08-1126Councit File #
Green Sheet #
RESOLUTION
OF SAINT PAUL,�YiINNESOTA
Presented By:
Referred To:
33
1 WHEREAS, the City of Saint Paul, Police Department, has received a 2007 Homeland Security Grant Progam &om
2 the Minnesota Department of Public Safety; and
3
4
5
6
7
8
9
10
WHEREAS, this grant provides funding for equipment and training for bomb technicians; and
WHEREAS, the City Council authorized the City of Saint Paul to entec into the attached grant ageement on
Apri19, 2008 council file #08-378 (see attached); and
WHEREAS, a 2008 financing and spending plan needs to be established for this grant; and
ll WHEREAS, The Mayor pursuant to Section 10.07.1 of the Charter of the City of Saint Paul, does certify that there aze
12 available for appropriation funds of $75,000 in excess of those estimated in the 2008 budget; and
13
14 WHETZEAS, The Mayor recommends that the following addition be made to the 2008 budget:
15
I6 CURRENT AMENDED
17 BUDGET CHANGES BUDGET
18 436-Poiice Special Projects Fund
19 FINANCING PLAN:
20 34220 - 2007 Homeland Security Grant Program Bomb Tech.
21 3199 - Other Rederal Direct Grants-State 0 75,000 75,000
22 Total Changes to Financing 75,00
23
24 SPENDING PLAN:
25 34220 - 2007 Hoareland SecuriTy Grant Program Bomb Tech.
26 D251- Transporta6on 0 1,500 1,500
27 0252 - Lodging & Meals 0 2,S�a 2,500
28 0253 - Registration Fees - Out of Town 0 1,500 1,500
29 0259 - Other Travel Expense 0 1,500 1,500
30 0349 - Other Equipment, Parts, & Supplies 0 14,000 14,000
31 0848 - Capitalized Equipment 0 54,000 54,000
32 Total Changes to Spending 7 �5,1p
33
34 THEREFORE BE IT TiESOLVED, that the Saint Paul City Council accepts this grant and approves
35 the changes to the 2008 budget.
36
Bosirom
Cartef
veas_ � Nays aesen� , Requested by Degartment of:
'�
Recommended by Financial Services:
Adopted by Council:Date: ���,5/�ff
AdopHon Cerfified by Council Secretary;
By: �
`0
Approved by Ma . te: .! L � U�
By:
u
(�� �/ i'�
3059195
2007 Homeland Securiry Grent Program Bomb Techniaans accept and budget c� xis
Approved b a o for Sub 's on to ouncil:
By: �
�
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet �
O�"//�{O
y OepartmenUo�celoounciL � ', Date initiated: '
P p -po�,�D�,e�t ' o9-SEP�oB Green She NO: 3059195
; Conqct Person & Phone: '
Chief John Harrington
266-5588 �
Must Be on Council Agenda by (Date): .
�
Assign
Number
For
Routing
Order
0
I
2
3
q
5
6
i �
Department Sent To Person Initiai/Date
Police Deoartment ' Police Deoartruent ' �
Police Deoarqnent Police Deparhnent �
C1N Attomev � City Attomev _ ;
Financial Services ' Director, FSO _ �
'Mavor's O�ce Mavor '
CoancJ Council ! '
Gitv Clerk Citv Clerk .
Police Departrnent i Police Departrnent ',�
', Doa Type: PUBLIC HEARING (RESOLUI
�, E-Document Required: Y
, Document ConWCt: Evette Scarver
Contact Phone: 266-5
ToYal # of Signature Pages � (Clip All Locations for Signature)
j Action Requested:
i, Signatures on the attached council resolution establishing a financing and spending plan for the 2007 Homeland Security Grant
i Program.
Planning Commission
CB Committee
Civil Service Commission
1. Has this person(firm ever wo�lced under a contract for this department?
Yes No
2. Has this person�rm ever been a city employee?
Yes No
3. Does lhis personlflrm possess a skill not normatly possessed by any
current city employee?
