08-1215Substitute 12/17/08
Council File# 08-1215
Green Sheet # 3055160
RESOLUTION
OF SAINT PAUL, MINNESOTA
Fresented by
�
1 SUBSTITUTE RESOLU'I`ION
2 WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public
3 Hearing on the Sth day of November 2008, in the City Council Chambers for the purpose of establishing
4 the level of Right of Way maintenance to be performed in the City of Saint Paul in 2009, and the amount
5 of assessments to be levied against benefited properties; now, therefore, be it
7 RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Right
8 of Way Maintenance to be performed within the City of Saint Paul in 2009 shall be in the manner as set
9 forth and described in the attached report of the Department of Public Works, and the appropriate City
10 departments are hereby authorized to perform the necessary work as set forth in said notice and shall, in
11 accordance with said Chapter 62 the Administrative Code, keep an accurate record of all costs attributable
12 to the program and report such information to the Office of Financial Services.
13
14
15
16
17
18
Bostrom
Catter
Aelgen
Stark
Thune
rr
Adopted by Council: Date f y �/ y
Adopaon Certified by Council Secretary
BS'� �lG?/��ilil�fdr�
Approved M yo Date J ( U�'
BY / ���-�
'- �—
Requested by Department of:
�
Form Approved by City Attorney
By:
Form Approved by Financial Services
By:
Form Approved by Mayor for Submission [o Council
By:
Substitute 12/17/08
(Attachment to GS# 3058160) (G)
SCOPE OF WORK UNDER 2009 RIGHT OF WAY MAINTENANCE ASSESSMENT
D� 0.���
The purpose of the Public Hearing is to consider the level of service for Right of VJay maintenance to be
performed in the City of Saint Paul in 2009 and to consider the cost of such service to be assessed against
benefited properties in accordance with Chapter 62 of the Administrative Code.
The particular service to be performed and the estimated cosu as proposed by the appropriate Ciry
departments aze as follows:
CLASS I-A - DOWNTOWN STREETS
Descriarion:
Class I-A service will be performed on all downtown streets (face of curb to face of wrb) within the
following boundaries: Kellogg Boulevazd on the south and west, Eleventh Street on the north, and
Broadway on the east (except streets listed in Class I-B, Downtown Streets (Brick)).
Pr000sed 2009 I,evel of Services:
The downtown streets will be vawum swept four times per week (two umes on easUwest sffeets and
two rimes on north/south streets). All ro�Une maintenance, including patching, repairing of street surfaces,
tree trimming, streetlight maintenance, and snow plowing will be performed on an as-needed basis.
Fronosed Assessment:
All Class I-A service will be assessed at a rate of 15.25 per assessable foot for all.
CLASS I-B - DOVJNTOWN STREETS -- B( RICK)
Description:
Class I-B service has been performed on all downtown brick streets (face of curb to face of curb): St. Peter
St., from Kellogg Blvd to Sixth St.; Wabasha, from Kellogg Blvd to Sixth St.; Fourth St., from St. Peter to
Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to Wabasha; Market St., Kellogg Blvd
to Fourth St.; Market St., Fifth St. to Sixth St.; Washington St., Kellogg to Fourth ST.; Fourth St., St. Peter
St. to Washina on St.; Fifth St., Market to St. Peter St.; Sixth St., Market to St. Peter St.; Kelioag Blvd.,
north side; Wabasha St, just west of Minnesota (Wild) Club and adjacent to Xcel Arena; and Kellogg
Blvd., south side: Seventh St to the RiverCentre Pazldng Ramp.
Fronosed 2009 Level of Services:
The above listed downtown brick streets will be vacuum swept four rimes per week (two times on easUwest
sueets and two umes on north/south streets. All routine maintenance including patching, repairing of the
brick surfaces, tree trimming, streetlight maintenance, and snow plowing will be performed on an
as-needed basis.
Proposed Assessment:
All Class I-B service will be assessed at a rate of 18.46 per assessable foot for all.
