08-1051Council File # 6C�' �
RESOLUTION
OF f�J.INT PAUL, MINNESOTA
Referred To:
3058376
1 WHEREAS, the Ciry of Saint Paul, Police Department and the Boys and Girls Club of the Twin Cifies
2 entered into a partnership to deGver the Gang Resista¢ce Educafion and Training (G.R.E.A.'L� program;
3 and
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5 WIIEREAS, the councIl authorized the City of Saint Paul, Police Department, to enter into the attached
6 agreement on June 16, 2005 city contract #02-14900-C (see attached) with the Boys and Girls Clubs of
7 the Twin Cities; and
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WHEREAS, The G.R.E.A.T program supports crime prevention inifiarives that strengthens and creates
partnerslups among youth, law enforcement and community agencies; and
WHEREAS, this agreement provides for fully paid, allowable receipts directly related to delivery
of the G.R.E.A.T. program by the Boys and Girls Clubs of [he Twin Cifies; and under the grant guidelines
set forth by FirstPic. Inc., the Office of Justice Programs and the Bureau of Justice; and
WHEREAS, a 2008 fmancing and spending plan needs to be estabGshed for this grant; and
WHEREAS, The Mayor pursuant to Section 10.071 of the Charter of the City of Saint Paul, dces
cerfify that there are available for appropriarion funds of $9,815 in excess of those estimated in
the 2008 budget; and
WHEREAS, The Mayor recommends that the following addition be made to the 2008 budget
CURRENT AMENDED
BUDGET CHANGES SUDGET
436-Police Special Projects Fund
FINANCING PLAN:
34223-Boys and Girls Club
3699- State Direct Grants in Aid 0 9,515 9,815
30 Total Changes to Financing 0 9,515 9,815
31
32 SPENDTNG PLAN:
33 34223- Boys and Girls Club
34 0389-Other Miscellaneous Supplies 0 7,000 7,000
35 0251-Transportarion 0 2,815 2,815
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37 Total Changes to Spending 0 9,815 9,515
38 THEREFORE BE IT RESOLVED, that the Saint Paul City Council appruves the changes to the 2008 budget.
39
vea: Nays Abunt � Requested by Department of:
Adopted by Council:Date: %�7�1�
Adoption Certified by Council Secretary:
By: �
Approved a : ate: � L f� �
By:
Boys antl Gitls Club 2008 financing antl spending ccxls
Abu�ova] Recommended by Fina cial �rvices:
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By: �
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� -POticeDepaztment ', l8-AUC�-08 VlCC11 JIIGG4 IYV. JVJDa7( V
' Contact Person & Phone: �, � DepaRment SentTo Person InitiallDate
�, ChiefJohOHarrington , � 0 -PoliceDepartment � PoliceDeparLment �
, 2665588 ; qgsig0 � 1 ' olice De artment ' Police Aepartment �
Must Be on Councii Agenda by (Date): ; Number Z �mancial Services Director, FSO
� Fof � _ ��
' , ROUting 3 C�tYAttomey ' CityAttome __
Doa Type: RESOLUTIO� �J/3 TRANSAC j Order � 4 �laror's Oflice Mavor __
� i i
��, E-DoCUment Required Y � � 5 Councl City Council �
, Oocument Gontact: Evette Scarver � i 6 ,'City C�erk � Ciiv Clerk _� __
Contact Phone: 266-5541 � i 7 IPolice Departne Police Uepartment
—_ _ _
' ToWI # of Signature Pages (Clip All Locations for Signature) '�
�! Signatures on the attached council resolution establishing a financing and spending plan for the Boys and Gir]s Club of the Twin
I Cities.
Planning Commission
CIB Committee
Civil Service Commission
1. Has this person�rm ever worked untler a contraci for this department�
Yes No
2. Has this person/firm ever been a city employee?
Yes No
3. Does this personlfirm possess a skill not normally possessed by any
current city employee�
Yes No
Explain ali yes answers on separate sheet and aHach to green sheet
Initiating Problem, Issues, OppoRunity (Who, What, When, Where, Why):
The Saint Paul Police Department will be reimbursed for seroices related to Gang Resistance EducaUOn and Training program by the
Boys and Girls Clubs of the Twin Cities. A financing and spending plan needs to be established.
