07-614Council File #
Presented By:
Referred To:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Green Sheet #
J�
Committee:Date:
WHEREAS, the City of Saint Paul, Police Degartment, has received a Juvenile Accountability Block
Grant from the State of Minnesota; and
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WHEREAS, this grant provides funding to improve the juvenile justice system; and
TAEREFORE BE IT RESOLVED, that the Saint Paul City Council authorizes the City of Saint Paul
to enter into, and Chief John Harrington to implement the attached agreement, which includes an
indemnification clause. A copy of said agreement is to be kept on file and on record in the Of6ce
of Financial Services.
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Yeas
Absent
Requested by Department of:
Police
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Thune �� ✓
Adopted by Council:Date:
Adopfion Certified by Council
By:
Appr
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App�val me ed b� Fi cial Services:
B
Form Agpxe.yed by City Attorney:
sy:
By:
for Submission to Council:
o �-�i�l
3040352
JABG authorize grant agreemenl.cr2007.x1s
� Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet Green Sheet .�
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PD - POliceDepaztrnent
CoMact Person & Phone:
Chief John Harrington
26Cr5588
Mus[ Be on Council A9en
Doc. Type: RESOLU'fION
E-Document Required: Y
DocumeM Contact: Amy Brown
Contact Phone:
Total # of Signature Pages
31-MAY-07
y
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Number
For
Routing
Order
Green Sheet NO: 3040352
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�� s/ yor's Of'Sce I Mayor I
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5 ity Clerk (Stp Qerk I
6 olice Denarhnent Police DeoarOnent
Lxations for Signature)
Signatures on the attached council resolution authorizing the City of Saint Paul, Police Departrnent, to enter in[o the at[ached grant
ageement with the State of Mim3esota.
�oanons: npprove (n) or ri
Planning Commission
CIB Committee
Civil Service Commission
1. Has this persoNfirm ever worked under a contract for this departmeM?
Yes No
2. Has this persoNfirm ever been a ciry employee?
Yes No
3. Dces ihis person(firm possess a ski{f not normalry possessed by any
current city employee?
Yes No
Explain all yes a�swers on separate sheet and attach to green sheet
Ini[iating Problem, Issues, Opportunity (Who, What, When, Where, Why):
Authorization is needed to enter into a grant agreement for the Juvenile Accountabiliry Block Grant (JABG).
Advantages If Approved:
The JABG provides funding to reduce juvenile crime, improve the javenile system, and increase the accountability for juvenile
offenders.
DisadvaMages If Approved:
None.
DisadvaMages 3f Not ppprwed:
Inability to use grant futtds availabte to address juvenile crime.
Trensaction: $25,374
Funding Souree: $t8f2 O} MIIIfIBSOtd
Finaneial In(ormation:
(F�cplain)
Activtty Number: 34067
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CosVRevenue Budgeted:
June 1, 2007 9:48 AM Page 1
D 7-�/�
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safetv, Office of Justice
Pro¢rams. 444 Cedaz Street Suite 100 St Paul Minnesota 55101-5100 ("State") and Citv of St Paul. Police Deoartment.
367 Grove Street, St Paul. Minnesota 55106 ("Grantee").
Recitals
1 Under Minn. Stat. & 299AA 1. Subd 2(�, the State is empowered to enter into this grant contract.
2 Federal funds for this grant contract aze provided from 42 U.S.C. 3796ee (OJJDP-SABG) for the purpose of promoting
greater accountability in the juvenile justice system.
3 The State is in need of projects that will improve juvenile justice system infrastructure and operations.
4 The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State.
1 Term of Grant Contract
Grant Contract
1.1 Effective date. Julv 1, 2007, or the date the State obtains all requ'ued signatutes under Minnesota Statutes Section
16CA5, subdivision 2, whichever is later. Once this grant contract is fully executed, the Grantee may clann
reimbursement for expenditures incurred pursuant to Ciause 43 of this grant contract. Reimbursement will only be
made for those expenditures made according to the terms of this grant contract.