Page 1 of 5
(Attaclunent to GS# 3058160) (G) �� ja , j .
i2/i�/os
CLASS II- OUTLYING COMNIERCIAL AND ARTERIAL STREETS
Descriotion:
Class II service wIll be performed on all outlying commercial and arterial streets in the City. These are the
major arteries in the City and have both heavy volumes of vehiculaz and pedestdan traffic and have
frequent business or commercial properties fronting on them. Typical examples would be as follows:
University Avenue, Snelling Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne
Avenue, Arcade Street, Summit Avenue, Grand Avenue and others. All of these Class II streets aze
accurately defined on a map available for viewing in the Department of Public Works, 900 City Hall
Annex.
Prouosed 2009 Level of Service:
The Class II streets would be cleaned approximately 8 times per season. All routine maintenance
including patching, repairing of street surfaces, sidewallc maintenance, tree ffimming, streetlight
maintenance, and snow plowing will be done on an as-needed basis. Includes mowing miscellaneous
city right-of-way pazcels.
Pr000sed Assessment:
Under Class II service there will be two assessment rates, one commercial and one residential. The
commercial property rate will be 7.68 per assessable foot and the residential property rate will be 3.13
pei assessable foot.
CLASS III - ALL RESIDENTIAI. STREETS
Descri�tion:
Class III service would be performed on all residential streets including oiled sueets, paved streets and
intermediate type streets.
Proposed 2009 Levei of Service:
Residential streets, including oiled, paved and intermediate streets, will receive a thorough cleaning in the
spring which includes sweeping and flushing. Patching and repairing street surface, sidewalk
maintenance, tree trimming, streetlight maintenance, and snow plowing will be done on an as-needed
basis. Due to increases in the cost of fuel and materials along with citywide budget reductions, all
residential streets (oiled and paved) will now be chip sealed on a 10 year cycle. One-tenth of these
residential streets (a total of 51 miles) will be chip sealed each year. In the fall, leaves will be picked
up from these streets. Includes mowing miscellaneous ciry right-of-way parcels.
Pronosed Assessment:
Under Class III service to residen6al streets, we have two assessment categories. The commercial property
rate would be 5.67 per assessable foot and the residenual property rate would be 2.94 per assessable
foot.
Page 2 of 5
O� ia�s
(Attachment to GS# 3058160) (G)
12/17/08
CLASS IV - ALL OILED AND PAVED ALLEYS
Description:
Class IV service would be perFormed on all oiled, paved and intermediate type alleys within the
City.
Proposed 2009 Level of Service:
All oiled, paved and intermediate alleys will be swept during the season. All routine maintenance,
including patching and repair of the ailey surface, will be performed on an as-neecled basis. Due to
increases in the cost of fuel and materials along with citywide budget reductions, all alleys
(oiled and paved) will now be chip sealed on a 10 year cycle. One-tenth of the total number of
alleys (approximately 203 al►eys) will be chip sealed each year.
Pronosed Assessment:
The proposed assessment rate is 1.06 per assessable foot for commercial property and .67 per
assessablefootforresidenrial property.
CLASS V - UNIMPROVED STREETS
Descriorion:
Class V and service will be performed on unimproved streets. By unimproved, we mean those
streets that have not been developed for one reason or another. They are platted City rights-of-way;
however, the abutting residents have never peritioned for their improvement nor have there been any
assessments levied. Because they aze City rights-of-way, the City has the responsibility to perform
minimal repairs and maintenance work to reduce hazazds.
Pronosed 2009 Level of Services:
The maintenance and iepair of these streets will consist of patching, minor blading, placing of
crushed rock and other stabilized material, tree trimming, and snow plowing in order to make them
passable and reduce hazards.
Proposed Assessment:
The proposed assessment rate on unimproved streets is 2.82 per assessable foot for commercial
property and 1.59 per assessable foot for residential property.
Page 3 of 5
0� i�is
(Attachment to GS# 3058160) (G)
CLASS VI - LTNIMPROVED ALLEYS
Descriprion:
12/17/O8
Class VI service will be performed on unimproved alleys. By unimproved, we mean those alleys
that have not been developed for one reason or another. They aze platted City rights-of-way;
however, the abuttin; residents have never petitioned for their improvement nor have there been any
assessments levied. Because they aze City rights-of-way, the City has the responsibility to perform
minimal repairs and maintenance work to reduce hazards.
Pro�osed 2009 Level of Services:
The maintenance and repair of these alleys will consist of patching, minor blading, placing of
crushed rock and other stabilized material in order to make them passable and reduce hazards.