Yes No
Explain all yes answers on separate sheet and attach to green sheet
Initiating Problem, Issues, Opportunity (Who, What, When, Where, Why): i
The Saint Pavl Police Departrnent has received a 2007 Homeland Securiry Grant Program from the Minnesota Deparimeut of Public �I
Safety to purchase equipment and provide training for bomb technicians. A financing and spending is needed. '�
Ativantages If Approved: _�----�—��---'--���—��—�-- —���—�—_� � ��—� �—
Opportunity to use grant funds to purchase equipment and provide training for bomb technicians.
DisadvanWges If Approved:
None
� Disadvantages If Not Approved:
I Lost opporiuniry to purchase equipment and provide haining for bomb techmcians.
i
� Total Amonnt of
' Transadion: $75,000.00 CostlRevenue eudgeted:
; FundingSource: ¢gg ActivityNumber: 34220
Fina�cial Information:
(Explain)
! ,: i� , �` ,,�,
� ���'4
i � � !
September 5, 2008 11:04 AM Page 1
� RESOLUTION
T�,' OF SAL1T PAIIL, MINN�ESOTA
Presented $y:
Council File # � ?EZf�
Green Sheet � 3051024
o�-C�
1 WHfiREAS, Ehe City of Saint Paui, Police Department, wishes to enter into a�ant from tha State af Minnesota,
2 Department of Public Safety for a 2007 Homeland Security Grant Prograu�; and
3
4 WHEREAS, this �rant pravides ftinding for equipment and training for Bomb Technicians; and
5
6 THEKEFOIZE BE TT RESOLVEB, that the Saint Paul City Council authorizes the City of Saint Paul ta enter
7 into and Chief John HarringEon 4o implement the attached agreement_ A copy of said agreement is to be kept
8 on file and on record ia the Office of Financial Services.
9
10
I1
12
13
14
15
16
17
I8
19
zo
21
?Z
23 -
24
25
26
27
28
zv
30
8ostrom
Carter
Tfiune
Yeas Nays Absent � Requested by Department of:
Adopted hy Coancil: Date:
Adoption Certified by�Council Secretary:
�'=. �/R1.si ,%G<D/J
Apgroved by a or: at • �( (��(} �
BY:
x
BY� "�G311,(�,.J �p t x �n.
v
Q:1Fisca�Affai rsViO&CR�2008�2007HomelandSecgr[CR.�s
Approved by Mayor for S3bmission to Council:
Grant Agreement Page 1
Minnesota Department of Public Safety ("State'� Grant Program:
Homeland Security and Emergency Management Division 2007 Homeland Security Grant Program
444 Cedaz Street, Suite 223
St. Paul, Minnesota 55101-6233 Grant Agreement No.:
2008-HSGP-00565 / 2000-12216
Grantee: Grant Agreement Term:
City of St Paul Police Deparhnent Bomb Disposal Unit Effective Date: September 1, 2007
367 Grove Street Expiration Date: Mazch 3Q, 2010
St Paul, Minnesota 55106
Grantee's Authorized Representative: Grant Agreement Amount:
Lawrence Rogers, Sergeant Original Agreement $75,000.00
367 Grove Street Matching Requirement $ 0
St Pau1, Minnesota 55038
Phone: (651) 266-5768
Faz: (651) 2665706
Email:lazry.rogers ci.s aul.mn.us
State's Authorized Representative: Federal Funding: CFDA 97.067
Sharon Olson, Grants Specialist State Funding:
444 Cedaz Street, Suite 223 Special Conditions: None
St Paul, MN 55101
Phone: (651) 201-7422
Fax:(651)296-0459
Email: sharon.olson state.mn.us
Under Minn. Stat. § 249A.01, Subd 2(41 the State is empowered to enter into this grant agreement.
Term: EfFective date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 16C.05, subd. 2, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for those e�cpenditures made according to the terms of this grant agreement.
Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee's 2007 Homeland
Security Grant Program Application ("Application") which is incorporated by reference into this grant agreement
and on file with the State at 444 Cedaz Street, Suite 223, St. Paul, Minnesota 551� 1-6233. The Grantee shall also
comply with all requirements referenced in the 2007 Homeland Security Grant Program Guidelines and
Application which includes the Terms and Conditions, which aze incorporated by reference into this grant
agreement.
