207426ORIGINAL TO CITY CLERK
PRESENTED BY
COMMISSIONE
Council File No. 20742�—By Bernard T.
Holland, by request
Whereas, The Councll of the City of
` CITY OF ST. PAU saint Paul heretofore has from time
to time authorized the establishment
OFFICE OF THE CITY uy petty vious SCity departments, whi h
petty cash funds are to be used in
UaNCI R OLUTION —GE 2naYing minor pu•-:hases within and
n + office or i *r 04114
+ - is rbu' "•:
r�uyEi ' ' s &yccT a'"
DATE - '
WHEREAS, the Council of the City of Saint Paul
heretofore has from time to time authorized the estab-
lishment of petty cash funds within the City by various
City departments, which,'Vetty cash funds are to be used
in making minor purchases= ,within and for an office or
department; and
2V' 4 2
WHEREAS, it has become necessary for the Comp-
t&ller of the City of Saint Paul to determine the pro-
- _priety of using said funds to pay for luncheons and other
non- office expenses connected with City business, and the
Comptroller, in order to perform his auditing responsi-
bilities in a consistently uniform manner, must be able
to determine whether such expenditures are for a public
purpose in accordance with a certain opinion of the
Corporation Counsel dated March 15, 1962, hereto at-
tached; and
~� WHEREAS, the Comptroller of.the City of Saint
Paul, in accordance with the Charter of the City of Saint
Paul and the opinion above referred to, and in order to
facilitate such consistent audit, has recommended that
such payments not be made from petty cash funds, now,
therefore, be, it
RESOLVED, That petty cash funds shall not be
used to defray luncheon expenses and other non-office ex-
penses incurred-,for a public purpose, and that all such
expenditures for-such items done to further the business
of the City shall hereafter be approved by the appropriate
department head, or other authorized person, and that pay-
ment for such expenditures shall be made by miscellaneous
claim against department funds and-not from any petty
cash fund,, and be it
COUNCILMEN
Yeas Nays
DeCourcy
Holland
i..
Loss
Mortinson
Peterson
Rosen
Mr. President, Vavoulis
s M 6-(31
In Favor
A gainst
- Tr
Adopted by the Council 19—
Approved 19—
Mayor
ORIGINAL TO CITY CLERK
CITY OF ST. PAUL
OFFICE OF THE CITY CLERK
" COU CIL ESOLUTION— GENERAL FORM
PRESENTED BY J
COMMISSIONE DATE
- 2 -
400 7 426
COU
FILENCIL NO.
FURTHER RESOLVED, That all payments heretofore
made or authorized from such petty cash funds inconsistent
with this resolution and prior to the approval of this
resolution be and the same are hereby ratified and ap-
proved; and be it
FURTHER RESOLVED, That Council Resolution,
C.F. No. 207179, adopted May 11, 1962, is hereby repealed.