1.2 Expirafion date. June 30. 2008, or until all obligations have been satisfactorily fulfilled, whichever occurs fust.
13 Survival of Terms. The following clauses survive the expuation or cancellation of this grant contract: 8. Liability;
9. State Audits; 10. Govemment Data Practices; 12. Publicity and Endorsement; 13. Goveming I,aw, Jurisdiction,
and Venue; and 15. Data Disclosure.
t Grantee's Duties
21 Acfivities. The Grantee, who is not a state employee, will perform all of the duties and tasks specified in the
applicable Request for Proposal and the Grantee's grant application for this program, which are incorporated by
reference into this grant contract and are on file with the State and located at 444 Cedar Street, Suite 100, St. Pau1,
Minnesota. Grantee shall also comply with all program standards, which aze incorporated by reference into this
grant contract.
2.2 Reparung Requirements. Grantee shall report to the State as specified in the Office of Justice Programs' Grant
Manual, which is incorporated by reference into this grant contract.
(1) Financial Reporting. Grantee shall submit a fmancial reporting form to the State utilizing the format
identified by the State within 30 days after the end of the reporting period.
(2) Progress Reporting. Grantee shall use forms prescribed by the State to submit a quarterly progress detailing
progress achieved towazds the accomplishment of the program goals and objectives within 30 days after the
end of reporting period.
(3) Other Requirements. Grantee shall submit such other reports and attend meetings and training as State shall
reasonably request.
(4) Evaluation. State shall have the authority, during the course of this grant period, to conduct an evaluation of
the performance of the Grantee.
(5) Requirement Changes. State may modify or change all reporting forms at their discretion during the grant
period.
(6) Speciat Requiremenu. The State reserves the right to include in the grant, at any time during the term of the
grant, special administrative requirements deemed necessary to assure the Grantee's successful implementation
of the program. The State will notify the Grantee in writing of any special adminisuative requirements.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence.
]ABG (03/07)
Juvrnile Accountability Block Grant 08
OJP Grant Number 2008-]ABG-00005
0 7-���{
Consideratiofl and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $25374.00, according to the
breakdown of costs contained in E�ibit A, which is attached and incorporated into this gcant contract. The
Grantee will submit any revisions to E�ibit A as described in Section 4. (2) of this grant contract and the
revised budget must be approved by the State's Authorized Representative before any expenditures may be
made based on the revised budget.
(2) Travel Expenses. Reimbursement for fravel and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this grant contract will be paid in the same manner and in no greater amount than
provided in the current "Commissioner's Plan" promulgated by the commissioner of Employee Relations
which is incorporated into this grant contract by reference. The Grantee will not be reimbursed for travel and
subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for
out of state travel. Minnesota will be considered the home state for determining whether travel is out of state.
(3) Matching Requirements. (If Applicable.) Grantee certifies that the following matching requirement, for the
grant contract, will be met by the Grantee: $2.819.00.
(4) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed 25 374.00.
42 Fiscal Requirements. Grantee shall report to the State as specified in the Office of Justice Programs' Grant
Manual.
(1) Financial Guidelines. Grantee shall comply with all policies, procedures, and provisions applicable to the
source of funding. Grantee shall comply with the current Office of Justice Programs' Grant Manual. No funds
will be disbursed for activities not identified in the goals and objectives or work plan submitted on the grant
applica6on forms prescribed by the State. No funds will be disbursed for aclivities that do not meet the federal
requirements of the funding source.
(2) Budget Revisions. Grantee shall submit a written budget revision request to the State's Authorized
Represeniative before any expenditure can be made based on the revised budget. Submission and approval of
a budget amendment is necessary if a) a line item will deviate by $200 or 10%, whichever is higher, &om the
approved budget, or b) a new line item that was not part of the approved budget will be created.
(3) Closeout. Grantee shall have until 30 days after the Expiration date of this grant contract, to submit a report of
all funds and interest received and disbursed. If a report is not submitted within this time period, expenses
claimed on the report may be disallowed and the State may request a refund of those monies from the Grantee.
(4) Records. Grantee shall retain all fmancial records for a minimum of six (6) yeazs after the date of submission
of the fmal financial status report, or mmtil completion of an audit which has commenced before the expiration
of this six-yeaz period, or until any audit fmdings and/or recouunendations from prior audit(s) have been
resolved between the Grantee and State, whichever is later.
