08-1219Council File #
Green Sheet#
RESOLUTION
Presented By:
Referred To:
CITY
AUL, MINNESOTA
-�a�q
3060560
U' !
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
WHEREAS, the City of Saint Paul, Police Department was authorized to enter into a 2006 Homeland Security Crrant
Program from the Minnesota Department of Public Safety (council file #07-488); and
WHEREAS, a 2008 financing and spending plan has been established and needs to be increase for the 2008 spending
and finance for this grant; and
WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there are
available for appropriation funds of $1000 in excess of [hose estimated in the 2008 budget; and
WHEREAS, The Mayor recommends that the following addition be made to the 2008 budget:
CURRENT AMENDED
BUDGET CHA B U D GET
436-Police Special Projects
FINANCING PLAN:
34206-2006 Homeland Security Grant Program Bomb Tech
65,000 1,000 66,000
Total Changes to Financing 65,000 1,000 66,000
SPENDING PLAN:
34206-2006 Homeland Security Grant Program Bomb Tech
0251-Transportation 2,000
0252-Lodging 8,850
0253-Registration 1,500
0259-Other Travel 1,000
0349-0ther Equipment 2,150
0354-Law Enforcement 0
0858-Capitalized Equipment 49,500
1,000
0
0
0
0
0
3,000
8,850
1,500
1,000
2,150
0
49,500
26 Total Changes to Spending 65,QQ� 1,�0� �66, �b�
27
28 THEREFORE BE IT RESOLVED, that the Saint Paul City Council accepts this grant and approves
29 the changes to the 2008 budget.
30
Yeas
CaRe�
Harris
He/gen
Sfark �
Thune f
Abunt . I I Requested by Department of:
BY:
Adopted by Council:Date: ����/�'�jf�
Adopfion Certified by Council Secretary:
By:
Appr
B
Form
A�fp oval Recommended by Financial Services:
By: �
2006 Homelantl Security Bomb Tech Finance Spentl.xls
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
��a ►�
� DepartrnentlOffice/Council: � Date Initiated: � 1, �
�. Pp _PoliceDepartment ' OS-0CT-08 � GCeeI� Slleet NO 3060560
' Contact Person & Phone: � Department Sent To Person InitiallDate
Chief John Hartinpton ' 0 Polsce neoanme�t Potioe neoarm�eor - ;
� 266-5588 ' � '' 1 Police Deoartment Po6ce Deoarmient
'— A55ign 2 'Cih� Attorney Citv Attorney ��� �
� Must Be on Council Agenda by (Date): � Number � 3 Financial Servic Director, FSO
For
, Routing � 4 'Mayor's Of6ce Mawr '
� PUBLIC HEARING - Order 5 Citv Clerk ' Ciri Clerk ''
; Doc. 7ype: - _ — ',
� (RESOLUTION) ' � 6 Police Depart Police Deoartment '
E-Document Required: Y
Document Contad: Evette Scarver
Contact Phone: 266-5541
7otal # of Signature Pages =(Clip All Locations for Signature)
Action Requested:
Signatures on the attached council resolution esta.blishing a financing and spending plan for the 2006 Homeland Securiry Grant
Program.
Recommendations: Approve (A) or Reject (R):
Pianning Commission
CIB Committee
Civil Service Commission
� Personal Service Contrecks Must Answer the Following Questions:
1. Has this person/firm ever worked under a contract for this department�
Yes No
i 2. Has ihis persoNfirm ever been a city employee�
Yes No
� 3. Dces this person/frm possess a skill not normally possessed by any
� current city employee�
Yes No
Explain ali yes answers on separate sheet and attach to green sheet.
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
A 2008 financing and spending has been established and needs to be increased for the 2008 spending and finance for the grant.
Advantages If Approved:
Opportuniry to continue to use grant funds to prevent, protect against, respond to, and recover from terrorist attacks, major disasters
'and other emergencies.
Disativantages If Approved:
None.
Disadvantages If Not Approved:
Lost opportunity to use grant funds to prevent, protect against, respond to, and recover from terrorist attacks, major disasters and other
emergencies.
Total Amount of $66,000.00
Transaction:
Funtling Source: 436
Fi nancial Information:
(Explain)
CosURevenue Budgeted:
Activity Number, 34206 �
OCT 1 � ?��� !