COUNCILMEN
Yeas Nays
DeCourcy
Holland
Loss
Mortinson
Peterson
Rosen
Mr. President, Vavoulis
SM Gdi1
►r
MAY 2 9 1962
Adopted by the Council 19
Approved MAY 2 9 1962 19
Mayor
ANIUSHED
DUPLICATE TO PRINTER ,
r - CITY OF ST. PAUL COUNCIL NO. F
OFFICE OF THE CITY CLERK FILE -
COUNCIL RESOLUTION — GENERAL FORM
PRESENTED BY
COMMISSIONER DATE
WHEREAS, the Council of the City of Saint Paul
heretofore has from time to time authorized the estab-
lishment of petty cash funds within the City by various
City departments, which petty cash funds are to be used
in making minor purchases within and for an office or
department; and
WHEREAS, it has become necessary for the Comp-
troller of the City of Saint Paul to determine the pro-
priety of using said funds to pay-for luncheons and other
non - office expenses connected with City business, and the
Comptroller, in order to perform his auditing responsi-
bilities in a consistently uniform manner, must be able
to determine whether such expenditures are for a public
purpose in accordance with a certain opinion of the
Corporation Counsel dated March 15, 1962, hereto at-
tached; and
WHEREAS, the Comptroller of the City of Saint
Paul, in accordance with the Charter of the City of Saint
Paul and the opinion above referred tot and in order to
facilitate such consistent audit; has recommended that
such payments not be made from petty cash funds, now;
therefore, be it
RESOLVEDt That petty cash funds shall not be
used to defray luncheon expenses and other non - office ex-
penses incurred for a public purpose, and that all such
expenditures for such items done to further the business
of the City shall hereafter be approved by the appropriate
department head, or other authorized persons and that pay-
ment for such expenditures shall be made by miscellaneous
claim against department funds and not from any petty
cash fund, and be it
COUNCILMEN
Yeas Nays
DeCourcy
Holland
Loss
Mortinson
Peterson
Rosen
Mr. President, Vavoulis
Ism 6-61
Tn Favor
Against
Adopted by the Council 19—
Approved 19—
Mayor
DUPLICATE TO PRINTER' 1
CITY OF ST. PAUL COUNCIL tA1
- - OFFICE OF THE CITY CLERK FIDE NO. _
COUNCIL RESOLUTION - GENERAL FORM
PRESENTED BY
COMMISSIONER DATE
L
2
FURTHER RESOLVED, That all payments heretofore
made or authorized from such petty cash funds inconsistent
with this resolution and prior to the approval of this
resolution be and the same are hereby ratified and ap-
proved; and be it
FURTHER RESOLVED, That Council Resolution,
C.F. No. 2071799 adopted May 11, 19620 is hereby repealed.
COUNCILMEN
Yeas Nays
DeCourcy
Holland
Loss
Mortinson
Peterson
Rosen
Mr. President, Vavoulis
5M 6-61
MAY 2.9 ISS2
Adopted by the Council 19—
MAY 2 9 1962
Approved 19—
In Favor
/) Mayor
Against
CITY (F ST. PAUL Council
Council File W-FICE CF THE CITY CLERK File NO. 207426
No. 207179 - COUNCIL RESOLUTIONP—GENERAL FORM
WHMU S, The Council of the City of Saint Paul
heretofore has from time to time authorized the establish -
ment of petty cash funds within the City by various City
departments, which petty cash funds are to be used in making
minor purchases within and for an office or department; and
WHEREAS, it has become necessary for the Comptroller
of the City of Saint Paul to determine the propriety of
using said funds to pay for luncheons and other non - office
expenses connected with City business, and the Comptroller,
in order to perform his auditing responsibilities in a con-
sistently uniform manner, must be able to determine whether
such expenditures are for a public purpose in accordance with
a certain opinion of the Corporation Counsel dated March 15, 1962,
hereto attached; and
WHEREAS, the Comptroller of the City of Saint Paul, in
accordance with the Charter of the City of Saint Paul and the
opinion above referred to, and in order to facilitate such
consistent audit, has recommended that such payments not be
made from petty cash funds, now, therefore, "be it
RESOLVED, That petty cash funds shall not be used to
defray luncheon expenses and other non - office expenses incurred
for a public purpose, and that all such expenditures for such
items done to further the business of the City shall hereafter
be approved by the appropriate department heads, or other
authorized person, and that payment for such expenditures shall
be made by miscellaneous claim against department funds and not
from any petty cash fund, and be it
'FURTHER RESOLVED, That all payments heretofore made or
authorized from such petty cash funds inconsistent with this
resolution and prior to the approval of this resolution be and
the same are hereby ratified and approved; and be it
FURTHER RESOLVED, That Council Resolution,, C.F. No. 207179,
adopted May 11, 1962s is hereby repealed.
COUNCILMEN
Yeas Nays
DeCourcy
Holland
Loss
Mortinson
Peterson
Rosen
Mr. President, Vavoulis
50 c
5/31/62
Adopted by the Council May 29, 1962
Approved May 29, .1962