4.3 Payment
Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services
actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be
submitted timely and according to the following schedule: Itemized invoices will be £led in arreazs at least
quarterlv, but not more often than monthlv and within 30 da of the period covered bv the invoice for services
satisfactorilyperfonned.
Expenditures for each state fiscal yeaz of this grant contract must be for services performed within the applicable
state fiscal year. Every state fiscal year begins on July 1 and ends on June 30. The fmal invoice nertainin¢ to each
state fiscal vear of this erant contract must be received by July 31 of that calendar year Reimbursements from the
next fiscal veaz(sl mav commence on or after Julv 1 of that calendar veaz The fmal invoice must be received no
later than 30 days after the Exniration date of this grant contract
4.4 Federal requirements. (Where applicable, if blank this section does not apply)
Payments under this grant contract will be made from federal funds obtained by the State through CFDA 16.523.
The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full
JABG (03/07)
Juvenile Aceountabiliry Biock Grant 08
OJP Grant Numbec 20�8-JABC-000�5
0 7
fmancial responsibility for any requirements unposed by the Grantee's failure to comply with federal requirements.
The Gran[ee assures that matching funds required to pay the non-Federal portion of the cost of each program and
project, for which grant funds are made available, sha11 be in addition to funds that would otherwise be made
available for these activities by the recipients of the grant funds.
The Grantee will comply with the Single Audit Amendments of 1996 and Office of Management and Budget
Circulu A-133. An explanation of the Federal Audit Requirements is attached and incorporated and made a part
of this grant contract. See E�ibit B.
The Grantee agrees to comply with all Juvenile Accountability Incentive Block Grants (JABG) program
requuements as outlined in the JABG Program Guidance Manual, Version 3.0 (September 2000) or future JABG
Program Guidance Manuals, and JABG program regulations (28 CFR., Part 31).
The Grantee agees to comply with the fmancial and administrative requirements set forth in the current edition of
the federal Office of Justice Progams' Financial Guide.
The Grantee understands and agrees that it cannot use any federal funds, either duectly or indirectly, in support of
the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government,
without the express prior written approval of the federal Office of Justice Progams.
Any written, visual, or audio publications, with the exception of press releases, whether published at the Grantee's
or State's expense, shall contain the following statement:
"This project was supported by Grant Nos. 2006-JB-FX-0034 awazded by the the Office of Juvenile Justice and
Delinquency Prevention. The Bureau of Justice Assistance is a component of the Office of Justice Programs,
which also includes the Bureau of Justice Assistance, Bureau of Justice Statistics, the National Institute of Justice, ,
and the Office for Victims of Crime. Points of view or opinions in this document aze those of the author and do not
represent the official position or policies of the United States Department of Justice."
This grant contract is subject to all applicable federal and state statutes and regulations, including, but not limited
to the following:
1) 28 CFR Part 69, New Restrictions on Lobbying, and 28 CFR Part 67, Govemment-Wide Debazment and
Suspension and Government-Wide Requirements for Drug-Free Workplace through the submission of a
certification form committing the Grantee to compliance.
2) 28 CFR 42.302 et.seq. through the submission of a certification form regazding the Grantee's Equal
Opportunity Employment Plan compliance. The Grantee will provide an Equal Employment Opporiunity Plan if
required to maintain one, where the applicarion is for $500,000 or more.
3) 28 CFR Part 46 and all federal Office of Justice Programs policies and procedures regazding ihe protection of
human reseazch subjects.
4) 42 USC Section 3789g and 28 CFR Part 22 that aze applicable to collection, use, and revelation of data or
information. Grantee further agrees to submit a Privacy Certificate that is in accord with requirements of 28 CFR
Part 22 and, in particular, section 22.23.
5 Conditions of Payment
Ali services provided by the Grantee under this grant contract must be peiformed to the State's satisfaction, as
determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal,
state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the
State to be unsatisfactory or performed in violation of federal, state, or locat taw.
6 Authorized Representative
The State's Authorized Representative is Steven P. Peterson Youth Proerams Snecialist Senior Bremer Tower Suite
2300, 445 Minnesota Street St Paul Minnesota 55101 (651) 201-7339, or his/her successor, and has the
7ABG (03/07)
Juvenile Accoun�abiGty Block Grant 08 3
OJP Grar,t Numbet 2008-JABG-00005
o ?-�i�
responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant
contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice
submitted for payment.