�'-,-�:~ i��� h�i��v'�� I
_ �h • q�¢.e'�--�4r _
October 8, 2008 11:03 AM Page 1
�--�
CouncilFile # 08 /�j�)
Green Sheet# 3039633
Presented By:
2
3
4
5
6
7
8
9
20
11
12
13
14
15
16
17
18
19
zo
zi
2z
23
24
25
26
27
28
RESOLUTION
CITY OF SAIlVT PALT,, MINNESO'TA
�
�REAS, the City of Saint Panl, Police Department, wishes to enter into a grant from the NTittnesota
Department of Pablic Safety for 200b Homeland Secwrity Grant Program; and
WH�REr1�S, this grant provides fnnding for eqaipment and training for Bomb Technicians; aQd
THEREFORE BE IT RESOVLED, that the Saint Paul City Conncil anthorizes the Cify of Saint Paul Yo
enter into, and Chief John Han�ington to implement the attached grant agreement, wluch inclndes an
indemni8cation clause. A copy of said agreement is to be kept on file and an record in the O�ce of
Financial Services.
29
30
Absent � Requested by Departmeut of:
8ostrom
Narris
$)':
Form
Adopted by Coancil: Date: ��� /�
�
Adoption Certifi by Co cil Secretary:
BY� /�i� �G��-,
Approved
�
By:
Date: ((/�l Y�(�7 Approv by M yor or Submission to Conncil:
�/� By�
Q:\FtscaMO&CR\9R6�f4MBtxfS
aavbf6,neiay,d-See,'�5dcb , c�
v8- �� iq
HSEM Grant # 2007-EiSGP-00503
STATE OF MINNESOTA
GRANT CON"TRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv. Division of
Homeland Securitv and Emereencv Management 444 Cedar Sh�eeL Suite 223 St PauL Minnesota SS10I-6223 ("State"}
and Citv of St PauL 367 Grove Street St Paul Minnesota 55106 ("Grantee").
Recitals
1 Under Minn. Stat § 1222 and 299A.01 Subd 2(4) the State is empowered to allocate and disburse federal funds made
available through the bepartment of Homelaud Security and is empowered to enter into thi.s grant contract
2 The State is in need of the dish of federal funds to eligible grant recipients pertaining to the 2006 Homeland
Security Grant Program, Awazd Number 2006-GE-T6-0005, for planning, organization, equipment, training, exercises,
and management and administraTion to prevettt, protect against, respond to, and recover from terrorist attacks, major
disasters, and other emergencies.
3 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant conttact to the
satisfaction of the State.
Grant Contract
1 Term of Grant Contract -
l.l Effecfive date: September 1. 2006. or the date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may
claim reimbursement for expenditures incurred pursuant to Clause 4.2 of this grant contract. Reimbursements will
only be made for those expenditures made according to Yhe terms of Yhis grant contract.
1.2 Ezpiration date: June 30, 2008, or until all obligations have been satisfactorily fulfilled, whichever occurs fust.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Government Data Practices: 12. PubliciTy and Endorsement; 13. Goveming Law, Jurisdiction,
and Venue; and 15. Data Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the GranYee's 2006 Homeland Security Grant Program Applicafion, Attachment A, which is
attached and incorporated into this grant coniract. Approved equipment, exercise, training, planning,
organizational, and/or management and administrafion costs identified in Attachment A were approved from the
2006 Homeland Security Grant Program Guidelines incorporated into this grant contract by reference.
2.2 Comply with the standards and requirements attached and incorporated inYo this grant contract. These additional
standazds and requirements aze the following:
a Federal Audit Requirements, labeled Attachment B, which is attached and incorpomted into this grant contract.
b. Federai Assurances, labeled Attachment C, which is attached and incorporated into this grant conhact.
c. Grantees receiving $I OQ000.00 or more must complete and return tke Certification Regarding Lobbying form,
labeled Attachment D, which is attached and incorporated into this grant coniract.
23 Funds approved under this grant contract shall be used to supplement, and shall not be used to supplant, non-
federal funds dedicated to this effort. The Grantee may be required to supply documentarion certifying that a
reducrion in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
2.4 Provide all necessary training to their empioyees conceming the use of equipment purchased through this grant
contract, and shall not permit the equipment to be tampered with or operated by individuals who aze not ptoperly
trained,
2.5 Assume total responsibility of the proper handling, use, and maintenance of the equipment and bear all costs of
maintenance, repair and/or replacement related to equipment. Equipment purchased through this grant contract is
the property of the Grantee.
2.6 When practicable, any equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided by the U.S. Department of Homeland Security".
2.7 Comply with all program guide]ines specified in the 2006 Homeland Security Grant Program Guidelines,
specifically, the Grantee is required to develop, implement, and adopt National Incident Management System
2006 Homeland Security Grant Program (11/06)
�B- ��, �
HSEM Grant # 2007- SGP-00503
(NLMS), aad Homeland Security Presidenrial Direcrive (HSPD) thai is comprised of 8 iniriatives in their
jurisdicfion and the Grantee is required to document and submit documentarion to the State to support proof of
compliance_
3 Time
The Grantee must compIy with all the time requirements described in this grant contract In the performance of this
g contract, time is of the essence. •
4 Consideration and Payment
4.1 Cnnsideraiion. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensaiion The Grantee will be reimbursed an amount not to exceed $75_000.00 according to the
breakdown of costs specified in Attachment A.