Advantages If AQproved:
The G.R.E.A.T. program supports crime prevention initiatives that strengthens and crea[es partnerships among youth, ]aw I�i
enforcement, and commumty agencies. ,
Disadvantages If Approved:
None.
Disadvantages If Not Approved: i
Lost opportuniry to use gratn funds to support crime prevention initiative that strengthens and creates partnerships among youth, law
enforcement, and community agencies. j
Trensaction: $9�815.00
Funding Source: 436
Financia l Information:
(Explain)
CostlRevenue Budgeted:
Activity Number: 34223
? : IIi
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August 18, 2008 3:12 PM Page 1 �
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; I'wEEN THE ST. PAliL POLICE DEPARTIV►ENT AND
THE BOYS & G1R1.S CLtiBS OF THE TWIN C3TIES
THIS MENIORANDliYI OF UNDERSTANDING is made and entered into as this 25'
date of Apnl. 2008, by and between the St. Paul Police Department and the Boys & Girls
Clubs of the Twin CiUes; and
WHEREAS, the St. Paul Police Department and tl�e Boys & Girls Clubs of the Twin
Cities entered into a partnership to deliver the G.R.E.A.T. program; and
WHEREAS, $20,000 in program funding (0.1P-GR-006} from FirstPic Inc. will be
awarded to the Boys & Girls Ciubs of the Twin Cities, the program's fiscal agent; and
WHEREAS, the St. Pau] Police Department wi11 be reimbursed for fully paid, allowable
receipts directly related to de6very of the G.R.E.A.T. program by tlie Boys & Girls Clubs
of the Twin Cities �mder the �rant guidelines set forth by FirstPic. Inc, the Office of
.iustice Programs (OJP), and the Bureau of Justics Assistance (BJA); and
WHEREAS, the St. Paul Poiice Department will not be reimbursed for any overtime
wages associated with the delivery of the G.R.E.A.T. program, and
NOW, THEREFORE, in consideration of the mutual undertaking and agreements
hereafter set forth, the St. Paul Police Department and the Boys & Girls Clubs of the
Twin Ciries agree as follows:
SECTION 1. Term of the Agreement. This Memarandum of Understanding shall
begin on 7anuary 1, 2008 and terminate on December 31, 2008 —the term of the grant as
determined by FirstPic Inc.
SECTION 2. Program Delivery. The G.R.E.A.T. Fami]ies program will be delivered at
the Mt. Airy Club during the spring quarter by trained G.R.E.A.T. Officers provided by
the St. Paul Police Department. G.R.E.A.T. Summer will be delivered for two
programining weeks at the East Side Club in addition to one week programs at the West
Side Club, and Mt. Airy Club during the summer of 2008. Additionally, the St. Paul
Police Department may deliver the G.R.E.A.T. Summer program at one non-Boys &
Girls Club site during the same term. The Boys & Girls Clubs of the Twin Cities wiil
assist officers in recruiting families and youth, and with program delivery and preparation
as needed.
SECTION 3. Training. FirstPic. Inc. under OJP-GR-006 will reimburse the St. Paul
Police Department for travel, per diem, and lodging costs for four (4) St. Paui Police
Department Officers to attend Cs.R.E.A.T. training in St Louis, MO.
SECTION 4. Equipment and Supplies. Any equipment and supplies purchased by the
St. Paul Police Deparhnent and allowable under OJP-GR-006 (G.R.E.A,T. Program) is
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scr es and suppiies purchased by die Boys & Girls Clubs oFthe Twin
Cities and allowable under O.IP-GR-QQ6 (G.R.E.A.T. Provram) is deemed property of the
Boys & Giiis Clubs of the Twin Cities.
SECTION �. Budget and Alio�vable Expenses. A program budget has been approved
by FirstPic. Inc. and is hereby attached and incoiporated into tfis a�_reement. Allowable
program expenses must fall imder tl�e proposed budget and shall not exceed �9,815.
SECTION 6. Reimburserrient proeedures. Fully paid, allowable receip[s directly
related to the delivery of the G.R.E.A.T. program are to be submitted by the St. Paul
Police Department. Receipts must be legible and detailed. The Boys & Girls Clubs of the
Twin Cities submits quarterly financial reports fo FirstPic Ina The St. Paul Police
Department will be reimbursed by the Boys & Girls Clubs of Che Twin Cities within 20
business days after receiving payment from FirstPic Inc.
