME:
FOR OTAER: � YE$ Q NO
651-312-8015
REQUEST DATE: 10/Ol/2008
'CREASURYAGENCYHEADQUARTERS
APPROVAL (NAME & SIGNATIIRE & DATE)
FULL NAME, ADDRESS, 7'ELEPHONE EXPENSES 7'O BE REIMBURSED ESTIMATED COSTS
AND TAXPAYER IDEN'I'IFICATION NUMBER
OF LOCAL, COUNTY, STATE AGENCY
St Paul Police Department Overttme FY 09 $15,000.00
Other ! Travel $5,000.00
TFF APPROVAL AND DATE TOTAL EST3NtATED COSTS
$20,000.00
ACCOUNTING DATA:
BFYS: FUND:
BUDPLN: ORG:
PROGRAM: pCC
�am, 9974 (ttev. 5-96) Cat No. 224552 Depariment of the Treasury -{ntemai Revenue Service
l�-J3a7
DEPARTMENT OF THE TREASURY
LOCAL, COUNTY, AND STATE LAW ENFORCEMENT AGENCY
REIMBURSEMENT REQUEST FOR OVERTJME COSTS ANQ AUTHORIZED EXPENSES
' ATTACHMENT TO AGREEMENT
TO: ❑ ATF� IRS ❑ USCS ❑ USSS
NAME OFAGENCY: St. Paul Police Deparfinent DATE Of REQUEST: 10/01/2008
AD�RESS: 367 Grove Street OCDET� CASE: � YES ❑ NO
St. Paul, MN 55101 OCDETF CASE i�: MN 0178
TAX lDENT{FICATION #: 41-6005529 TEOAF 7RACKING #:
CONTACT PERSON: Angela Anderson
7ITLE: Payroli TELEPHONE: (651) 266-5537
Form 9973 (Rev. 6-96j Cat. No. 22453D Deparhaent of the Treasury - Intemal Revenue Service
ADDITIONAL INFORMATION ON OFFICER(S)