The Grantee will submit a written change request for any subsritution of budget items or deviation of more than
15 % from the approved budget category amounts in Attachment A. Change requests for subsfiturions of budget
iYems, or a deviation of more than I S% from the approved budget category amount must be given in writing to
the State's Authorized Representative and at least 60 days prior to the Expuation date of this grant contract.
('irantees whose requests have been approved will be notified in writing by the State's Authorized
Representafive to the Grantee's Authorized RepresetttaTive. Requests musY be approved prior Yo any
expenditure by the Grantee.
(2) Maiching Requirement� (If Applicable.) Grantee certifies that the following matching reguirement, for the
grant conhact, will be met by the Grantee: 0.00.
(3) Tota[ Obligation. The total obligaTion of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $75.000.00.
4.2 Payment
(1) Invnices. The State will promptly pay the Grantee after the Grantee presents a Financial Status
Report/Payment Request for the services actually performed and the State's Authorized Representative
accepts the invoiced services. Financial Status Report/Payment Request must be submitted timely and
according to the following schedule:
Grantee will submit the Financial Status ReporUPayment Request along with copies of the Grantee's
itemiaed invoices for actual costs incuned quarterly, but not more offen Yhaa monthly, and within 30 days of
the period covered by the Financial Status ReporUPayment Request.
Expendimres for each state fiscal yeaz (7uly through June) of this e ant contract must be for seroices
satisfactorily performed within applicable state fiscal years. The final Financial Status Report/Payment
Request pertaining to each state fiscal yeaz of this grant contract must be received by July 31 of that calendaz
yeaz. Reimbursements from the nea�t fiscal year(s) may commence on or after July 1 of thaY calendar year.
The final invoice must be received within 30 days after the Expiration date of this grant contract.
Grantee will submit narrative performance reports at least bi-annually on Juae 30 and December 31 n for the
life of the grant. The narrative performance report shall consist of a comparison of actual accomplishments
to the approved work plan in Attachment A. These reports must be submitted before reimbursement will be
paid.
(2) Federal funds. Payments under this grant contract will be made from federal funds obtained by the State
through CFDA # 97.067 supported under DHS Appropriarions act of 2006 (P.L. 109-90) The Grantee is
responsible for compliance with all federal requirements imposed on these funds and accepts full financial
responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements.
2006 Homelaod Sec�sity Graai Progtam Q t/06)
HSEM Gr n� 200� HSGP-00503
Conditions of Pavment
�
All services provided by the Grantee under this grant contract must be performed to the State s saASfachon, as
determined at the sole discretion of the Staie's Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive pavment for work
found by the State to be unsatisfactory or performed in violafaon of federal, state, or local law.
6 Authorized Representative
The State's Authorized RepresentaTive is Shazon Olson. Grant S�ecialist Division of Homeland Securitv and
Emereencv Mana2ement 444 Cedar Streei Suite 223 St Paul MN 5 5 1 01-6223 phone �6511201-7422 e-mail�
sharon.l.olson(a�.state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee's performance
and the authority to accept the seroices provided under this gant contract If the services aze satisfactory, the
State's Authorized Representative will certify acceptance on each invoice submitted for payment
The Grantee's Authorized Representafive is Lawrence Roeers. Ser�eant St Paul Bomb D�osal Unit 367 Grove
Street St. Paul. Minnesota 55038, Qhone (651) 266-5768, e-mai1: larrv.ro¢ers(c�ci.stpaul.mn.us. ffthe Grantee's
Authorized Representafive changes at any time during this grant contract, the Grantee must immediately notify the
State.
7 Assignment, Amendmeats, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rigfits or obligafions under this grant contract
without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by
the same parties who executed and approved this grant contract, or their successors in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original grant contract, or
their successors in office.
73 Waiver. If the State fails to enfozce any provision of this gant contract, that faiIure does not waive the
provision or its right to enforce it.
7.4 Granz Contract Complete This grant contract contains all negoriations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either pazTy.
E3
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claicns or
causes of action, including attomey's fees incurred by the State, azising from the performance of this grant contract
by the Grantee or the Grantee's agents or employees. T'his clause will not be construed to baz any legal remedies
the Grantee may have for the State's failure to fulfill its obligations under this gattt contract.
State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounring procedures and
practices relevant to this grant contract aze subject to examination by the State and/or the State Auditor or
Legislative Auditor, as appmpriate, for a minimam of six years from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with ttte Minnesota Gavemment Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of
Mian. Stat § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must unmediately notify
the State. Tke State will give the Grantee instrucrions conceming the release of the data to the requesting party
before the data is released.