Pronosed Assessment:
The proposed assessment rate on unimproved alleys is .51 per assessable foot for commercial
property and .�34 per assessable foot for residentiaJ property.
Page 4 of 5
fi�-o.���
(Attachment to GS# 3058160)
12/17/08
2009 PROPOSED EXPENDIT[7RE5 FOR STREET MAINTENANCE
Snending Financina
(Use) / Contribution
Assessments Aids/Fees to Fund Balance
MaintenanceProgram $2Q351,676 $16,995,505 $3,21Q407
Forestry $2,392,583 $2,392,583
Sidewalks $697,356 $697,356
Bridge Maintenance $1,448,894 $1,448,894
Streeflight Maintenance $3,506,135 $3,506,135
Total $28,396,644 $23,591,579 $4,659,301 Q45,764.00)
Municipal State Aid
Trunk Aighway Aid
Counry Aid
Miscelllaneous Receipts
$1,821,664
$510,000
$533,466
$1,794,171
$4,659,301
Page 5 of 5
. 1,
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
a�- �a �
DepartmenUofficelcouncil: Date Ini[iated: '
PW -p�b�,� Wo�= ,Z-aU�-o8 Green Sheet NO: 3058160
Contact Person & Phone: Deoar[ment Sent To Person InitiaVDate
__ _- _ —_� '_--
n ,. __-_ __ - _
GAFYERICHSON '�1 , �� 0 Yublic Works __ _ �Deparm ��7 �?�J-{J�j
292-6600 ✓V ---- -------- - 11 S� � .-t �' �
' Assign , � 1 Public Works De�arhnent Director_ FdEy _
_ _ -____-.._ ___. _. _. __ _----_-- - ___.—
Must Be on Councii Agenda by (Date): Number ---- --- --
OS-NOV-08 y� For ' Z F"'ancial Services � Office of FSnaucial Sva
- _- __-_'
_--_ '_'_ ___ _
- . - _ __ _ _ _ _ - ____ _ _____. _ - - Routing �, 3 y_ �
',CityAttorneY �1YAttorne ___ __ _
Doa Type: FESOLUTION Order ', - --- ----- --,
, 4 ayor's Office .,___ ____ Mayor's Of fice_ . _ __ _ _ _ _
ED� ' ��tR �-� Y --�-� , 5 Council ___ - Ci Council --
�— ,
- ocumen eqmretl. � ,
DocumeM Contact: Gary Erichson , �
Contact Phone: 292-6600 !
Totai # of Signature Pages � (Ciip All Locations for Signature) � �
.. -____ _ ._ ____ __- ---._____ —_-- __'_._____
____`..____
Action Ftequested:
Resolution authorizing Right-of-Way Maintenance for 2009.
Attachments: (F) Council Resolution, (G) Scope of Work Under 2009 Right-of-Way Maintenance Assessment.
Recommendations: Approve (A) or Reject (R):
Planning Commission
CIB Committee
Civil Service Commission
� Personal Service Conirects Must Answer the Pollowing Questions:�
1. Has this persoNBrm ever worked under a contract for this department?
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this personlfirm possess a skitf not normatly possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
- ____________._ ___ ____ __-___.__ ..____-_ .._____._._
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why):
This will allow for collecdon of momes to fund the 2009 Program.
AdvantageslfApproved:
See above
Disadvantages if Approved:
DisadvaMages If Not Approved: �
----� ------- ---- --- -.
___...____ __.�-.____ —_-___—_-___-- _ ...
Total Amount of Cost/Revenue Bud eted:
Transaction: $28�396,644.00 9 Y
Funainy source: Assessments,Aids Activity Number: 42310 through 42366
Financial information: Amount indicated above is 2009 Spending budget
- (Explain)
August 13, 2008 9:25 AM Page 1 �
r�, -
Council File #�Q� j� i 5
Green Sheet # � � s g((o (1 �� �
C ITY
RESOLUTION
SAINT PAUL, MINNESOTA
1 WAEREAS, Th ity Council, pursuant to Chapter 62 of the Administrative Code, did hold a Public
2 Hearing on the Sth of November 2008, in the City Council Chambers for the purpose of establishing
3 the level of Right oF inaintenance to be performed in the City of Saint Paul in 2009, and the amount
4 of assessments to be levi against benefited properties; now, therefore, be it
5
6 RESOLVED, That the Coun �1 of the City of Saint Pau1 does hereby determine that the program of Right
7 of Way Maintenance to be per ed within the City of Saint Paul in 2009 shall be in the manner as set
8 forth and described in the attache eport of the Department of Public Works, and the appropriate City
9 departments are hereby authorized t erform the necessary work as set forth in said notice and shall, in
10 accordance with said Chapter 62 the A ministrative Code, keep an accurate record of all costs attributable
11 to the program and report such informah n to the Office of Financial Services.