Budget Rwisions: As stated in the Grantee's Application, the Grantee will submit a wzitten change request for
any subsritution of budget items or any deviation of more than 15% from the approved budget category amounts
in the Grantee's Application. Change requests for substitution of budget items, or a deviation of more than 15%
from the approved budget category amount must be given in writing to the State's Authorized Representative and
at least 60 days prior to the Expiration date of this grant agreement. Grantees whose requests have been approved
will be notified in writing by the State's Authorized Representative to the Grantee's Authorized Representative.
Requests must be approved prior to any expenditure by the Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the
DPS Grant Agreement non-atate 02/08
Grant Agreement
matching requirement will be met by the Grantee.
Page 2
Payment: As stated in the Grantee's Application, the State will promptly pay the Cnantee after the Grantee
presents an invoice for the services actually performed and the State's Authorized Representative accepts the
invoiced services. An invoice form will be provided by the State to the C'nantee and must be submitted timely and
according to the following schedule:
a. Grantee will submit the invoice along with copies of the Grantee's itemized invoices for actual costs incurred
quarterly, but not more often than monthly, and within 30 days of the period covered by the invoice.
b. Expenditures for each state fiscal year (July through 7une) of this grant agreement must be for services
satisfactorily performed within applicable state fiscal years. The finai invoice of this grant agreement must be
received by the State no later than 30 days after the Expiration date or termination of this grant agreement.
c. Grantee will submit financial and narrative performance reports at least quarterly, but not more often than
monthly. The narrative performance report shall consist of a comparison of actual accomplishments to the
approved work plan in the Grantee's Applicarion. These reports must be submitted before reiznbursement
wfll be paid.
Certifecation Regarding Lobbying: Grantees receiving federal funds over $100,000.00 must complete and retum
the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCLiMBRANCE VERIFICATION
Individual cert fes thatfundr have been encumbered as
required by Mrnn. Stat. §§ 16A.75 mid 16C.05.
Signed:
Date:
Grant Agreement No 2008-HSGP-00565/2000-12216
3. STATE AGENCY
By:
(with delegated authoriry)
Title:
Date:
Z. GRANTEE
Tke Grm,tee reNifies that the ¢ppropriate person(s)
hm�e ezecuted the grarst agreement on behaljof ihe Graniee
as reguired 6y appkcable artmles, bylaws, resolutiona, ar ordinances.
$y:
Tifle:
Chief of Police
Daze:
By:
Tifle: City Attorney
Date:
Distribulion: DPS/FAS
Grantee
State's Authorized Representative
DPS Grnnt Agreement non-state 02/08
D�
2. GR.4NTEE (con't)
�
Title: Director, FSO
Date:
�
Title: Director, Human Rights
Date:
By:
Title: Ma
Date:
a8-���
EXHIBIT A
. Petp�t O: P� \
� �t�n
i�o i,�
r.
I; P ..
STSTF OFMiNN� OS
HOMELAND SECURITY AND EMERGENCY MANAGEMENT
Grantee: St Paul Bomb Disposal Unit
Grant Number: 2008-HSGP-00565
Program Component: ALL PROGRAM COMPONENTS
w�mn neru L�e�
HSEM
inn�Yn�wm
`
Budget Category Request
Equipment $68,000.00
Planning $7,000.00
TOTAL
$75,000.00
D� /iz�
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City of Saint Paul
Interdepartmental Memorandum
To: L.ori Lee, Acting Finance Director
From: Chris Eitemiller, 5r. Budget Analyst�
Subject: Police Budget Amendment to establish financing & spending plan for 2008
Homeland Security grant
Date: September 24, 2008
The attached resolution establishes a financing and spending plan for a federal law enforcement grant.
The grant is with the Department of Homeland Security via the MN Department of Public Safery. The
grant totals $75,000 and would pay for training expenses and equipment for bomb technicians.
Because this will amend the Police budget, this will require a public hearing. It will be on the CounciP s
agenda October 1 S `, as the first and third meetings each month are the opportunities for budget
amendments.
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer