08-1239Council File # � — ��.�G/
Green Sheet # 3061545
RESOLUTION
OF SAINT PAUL, MINNESOTA
Presented by
�I
RESOLVED, that the Council of the City of Saint Pau] hereby approves and ratifies the
attached Memorandum of Agreement between the City of Saint Paul and the Professional
Employees Association to extend the previously-approved pilot project within the Saint Pau1 Public
Library Agency, for the job classifications of Librarian I and II.
Yeas Nays Absent
Bostrom �
Cartec ;/
Hanis /
Helgen ,/
Lantry
Stark ;/
Thune �
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Adopted by Council: Date ���/�J���1
Requested by Deparhnent of:
Human Re 6�arces
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By:
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Form Approlr.d b ty Attomey
By:
Adoption Certified by Cou il Secretary Form App ed y or for b'ssio o Council
BY '� o � ' "� By:
Appr ed by aVo D e �E v�( J�
By:
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� Green Sheet Green Sfieet
Green Sheet Green Sheet Green Sheet Green Sheet
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DepartmenUOfficelCouncit: Date inifiated:
HU - Numan Resources 2&o�T-�$ Green Sheet NO: 3061595
Contact Person 8 Phone: Department Sent To Person InitiaUDate
LeeMn Tutchin 0 Resources � n�/!
266-6517 1 nmanResources D actme¢tDirector � �.�
0.s5ign 2 i Attorne �� �'�C
Must Be on Council Agenda 6y (Qate): Num6er 3 a or's Office Ma odAssistant
For
Routing 4 onncii ��
Doa Type: RESOUITION Order 5 i Clerk ' Cierk
E-DOCUment Required: Y
Document Contact: Trisha Freiberger
Contact Phone: 266-6481
Total # ot Signature Pages _(Clip Af! Locations for Signature)
Action Requested:
Approval of attached Memorandum of Agreement (MOA) between the City and Professional Employees Association (PEA) is
requested. The MOA replaces the previous MOA for the Librarian Job Family.
Recommendations: Approve (A) or Reject (R): Personal Service CoMrects Must Answer the Fo1bwing Questions:
Planning Commission 1. Has this person/firm ever worked under a wntract for this department?
CIB Committee Yes No
Civil Service Commission 2. Has this persodFirm ever 6een a city empWyee?
Yes No
3. Does this person/firm possess a skiit not normally possessed by any
cuRent city emptoyee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, VJhen, Where, Why):
The purpose of this agreement is to continue the Agreement regazding promorional testing for the Libiarian I and II classes as noYed in
the originally-established pilot project ritled "Saint Pavl HR Consultant Job Family Modeling Document" dated Mazch 8, 2004. These
classes aze represented by PEA.
AdvanWges {f Approved:
The Office of Human Resources and the PEA-represented employees at the Saint Paul Puhlic Library Agency both realize benefits
evolving from the modification of the Civil Service Rules noted in the attached MOA.
Disadvantages If Approved:
None.
Disadvantages tf Not Appcoved:
The current system of hiring, devised as part of the pilot project, will cease and a retum to the otder testing modal will occur.
Total Amount of CosVRevenue Budgeted:
Trensactiott:
Funding Source: Activity T7umber.
Financiallntormation:
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Octo6er 28, 2008 12:50 PM Page 1
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2008 Memorandum of Agreement D�'� � 3 �
In accordance with Civil Service Rule 8.A.6, governing the implementation of Human
Resources pilot projects, the City of Saint Paul (City) and the Professional Employees
Association, Ina {PEA) hereby state that they have met and discussed the proposed pilot project.
The proposed pilot project is described in the attached documents titled ASaint Paul Library
Agency: Library Associate and Librarian Competency Team's Recommendation Report -
January 27, 2005 aka the Competency Modeling DocumenY' and the "Library
Associate/Librarian Job Family Competency Matrix dated May 19, 2005." The City and PEA
agree that the pilot project shall apply to those employees of the Saint Paul Public Library
Agency who hold positions allocated to the Librarian I and II classification. The City and PEA
agree that the following Civil Service Rules, as modified, shall be used in the administration of
Chis pilot project:
Civil Service Rule 6.B (Examination Contents). Modify Civil Service Rule 6.B to
allow qualifying examinations, e.g., passlfail for promotion candidates. This rule, as
modified, shall be used for examinations used to determine eligible candidates for
vacancies in positions allocated to the Librarian I and II classifications in the Saint Paul
Public Library Agency.
2. Civil Service Rule 7(Eligihle Lists). Modify Civil Service Rule 7 to a11ow for entry-
level and promotion eligible lists established for positions allocated to the Librarian I
and II classification in the Saint Pau1 Public Library Agency to remain in effect
indefinitely.
Civil Service Rnle 14 (Promotion Requirements). This Rule governing requirements
to be met for promotional rights still applies in full.
It is agreed that adoption o£the "Library AssociatelLibrarian 7ob Family Competency Matrix
dated May 19, 2005" shall be done throu� the twenty-day notice process.
Tt is further agreed that grievances arising from terms and conditions of employment in the City
of Saint Paul Civi] Service Rules and Salary Plan and Rates oF Compensation shall continue to
be processed through the procedure outlined in the current collective bargaining agreement
between the City and PEA. Any grievances arising from alleged violations of the procedures
established in said pilot project shall be subject to the Civil Service grievance procedure.
However, because both parties acknowledge that the City retains its inherent managerial rights
to evaluate and select staff, any concerns regarding the substantive detenninations of the
Competency Review Panel shall be appealed to the Civil Service Commission as outlined in
the January 27, 2005 Library Associate and Librarian Competency Modeling Document, which
is attached.
It is further agreed that Margazet Doheny, Brian Karshnia, Gregory Simpson, and Linda Valen wil]
be held harmless relative to the requirement for Librarian III, as set forth in the May 19, 2005
Competency Matrix for Librarian I— ITI. Specifically, these individual will not be required to
meet the requirement far an ALA accredited masters degree in Library Science or the
bachelor's degree in Library 5cience to compete for vacant positions in the Librarian III
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classification for the duration of their employmem with the City of Saim Paul. This is a one-
time �ception. All other individuals applying for a firture Libra.rian III vacancy must meet the
requirements as noted in the May 19, 2005 Campetency Matris for Librarian I— III.
It is further agreed that this Memorandum of Agreement shall initially be in force for three years
from the adoption of the pilot project by the Saint Paul City Council, anticipat� to be July 2005,
with an automatic eactension to July 2010 unless either of the parties, the Ciry or PEA, decide to
end or modify said agreement prior to 3uly 20d8. Finally, it is agreed that this Memorandum of
Agreement shall not be used to set, in any way, a binding precedent on either of the parties.
Finally, it is agreed that 60 calendar days prior to July 2008, the City wi11 notify the Professional
Employees Associatioq Inc., in writing, that said date is pending so that a discussion of the pilot
process and the further e�ension of the pilot can be held.
i
Angela Na zny, Hu Resources Director
Labor Relataons Manager
Datea: 1 bldfr/o�'
� L�/�
Mike Wilde, Lega1 CounseUBusiness
Representative for the Professional
Employees Association, Inc.
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