IN W ITNESS WHEREOF, the parties hereto have executed this Agreement on the
day of April, 2008.
Approved as to form:
Assi � t �ty A orn �
Bays & Girls Clubs of the Twin Cities
� �>�_
Erin Carlin, President & CEO
��� P
Director, Financial Servi
S
St. P,�ul Police
/ �
of Police
CO*�SULTIrG
February 1, 2008
Ms. Erin Carlin
Chief Professional Officer
Boys & Girls Clubs of the Twin Cities
Minneapolis Club
6500 Nicollet Avenue
Suite 201
Minneapolis, MN 55423
SUBJECT: Agreement # 2007-OJP-GR-006
Dear Ms. Carlin:
I am pleased to inform you that the Boys & Girls Clubs of the Twin Cities has been selected to participate in
the federally funded 2007-2008 07P Crime Prevention Initiative, funded through the Bureau of Jusdce
Assistance, Office of Justice Programs, U.S. Department of Justice, to support a crime prevention initiative that
strengthens and creates partnerships among youth, law enforcement, and community agencies. Your
organization will receive an award of up to $20,000 to be used for direct operaung expenses associated with the
development and implementation of your crime prevention program in partnership with Gang Resistance
Education And Training (G.R.E.A.'1� program as ouUined in your Blueprint Acaio�z Plan. You may also be
contacted by other National Parmer Organizations referenced in your Btueprrnt. All funds must be appropriately
expended or obligated between Junuary 1, 2008 and December 31, 2(�8.
Aareement Reouirements
By no late� than December 31, 2008 (and earlier if specifically sffited herein), your organization will:
f
�� (�- 1. Recruit a trained G.R.E.A.T. officer (or send a local law enforcement officer to a
CPO Cvo G.R.E.A.T. training in yQUr region) to implement two (2) of the G.R.E.A.T. components
listed below and the G.R.E.A.T. summer component. (Place an `X' on the box next to the
G.R.E.A.T. components ro be implemented and reported on):
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� G.R.E.A.T. Elementary School Curriculum
❑ G.R.E.A.T. Middle School Curriculum
� G.R.E.A.T. Families Training Component
Develop and implement the Gang Resistance Education and Training Program.
3. Recruit law enforcement representarives t� assist in the implememation of this program.
4. Develop and implement this program as a way to promote crime prevention, involving ]aw
enforcement in an effort to advance positive relationships among youth and law
enforcement.
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6.
Collect data regarding your program and submit the information to FirstPic, Inc. for
inclusion in a"Best Practices" publication. Such submissions shali indude an overview of
your program, summary descriptions of any youth/law enforcement interactions, successes
and challenges, numbers of youth and law enforcement involved. estimated impact of crime
prevention and photographs of related activities and events.
Regis[er and participate in a"National Night Out" Event on Tuesday, August 5, 2008.
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Retrister and participate in National Meth Awareness Day on November 3Q 2008.
8. Where feasible, incorporate elements of your project into the ongoing program of the
Boys & Girls Club.
9. Submit quarterly program reports to FirstPic, Inc. on the project's status via the online
reporting collection system. Quarterly reports must be submitted on Apri] I-15, 2008
(activities during January 1-March 31, 200R); July I-15, 2008 (activities during April 7-June
30, 2008); October 1-15, 2008 (activities during ]aly 1-September 30, 2008); and 3anuary 1-
15, 2009 (Comprehensive Finai Report).
l O. Reimbursement requests may be submitted on a monthly basis but must be submitted at
least quarterly (every 3 months). Reimbursements will be processed provided your Club is
in compliance with the program reporting requirements as stated above (#9).
1 1. Achieve ancllor maintain minimum compliance with the minimum requirements for
membership in BGCA.
12. Comply with all applicable Federal guidelines, i�cluding those found io the U.S. Department of
Justice's Office of Justice Pro�rams Financial Guide; OMB Circulars A-I ]0, A-122 and A-133;
Federal trave] per diem guidelines; and support documents relative to them. The Financial Guide
is loca[ed on the intemet at www.otp,usdoi.aov/finguide06/; OMB circulars at
www.whitehouse.eov/omb/circulars/; and Federal travel per diem Iimits at www,ssa.¢ov/perdiem
13. Provide timely and unrestricted access to any and all projecUprogram related records to the
U.S. Department of Justice, FirstPic, Inc. and their assigned representatives.