2006 Homeland Security Grant Program (11/06)
o� ���?�
HSEM Grant # SGP-00503
11 Workers' Compensation
The Grantee certifies thaz it is in compliance with Minn. Stat § 176.181, subd 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered 5tate employees.
Any claims that may arise under the Minnesota VJorkers' Compensation Act on behalf of these employees and any
claims made by any third parry as a consequence of any act or omission on the part of these employees aze in no
way the State's obligarion or responsibility.
12 Pnblicity and Endorsement
12.1 Publicily. Any publicity regazding the subject matter of this grant contract must identify the State and the
Department of Homeland Security as the sponsoring agency and must not be released withouY prior written
approval from the State's Authorized RepresentaTive. All publications created with funding under this grant
contract shall prominently contain the following statement: "This document was prepazed under a grant from
the Office of State and Local Government Coordinarion and Prepazedness (SLGCP), U.S. Depaztrnent of
Homeland Security. Points of view or opinions expressed in this document are those of the authors and do
not necessarily represent the official position or policies of SLGCP or the U.S. Department of Homeland
Security." For purposes of this provision, publicity inciudes notices, informational pamphlets, press releases,
reseazch, reports, signs, and similaz public notices prepazed by or for the Grantee individually or jointly with
others, or any subconh�actors, with respect to the program, publications, or services provided resulting from
this grant contract. Recipient aclmowledges that SLGCP reserves a royalTy-free, non-exclusive, and
irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for federal
govemment purposes: (1) the copyright in any work developed under an award or sub-award; and (2) any
rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The
Recipient agrees to consult with SLGCP regazding the alloca6on of any patent rights that arise from, or aze
purchased with, this funding.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13 Goveming Law, Jurisdicrion, and Venue
Minnesota law, without regazd to its choice-of-law provisions, govems this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdictlon in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State The State may cancel this grant con�act at any time, with or without cause, upon
30 days' written nofice to the Grantee. Upon termination, the Crrantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
142 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does
not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be
continued at a level sufficient to allow for the payment of the services covered here. Terminarion must be by
written or fas notice to the Grantee. The State is not obligated to pay for any services that are provided after
notice and effective date of termina$on. However, the Grantee will be entitled to payment, determined on a
pro rata basis, for services sarisfactorily performed to the extent that funds are available. The State will not
be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota
Legislature, or other funding souice, not to appropriate funds. The State must provide the Grantee notice of
the lack of funding within a reasonable time of the State receiving that notice.
14.3 Termination for Failure to Cnmply. The State may cancel this grant contract immediately if the State finds
that there has been a failure to comply with the provisions of this grant, that reasonable progress has not been
made or that the purpose for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse addirional
funds and requiring the return of all or part of the funds already disbursed.
2006 Homeland Security Grant Program (I 1/06)
HSEM G�i #�7-�ISGP-00503
15 Data Disclosure
Under Minn. Stat § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identificarion number, and/or Minnesota taY identificaTion number, already provided
to the State, to federal and state tax agencies and staie personnel involved in the payment of state obligations.
These identification numbeis may be used in the enforcement of federal and staTe tax laws which could result in
action requiring ti�e Grantee to 51e state tas returns and pay delinquent state taY liabiliries, if any, or pay other state
liabiliries.
1. ENCi7MBRANCE VERIFICATION
Ind+vidual certifres that fimds 7+m�e bern �cumbered as
r� .;.ed by M"nmrz Stat §§ 16A.75 mu! 16C.05.
Signed:
Daze:
Grant Contract No. 2007-HSGP-00503 / 2000-11647
2. GRANTEE
The Grmitee cert�es lhat [he appropriate person(sJ
h¢ve ezecmed the grant canbac! on behaljaflhe Grm�tee ¢s
required by appluable arlydes, bylaws, resoluhorzc, or ordimwcu.
By:
Title: ��1 c'j' T i i,c.�
Date:
3. STATE AGENCY
(with delegazed authoriTy)
Titie:
Dafe:
By:
Title: � � �+ �' � ' �1-
Date:
V • .
.-�,�,�' ��r2t�r -�,�ann� �Vtt,LS
'J�
�.
I ,,�� : iM Gc,�v�
(�I'�. �
Distribution:
DPS/FAS
Grantee
State's Auihonzed Representarive
���.
�,�;�Y2�'' }�1,cmGLh Kd�
��.
2006 Homeland Security Grant Progam (11/06)
a�- �al�
ATTACHMENT A
Homefand Security Grant Program FY20U6
G� St Paul Bomb Disposal Und
Grant Number: a p- 0�$Q3
Appiication Overview
Major Objectives
Please explain how the resources requested in this appliption will enhance your jurisdiction's abil'dy
to prevent a terrorist act and be prepared to demonstrate how homeland security will be improved.
Also, piease indicate how the specific items requested support and are consistent with the overall
State Homeland Security Strategy.
All equipment items are tools which enable the trained Bomb Technicians to prevent, mitigate,or investigate ads of
terrorism. The training and planning will enable technicians to maintain proficiency and ability to respond statewide to
CBRNE incidents.
All resources requested support Goal #5 Objective C 1 of the State Homeland Security Strategy.
Page A-1
d�-12,�y
a
�
z
w
�
_
U
Q
I--
h
Q
d
d
L
Y
`o
�
G
d
�
Q.
.�
a
w
a
�
�
_
fD
O
O
N
C
m
s
E
7
Z
�
�
�
C
7
N
N
O
a
O
s
�
O
m
'm
a
N
�
�
C
m
C�
0
0
° o �
� �
s
� �
�
m �
� m
m
V
O
a
�
m
a
�i
C
O
U
I �
N
_
c �
d
E �
G >
m
N C
N �
� y
u �
� O �
W o �
�
� o �
o � 3
� m N
a `R
� �
ci m
� � m
� L -
oa i
U
C �
° a c ,
c @
LA � � N
C O �
� m �" �
U p �O
� U £
� N O
� � s
d �
o > � E
a � � a�
X � U
tV cy � C
y W
ci
fl ' (�6 N
� z -�
C � �+ y
C O C
N - a d � C
c "� ' � Q- E
U � N '
O' a � > N O
W � C'J � 0 U
0
0
o -
o @
� �
� a
� y
a
m E
o °
F m
d
U
O
a
5
m
n.
�
c
O
Ci
�
N
�L
c �
m '.
C C
rt �
N U
h �
v y
Q @
3 �
W O �
C O 3
0 0 �
� �
R N h
�° e' a
m
d
E m y
d' N m
� U U
O C 3 - 6
s a �
m N y y
�
� O
s 1-- 3
U � N
Q, m �
N 0
) p � C
m � a a�
o �
a °? a a�
W N Y i
tV N � "�-
C
y W
m
Q " R N
F Z J
G N
C O � �
E C' '` � � d
.
• 6 N > > • N �
W ❑ Ci S 0 U
0
0
° o �
6
� �
n
m �
~ m
m
U
O
a
�
m
a
�
C
O
U
D
N
V •�
m �
E �
C >
R m
7 d
fn Q.'
�
a �
] d
W � N
C p 3
° 0 3
@ � l
m � a
E m
m
C1 N
� R N
� O t Q
a V ti
O � 7 'p
'� a c
� _ R
R
. p 0 � V
N N ~ J
U �
> � N
� � a
� � O
s C
N � � �
0 2 � �
a � 3 �
W N � �
N N � O
G
y W
°' E 3
a ' N (6
f. Z J
C N
C � c C N
N - � d C C
a �� � °� E
�j C N •
O' m 3 > �/+ O
W O C'1 c❑ U
Page A-2
c�3°r� f 1
�
� �
o �
� m
U
O
d
3
@
d
�
C
O
V
�
N
�
C
m '
E °'
c �
R >
N U
N �
N �
� �
a �
._
O' N
W � 3
O
C
� � �
� fA h
a -
m
ci °1
°� m m
� _
°� i ti
� C � �
s - a �
� � � N
y «
� � F 3
� Q
o E N
o �
a�i m
� �j O
n
N ° a � .
O ~
Q m � N
w `" �
N � �
N N � C
� W
ai
fl " m �
� Z J
G N y
C O �
N a� T N � C
� C' = E � d
c •' a E
.� y @ � �V �
W O d t � U
0
0
o �
�, �
N =
�
� �
�
w �
� m
U
O
d
�
N
d
N
C
O
U
3
N
'C
C �
m
� C
m �
� C
N �
�
R
.d.
O m
O
� O �
a N �
3 � �
v v
W C m N
°' m m
N � L
� � � U
C ¢ a R
N
� �
T v F m
_ � 3
v
= y N
n
� � p �
� . T s C
o � � �
L r m U
a �
v a N °
U�
ni
2 � m
' T Z J
G w
C O ` = N Y
d - N � C
� � � � �
.. .. �c
• S y 7 > N O
W � C3 � L� U
0
0
0
�
�
0
�
G
d
c
:°.