12
13
14
15
16
17
Requested by Department
Public Works�i ector
�
Adopt�on Certifted by Council Secretary
B
Approved by Mayor: Date
Form Approved by City
/a _ ,
B
Form
B
Form
B
E•33g
Adopted by Council: Date
o� la i�
(Attachment to GS# 3058160) (G)
SCOPE OF WORK UNDER 2009 RIGHT OF WAY MAINTENANCE ASSESSMENT
�e of the Public Hearing �s to consider the level of service for Right of Way maintenance to be
in the City of Saint Paul in 2009 and to consider the cost of such service to be assessed against
roperties in accordance with Chapter 62 of the Administrative Code.
The particula ervice to be performed and the estimated costs as proposed by the appropriate City
departments are s follows:
Description:
Class I-A service will be perfo ed on all downtown streets (face of curb to face of curb) within the
following boundaries: Kellogg ulevard on the south and west, Eleventh Street on the north, and
Broadway on the east (except sffee hsted in Class I-B, Downtown Streets (Brick)).
Pr000sed 2009 Level of Services:
The downtown streets will be vacuum swe four times per week (two hmes on east/west streets and
two times on north/south stteets). All routine aintenance, including patching, repairing of street surfaces,
tree trimming, streetlight maintenance, and sno lowing will be performed on an as-needed basis.
Pronosed Assessment:
All Class I-A service will be assessed at a rate of
assessable foot for all.
CLASS I-B - DOWNTOWN STREETS -- BRICK
Descript�on:
Class I-B service has been performed on all downtown brick streets ( ce of curb to face of curb): St. Peter
St., from Kellogg Blvd to Sixth 5t.; Wabasha, from Kellogg Blvd to Si St.; Fourth St., from St. Peter to
Wabasha; Fifth St., from St. Peter to Wabasha; Sixth, from St. Peter to basha; Market St., Kellogg Blvd
to Fourth St.; Market St., Fifth St. to Sixth St.; Washington St., Kellogg to ouxth St.; Fourth St., St. Peter
St. to Washington St.; Fifth St., Market to St. Peter St.; Sixth St., Market to . Peter St.; Kellogg Blvd.,
north side; Wabasha St, just west of Mmnesota (Wild) Club and adjacent to X I Arena; and Kellogg
Blvd., south side: Seventh St to the RiverCentre Parking Ramp.
Pronosed 2009 Level of Services:
The above listed downtown brick streets will be vacuum swept four times per week (tw�
streets and two times on north/south streets. All routine mamtenance including patching,
brick surfaces, tree trimming streetlight maintenance, and snow plowing will be perform�
as-needed basis.
Proposed Assessment:
All Class I-B service will be assessed at a rate of $17.65 per assessable foot for all.
on easdwest
ring of the
an
Page 1 of 5
(Attachment to GS# 3058160) (G)
CLASS II - OUTLYING COMMERCIAL AND ARTERIAL STREETS
o�-�a �s
Clas II service will be performed on all outlying commercial and arterial streets in the City. These are the
major eries in the City and have both heavy volumes of vehicular and pedestrian traffic and have
frequent usiness or commercial properties fronring on them. Typical examples would be as follows:
University venue, Snelhng Avenue, West Seventh Street, East Seventh Street, Rice Street, Payne
Avenue, Arc e Street, Summit Avenue, Grand Avenue and others. All of these Class II streets are
accurately defi d on a map available for viewing in the Department of Pubhc Works, 900 Crty Hall
Annex.
The Class II streets woul be cleaned approximately 8 times per season. All routine mamtenance
including patching, repairi of street surfaces, sidewalk maintenance, tree tnmming streetlight
mamtenance, and snow plo ' g w�ll be done on an as-needed basis. Includes mowing miscellaneous
city right-of-way parcels.