14. Certify that national criminal background checks, with particular attention to child
molestation convictions, are completed for all employees and volunteers having repetitive,
direct contact with youth served by your organization during the [enure of the award. If not
already being done, initiate these background checks for all applicable canent employees
and volunteers within sixry days of the issue date of this Letter of Agreemen[, and complete
background checks for new employees and volunteers on an ongoing basis throughout the
award period.
Disbursement and Use of Funds
Payment on this award will be anthorized upon (1) submission, review and approval of this Letter of Agreemen[
and appropriate support documentation, and (2) your organization's continued compliance and appropriate
progress regarding the requirements of Ihis award. The total award amount will be honored based on such
compliance and appropriate progress. Actual payments will be made on a reimbursement basis upon
submission, review and approval of reports and appropriate documentation regarding expenditure of funds.
Funds may be used only for direct operating costs associated with stated project activities. A11 funds must be
appropriately expended or obligated between January 1, 2008 and December 31, 2008, and these expenditures
must be fully reported by January I5, 2009. Your organization will relinquish all rights and claims to
award funds not appropriately expended or obiigated by December 3l, 2008 and fully reported and
documented by Jannary 15, 2009.
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To indicate your or�anization's willingness to participate as a project site in accordance with the specified
requirements of this letter. the Chief Professional O�cer and/or the Chief Voiunteer OfSicer shaYi initial each of
the Award/Agreement Requirements above, print their names, and sign and da[e their si�natures below.
Then submit the followinR items within 30 days of this ]etter's date to "FirstPic, Inc., Attn: Crime Prevention
Initia[ive, 2127 Espey Ct., Suite 702, Crofton, MD 21114:'
This Letter of Aareement, initiaied, signed, and dated.
The enclosed proposed budget form, completed.
The enclosed contact information form, completed.
Retain copies for your organization's files.
If you determine that your or�anization is unwilling or unabte to comply with andlor deliver alI of the
requirements of this �iward, do not execute this agreement Instead, please contact Thaddeus Ruszkowski at
FirstPic, Inc. to discuss other possible options.
The terms of this Letter of Agreement and applicable guide(ines supersede any and all other verba] discussion
related to these federal funds. Th�s Letter of Agreement may be terminated without further cause if your
or�anization fails to inihal, sign, and return this letter and al1 required, completed forms to FirstPic, Inc. within
30 days of this ietter's date. Additionally, this award is subject to termination for cause of other administrative
action if your organization does not adhere to all terms and conditions of this award, as appropriate. Ei[her party
mssy also terminate th�s agreement at any time by giving 30 days written notice to the other pa�ty.
We look forward to working with you on this important project to expand the reach and impact of your
organizaCion and the partnerships created between iocal you[h and law enforcement organizaeions.
S incerel y,
J,1 ,
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Mark Piccirilli
President
Enclosures
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PRINT NAME: Chief Professional O�cer
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SIGNATU : Chief Professional Officer
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PRINT I�IAME: Chief Volunteer Offrcer
SIGNATURE: Chief Volunteer Officer
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2007-2008 OJP Crin�e Prevention Initiati��e
Unif Contact ]nformation Form
,'711 t�orre.rponde�nce jor N�is rni7ruuve shoirld he directe�( to.
City of Saint Paul
To: Margaret Kelly, Finance Director
From: Chris Eitemiller, Sr. Budget Analy�
Subject: Police Budget Amendment to establish financing & spending plan G.R.E.A.T.
program funding
Date: August 28, 2008
The attached green sheet establishes a financing and spending pian for the Gang Resistance Education
and Training (GREAT) program. 'I`his work is in conjunction with the Boys and Girls Club. On June
16, the Council authorized the Police department to enter into a contract with the Boys and Girls Club
for this program.
The funding will come from a Federal grant that is passed through the state of MN. The Police
department will be reimbursed for travel, per diem, and lodging costs and supplies for the program. The
amount of the grant that the Police department will receive is $9,815.
Because tkus wi11 amend the Police budget, this will require a public hearing. It will not be on the
Council's agenda until September 17` as the first and third meetings each month are the opportuni6es
for budget amendments. Because this was received too late to make the September 3` meeting, it will
not be able to be on the agenda until the 17�'.
This proposal seems reasonable, I recommend signing.
AA-ADA-EEO Employer