N
7
N
O
O
4�
m
N
R
L
L
7
a
R
0
F-
CI
O
V
a
N'
7
�
�
c
>
d
U
�
ai
ci �
fl " R
{� Z
C s+ y
G o �
N '- � � C C
� C � • N
Q w � �. �
U C y '
w o C�1 5 � U
0
0
�
�
�
M
d
E
c
M
N
7
N
OI
O
i9
m
A
L
L
�
a
N
F
G
O
U
�
N
3
7
�
c
>
0
I �
0
�
� m
C �
F Z
C
C O �
� . � �
Q' U C N
w � C� _
m y
C C
m
a �
� E
N O
fl U
A-3
0� lal�
ai
Q
F
G
d
E
G
.�
6
w
0
0
0
�
�
0
�
w
C
m
E
c
R
N
7
N
0
0
0
e�
m
N
N
L
V
�
�
a
�
0
H
_
0
�
�
N
�
7
7
�
c
>
d
tl
m
�
ai
E
R
Z
C y
O � ry
C +_�'+ � C d
- .. « Q �
y 3 > N O
❑ (3 � o U
�
�
�
H
.�
Page A-4
Q
�
Z
�
�
_
U
Q
t-
F-
Q
tO
O
O
N
�"
LL
�
R
L
�
�
L
a
_
�
, L n
V
T
Y
.
3
V
d
y
�
C
R
N
E
0
_
1
�
� O I
o ('}
m
�
m
a �
� �
C
d �
N Z
y.. w.
C �
� R
� �
m
d
L
N
Y
L
2 0
/
V
d
�
�
�
m
N
Gf
N
C
Gf
C
x
W
d
t
0
'O
d
Y
�
�
Q
�
d
Y
�
0
E
m
°.'
�
3
U
2
N
�
N
2
�
O
U
a
c
m
N
�
m
�
s
N
�
E
0
n
m
�
.
m
R
�
N
�
R
Z
Y
�
�
�
Y
N
m
1
b�-�a��
Page A-5
a
�
z
w
�
x
U
Q
N
a
�
a
0
i p m
LL \(� �
v� L
� N
R 8 Y
0
o t �
L �
a Y � �
� 2 � "C
` _ � m
,�• o � a
• y, o� � N
� N ^ �
V � t _ �
N � Q
� X
� o W
= m L
� �
� �
� a d �
o � .Q
2 �
N �
Cf Z
�+ .�-,
C �
, � n �
V V
�
a>
w.
m
�
c
�
N
Y
R
❑
N
E
m
°:
41
3
2
�
a
�
¢
m
0
U
�
N
w
D
N
J
Q
a
E
0
�
�
a
.�
m
m
�
d
�
R
Z
.,
c
m
E
�.
N
N
�
G
�
�
m
J
N I OjI O� olo
4J y3 ff) yj �
�
F
o��iai�
Page A-6
� laiq
Z DEp�
0 Y TyF
�
O �
�y 9�
�� m C
m
q �o
9 �
n �
_ �
��
� v
v 3
� �
0
3
�
� o
�
� �
0
S
m
�
Q
0
v
�
UJ
�
v
�
Z
�
�
s
m
�
�
�
�
�
D
m
m
�
�
�
v
m
�
m
0
I�
�
�
UJ
�
v
�
m
�
�
�
v
c
W
0
�
0
�
a
0
�
v
c
�
�:
O
�
m
D
�
�
m
c
�
�
�
D
�
m
�
rn
�
�
rn
z
n
�
�
D
D
�
m
�
rn
z
�
a �
=� �
� =a a
=atn �
a�3 �
Page A-7
O�-i 2,►�
� D�
2Y ��'�
� F
O
; O
Z C
{`l� �0•
so� �
�
�
�
v
�
�
m
�
Q
0
v
�
6'
W
0
�
�
m
r
Z
0
�
m
n
c
�
_-�
�
D
z
�
rn
�
m
�
G)
m
z
n
�
�
D
Z
D
�
rn
�
rn
z
�
"� ����
Page A-8
� U/ UI
� � �
� � �
� � �
� 1a�9
�fp
/ Z� �
1 � �
C �
; O
t
m m
o ��
9 �
� �
♦ Z
I p
« CQ
J v
� �
>�
0
��
` O
N
��
�..
�
Z
N
�
Z
�
�
6
N
�
�I�.
m
�
Q
0
v
�
� v
�
�
D �
m
m
�U
��
�Z
v �
c
m C
0
�
a _
c
�
U/ 1
SV O
3 �
m
� m
r
� Z
� �
C �
Wm
�n
�c
o �
� �
o -G
� � D
i�Z
� � 0
�'"m
�
� m
► �
� �
3 m
J Z
n
�
�
D
Z
D
�
rn
�
rn
z
�
� i E
1�!
