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207426ORIGINAL TO CITY CLERK PRESENTED BY COMMISSIONE Council File No. 20742�—By Bernard T. Holland, by request Whereas, The Councll of the City of ` CITY OF ST. PAU saint Paul heretofore has from time to time authorized the establishment OFFICE OF THE CITY uy petty vious SCity departments, whi h petty cash funds are to be used in UaNCI R OLUTION —GE 2naYing minor pu•-:hases within and n + office or i *r 04114 + - is rbu' "•: r�uyEi ' ' s &yccT a'" DATE - ' WHEREAS, the Council of the City of Saint Paul heretofore has from time to time authorized the estab- lishment of petty cash funds within the City by various City departments, which,'Vetty cash funds are to be used in making minor purchases= ,within and for an office or department; and 2V' 4 2 WHEREAS, it has become necessary for the Comp- t&ller of the City of Saint Paul to determine the pro- - _priety of using said funds to pay for luncheons and other non- office expenses connected with City business, and the Comptroller, in order to perform his auditing responsi- bilities in a consistently uniform manner, must be able to determine whether such expenditures are for a public purpose in accordance with a certain opinion of the Corporation Counsel dated March 15, 1962, hereto at- tached; and ~� WHEREAS, the Comptroller of.the City of Saint Paul, in accordance with the Charter of the City of Saint Paul and the opinion above referred to, and in order to facilitate such consistent audit, has recommended that such payments not be made from petty cash funds, now, therefore, be, it RESOLVED, That petty cash funds shall not be used to defray luncheon expenses and other non-office ex- penses incurred-,for a public purpose, and that all such expenditures for-such items done to further the business of the City shall hereafter be approved by the appropriate department head, or other authorized person, and that pay- ment for such expenditures shall be made by miscellaneous claim against department funds and-not from any petty cash fund,, and be it COUNCILMEN Yeas Nays DeCourcy Holland i.. Loss Mortinson Peterson Rosen Mr. President, Vavoulis s M 6-(31 In Favor A gainst - Tr Adopted by the Council 19— Approved 19— Mayor ORIGINAL TO CITY CLERK CITY OF ST. PAUL OFFICE OF THE CITY CLERK " COU CIL ESOLUTION— GENERAL FORM PRESENTED BY J COMMISSIONE DATE - 2 - 400 7 426 COU FILENCIL NO. FURTHER RESOLVED, That all payments heretofore made or authorized from such petty cash funds inconsistent with this resolution and prior to the approval of this resolution be and the same are hereby ratified and ap- proved; and be it FURTHER RESOLVED, That Council Resolution, C.F. No. 207179, adopted May 11, 1962, is hereby repealed. COUNCILMEN Yeas Nays DeCourcy Holland Loss Mortinson Peterson Rosen Mr. President, Vavoulis SM Gdi1 ►r MAY 2 9 1962 Adopted by the Council 19 Approved MAY 2 9 1962 19 Mayor ANIUSHED DUPLICATE TO PRINTER , r - CITY OF ST. PAUL COUNCIL NO. F OFFICE OF THE CITY CLERK FILE - COUNCIL RESOLUTION — GENERAL FORM PRESENTED BY COMMISSIONER DATE WHEREAS, the Council of the City of Saint Paul heretofore has from time to time authorized the estab- lishment of petty cash funds within the City by various City departments, which petty cash funds are to be used in making minor purchases within and for an office or department; and WHEREAS, it has become necessary for the Comp- troller of the City of Saint Paul to determine the pro- priety of using said funds to pay-for luncheons and other non - office expenses connected with City business, and the Comptroller, in order to perform his auditing responsi- bilities in a consistently uniform manner, must be able to determine whether such expenditures are for a public purpose in accordance with a certain opinion of the Corporation Counsel dated March 15, 1962, hereto at- tached; and WHEREAS, the Comptroller of the City of Saint Paul, in accordance with the Charter of the City of Saint Paul and the opinion above referred tot and in order to facilitate such consistent audit; has recommended that such payments not be made from petty cash funds, now; therefore, be it RESOLVEDt That petty cash funds shall not be used to defray luncheon expenses and other non - office ex- penses incurred for a public purpose, and that all such expenditures for such items done to further the business of the City shall hereafter be approved by the appropriate department head, or other authorized persons and that pay- ment for such expenditures shall be made by miscellaneous claim against department funds and not from any petty cash fund, and be it COUNCILMEN Yeas Nays DeCourcy Holland Loss Mortinson Peterson Rosen Mr. President, Vavoulis Ism 6-61 Tn Favor Against Adopted by the Council 19— Approved 19— Mayor DUPLICATE TO PRINTER' 1 CITY OF ST. PAUL COUNCIL tA1 - - OFFICE OF THE CITY CLERK FIDE NO. _ COUNCIL RESOLUTION - GENERAL FORM PRESENTED BY COMMISSIONER DATE L 2 FURTHER RESOLVED, That all payments heretofore made or authorized from such petty cash funds inconsistent with this resolution and prior to the approval of this resolution be and the same are hereby ratified and ap- proved; and be it FURTHER RESOLVED, That Council Resolution, C.F. No. 2071799 adopted May 11, 19620 is hereby repealed. COUNCILMEN Yeas Nays DeCourcy Holland Loss Mortinson Peterson Rosen Mr. President, Vavoulis 5M 6-61 MAY 2.9 ISS2 Adopted by the Council 19— MAY 2 9 1962 Approved 19— In Favor /) Mayor Against CITY (F ST. PAUL Council Council File W-FICE CF THE CITY CLERK File NO. 207426 No. 207179 - COUNCIL RESOLUTIONP—GENERAL FORM WHMU S, The Council of the City of Saint Paul heretofore has from time to time authorized the establish - ment of petty cash funds within the City by various City departments, which petty cash funds are to be used in making minor purchases within and for an office or department; and WHEREAS, it has become necessary for the Comptroller of the City of Saint Paul to determine the propriety of using said funds to pay for luncheons and other non - office expenses connected with City business, and the Comptroller, in order to perform his auditing responsibilities in a con- sistently uniform manner, must be able to determine whether such expenditures are for a public purpose in accordance with a certain opinion of the Corporation Counsel dated March 15, 1962, hereto attached; and WHEREAS, the Comptroller of the City of Saint Paul, in accordance with the Charter of the City of Saint Paul and the opinion above referred to, and in order to facilitate such consistent audit, has recommended that such payments not be made from petty cash funds, now, therefore, "be it RESOLVED, That petty cash funds shall not be used to defray luncheon expenses and other non - office expenses incurred for a public purpose, and that all such expenditures for such items done to further the business of the City shall hereafter be approved by the appropriate department heads, or other authorized person, and that payment for such expenditures shall be made by miscellaneous claim against department funds and not from any petty cash fund, and be it 'FURTHER RESOLVED, That all payments heretofore made or authorized from such petty cash funds inconsistent with this resolution and prior to the approval of this resolution be and the same are hereby ratified and approved; and be it FURTHER RESOLVED, That Council Resolution,, C.F. No. 207179, adopted May 11, 1962s is hereby repealed. COUNCILMEN Yeas Nays DeCourcy Holland Loss Mortinson Peterson Rosen Mr. President, Vavoulis 50 c 5/31/62 Adopted by the Council May 29, 1962 Approved May 29, .1962