Pr000sed Assessment:
Under Class II serv�ce there will be tw assessment rates, one commercial and one residentiaL The
commercial property rate will be $7_62 p assessable foot and the residential property rate will be $3_I1
per assessable foot.
CLASS III - ALL RESIDENTIAL STREETS
Descrirotion:
Class III service would be performed on al] residential
intermediate rype streets.
including oiled streets, paved streets and
Proposed 2009 Level of Service:
Residential streets, includmg oiled, paved and intermediate stree will receive a thorough cleaning m the
spring which mcludes sweepmg and flushing. Patching and repai g street surface, sidewalk
maintenance, tree trimming, streetlight mamtenance, and snow plo� g will be done on an as-needed
basis. Due to increases in the cost oF fuel and materials along with itywide budget reductions, all
residential streets (oiled and paved) will now be chip sealed on a 10 ar cycle. One-tenth of these
residential streets (a total of 51 miles) will be chip sealed each year. he fall, leaves will be picked
up from these streets. Includes mowing miscellaneous city right-of-way par ls.
Proposed Assessment:
Under Class III service to residential streets, we have two assessment categones.
rate would be $5_72 per assessable foot and the residential property rate would be
foot.
commercial property
� per assessable
Page 2 of 5
(Attachment to GS# 3058��) f ��
CLASS IV - ALL OILED AND PAVED ALLEYS
service would be performed on all oiled, paved and intermediate type alleys within the
City.
All oiled, paved d intermediate alleys will be swept during the season. All routine maintenance,
including patching d repair of the alley surface, will be performed on an as-needed basis. Due to
increases in the cost fuel and materials along with citywide budget reductions, all alleys
(oiled and paved) will w be chip sealed on a 10 year cycle. One-tenth of the total number of
alleys (approximately 20 alleys) will be chip sealed each year.
Proposed Assessment:
The proposed assessment rate is $1. 5 per assessable foot for commercial property and $.67 per
assessable foot for residential vropert
CLASS V - UNIMPROVED STREETS
Description:
Class V and service will be performed on unimpro ed streets. By unimproved, we mean those
streets that have not been developed for one reason another. They are platted City rights-of-way;
however, the abutting residents have never petitioned r their improvement nor have there been any
assessments levied. Because they are City rights-of-wa , the City has the respons�biliry to perform
minimal repairs and maintenance work to reduce hazards.
Proposed 2009 Level of Services:
The maintenance and repair of these streets wiIl consist of pat
crushed rock and other stabihzed material, tree trimming, and
passable and reduce hazards.
Provosed Assessment:
minor blading, placing of
Slowine in order to make them
The proposed assessment rate on unimproved streets is $3_Ol per assessable
property and $1_69 per assessable foot for residenhal property.
for commerc�al
Page 3 of 5
Cb''1�15
(Attachment to GS# 3058160) (G)
Class service will be performed on unimproved alleys. By unimproved, we mean those alleys
that have ot been developed for one reason or another. They are platted Crty rights-of-way;
however, th abutting residents have never petitioned for their improvement nor have there been any
assessments le 'ed. Because they axe City righu-of-way, the City has the responsibihty to perform
minimal repairs d maintenance work to reduce hazards.
The mamtenance and re ir of these alleys will consist of patching, minor blading, placing of
crushed rock and other sta 'lized material in order to make them passable and reduce hazards.
Pronosed Assessment:
The proposed assessment rate on u mproved alleys is $.47 per assessable foot for commercial
property and $.31 per assessable foot or res�dential property.
Page 4 of 5
U'� f d�5
(Attachment to GS# 3058160 (G)
2009 PROPOSED EXPENDITURES FOR STREET MAINTENANCE
Suendin¢ Financin¢
(Use) / Contribution
Assessments Aids/Fees/other to Fund Balance
Maintenance Program �20,351,676 $17,176,277 $3,21Q407
Forestry ,392,583 $2,392,583
Sidewalks $ 7,356 $697,356
Bridge Maintenance
Sheetlipht Maintenance
Total
Page 5 of 5
$1,448
$3,506,135
$28,396,644
$3,506,135
$23,772,351
Municipal Sta Aid
Trunk Highway id
County Aid
otherrevenue
$1,448,894
$4,659,301
35,008
$1,821,664
$510,000
$533,466
$1,794,171
$4,659,301