G
� -_ � •
D�-I �)�
EXHtBIT A
<�
e4 �am
P
�
9 �OC�/pF�E
HOMELAND SECURITY AND EMERGENCY MANAGEMENT
Grantee: St Paui Bomb Disposal Unit
Grant Number: ,��7� �U GP����3
Program Component: Urban Area SI: St Paul Bomb Disposai Unit
� 7
� p �
Budget Category ' Request
Equipment $51,65D.00
Planning $13,000.00
Training $'10,350.00
Total $75,000.00
Allocation $75,000.00
Balance $0.00
Page A-10
A �h�e � �
FEDERAL AUDTT REQUIItEMENTS
For subrecipients that aze state or local eovemments non-profit oreanizarions, or Indian hibes
If the gantee expends total federal assistance of $500,000 or more per yeaz, the grantee agrees to obtain
either a single audit or a program-specific audit made for the fiscal yeaz in accordance with the terms of
the Single Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by January l, 1987, a
constitutional or staiutory requirement for less frequent audits. For those govemments, the federal
cognizant agency shall permit biennial audits, covering both years, if the govemment so requests. It shall
also honor requests for biennial audits by governments that have an administrative policy calling for
audits less frequent than annual, but only audits prior to 1987 or administravve policies in place prior to
January 1, 1987.
For subreci�ents that are institutions of hi�her educarion or hospitals
If the grantee expends total direct and induect federal assistance of $500,000 or more per year, the
grantee agees to obtain a fmancial and compliance audit made in accordance with OMB Circular A-110
"Requirements for Grants and Agreements with Universiries, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of
the organizarion.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or local govemment
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Governmental Organizations, Programs, Acrivities, and Functions."
The audit report shall state that the audit was performed in accordance with the provisions of OMB
Circulaz A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Govemmental Units," issued
in 1986. The federal govemment has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide comments on the findings and recommendations
in the report, including a plan for corrective action taken or planned and comments on the status of
correcrive acrion taken on prior fmdings. If corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
4. The grantee agees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements as
may be necessary for the grantor to comply with the Single Audit Act Amendments of 1996 and OMB
Circulaz A-133.
5. Grantees of federal fmancial assistance from subrecipients aze also required to comply with the Single
Audit Act and ONfB Circulaz A-133.
2006 Homeland Security Grant Program (11/06) B-1
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
D�i� �q
Attachment
7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four
y�.
8. Reqnired andit reuorts mnst be filed with the State Anditor's Office. Sin21e Audit Division, and
with federal and state a2encies providin� fedeial assistance. and the Deparfinent of Public Safetv
within nine months of the ¢rantee's Sscal vear end.
OMB Circulaz A-133 requires recipients of more than $500,000 in federal funds to submit one copy of
the audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East l Oth Sireet
Jeffersonville, Indiana 47132
Attn: Single Audit Cleatinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Squaze
Sf. Paul, MN 55101-5126
2006 Homeland Security Grant Program (11/06) B-2
� � ��
ntta� ent
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-
133; Ex Order 12372 (intergovemmental review of federal progrmms); and 28 C.F.R pts. 66 or 70
(adtninistrative requuements for grants and cooperarive ag�eements). The applicanY also specifically
assures and certifies that:
I. It has the legal authority to apply for federal assistance and the institutional, manageriaL and financial
capability (including funds sufficient to pay any required non-federal shaze of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2. It will establish safeo , ards to pmhibit employees from using their positions for a purpose that constitutes
or presents the appeazance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representafive, access to and the right to examine all paper or electronic records related to the financial
assistance.
4. It will comply with all lawful requirements imposed by the awazding agency, specifically including any
applicable regulations, such as 28 C.F.R pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63.
5. It will assist the awazding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protec6on of
historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et
seq.), and the Nafional Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Sheets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The
Juvenile Jusrice and Delinquency Prevenrion Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rigpts Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with
Disabiliries Act of 1990 (42 U.S.C. § 12131-34); the Educarion Amendments of 1972 (20 U.S.C. §§1681,
1683, 1685-8b); and the Age Discriminafion Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith-based and communiTy organizations).
7. If a governmental enrity:
a. it will comply with the requirements of the Uniform Relocafion Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govem the treatment of persons
displaced as a result of federai and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activiries of State or local government employees whose principal employment is in
connecrion with an activiTy fmanced in whole or in part by federal assistance.