The Grantee's Authorized Representative is Pau1 Iovino. Couunander. Citv of St Paul Police Deoartment 367 Grove
Street_ St Paul. Minnesota 55101 (651) 266-5516. If the Grantee's Authorized Representative changes at any time
during this grant contract, the Grantee must immediately notify the State.
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment The Grantee may neither assign nor transfer any rights or obligations under this grant contract
without the prior consent of ihe State and a fully executed Assignment Ageement, executed and approved by the
same parties who executed and approved this grant contract, or their successors in office.
7.2 AmendmeHts. Any amendment to this grant contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original grant contract, or their
successors in office.
73 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or
its right to enforce it.
7.4 Grant Contracr Complete. This grant wntract contains all negotiations and agreements between the State and the
Grantee. No other understanding regazding this grant contract, whether written or oral, may be used to bind either
P�Y•
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of
action, including attomey's fees incurred by the State, arising from the performance of this grant contract by the
Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Crrantee
may have for the State's failure to fulfill its obligations under this gant contract.
9 State Audits
Under Minn. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and accounting procedures and
practices relevant to this grant contract aze subject to examination by the State andlor the State Auditor or Legislative
Auditor, as appropriate, for a minimum of six years from the end of this grant contract.
10 Government Data Practices
The Grantee and State must comply with the Minnesota Govemment Data Practices Act, Minn. Stat. Ch. 13, as it
applies to all data provided by the State under this grant contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civIl remedies of
Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State.
�
If the Grantee receives a request to release the data refesed to in this Clause, the Grantee must immediately notify the
State. The SYate will give the Grantee instructions conceming the release of the data to the requesting party before the
data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation
insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that
may arise under the Minnesota W orkers' Compensation Act on behalf of these employees and any claims made by any
third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation
or responsibility.
12 Publicity and Endorsement
12.1 Publiciry. Any publicity regarding the subj ect matter of this grant contract must identffy the State as the
sponsoring agency and must not be released without prior written approval from the State's Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases,
JABG (03/07)
Juvenile Accountabiiiry BlockGraM08
OJP Grnnt Number 2008-JABG-00005
. � �-6i�
research, reports, signs, and sunilar public notices prepared by or For the Grantee individually or jointly with
others, or any subcontractors, with respect to the program, publications, or services provided resulting from this
grant contract.
12.2 Endorsement 11te Grantee must not claim that the State endorses its products or services.
13 Goveming Law, Jurisdicfion, and Venue
Minnesota law, without regazd to its choice-of-law provisions, govems this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, MSnnesota.
14 Termination
14.1 Termination by the Sta[e. The State may cancel this grant contract at any time, with or without cause, upon 30
days' written notice to the Grantee. Upon temiination, the Grantee will be entitled to payment, determined on a
pro rata basis, for services satisfactorily performed.
14.2 Termination by the Grantee. The Grantee may request termination upon 30 day's notice to the State's
Authorized Agent. Upon termination the Grantee is entitled to payment for services actually performed and agrees
to retum any unused funds to the State.
14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if it does not
obtain funding from the Minnesota I,egislature, or other funding source; or if funding cannot be continued at a
level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice
to the Grantee. The State is not obligated to pay for any services that are provided after nofice and effective date of
termination. However, the Grantee will be entifled to payment, detemuned on a pro rata basis, for services
satisfactorily performed to the extent that funds aze available. The State will not be assessed any penalty if the
grant contract is terminated because of the decision of the Minnesota T,egislatute, or other funding source, not to
appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the
State receiving that notice.
15 Data Disclosure
Under Minn. Stat. § 270C.65, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer taic idenfification numher, and/or Minnesota tax identification number, already provided to
the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state tas laws which could result in action
requiring the Grantee to file state tas retums and pay delinquent state tax liabilities, if any, or pay other state liabililies.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
JABG (03/07)
7uvenile Accountability Block Grant 08
OIP Gmnt Number 2008-JABG-00005
� 7-�i�
1. ENCUMBRANCE VERIFICATION
lndividual certif es that funds have been encumbered as
required by Minrz. Stat_ §§ f 6A.15 and 16GQ5.
Sigtted:
Date:
Grant Contract No.: 2008-JABG-00005/6300-2413
2. GRANTEE
The Grantee certifiu that the appropriate person(s)
have uecuted ihe grant contract on behalf of ehe Grantee ¢s
required by app[icable articles, bylaws, resolutions, or ordinances.
By:
Chief of Pd,lice
By:
Title:
Date:
B r � �
Titl : Director, Fina
Date:
3. STATE AGENCY
By.
(with delega[ed aufhority)
Title:
Date:
Dishibution:
Agency
Grantee
State's Authorized Representative
Services
JABG (03/07)
Juvrniie Accounhability Block Grant OS 6
OJP Grant Number 2008-JABG-00005
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EXHIBIT A
i 4F� CF P�.B C��
1yFP �SiS
<ti
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�\oF>:�:.N�%
OFF{CE OF JUSTICE PROGRAMS
Grantee: St Paul Police Department
Grant Number: 2008-JABG-OOOQ5
P�Og�am L`�mp0nent. Accounlabi0ry-BasetlProgrart�s_JuvendeACduniabiLryBautlProgrom
e t ..� /°
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_�..� � ._
Budget Category Award Match
Personnel $21,200.00 $2,819.00
PayrollTaxes & Fringe $4,174.00
Total
$25,374.00 $2,819.00
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Exhibit B, page 1 of 2
FEDERAL AUDIT REQUIREMENTS
For subreci�ients that are state or local aovernments non-orofit oraanizations or Indian tribes
If fhe grantee expends total federal assistance of $500;000 or more per year, the grantee agrees to
obtain either a single audit or a program-specific audit made for the fiscal year in accordance with the
terms of ihe Singfe Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local government has, by January 1, 1987, a
constitutional or statutory requirement for less frequent audits. For those governments, the federal
cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall
also honor requests for biennial audits by governments that nave an adminisirative poticy calling for
audits less frequent than annual, but only audits prior to 1987 or administrative policies in place prior to
January 1, 1987.
For subreci�ients that are institutions of hioher education or hosoitals
If the grantee expends total direct and indirect federal assistance of $500,000 or more per year, the
grantee agrees to obtain a financial and compliance audit made in accordance with OMB CircularA-110
°Requirements for Grants and Agreements with Universities, Hospitals and Other Nonprofit
Organizations" as applicable. The audit shall cover either the entire organization or all federal funds of
the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with
applicable laws and regulations.
2. The audit shall be made by an independent auditor. An independent auditor is a state or IQCaI
government auditor or a public accountant who meets the independence standards specified in the
General Accounting Office's "Standards for Audit of Governmental Organizations, Programs, Activities,
and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB
Circular A-133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of
Certified Public Accounts' (AICPA) audit guide, "Audits of State and Local Governmental Units," issued in
1986. The federal government has approved the use of the audit guide.
in addition to the audit repott, the recipient shall provide comments on the findings and recommendations
in the report, including a plan for corrective action taken or planned and comments on the status of
corrective action taken on prior findings. !f corrective action is not necessary, a statement describing ihe
reason it is not should accompany the audit report.
4. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent
auditor designated by the grantor shall have such access to grantee's records and financial statements
as may be necessary for the grantor to comply with the Si�gle Audit Act Amendments of 1996 and OMB
Circular A-133.
5. Grantees of tederai financiat assistance from subrecipients are afso required to comply with the Single
Audit Act and OMB Circular A-133.
(ioios�
D > ���
Exhibit B, page 2 of 2
6. The Statement of Expenditures form can be used for the schedule of federal assistance.
The grantee agrees to retain documentation to support the schedule of federal assistance for at least four
years.
8. Required audit reoorts must 6e £led with the State Audito�'s Office Sinate Audit Division and
with federal and state aaencies arovidinq federal assistance and the Department of Public Safetv
within nine months of the arantee's fscai vear end
OMB Circular A-133 requires recipients of more than $500,000 in federal funds to submit one copy of the
audit report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Pubtic Safety's audit report should be addressed to:
Minnesota Department of Public Safety
OSfiice of Fiscaf and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
�ioios)