CERTIFZCATIONS REGARDING LOBBYING; DEB,4RMENT, SUSPENSIONAND OTHER
RESPONSIBILITYMATTERS; AND DRUG-FREE A'OR%PLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certificarion to which they aze
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with certificarion
requirements under 28 CFR Part 69, "New Restricrions on Lobbying" and 28 CFR Part 67, "Govemment-
2006 Homeland Security Grant Pr b�ram (11/06) C-1
o� 1��9
Attachment C
wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug- Free
VJorkpIace (Crrants)." The certifications shalt be treated as a material representarion of fact upon which
reliance will be placed when the Departrnent of Justice detertnines to awazd the covered transaction, grant,
or cooperaYive agreement
1. LOBBI'ING As required by Section 1352, Tifle 31 ofthe U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part
69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Con�ess, or an employee of a Member of Congress in connecfion
with the making of any Federal gant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modificarion of any Federal grant or cooperarive agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
�ant or cooperarive agreement, the undersigned shatl complete and submit Standazd Form - LLL,
"Disclosure of Lobbying Activities," in accordance with its instrucrions;
(c) T'he undersigned shall require that the language of this certification be included in the awazd documents
for all subawazds at all riers (including subgrants, contracts under grants and cooperative agreements, and
subcon�acts) and that all sub-recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTf�R RESPONSIBILITY MATTERS (DIItECT
RECIPIENT)
As required by Execurive Ordar 12549, Debannent and Suspension, and implemented at 28 CFR Part 67,
for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declazed ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered lransactions by
any Federal department or agency;
(b) Aave not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a crirninal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transacfion or contract
under a public ttansaction; violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
(c) Are not presently indicted for or othenvise criminally or civilly charged by a govemmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in pazagraph (1)(b) of this
certificarion; and (d) Have not within a three-yeaz period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTf�R'I'HAN INDNIDUALS)
2006 Homeland Security Grant Progam (11/06) C-2
c� �ar�
Attachmeat
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for
grantees, as defined aY 28 CFR Part 67 Sections 67.615 and 67.620
A. The applicant certifies t�at it will or will continue to provide a drug-free workpiace by:
(a) Publishing a staTement notifying employees thai the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the gantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibirion;
(b) Establishing an on-going drug-free awazeness program to inform emploqees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitarion, and employee assistance programs; and
(4) The penalries that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requuement that each employee to be engaged in the performance of the grant be given a
copy of the statement requued by pazagraph (a);
(d) Notifying the employee in the statement required by pazagaph (a) that, as a condition of employment
under the grant, the employee will
(1} Abide by the terms of the statement; and
(2) Norify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such convicfion;
(e) Notifying the agency, in writing, within 10 calendaz days after receiving norice under subpazagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title, to: Deparhnent of Jusrice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall
include the identification number(s) of each affected grant;
(� Taking one of the following actions, within 30 calendaz days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted
(1) Taking approptiate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
pazagraphs (a), (b), (c), (d), (e), and (�.
As the duly authorized representafive of the applicant, I hereby certify that the applicant will comply with
the above certifications.
2006 Homeland Securiry Grant Program (11/06) C3
c-�-�a��
Aua�vment D
CERTIFICATION REGARDING LOBBXING
For State of?vlinnesota Contracts and Crrants over $100,000
The undersigned certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence au officer or employee of any agency,
a member of Con�ess, an officer or employee of Congress, or an employee of a Member of Con�ess in
connection with the awazding of any Federal contract, the making of any Federal grant, the makiug of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuarion, renewal,
amendment, or modificaTion of any Federal contract, gant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, A Member of Congress,
an officer or employee of Congess, or an employee of a Member of Congress in connecfion with this
Federal contract, grant, loan, or cooperafive agreement, the undersigned shall complete and submit
Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions.
(3) The undersigned shall require that the language of this certificarion be included in the award
documents for all subawazds at all tiers (including subcontracts, subgrants, and contracts under grants,
loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representarion of fact upon which reliance was placed when this h'ansacrion
was made or entered into. Submission of this certification is a pterequisite for making or entering into this
uansaction unposed by 31 U.S.C. 1352. Any person who fails to file the tequued certificarion shall be
subject to a civil penalTy of not less than $10,000 and not more than $100,000 for each such failure.
Organization Name
Name and Title of Official Signing for Organization
By:
Signature of Official
Date
2006 Homeland Security Grant Program (11/06) D-I
� �a i�
City of Saint Paul
Interdeparhnental Memorandum
To: Mazgazet Kelly, Finance Director
From: Chris Eitemiller, Sr. Budget Analyst��
Subject: Police Budget Amendment to establish financing & spending plan for 2006
Homeland Security grant amendment
Date: October 23, 2008
The attached resolution establishes a financing and spending plan for a federal law enforcement grant.
The grant is with the Department of Homeland Security via the MN Department of Public Safety. The
grant amendment increases funding for this program by $1,000 and would pay for training expenses and
equipment for bomb technicians. This grant had a two-year funding period. The total amount of the
grant is $75,000. The department spent about $9000 in 2007 and needs the appropriate spending
authority to use the remaining amount. The department's budget had estimated they would have
$65,000 to spend, but it is $1000 higher, necessitating this amendment. It does not represent more
funding, just grants the department the authority to uses what they have remaining.
Because this will amend the Police budget, this will require a public hearing. It will be on the Council's
agenda November S as the first and third meetings each month aze the opportunities for budget
amendments.
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer